CITY OF CARMEL-BY-THE-SEA

Council Report
March 3, 2015
To:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

From:

Leslie Fenton, Executive Assistant

Subject:

Consideration of a Resolution rescinding City Council Policies C8935: Firewood; C99-03: Fire Department Mutual Aid Response
Reimbursement; C99-05:
Named Gift Opportunities for the
Campaign for Sunset; and Administration Policy A95-2: Smoking
Breaks-City Hall.

RECOMMENDATION(S): Adopt the Resolution rescinding City Council Policies C8935: Firewood; C99-03: Fire Department Mutual Aid Response Reimbursement; C99-05:
Named Gift Opportunities for the Campaign for Sunset; and Administration Policy A95-2:
Smoking Breaks-City Hall.

EXECUTIVE SUMMARY: In June of 1988, the City Council identified as one of its goals
the preparation and adoption of a formal Policy and Procedure Manual and on March 21,
198, the City Council identified and approved 37 original policies/procedures. As new
policies/procedures are developed they are added to the manual. The City Council has
set a goal of commencing an update of the Manual in 2015.

ANALYSIS/DISCUSSION: The attached policies/procedures should be rescinded due

to the following reasons:
1. C89-35 Firewood distribution of surplus wood
Per City Forester Mike Branson, the City no longer distributes firewood to
residents and does not intend to provide this service in the future.
2. A95-2 Smoking breaks-City Hall
Effective January 1, 2004, California bill AB846 banned smoking within 20 feet
(6.1 m) of the entrance or operable window of a public building ("public building"
means a building owned and occupied, or leased and occupied, by the state, a
county, a city, a city and county, or a California Community College district.) The
law also prohibits smoking in state owned vehicles.
3. C99-03 Fire Department Mutual Aid Response Reimbursement
Due to the consolidation with the City of Monterey Fire Department, Carmel Fire
Council Agenda Packet for 3/3/15
Page 79
82

Council Meeting Date: 3/3/15

Agenda Item: 7.H

Department no longer exists as a separate entity and no longer receives

reimbursement funds from mutual aid responses.
4. C99-05 Named gift opportunities for the campaign for Sunset
The Sunset Center Theater Project has been completed for several years and the
day-to-day operations and fundraising efforts are handled by the Sunset Foundation
and not the City of Carmel-by-the-Sea.
FISCAL IMPACT: None
Budgeted (yes/no)

Funding Source( general fund, grant,

state)

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS:
1.
2.
3.
4.
5.
6.

Policy/Procedure C89-35
Policy/Procedure A95-2
Policy/Procedure C99-03
Policy/Procedure C99-05
Memo dated February 9, 2015
Resolution

APPROVED:
____________________________________
Douglas J. Schmitz, City Administrator

Council Agenda Packet for 3/3/15

Page 80
83

Date: __________________

Council Meeting Date: 3/3/15

Agenda Item: 7.H

Department no longer exists as a separate entity and no longer receives

reimbursement funds from mutual aid responses.
4. C99-05 Named gift opportunities for the campaign for Sunset
The Sunset Center Theater Project has been completed for several years and the
day-to-day operations and fundraising efforts are handled by the Sunset Foundation
and not the City of Carmel-by-the-Sea.
FISCAL IMPACT: None
Budgeted (yes/no)

Funding Source( general fund, grant,

state)

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS:
1.
2.
3.
4.
5.
6.

Policy/Procedure C89-35
Policy/Procedure A95-2
Policy/Procedure C99-03
Policy/Procedure C99-05
Memo dated February 9, 2015
Resolution

APPROVED:
____________________________________
Douglas J. Schmitz, City Administrator

Council Agenda Packet for 3/3/15

Page 81
84

Date: __________________

Council Meeting Date: 3/3/15

Agenda Item: 7.H

!====================================================================!
II
CITY OF CARMEL-BY-THE-SEA
II

POLICY AND PROCEDURE DATA SHEET

[====================================================================l

I!Policy/Procedure

No.:

~Effective

24 Feb 1984

Date:

~?~~

Department
of Origin:

Forest and Beach

Authority:

Administrative memo

II

/Revision Date(s):
I
I

====================================================================
SUBJECT:

Firewood -- distribution of surplus wood

RESPONSIBLE PARTY:

City Forester

I
I

-------------------------------------------------------------1
PURPOSE:

To implement a firewood policy that will

both serve municipal facilities and Carmel
residents and be workable within City
resources.

I
I
II

I
I
I
I
I

---------------------------------------------------------1
POLICY/PROCEDURE:
As set forth fully in the policy
document, attached.

I
I
I
I
I
I
I

I
I
I

I
I
I
I
I
I
I

------------------------~-------------------------------1
I
RESCINDED: (Date)
CITY ADMINISTRATOR APPROVAL OF
I
DEPARTMENTAL POLICIES:

Date:

--------

Initial:

II

======================================================================
Council Agenda Packet for 3/3/15
Page 85
82

PAGE 106

Council Meeting Date: 3/3/15

Agenda Item: 7.H

MEMORANDUH
TO:

Doug Schmitz, City Administrator

FROM:

Gary Kelly, City Forester~-..

SUBJECT:

Firewood Policy

DATE:

24 February 1984

With the hope of implementing a firewood policy that will both

serve municipal facilities, Carmel residents and be workable
with our resources, I have given considerable thought to this
matter. There are a few changes to the draft policy of 31
October 1983. I will explain the reasons for these changes
and hope that you will agree with them.
1.

Wherever practical, wood will remain on the site it

is cut for use by residents adjacent to the tree
that is being pruned or removed.

2.

Wood that cannot be left at the site will be delivered

to Carmel-by~the~Sea residents. City residents who
need firewood, may call the Department of Public Works
to have their name placed on a list. They will be
phoned in the order that their name is listed,
notifying them when wood will be delivered. If they
cannot be contacted, the next person on the list will
be phoned. Only wood that can be handled by residents,
18" in diameter or less, will be delivered. (Delivering
wood is preferred to allowing people to pick it up for
two reasons; we do not have a storage area that could
be managed for this type activity and the liability
created . by people loading wood on city property
is eliminated.)

.3.

Wood that is infected by insect's will be condemrteci by

the City Forester. This wood mu~t be hauled to an
appropriate site and disposed.

4.

Wood that is not usable by municipal facilities or

residents because of size o_r species may be taken .lj>.Y
City employees after Public Works close of business~
(.Since this wood is not usa-ble by members of the'
City it is i-n the city's best interest to have it
hauled away,on a daily basis. We do not have a
facility to store any firewood.)

I would like to announce this nolicy in the Pine Cone so that

we ~ay compile a list of peopl~ needing wood. I will also
note that amounts and species of wood will vary.

Council Agenda Packet for 3/3/15

Page 86
83

PAGE 107

Council Meeting Date: 3/3/15

Agenda Item: 7.H

======================================================================
CITY OF CARMEL-BY-THE-SEA
POLICY AND PROCEDURE DATA SHEET

====================================================================
Po 1 icy /Procedure No . : A 9 5-2

Department
of Origin : _--=.A;:;.;drn=l=-:.::n=i-=s--=t:..::r:.. :a=-:t:::..:l::.o=n_ _ __

Effective Date: 6 February 1995

Authority:

City Administrator

Revision Date(s) :

====================================================================
SUBJECT:

Smoking breaks-City Hall

RESPONSIBLE PARTY:

City Administrator

PURPOSE:

To clarify the City's policy regarding smoking breaks

during work hours for all departm ents/offices in the
City Hall facility.

POLICY/PROCEDURE:
1. Employees may take two smoking breaks each during
morning and afternoon hours.
2. The smoking breaks are limited to no more than five
minutes each.
3. No more than one employee from any of the departments
in City Hall shall take a smoking break at the same
time.
4. Employees shall ensure that coverage of functions
is maintained while a smoking break is being taken.

RESCINDED:

( Date)

CITY ADMINISTRATOR APPROVAL OF

DEPARTMENTAL POLICIES :

Date: :./;ck t)
Initial:._ J ~
==========================================================~===

\\

- 222Council Agenda Packet for 3/3/15

Page 87
84

Council Meeting Date: 3/3/15

Agenda Item: 7.H

CITY OF CARMEL-BY-THE-SEA
POLICY AND PROCEDURE DATA SHEET

Policy/Procedure No:

C99-03

Department of Origin:

City Council

Effective Date:

14 September 1999

Authority:

Resolution No. 99-102

Revision Date (s):

SUBJECT:
Fire Department Mutual Aid Response Reimbursement

RESPONSIBLE PARTY: Fire Chief/Department of Administrative Services

PURPOSE:
To establish a procedure for the handling of funds reimbursed for mutual
aid responses by the Fire Department
POLICY PROCEDURE:

1. The Fire Chief will accept funds received by the Fire Department from
agencies with which the City has mutual aid agreements on behalf of
the City.
2. The Fire Chief shall deposit all such funds into the Fire Mutual Aid
Response Reimbursement Account, a sub-account of the Equipment
Acquisition Fund.
3. Funds from the account shall be transferred as necessary to Sl!-ch line
item accounts as appropriate to offset expenses incurred by the City
related to the mutual aid response effort.
4. Remaining funds, if any, shall be allocated for the purchase of Fire
Department apparatus and equipment subject to approval via
Resolution of the City Council

RESCINDED: (Date)
CITY ADMINISTRATOR APPROVAL OF DEPARTMENTAL POLICIES:
Date:

Initial:

-289Council Agenda Packet for 3/3/15

Page 88
85

Council Meeting Date: 3/3/15

Agenda Item: 7.H

CITY OF CARMEL-BY-THE-SEA
POLICY AND PROCEDURE DATA SHEET

Policy/Procedure No:

C99-05

Department of Origin:

City Council

Effective Date:

14 September 1999

Authority:

Resolution No. 99-99

Revision Date (s):

6 February 2001, Resolution No. 2001-22

SUBJECT:
Named gift opportunities for the campaign for Sunset

RESPONSIBLE PARTY:

Sunset Center Staff

PURPOSE:
To establish a policy for named gift opportunities related to the Sunset
Theater Project.

POLICY PROCEDURE:
See attached

RESCINDED: (Date)
CITY ADMINISTRATOR APPROVAL OF DEPARTMENTAL POLICIES:
Date:

Initial:

j
- 294Council Agenda Packet for 3/3/15
Page 89
86

Council Meeting Date: 3/3/15

Agenda Item: 7.H

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2001-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA AMENDING POLICY C99-05 -NAMED GIFT OPPORTUNITIES FOR THE
CAMPAIGN FOR SUNSET.
WHEREAS, Nancy Doolittle, President of Sunset Center for the Arts has made
a presentation to the Community & Cultural Commission proposing new "Naming
Opportunities; and
WHEREAS, the Community & Cultural Commission has identified and
approved the Conductors Room, the Large Warm-Up Room, the two Warm-Up Rooms
on the lower level, the Sound Control Room, the Lighting Booth, the Recording Room,
and the Lighting Cat Walk as further naming opportunities for the Sunset Theater
Renovation;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CARMEL-BY-THE-SEA DOES:
1.

Amend Policy C99-05 increasing "Named Gift Opportunities" as

submitted by the Community & Cultural Commission.

2.

Authorize the Sunset Center of the Arts to solicit donations for these
Named Gift Opportunities.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA this 6th day of February, 2001, by the following roll call vote:
AYES:

COUNCIL MEMBERS: Ely, Hazdovac, Livingston, Rose,

McCloud

NOES:

COUNCIL MEMBERS:

None

ABSENT:

COUNCIL MEMBERS:

None
SIGNED:

~k~
SUE McCLOUD, MAYOR
City of Carmel-by-the-Sea

ATTEST:

i{fkbJ~

Karen Crouch
City Clerk

-295Council Agenda Packet for 3/3/15

Page 90
87

Council Meeting Date: 3/3/15

Agenda Item: 7.H

MEMORANDUM

(
TO:

Ken White, Mayor

Members ofthe City Council

FROM:

Community and Cultural Commission

THROUGH: Elisabeth Ungaretti, Chair

Carolyn Hardy and Linda Anderson, Subcommittee Members
SUBJECT:

Campaign for Sunset--Establishing a Policy for Named Gift Opportunities

DATE:

September 7, 1999

As requested by the Building Committee, our Commission appointed a subcommittee

consisting of Carolyn Hardy and Linda Anderson to meet with representatives from
Sunset Center for the Arts (referred to as "the Arts"), and their fundraising consultants
from Ketchum, Inc. The purpose of their meetings was to explore Named Gift
Opportunities in the Campaign for Sunset. Commissioners Hardy and Anderson
presented their reports to the Commission at two special meetings held August 9 and
again on September 3, 1999.
I

The Commission recognizes that an integral part of any successful fund-raising campaign
is a donor recognition program. One of the many traditional ways to do this is to name a
segment of the capital project in honor of a significant donor. Bearing in mind the longstanding tradition of naming after donors at Sunset Community and Cultural Center, we
endorse the continuation of this practice within certain parameters.
The Community and Cultural Commission has approved the following and recommends
that the City Council adopt these policies as set forth below:
1. The Sunset Community and Cultural Center is a historically significant name,

tracing its origin to the original school. Because of its historical significance, the
name of the center should remain unchanged.
Also, such a name change could cause much confusion, for the term Sunset Community
and Cultural Center is used by the Commission to describe not only the theater, but also
complex ofbuildings. These include:

Council Agenda Packet for 3/3/15

Page 91
88

Cottages and spaces surrounding Sunset Center

Scout House
Forest Theater, and
Vista Lobos.

-296-

Council Meeting Date: 3/3/15

Agenda Item: 7.H

2. Portions of the Sunset Center buildings and cottages, spaces outside the scope of
the theater renovation, have previously been named after significant donors.
These areas should maintain their existing names. They include:

Marjorie Evans Gallery

Chapman Room
Bingham Room
Carpenter Hall (and Bates Mural)
Harriet Rowntree Cottage
Hamilton-Brown Terrace
Information Directory/Kiosk at Eighth and San Carlos
dedicated to the late former Cultural Commissioner Ann
Borden

3. The most appropriate areas for naming opportunities are within the scope of the
theater renovation project. They include indoor elements and spaces, rooms,
equipment, and the outdoor plaza.
The dollar value assigned to each "naming opportunity" should remain the responsibility
ofthe Arts group.

4. Acknowledgements of these specific gifts should be tastefully displayed in a

centralized prominent location (e.g., lobby wall) within the structure for which
they are designated.
For all gifts of $25,000 or more, the donor's name will appear in a central ized prominent
location, preferably in the lobby area on a "donor wall plaque." This could result in a
total of 60+ names in the central location. If the campaign achieves fewer g ifts at the
highest levels, more gifts at the lower levels will be needed . This could increase the
number of nam es on the lobby plaque. (Thus the figure of60+.)
This location should include donations connected with the outside area. Donations for
outside areas should not involve outside plaques. An exception currently existing in the
garden is the Burl Ives plaque mounted on a rock. This should be retained and placed in
an appropriate space in the new landscaping, perhaps at the base of another tree.

5. A selection of significant donors' names ($100,000 and above) may additionally

be displayed more prominently, such as on the theater or lobby or .architectural
elements. Such names should be displayed inside the building and not on an exterior
wall. This eliminates any confusion with the Sunset Community and Cultural Center
name disp layed outside.
6. When new seats are installed in the renovated theater, the fundraising group
may start over with naming the seats. In 1968, the Cultural Commission raised
funds by selling 116 theater seats for $50 each. Over the years, the small brass
plaques have come off, some have been lost, and some have not been saved. There

Council Agenda Packet for 3/3/15

Page 92
89

-2 97 -

Council Meeting Date: 3/3/15

Agenda Item: 7.H

appears to be no registry or list of those donors. Donors of $25,000 and above will
receive two prime seat plaques.
7. Any purchase, commission or donation for art or sculpture for the new facility
must go through the Committee for Art in Publics Places and comply with the
guidelines of Policy No. C97-01. Recommendations are made to the Community
and Cultural Commission for approval and forwarded to the City Council for
acceptance.
8. The Babcock Room will most likely be displaced in the renovation project. As far as
can be ascertained, no members ofthe Babcock family remain in Carmel. Because
this family has given $10-25,000 to the center, we recommend that some kind of
acknowledgement of this remain somewhere within the structure. This is not
intended to be included on the main donor wall plaque.
On August 11, 1999 the Building Committee reviewed our Commission's work to date.
The Committee asked that the following work be completed before presenting to the City
Council the subject of naming opportunities:
1.
2.

3.

The Arts should assign dollar values to the various naming opportunities.
The Commission should address what is appropriate for Carmel with respect to
naming opportunities which could include donations from businesses, groups,
foundations and corporations in addition to those from individuals.
The Commission should return the revised recommendations to the Building
Committee before forwarding them to the Ci ty Council.

After further discussions with the Arts, Commissioners Anderson and Hardy
recommended and the Cultural Commission adopted the following items at their
September 3, 1999 meeting:
9. The Commission approved the Campaign for Sunset- Named Gift
Opportunities with recommended donation amounts as submitted to them by the
Campaign Committee for the Arts. They now forward them (via the Building
Committee) to the City Council for approval. Naming opportunities can include
"memorials" and "honorariums." At the present time, 26 naming opportunities
have been identified.
Please refer to the "Campaign for Sunset- Named Gifts" attachment to this document.
The list has been pared down from 55 naming opportunities originally identified and
approved by the Commission. It has been revised to 26 and includes the value of each
named gift. The 26 items and the amounts assigned to these equals $15.95 million of the
$16.65 million needed for the project.

Council Agenda Packet for 3/3/15

Page 93
90

-298-

Council Meeting Date: 3/3/15

Agenda Item: 7.H

10. The "naming elements"** (e.g., plaques) should be discreet, be uniformly

designed, be appropriate to the site and design of the renovation, be tastefully
displayed, and be appropriate for Carmel. The specific size, style, font and
material used should be approved by the Building Committee and like the entire
design project, should pass further design review by appropriate commissions.
(**The Commission wished to use "Naming element" here to allow the architect all
design considerations and djd not wish to limit the idea to "plaques"_]
In reviewing the naming opportunities the Commission evaluated the number ofthose
naming elements potentially visible in public areas ("front of house") and those that
would be displayed in "back of house", in other words backstage. While those in back of
house may be less visible to the public they are no less desirable to donors_
We conclude that half would be in "front ofhouse" public areas. of which 4 would be less
visible_ Those more visible include:
l. Performance Hall (Theater)
2. Public Plaza

3. Lobby
4_
5_
6_
7_
8_

Promenade
Proscenium Arch
House Curtain
Restrooms
Heating-Ventilation-Air Conditioning (HVAC)- plaque positioned at front of
house_
9_ Gift Shop
Those less visib le areas are:
10_Balcony
11 . Mezzanine
12. Box
13_ Box
The remaining locations within the project would be displayed "back of house", behind
the public areas and not as visible to the general public_
Based on the 55 naming opportunities originally identified, which included a number of
outdoor elements, the Cultural Commission adopted a policy that donations for outside
areas should not involve outdoor plaques. The list of naming opportunities now includes
only one outside element. In acknowledgement of the difficult task of raising funds, we
further recommend that if the Arts group receives a donation of $3 million for the
Public Plaza, the display and placement of the naming element be open for
negotiation and handled on an individual basis.

Council Agenda Packet for 3/3/15

Page 94
91

-299-

Council Meeting Date: 3/3/15

Agenda Item: 7.H

11. The Commission recommends to the Sunset Center for the Arts and the Building
Committee that in exchange for the City's $5 million commitment to the project
the City of Carmel retain the name "Sunset Theater".
We recommend that this name remain unchanged. We believe by retaining the name
"Sunset Theater", we honor the historical aspects of the center and former school.

12. The Commission recommends that donations not be limited in any way to
exclude businesses or corporations from participation and recognition in the
donor program. We recognize in any fundraising campaign that in addition to
giving by individuals, foundations, families and groups there is the possibility of
receiving donations from businesses and corporations.
Corporate names would appear alone, without addition of any corporate logos.
Many corporations contribute to the betterment of their communities and many
community projects could not happen without the help of those entities. In today's world,
it would be unrealistic to think otherwise. We do not find it objectionable nor offensive
to have such names appear on a centralized "donor board" and would recognize that all
those names are a part of a community "family", committed to the same goal of an
improved community theater.
We believe that any group willing to contribute such amounts of money who want their
name di splayed, can be so recognized by name. At the same time we do not feel it
appropriate for corporate logos to be displayed anywhere in conjunction with this project.
Not all donors will want their names prominently displayed. By lim iting the number of
nam es displayed and by requiring naming elements to be discreet and tastefu l this should
be acceptable to the average, resident or visitor.
The Commission's recommendations adopted on August 9 and September 3, 1999
reflected in this Memorandum dated September 7, 1999 will be referred to the City
Council (via the Building Committee) for placement on their September l4 1h agenda for
approval of naming opportunities relating to the Sunset Theater Project.
The Community and Cultural Commission recognizes that this is a work in progress.
Further design changes or other circumstances may cause us to re-examine this policy.

Elisabeth Ungaretti, Chair:

Community and Cultural Commission
cc:

Nancy Doolittle, President, Sunset Center for the Arts

Members of the Building Committee
Members ofthe Community and Cultural Commission
Brian Donoghue, Director

Council Agenda Packet for 3/3/15

Page 95
92

-300-

Council Meeting Date: 3/3/15

Agenda Item: 7.H

Attachments:
1.

2.

Ketchum, Inc. Campaign for Sunset

Named Gift Opportunities
Background Information and Guidelines
Campaign for Sunset - Named Gifts
Prepared by Sunset Center for the Arts Corporation

Council Agenda Packet for 3/3/15

Page 96
93

-3 01-

Council Meeting Date: 3/3/15

Agenda Item: 7.H

CAMPAIGN FOR SUNSET

NAMED GIFT OPPORTUNITIES
BACKGROUND INFORMATION AND GUIDELINES
Named gifts are an important philantlrropic tradition. Donors with the capacity to make
major charitable investments have many options for their giving. Once they have
researched and selected a not-for-profit organization for their gift, they take pride in their
decision and want their investment to become a permanent part of the project or program.
Donors fmd pleasure in giving when they know their investment is truly appreciated.
Named gift opportunities allow an organization to express its appreciation to a donor by
naming a part of the project or program in honor of their gift.
The Campaign for Sunset will benefit from having named gift opportunities. Gifts of
$100,000 and above will be recognized by naming areas of the Sunset Theater, such as
the performance hall or lobby, in honor of the donor. Gifts of $25, 000 and above will be
recognized on a lobby wall plaque. Each of these gifts will also have two prime seats
named in their honor. Remaining seats will be named for $5,000 each. All levels of
giving will be recognized in written materials associated with opening events and
historical documentation.
A listing of proposed giving opportunities is attached. The following guidelines were
used by the Sunset Center for the Arts in making its determinations:

Named gifts will be available at a variety of pledge levels to both attract giving
interest and raise the sights of donors.
The value assigned to named area will be based on desirability rather than actual
costs. It will relate to perceived visibility and overall appeal.
Named gift opportunities will be included in the campaign brochure and in
presentation folders.
Named gifts will assist campaign volunteers by providing an opportunity to "sell" a
gift, especially one that is of interest to the donor but at a higher level of giving than
the donor had originally planned. The volunteer will be assisted in motivating and
raising the sights of the donor she/he is soliciting.
Family gifts can be combined for naming purposes.
Memorials and honorariums can be designed for naming purposes.
If a change in the project affects the desirability of a reserved named gift, the donor
will be notified, and arrangements will be made for an alternative selection.
The Sunset Center for the Arts will maintain a named gifts registry for the accurate
and timely reservation of named gifts.

-302Council Agenda Packet for 3/3/15

Page 97
94

Council Meeting Date: 3/3/15

Agenda Item: 7.H

Tills list of naming opportunities is prepared as a guideline to reassure the City Council
that our approach to a successful campaign is to raise the sights of potential donors and
show appropriate appreciation. The suggested dollar amounts are not meant to restrict
the fundraisers who need maximum flexibility in assigning fmal dollar amounts.
DONOR WALL PLAQUE IN LOBBY
All gifts of $25,000 and above. (Could result in 60+ names.) It is recommended that
donors be listed by giving categories, without listing dollar amounts.
$5,000,000 (1 potential naming opportunity)
Performance Hall
$3,000,000 (1 potential naming opportunity)
Public Plaza
$2,000,000 (1 potential naming opportunity)
Lobby
$1.,000,000 (2 potential naming opportunity)
Promenade
Stage - naming element to be positioned backstage
$500,000 (3 potential naming opportunity)
Proscenium Arch
House Curtain
Green Room - backstage
$250,000 (5 potential naming opportunity)
Balcony
Mezzanine
Box
Box
Electronic Enhancement System
$100,000 (13 potential naming opportunity) Most naming elements positioned backstage
Star Dressing Rooms (2)
Orchestra Pit
Orchestra Shell
Fly loft
Sprung Dance Floor
Chorus Dressing Rooms (2)
Stage Right Wing
Stage Left Wing
Gift Shop - front of house
Restrooms - front of house
Heating, Ventilation, Air Conditioning (HVAC) - front of house
- 303Council Agenda Packet for 3/3/15
Page 98
95

Council Meeting Date: 3/3/15

Agenda Item: 7.H

TOTAL
There would be 26 potential naming opportunities (i.e. individual naming elements where
appropriate and desirable). Naming opportunities also mean memorial and honorarium
naming opportunities.
If the Campaign achieves fewer gifts than required at the highest level, we will need to
seek more gifts at the lower levels. This would increase the number of names on the
lobby plaque.

Special Consideration
Concession Stand: Reserved for Friends of Sunset Foundation
Naming Opportunities for Seats
Donors of $100,000 or more will receive 2 prime seat plaques.
Donors of $25,000 to $99,999 will also receive 2 prime seat plaques.
Remaining seats will be designated for $5,000 each.
Recognition for all donations
All donors at all levels will receive program credit for one year and/or listing in other
commemorative/historical materials.

-304Council Agenda Packet for 3/3/15

Page 99
96

Council Meeting Date: 3/3/15

Agenda Item: 7.H

CITY OF CARMEL-BY-THE-SEA
MEMORANDUM

TO:
FROM:
DATE:
SUBJECT:

Doug Schmitz, City Administrator

Leslie Fenton, Executive Assistant
February 9, 2015
Policies to Rescind

The following City of Carmel-by-the-Sea policies should be rescinded for the following reasons:
1.

C89-35 Firewood distribution of surplus wood

This policy became effective February 24, 1984 with the purpose to implement a firewood policy
that will both serve municipal facilities and Carmel residents and be workable within City
resources.
Per City Forester Mike Branson the City no longer distributes firewood to residents and does not
intend on providing this service in the future. It was a difficult service to manage when it was in
effect.
The City Forester agrees that this policy should be rescinded.

2. A95-2 Smoking breaks-City Hall

This policy became effective February 6, 1995 with the purpose to clarify the Citys policy
regarding smoking breaks during work hours for all departments/offices in the City Hall facility.
Effective January 1, 1995 California banned smoking in all enclosed workplaces. At that time
City Hall had employees who smoked so there was a need to accommodate these employees so
they could leave the building to smoke without disrupting City services.
Effective January 1, 2004, California bill AB846 banned smoking within 20 feet (6.1 m) of the
entrance or operable window of a public building ("public building" means a building owned and
occupied, or leased and occupied, by the state, a county, a city, a city and county, or a California
Community College district.) The law also prohibits smoking in state owned vehicles.
Currently there are few, if any, employees at City Hall who smoke. Therefore the need for a
policy outlining the use of smoking breaks is not needed.
3. C99-03 Fire Department Mutual Aid Response Reimbursement
This policy became effective September 14, 1999 with the purpose to establish a procedure for
the handling of funds reimbursed for mutual aid responses by the Fire Department.
Due to the consolidation with the City of Monterey Fire Department, Carmel Fire Department no
longer exists as a separate entity and no longer receives reimbursement funds from mutual aid
responses.

Council Agenda Packet for 3/3/15

Page 97
100

Council Meeting Date: 3/3/15

Agenda Item: 7.H

4. C99-05 Named gift opportunities for the campaign for Sunset

This policy became effective September 14, 1999 to establish a policy for named gift
opportunities related to the Sunset Theater Project.
The Sunset Center Theater Project has been completed for several years and the day-to-day
operations and fundraising efforts are handled by the Sunset Foundation and not the City of
Carmel-by-the-Sea.

Council Agenda Packet for 3/3/15

Page 98
101

Council Meeting Date: 3/3/15

Agenda Item: 7.H

RESOLUTION 2015-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
RESCINDING CITY COUNCIL POLICIES/PROCEDURES C89-35: FIREWOOD; C9903: FIRE DEPARTMENT MUTUAL AID RESPONSE REIMBURSEMENT; C99-05:
NAMED GIFT OPPORTUNITIES FOR THE CAMPAIN FOR SUNSET AND
ADMINISTRATIVE POLICY A95-2: SMOKING BREAKS-CITY HALL.
WHEREAS, City Council developed a formal Policy and Procedure Manual in
March 1989; and
WHEREAS, the current City Council has identified one of its 2015 goals to
commence updating the Policy and Procedure Manual; and
WHEREAS, staff has identified four Policy/Procedures that are outdated and
should be rescinded;
WHEREAS, these four policies are the first step towards the continuing updating
of the Policy and Procedure Manual.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1.

Adopt a Resolution rescinding City Council Policies/Procedures C89-35:

Firewood; C99-03:
Fire Department Mutual Aid Response
Reimbursement; C99-05: Named Gift opportunities For the Campaign for
Sunset and Administration Policy A95-2: Smoking Breaks-City Hall.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this __ day of _________ 2015, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

SIGNED:

ATTEST:

_______________________________
Jason Burnett, Mayor

____________________________
Lee Price, MMC, Interim City Clerk

Council Agenda Packet for 3/3/15

Page 99
102

Council Meeting Date: 3/3/15

Agenda Item: 7.H