S.

No

Work Stream

1.00
2.00
2.01
2.02
2.03
2.04
2.05
2.06
2.07
2.08
2.09
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
2.18

System
System
System
System
System
System
System
System
System
System
System
System
System
System
System
System
System
System

3.01
3.02
3.03
3.04
3.05
3.06
3.07
3.08

Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware

4.01
4.02
4.03
4.04
4.05
4.06

People
People
People
People
People
People

3.00

4.00

5.00
5.01
5.02
5.03
5.04
5.05
5.06
5.07
5.08
5.09
5.10
5.11
5.12
5.13
5.14

Data
Data
Data
Data
Data
Data
Data
Data
Data
Data
Data
Data
Data
Data

6.01
6.02
6.03

Reporting Controls
Reporting Controls
Reporting Controls

6.00

6.04
6.05

Reporting Controls
Reporting Controls

7.01
7.02
7.03
7.04
7.05

External
External
External
External
External

8.01
8.02
8.03
8.04
8.05
8.06
8.07
8.08
8.09
8.10
8.11
8.12
8.13
8.14

Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing

9.01
9.02
9.03
9.04
9.05
9.06
9.07
9.08
9.09
9.10
9.11
9.12
9.13

Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores
Stores

7.00

8.00

9.00

10.00
10.01
10.02
10.03
10.04
10.05
10.06
10.07
10.08
10.09
10.10

Hot
Hot
Hot
Hot
Hot
Hot
Hot
Hot
Hot
Hot

11.01
11.02
11.03
11.04
11.05
11.06
11.07
11.08

Cold
Cold
Cold
Cold
Cold
Cold
Cold
Cold

11.00

Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen

11.09

Cold Kitchen

12.01
12.02
12.03
12.04
12.05
12.06
12.07
12.08
12.09

Portioning
Portioning
Portioning
Portioning
Portioning
Portioning
Portioning
Portioning
Portioning

13.01
13.02
13.03
13.04
13.05
13.06
13.07
13.08
13.09

Trayset
Trayset
Trayset
Trayset
Trayset
Trayset
Trayset
Trayset
Trayset

14.01
14.02
14.03
14.04
14.05
14.06

Dispatch
Dispatch
Dispatch
Dispatch
Dispatch
Dispatch

15.01
15.02
15.03
15.04
15.05
15.06
15.07
15.08
15.09
15.10
15.11

Duty
Duty
Duty
Duty
Duty
Duty
Duty
Duty
Duty
Duty
Duty

16.01
16.02
16.03
16.04
16.05

Planning
Planning
Planning
Planning
Planning

17.01
17.02
17.03
17.04
17.05
17.06
17.07
17.08
17.09

Bond
Bond
Bond
Bond
Bond
Bond
Bond
Bond
Bond

12.00

13.00

14.00

15.00

16.00

17.00

18.00

Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office

18.01
18.02
18.03
18.04
18.05
18.06
18.07
18.08
18.09
18.10
18.11
18.12

Billing
Billing
Billing
Billing
Billing
Finance
Finance
Finance
Finance
Finance
Finance
Finance

Project - Pre-implementation- Process Phase

Risk Assement
System & Technology
SACS- Version roll out 5.1- Decision- Go /No Go
Infrastructure Server- NJ3, Cloud etc
Citrix Access and Symbolic Links
SACS User Profiles
GCRS- Operational ( MIB) User List & Licence
Reporting Controls Technical Setup- Financial (Pre / Post Cals, KPIs etc..) templates
Inventory Registration via I-Pads
Requistion via I-Pads
User info
V.A.T. codes
Departments & WC defining
Classes
Unit of measure
SPML type
Cost Centre
SAP GL Accounts
Stowing containers
Combined Classes

Hardware

Business Organisation Chart

Any customer equipment\pc e.g. for receiving figures etc.
Zebra Set Up
Dot Matrix Set Up
Laser Jet Set Up
SASCMail Set Up
Autofax Set Up
Photocopies/fax etc

People

Business Organisation Chart

Project Team Local
Gobal SACS Team Support
Local SME Matrix
Training Sign off- Support Teams (i.e. DMT, Finance, SCM, CI etc.)
Training Sign off Shop floor Users ( i.e. Purchasing, Stores, Dispatch, Duty Office, production,
Transport etc.)

Data
Customer Set Up-Yield, Inflation, Discounts
Costing Parameters/Model
SACS DEPT/ CPC Mapping
Vendors Invoice Price Tolerance
Inflation of Basic Art.
VAT on Basic Art.
Define Printer code for Increase / Decrease Process
Finalisation of Customers data set up
Validation with shopfloor- Outputs- Labels
Validation with shopfloor- Outputs- Specs
Validation with shopfloor- Outputs- Delivery Notes( challans)
Validation with shopfloor- Outputs- Purchase Orders
Validation with shopfloor- Outputs- Invoice Reports
Validation with shopfloor- Outputs- Stock Value List

Reporting Controls

Financial -Pre cals with Turnover Forecast template

Financial -Post cals with Template
Operational - MIB( Fcst Accuracy, Purchase Stats, Sup Perf., Waste, BAULOG, AVT etc.)

Invoice Checking ( AR team with template)

Ensure Best Practice Embedded (Max Demand, WC & CLC check, Basic Art. Check)

Commercial

Matrix for receiving customer information.

Forecast Matrix from customers (Customer, frequency, forecasted hours)
Mode of information E.g. Customer portal, Telex, Emails, over phone, verbal etc.
Apart from airline, are there any offices orders, lounge orders etc.
Any customer system to input equipment inventory

Procurement / Purchasing

Supplier Set up
Check Vendors Art. No, Delivery Lead Days & Time
Vendors notification on daily PO's SACSMail/Autofax
SAP payement terms for PLT
SAP Vendor No
Allergen info
Supplier Price Agreement- SPA
Basic Articles in SACS? Define data flow and validation process currently in place?
PDF vendor spec's - Paper/PC
Print Outstanding Orders for Day
Forecast communication to purchasing- Production file process mapping
Purchase Order-POP Introduction
Normal ,Additional & Cancellation Orders process
Setting up of Purchase Order Approval Limit

Stores

Main Stores set-up

Store Code locations
Bin No's
MIFA- Requisitions & Production Planning
Printing of CCP1 from SACS
Daily supplier shortages - Supplier Incidents
Order Receipt Process- Procedure Signoff
Bar code Inventory at Order Receipt
AP handover process- 3 way matching and GRN 3 ply @ backdoor
Wastage recording, Daily Shortages, Month End Deadstock
Back door labels- Check label stock
SOP 3
Process for month end Inventory - SOP

Hot Kitchen

Work Centres Planning

Set up Master Production schedule for all customers
MIFA- Requisitions & Production Planning
Internal Delivery System- HTML Production Planning Introduction
CCP3/CCP4 tracking Set Up
Wastage recording
Storage Area- Work Centre
Bin no./ Store location
Spec Management
NPT- Cryovac

Cold Kitchen

Work Centres Planning

Set up Master Production schedule for all customers
MIFA- Requisitions & Production Planning
Internal Delivery System- HTML Production Planning Introduction
CCP3/CCP4 tracking Set Up
Wastage recording
Storage Area- Work Centre
Bin no./ Store location

Spec management

Portioning

Work Centres Planning

Set up Master Production schedule for all customers
MIFA- Requisitions & Production Planning
Internal Delivery System- HTML Production Planning Introduction
CCP3/CCP4 tracking Set Up
Wastage recording
Storage Area- Work Centre
Bin no./ Store location
Spec Management

Trayset

Work Centres Planning

Set up Master Production schedule for all customers
MIFA- Requisitions & Production Planning
Internal Delivery System- HTML Production Planning Introduction
CCP3/CCP4 tracking Set Up
Wastage recording
Storage Area- Work Centre
Bin no./ Store location
Spec Management

Dispatch

Wastage recording
Bay Allocations
Matrix for Dry Ice\ Wet Ice loading
Increase / Decrease Introduction
Truck checklist
Dispatch HTML

Duty Office

Increase / Decrease Introduction

Matrix to update pax figures per customer, and run production file
Cut off times matrix per customer for ordering the normal meals
Matrix for SPML requests per Airline
Cancellation process, matrix i.e. cut off times per customers
SACS reports internal department e.g. Pax figure lists, labels, SPML labels etc.
Daily log for any adhoc activities or requests
Duty Office input in the system any adhoc uplifts e.g. extra dry ice etc.
Closing of the flights and Final Close document
Daily handover checklist
AC change communication and SOP

Planning

Master Production schedule update

Show Cart packing accroding to Labels
Advance (days) the flights are being created in the system
Bar Arrival Schedule
Bar carts - stowing plan\distinction for receiving Inbound flights and out bound flights

Bond

Flight packing matrix i.e how advance we pack the flight

Refill process on liquor bottles and record wastage
Storage Area for Duty Free\Duty Paid Stock
Bin no./ Store location, Min Max Levels per Airline
Checklist for the packed flights
Process of returning delisted products
Counting of the stock on inbound bars or uplift the replenishment to a bar standard
C208\C209 system generated and is there any specific requirements
Process for month end Inventory - SOP

Finance/ Billing

Finance ID setup
Billing format
Delivery Note format
Tic file format if any
Billing frequency
AR- Test Invoicing- SLT transfer
AP- test payement- PLT transfer
GRNI accruals upload from SACS to SAP
Closing Inventory values upload from SACS to SAP
Unbilled revenue accruals
Wastage and Stock count Differences journal upload into SAP
Close Month Procedure

Owner

Comments

Status

Outside SACS, local excel

Paused

Outside SACS, local excel

Paused