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General Ledger
Author:
Rakesh R P
Creation Date:
Last Updated:
Version:
1.0
Project Manager
Copy Number
_____
Document Control
Change Record
3
Date
Author
Version
14-Jul-12
Rakesh R P
1.0
Change Reference
Reviewers
Name
Position
Distribution
Copy
No.
Name
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1
2
3
4
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Project Manager
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Contents
Document Control.......................................................................................ii
Introduction................................................................................................ 1
Purpose of this document...........................................................................1
Solution Deploy Considerations..................................................................1
Solution Sequence Checks..........................................................................2
01 Run Standard Trial Balance Detail Report............................................3
01.01 Submit Trial Balance Detail Report.................................................4
01.02 View Trial Balance Detail Report Ouput..........................................5
02 Convert the Report Output To Excel.......................................................7
02.01 Save the Report Output....................................................................8
02.02 View the saved Output....................................................................10
02.03 Remove Unwanted Spaces.............................................................11
02.04 Copy the output to Excel................................................................13
02.05 Converting the text output to Excel................................................15
02.06 Converting the accounting string in separate columns..................18
03 Create Web ADI Journals For the Trial Balance Reversal.......................27
03.01 Creating Web ADI Journals Screenshots..........................................28
04 Run Standard Trial Balance Detail Report..........................................41
04.01 Submit Trial Balance Detail Report...............................................42
04.02 View Trial Balance Detail Report Ouput........................................43
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Introduction
Solutions to avoid populating balances belonging to previous years in the new fiscal year
Oracle has proposed Reversing the Trial Balance for the period ending JUN-30 with YTD Amount.
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Test Name
01
02
03
04
Tester1
Tester2
Tester3
Date
Notes
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Event:
Step#
Input Data
Expected Results
01.00
01.02
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Navigate: View Request Submit New Request Trial Balance Detail View Output
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The Balance at the End of the Report for all the three columns should be 0 (Zero). If it is not Zero, then efforts should be put in to bring it
to Zero.
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Step#
Input Data
Expected Results
02.01
File Name
02.02
02.03
Remove unwanted
spaces
Copy the Output to
Excel
Converting the text
output to excel
Converting the
Accounting String in
separate Columns
02.04
02.05
02.06
D:\Trial Balance\
Trial_Balance___Detail_080812
D:\Trial Balance\
Trial_Balance___Detail_080812
NA
D:\Trial Balance\
Trial_Balance___Detail_080812
Converted to Excel
D:\Trial Balance\
Trial_Balance___Detail_080812
NA
D:\Trial Balance\
Trial_Balance___Detail_080812
NA
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Click on Next
Click on Finish
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Select Column C for Accounting Flexfield) and Click on Data Text To Columns
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Click on Next
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Select the Columns in the Data Preview section by Shift + Mouse Pointer on each column and also select the Text radio button. Click
on Finish
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The Accounting segment values now appear in separate columns Add the default values of segment 7 & 8 in the columns I & J for all the
rows
Copy the Amount Column Ending Balance from Sheet1 to Sheet1 (2) and paste in Column K
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This should make the positive amounts in column K as negative in Column L and vice versa. The Total of Column L should always be Zero
(0) as Column K which is a extract of the text output from the system.
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Copy the Column L and do a Paste Special On the same column i.e L by selecting the Values Radio Button and Click on Ok
Now Delete Column K, so we have the trial balance which is with reversed amounts in the excel sheet.
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Event:
Step#
Input Data
Expected Results
03.00
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Click on Next
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Click on Next
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Click on Open
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Click on Review and Unprotect the sheet to add more rows to the journal
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Copy the Account Code Combinations from the Excel Sheet1 (2) we created and paste it in the Web ADI Journal Excel Sheet
Select the respective Categories, Source, Currency, Accounting Date, Batch Name, Batch Description, Journal Name and Journal
Description
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Click on Add-Ins and Click on the Drop Down List in Oracle and Select the Upload
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Click on Upload to upload the Trial Balance Reversal Journal to be interfaced to General Ledger
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Navigate to Application and search for the Journal Created with the Request ID 11743044
Navigate Journal Enter
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Click on Find
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Event:
Step#
Input Data
Expected Results
04.00
04.02
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Navigate: View Request Submit New Request Trial Balance Detail View Output
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The Ending Balance of the Trial Balance Report after Posting the Trial Balance Reversal Journal Should be Zero (0)
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