GOVERNMENT OF GRENADA

TERMS OF REFERENCE
FINAL EVALUATION FOR THE PROJECT
STATE RESPONSE TO END VIOLENCE AGAINST WOMEN: LEGISLATIVE AND
POLICY REFORM IMPLEMENTATION PROGRAMME
1. BACKGROUND AND CONTEXT
Name of the project:
Name of the organization:
Funding Partners:

Project duration:

State Response to End Violence against Women: Legislative and Policy

Reform Implementation Programme
Ministry of Social Development and Housing
United Nations Trust Fund to End Violence against Women
United Nations Entity for Gender Equality and the Empowerment of Women
(UN Women)
Three and a half (3 ) years from November 1, 2011 to April 30, 2015

1.1 Current Project Implementation Status with the Timeframe to Complete the Project
Project activities have been completed under this project and a No-Cost Extension was granted by the
Funding Partners up to April 30, 2015 to fulfill evaluation requirements.
Description of the Specific Forms of Violence Addressed by the Project:
Given the national scope of this project, women and girls of different ages were the primary beneficiaries of
the initiatives to address four main forms of violence against women: intimate partner violence; marital rape;
sexual abuse; and sexual harassment. These are all forms of gender-based violence that women and girls face
differently at various stages of their lifetime.
Main Objectives of the Project:
To provide an effective multi-disciplinary response that builds public confidence and serves as a
deterrent to perpetrators and potential perpetrators of violence against women
To develop the capacity of major stakeholders in the application of the laws and policies
To foster systemic and sustainable institutional changes in response mechanisms
To engender a well-informed general public with knowledge of the relevant laws, national policies,
rights and mechanisms
To reduce the cultural tolerance of violence against women
To maintain an effective stakeholder support network and communication
Description of Targeted Primary and Secondary Beneficiaries:
The project targeted women and girls based on their vulnerability to various forms of VAW. During
childhood, sexual abuse is the predominant risk. Adolescents are exposed to sexual abuse, sexual harassment
and dating violence. Young and mature women, however, experience all of the listed forms.
Girls, 0 9 years old but particularly 5 9 years, were expected to benefit as the public sensitization and
awareness about sexual violence against girls was expected to result in increased reporting of child sexual
abuse being brought to the attention of the Child Protection Authority. Further, it is expected that in time,
there would be reduced incidents of child sexual abuse due to stricter enforcement of laws and punitive
measures, a strategic element that can deter potential offenders. Adolescents, 10 19 years old, would be the
main beneficiaries of the activities aimed at ending child sexual abuse, promoting safe domestic relationships
and recognizing early signs of abusive conduct, including dating violence.
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Young women (20 24 years old), adult women (25 69 years) and elderly women (60 years and above)
were expected to benefit from actions to deal with all of the forms of violence being addressed. In addition, as
parents and guardians of children who are abused, it is anticipated that they would be better able to act to
protect their children with the enhancement of the mechanisms and services.
There was an expectation that through messaging of human rights and gender equality, the Ministry will
realize their intended goal of reduced societal tolerance for violence against women and girls, which should
further foster an equitable society for girls and women of all ages to live.
Many secondary beneficiaries were expected to benefit from project activities, as a result of implementation
of services for the primary beneficiaries. Among them, the ones who received the most direct benefits due to
the significance of the services they provide in relation to the implementation of the laws and policies were
the Royal Grenada Police Force, Ministry of Social Development, Central Statistical Office, Judicial officers,
social workers, Child Protection Authority, Cedars Home for Abused Women and their Children, Legal Aid
and Counseling Clinic and Grenada National Organization of Women.
Of that group, LACC and GNOW were co-implementing partners with the MoSD, the Implementing Agency.
These entities and groups, especially the MoSD, LACC and GNOW, benefitted from capacity building
through training and the expansion, clarification and development of their services. The RGPF benefitted
from training and the Central Statistical Office was expected to enhance its capacity through the development
and implementation of GBV data collection strategy.
The Ministry of Health, Ministry of Education, Ministry of Carriacou and Petite Martinique Affairs, nongovernmental organizations, community based organizations, faith-based organizations and educational
institutions were also Secondary Beneficiaries. They had varying roles in mandatory reporting of child abuse,
being first responders to individual cases of VAW, assisting in identifying victims and influencing cultural
beliefs, including the ability of their Networks to interface with and provide various services to communities
and other segments of the population. The main benefit for this group of secondary beneficiaries was
participation in training activities, followed by their participation in organizing specific community activities.
They were also equipped with certain tools, manuals and IEC materials for use in their work.
Other secondary beneficiaries included individuals: men and boys, media workers, parliamentarians and
private sector employers. Their roles were the application of the new laws, policies and information in their
lives and work. They were expected to benefit by the development of a keen awareness of the new legislation
and policies, formation of a better appreciation of the human rights and gender equality platform, and
alteration of beliefs, practices and attitudes to ones that facilitates compliance with the laws and policies.
The Grenada Core Welfare Indicators Questionnaire (CWIQ) Report (2005) indicates that persons in rural
households, especially the rural poor, have reduced access to police stations, health centers, and other
services. That was another factor which informed the identification of beneficiaries. As a result, effort was
placed on mechanisms that facilitated their access to information about existing services. By involving these
secondary beneficiaries, there was the improved possibility of primary beneficiaries in the rural communities
receiving frequent and accurate information.
1.2 Strategy and Theory of Change:
Project Goal: Women and girls in Grenada have improved access to comprehensive systematic services that
are embodied in the laws and protocols on gender-based violence

The project used three strategies to achieve the desired changes, namely:
i.
ii.
iii.

Capacity Development
Prevention
Strengthening Response Mechanisms by key sectors

In general, these strategies were expected to result in more effective implementation of laws and policies and
improve two factors that help protect women and girls from gender-based violence, namely quality response
services and socio-cultural norms that promote human rights and gender equality.
The following tables present the outcomes, outputs and key activities of the project.

Outcome 1: The response mechanisms use a systematic, comprehensive, multi-disciplinary

approach to provide services required to enforce legislation and protocols on GBV within two years
of reform
Output: 1.1: Professionals from law enforcement, legal, health and other services develop systematic
responses for VAW
Train responders in technical skills
Activity 1:
Train trainers to conduct generalized training
Activity 2:
Develop specialized tools for quick-reference to be used by professionals in applying the
Activity 3:
laws and protocols
Implement Standard Operating Procedures for response mechanisms in at least two sectors
Activity 4:
Establish a clearly defined response mechanism in the RGPF
Activity 5:
Output: 1.2: Law enforcement, legal, health, and social sectors provide complementary services that
facilitate a comprehensive approach
Hold Consultation among service providers to clarify and document each sectors roles
Activity 1:
and ensure that a wide range of services are provided
Form and coordinate multi-sectoral response teams in each parish
Activity 2:
Institute referral systems
Activity 3:
Output: 1.3: Psychological and social services offered by government and other providers are
enhanced and expanded
Provide psycho-social services to clients in additional locations
Activity 1:
Improve services by the Ministry of Social Development
Activity 2:
Develop and pilot a holistic empowerment programme for victims of domestic violence
Activity 3:
Develop and pilot an early intervention programme for domestic violence
Activity 4:
Output 1.4: Data collection strategy is developed and adopted
Develop a data collection strategy
Activity 1:
Test and modify the data collection strategy
Activity 2:
Adopt and implement the data collection strategy
Activity 3:
Outcome 2: information on the relevant laws, policies, mechanisms and services are easily
accessible
Output: 2.1: Women and girls, boys and men are provided with key information about the laws
protocols, mechanisms and services through campaigns
Produce and disseminate age- and sex-appropriate information, education and
Activity 1:
communication (IEC) materials
Use portable Information booths and caravans to disseminate IEC materials
Activity 2:
Display Faces of Domestic Violence exhibition and other visual arts in strategic
Activity 3:
locations

Conduct public sensitization campaigns to reach different age groups, communities and
target groups
Output: 2.2: Women and girls, boys and men have increased access to detailed information on the
laws, protocols, mechanisms and services as needed
Prepare and reproduce IEC materials targeting different needs of target populations
Activity 1:
Establish Family Violence Information Centre at the Ministry of Social Development and
Activity 2:
each of the Outreach Offices
Develop and update a website containing laws, explanations, forms, and related
Activity 3:
Convert one IEC pamphlet into Braille and disseminate through the National Council for
Activity 4:
the Disabled
Output: 2.3: Stakeholders and community advocates sustain community sensitization activities
through partnerships
Conduct refresher course for CSNV on the new laws and policies
Activity 1:
Activate an exit strategy for the CSNV through formation of a mechanism that will allow
Activity 2:
autonomy
Update a register of NGO, community and faith-based organizations and other leaders
Activity 3:
who work and/or can potentially work on reducing violence against women
Conduct workshops with NGO, CBO, FBO, PTA leaders, trained advocates, Parenting
Activity 4:
Facilitators, Roving caregivers and media personnel on VAW
Involve NGO, CBO, FBO and PTA leaders, trained advocates, Parenting Facilitators,
Activity 5:
Roving caregivers, and media personnel in planning and executing campaigns and
community activities
Activity 4:

Outcome 3: level of cultural tolerance for violence against women and girls is reduced
Output 3.1: Knowledge of the universal human rights, gender equality and responsibilities is increased
Produce age-appropriate information, education and communication (IEC) materials on
Activity 1:
the universal human rights, gender equality and individual responsibilities
Hold community caravans, discussions and activities to disseminate IEC materials and
Activity 2:
raise awareness
Use the creative and performing arts, including popular theatre for awareness programmes
Activity 3:
targeting men and women of different ages on human rights and gender equality
Output 3.2: Stigma and discrimination against victims are reduced
Produce and disseminate information, education and communication (IEC) materials for
Activity 1:
radio and television clarifying misconceptions about intimate partner violence, marital
rape, sexual abuse, and sexual harassment
Invite survivors and reformed perpetrators to share their experiences with the public
Activity 2:
Conduct public sensitization campaigns using the mass media, such as radio drama and
Activity 3:
television infomercials
Use popular theatre and the performing arts to raise awareness
Activity 4:
Output 3.3: Cultural beliefs, myths and practices that support gender-based violence are reduced
Identify 3 5 specific beliefs, myths, practices and attitudes that significantly support
Activity 1:
gender-based violence
Hold consultations and workshops with faith based leaders on womens rights and the
Activity 2:
cultural beliefs, myths and practices that support gender-based violence
Conduct behavior change communication campaigns and activities/events targeting men
Activity 3:
and women of different ages and descriptions to dispel beliefs and myths and offer
alternative practices that support equality, respect and responsibility

1.3 Geographic Context

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Given the broad-based nature of this project and its national reach, this project was implemented for the
benefit of women and girls of different socio-economic levels in both rural and urban communities. The target
was achievable as Grenada, a Small Island Developing State, is comprised of only 133 square miles. The
State is made up of three populated islands, Grenada, Carriacou and Petite Martinique. Grenada, the
mainland, has six parishes and five towns, but only the town of St. George, the capital, is considered as an
urban community. Grenada has a population estimated at just over one hundred and ten thousand (110,000)
people, 50% being female.

1.4 Total Resources Allocated for the Intervention

Budget requested from the UN Trust Fund (USD)
Year 1

Year 2

Year 3

Total amount from

the UN Trust Fund

Outcome 1

$92,142.00

$121,171.00

$84,708.53

$298,021.53

Outcome 2

$47,900.00

$47,695.00

$27,820.00

$123,415.00

Outcome 3

$42,475.00

$50,288.00

$41,543.00

$134,306.00

Outcome 4

$0.00

$0.00

$0.00

$0.00

$182,517.00

$219,154.00

$154,071.53

$555,742.53

$69,630.00

$4,900.00

$43,900.00

$118,430.00

$252,147.00

$224,054.00

$197,971.53

$674,172.53

Sub-total for Outcomes

Sub-total for cross-cutting Costs

TOTAL

1.5 Key Partners Involved in the Project

The Legal Aid and Counseling Clinic (LACC): is a non-profit entity of the non-governmental organization,
Grenada Community Development Agency (GRENCODA). LACC is a multidisciplinary clinic, which offers
a wide range of services, including legal representation, public education, advocacy, legal research and
psychological counseling. The clinic, which has been in existence since 1987, is the only service provider of
its kind in Grenada.
The Grenada National Organization of Women (GNOW): is the national umbrella non-governmental
organization for womens groups and other groups with womens committees or arms. It has also been at the
forefront of working directly with women and men, particularly at public sensitization and training on issues
affecting women, and lobbying for gender equality in all aspects of society.

2. PURPOSE OF THE EVALUATION

2.1 Why the Evaluation Needs to Be Done
This is a mandatory final project evaluation required by the UN Trust Fund to End Violence against Women.
The impact of the project will be evaluated during the last quarter by an external evaluator based on the level
of attainment of each of the key results identified in the three main components. By capturing information and
monitoring both process and progress on each main activity and result, the MoSD will be able to identify and
document emerging good practices. The MoSD will share its activities and results with other territories in the
OECS, as they, too, are partners in the OECS Domestic Violence and Family Law Reform Project, one of the
processes that inspired this project.
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The evaluation will be done to determine if the project has met its intended goal. Analysis will be done to
determine the level of success based on the intended results and the actual results. Elements like project goal,
outputs, outcomes impact, performance indicators and the set targets at all level during project design will
form the basis of the analysis.
The key results will be measured based on the following:
1. Adequate multi-sectoral response mechanisms for effective implementation of the laws and policies
at the national level
2. Access to available services at the community level
3. Socio-cultural change to reduce tolerance for VAW at the individual and community levels
Key questions to be answered:
1. To what extent were the key project messages to the public, contents of training materials/sessions
and responses by professionals in keeping with human rights and gender equality principles?
2. How have the services and messages responded to traditional and current gendered realities and
inspired positive change?
3. In what ways did the project activities result in intended outputs and outcomes and how did these
achieve the intended results for both primary and secondary beneficiaries?
4. What is the level of social-cultural and institutional change that occurred as a direct result of the
project?
5. What are the gaps to be met in relation to prevention of and response to gender-based violence
(GBV)?
6. What sustainability measures are in place to ensure continuity?
7. What recommendations are offered for strengthening the implementation mechanism for projects of
this nature?
2.2 How the Evaluation Results Will be Used, by Whom and When
The results will be used to inform further policy, advocate budgetary allocations from the Ministry of Finance
and making decisions on up-scaling results or initiating new activities. The findings on the process will also
inform actions to be taken on other social phenomena that have to be addressed.
2.3 What Decisions will be Taken After the Evaluation is Completed
The evaluation report will be shared with all key stakeholders
It will be used to inform Ministry policy and programming
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Evaluation Objectives and Scope

3.1 Scope of Evaluation:

Timeframe: this evaluation needs to cover the entire project duration.
Geographical Coverage: the project scope included the entire population therefore approach methods will be
employed at the country level.
Target groups to be covered: this evaluation needs to cover the target primary and secondary beneficiaries as
well as broader stakeholders including the general public. The target institutions (Police, health etc) will be

evaluated to determine the level of institutional change and strengthening realized by the project. Focus will
be placed on random members of society to determine if the project had an impact on public perception in
relation to the project goal.
Objectives of Evaluation:
To evaluate the effectiveness, relevance, efficiency, sustainability and impact of entire project, with a
strong focus on assessing the results at the outcome and goal levels;
To generate key lessons and identify promising practices for learning;
To capture voices from the field and other evidence of achievements, gaps and promising practices
using various media
To determine the extent to which the project has contributed to the strengthening of partnerships to
contribute to preventing and responding to GBV;
To determine the integration of human rights based approaches and gender equality that were
included in the project

Evaluation Questions
Evaluation Criteria

Mandatory Evaluation Questions

Effectiveness

1) To what extent were the intended project goal, outcomes and outputs achieved
and how?
2) To what extent did the project reach the targeted beneficiaries at the project
goal and outcome levels? How many beneficiaries have been reached?
3) To what extent has this project generated positive changes in the lives of
targeted (and untargeted) women and girls in relation to the specific forms of
violence, intimate partner violence and sexual violence, addressed by this
project? Why? What are the key changes in the lives of those women and/or
girls? Please describe those changes.
4) What internal and external factors contributed to the achievement and/or
failure of the intended project goal, outcomes and outputs? How?
5) To what extent have partnerships between government and non-governmental
organizations improved the delivery of programming on the prevention and
response to violence against women and girls?
6) To what extent was the project successful in advocating for legal or policy
change? If it was not successful, explain why.
7) In case the project was successful in setting up new policies and/or laws, is
the legal or policy change likely to be institutionalized and sustained?
1) To what extent was the project strategy and activities implemented relevant in
responding to the needs of women and girls?
2) To what extent do achieved results (project goal, outcomes and outputs)
continue to be relevant to the needs of women and girls?
1) How efficiently and timely has this project been implemented and managed in
accordance with the Project Document?

Relevance

Efficiency
Sustainability

Impact

1) How are the achieved results, especially the positive changes generated by the
project in the lives of women and girls at the project goal level, going to be
sustained after this project ends?
2) What are the remaining gaps and risks to sustainability of the project results?
1) What are the intended results of the project?
2) What are the unintended consequences (positive and negative) resulting from
the project?
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Knowledge
Generation

1) What are the key lessons learned that can be shared with other practitioners on
Ending Violence against Women and Girls?
2) Are there any promising practices? If yes, what are they and how can these
promising practices be replicated in other projects and/or in other countries
that have similar interventions?

Evaluation Methodology
1) Proposed Evaluation Design: the evaluation will be designed in coherence with the outcome
evaluation methodology which is based on the results based principles. The outcome evaluation will
assess the projects contributions towards the progress made on set targets and intended results.
2) Data sources: data derived from the project will be used along with other relevant data sources.
Primary data will be collected by the evaluator to determine project outcomes. Data may be collected
from the Ministry of Social Development and Housing, implementing partners, and primary and
secondary beneficiaries.
3) Proposed data collection methods and analysis: The data collection process will include desk
reviews, interviews, focus group discussions, site visits and survey(s). The evaluator will undertake
site visits to agencies impacted/involved in the project to evaluate the impact the project would have
had on institutions identified in project design.
4) Proposed sampling methods: implementing partner and entities directly impacted by the project will
fall under the other data/information collection strategies. Random sample would be used to
determine the level of impact the project had on the general population.

Evaluation Ethics

The evaluation must be conducted in accordance with the principles outlined in the UN Evaluation Group
(UNEG) Ethical Guidelines for Evaluation http://www.unevaluation.org/ethicalguidelines.
It is imperative for the evaluator(s) to:
Guarantee the safety of respondents and the research team.
Apply protocols to ensure anonymity and confidentiality of respondents.
Select and train the research team on ethical issues.
Provide referrals to local services and sources of support for women that might ask for them.
Ensure compliance with legal codes governing areas such as provisions to collect and report data,
particularly permissions needed to interview or obtain information about children and youth.
Store securely the collected information.
The evaluator(s) must consult with the relevant documents prior to the development and finalization of data
collection methods and instruments. The key documents include (but are not limited to) the following:
World Health Organization (2003). Putting Women First: Ethical and Safety Recommendations for
Research on Domestic Violence Against Women.
www.who.int/gender/documents/violence/who_fch_gwh_01.1/en/index.html
Jewkes, R., E. Dartnall and Y. Sikweyiya (2012). Ethical and Safety Recommendations for Research
on the Perpetration of Sexual Violence. Sexual Violence Research Initiative. Pretoria, South Africa,
Medical Research Council. Available from www.svri.org/EthicalRecommendations.pdf
Researching violence against women: A practical guide for researchers and activists
November 2005
http://www.path.org/publications/files/GBV_rvaw_complete.pdf

World Health Organization (WHO), Ethical and safety recommendations for researching
documenting and monitoring sexual violence in emergencies 2007,
http://www.who.int/gender/documents/OMS_Ethics&Safety10Aug07.pdf

Key Deliverables of Evaluators and Timeframe

Deliverables

Description of Expected Deliverables

Evaluation
inception report

The inception report provides the grantee organization

and the evaluators with an opportunity to verify that
they share the same understanding about the evaluation
and clarify any misunderstanding at the outset.

Timeline of each
deliverable
(date/month/year)
23/3/15

An inception report must be prepared by the evaluators

before going into the technical mission and full data
collection stage. It must detail the evaluators
understanding of what is being evaluated and why,
showing how each evaluation question will be
answered by way of proposed methods, proposed
sources of data and data collection/analysis procedures
and media for presentation and reporting on findings,
considering print, photography, video and/or audio
forms.
The inception report must include a proposed work
plan to include, activities and deliverables, designating
a team member with the lead responsibility for each
task or product.
2

Draft evaluation
report

Evaluators must submit draft report for review and

comments by all parties involved. The report needs to
meet the minimum requirements specified in the annex
of TOR.

20/4/15

The grantee and key stakeholders in the evaluation

must review the draft evaluation report to ensure that
the evaluation meets the required quality criteria.
3

Final evaluation
report

Relevant comments from key stakeholders must be

well integrated in the final version, and the final report
must meet the minimum requirements as agreed.
The final report must be disseminated widely to the
relevant stakeholders and the general public.

27/4/15

Evaluation Team Composition and Required Competencies

8.1 Evaluation Team Composition and Roles and Responsibilities

The evaluation team leader will be responsible for undertaking the evaluation from start to finish and for
managing the evaluation team under the supervision of evaluation task manager from the grantee
organization, for the data collection and analysis, as well as report drafting and finalization in English.
The Evaluation team will:
Brief staff on concepts and procedures
Design measurement instruments and procedures
Collaborate with staff on methods of measuring outcomes of level of the results chain
Decide what type of answers needs to be addressed
8.2 Required Competencies

Advanced degree in a relevant field of study;

Evaluation experience: at least 10 years in conducting external evaluations, with mixed-methods
evaluation skills and having flexibility in using non-traditional and innovative evaluation methods
Expertise in gender and human-rights based approaches to evaluation and issues of violence against
women and girls
Specific evaluation experiences in the areas of ending violence against women and girls
Experience in collecting and analysing quantitative and qualitative data
In-depth knowledge of gender equality and womens empowerment
A strong commitment to delivering timely and high-quality results, i.e. credible evaluation and its
report that can be used
A strong team leadership and management track record, as well as interpersonal and communication
skills to help ensure that the evaluation is understood and used.
Good communication skills and ability to communicate with various stakeholders and to express
concisely and clearly ideas and concepts
Regional/Country experience and knowledge: in-depth knowledge of Grenada is required.
Language proficiency: fluency in English is mandatory; good command of local language is
desirable.
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Management Arrangement of the Evaluation

Name of Group

Role and responsibilities

Evaluation
Team

External evaluators/consultants to conduct an external

evaluation based on the contractual agreement and the
Terms of Reference, and under the day-to-day supervision
of the Evaluation Task Manager.
Someone from the grantee organization, such as project
manager and/or M&E officer to manage the entire
evaluation process under the overall guidance of the senior
management, to:
lead the development and finalization of the evaluation
TOR in consultation with key stakeholders and the
senior management;
manage the recruitment of the external evaluators;

Evaluation
Task Manager

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Actual name of staff

responsible
External evaluators

M&E Officer of the

Ministry of Social
Development
Senior Programme
Officer

Commissioning
Organization

Reference
Group

Advisory
Group

lead the collection of the key documents and data to be

shared with the evaluators at the beginning of the
inception stage;
liaise and coordinate with the evaluation team, the
reference group, the commissioning organization and
the advisory group throughout the process to ensure
effective communication and collaboration;
provide administrative and substantive technical
support to the evaluation team and work closely with
the evaluation team throughout the evaluation;
lead the dissemination of the report and follow-up
activities after finalization of the report
Senior management of the organization who commissions
the evaluation (grantee) responsible for: 1) allocating
adequate human and financial resources for the evaluation;
2) guiding the evaluation manager; 3) preparing responses
to the recommendations generated by the evaluation.
Include primary and secondary beneficiaries, partners and
stakeholders of the project who provide necessary
information to the evaluation team and to reviews the draft
report for quality assurance

Must include a focal point from the UN Women Regional

Office and the UN Trust Fund Portfolio Manager to review
and comment on the draft TOR and the draft report for
quality assurance and provide technical support if needed.

Senior Management of
the Ministry of Social
Development

Royal Grenada Police

Force; Ministry of
Health; GNOW; LACC;
Ministry of Education;
Ministry of Social
Development
Officer-in-Charge, UN
Women Multi-Country
Office for the Caribbean;
Portfolio Manager, UNTF
Secretariat

10 The Evaluation Process

Stage of
Evaluation
Preparation
stage

Inception
stage

Data
collection and
analysis stage

Key Task

Responsible

Prepare and finalize the TOR with key

stakeholders
Compiling key documents and existing data
Recruitment of external evaluator(s)
Briefings of evaluators to orient the evaluators
Desk review of key documents
Finalizing the evaluation design, methods and
media for presentation of findings and report
(print, photography, video and/or audio)
Preparing an inception report
Review Inception Report and provide feedback

Commissioning organization and

evaluation task manager

Evaluation task manager

Evaluation Team
Evaluation Team

Submitting final version of inception report

Desk research

Evaluation Team
Evaluation Task Manager, Reference
Group and Advisory Group
Evaluation Team
Evaluation Team

In-country technical mission for data collection

Evaluation Team

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Synthesis and
reporting
stage

(visits to the field, interviews, questionnaires, etc.)

Analysis and interpretation of findings
Preparing a draft report
Review of the draft report with key stakeholders
for quality assurance

Consolidate comments from all the groups and

submit the consolidated comments to evaluation
team
Incorporating comments and revising the
evaluation report
Submission of the final report
Final review and approval of report

Dissemination
and follow-up

Publishing and distributing the final report

Prepare management responses to the key
recommendations of the report
Organize learning events (to discuss key findings
and recommendations, use the finding for planning
of following year, etc)

Evaluation Team
Evaluation Team
Evaluation Task Manager, Reference
Group, Commissioning Organization
Senior Management, and Advisory
Group
Evaluation Task Manger

Evaluation Team
Evaluation Team
Evaluation Task Manager, Reference
Group, Commissioning Organization
Senior Management, and Advisory
Group
commissioning organization led by
evaluation manager
Senior Management of commissioning
organization
Commissioning organization

11 Budget
The budget for this consultancy will cover the following costs:
Consultancy Fees (using a rate per day structure)
Airfare, where applicable, at economy rates for the most direct routes
Daily Subsistence Allowance, according to the rates payable under the regulations of the Government
of Grenada
Data collection, documentation, consultations and related activities
Publishing and Dissemination

ADMINISTRATIVE INFORMATION
Payment: A payment schedule will be agreed to prior to the issuance of contract, but expected to be as
follows:
10% of fee disbursed upon signing of contract.
20% of fee disbursed upon submission of an Inception Report for the consultancy.
40% of fee disbursed upon completion and submission of a Draft Report.
30% of fee disbursed upon completion and submission of an approved Final Report.
Hardware, software, and communication: The consultant must be equipped with a portable computer (laptop).
The consultant must be reasonably accessible by email and telephone (preferably mobile). The use of reliable,
internet-based communication (Skype or equivalent) is required.

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EXPRESSIONS OF INTEREST
All interested Consultants or consulting firms are invited to submit an Expression of Interest (EOI) in English
by 12:00 Noon Eastern Caribbean Time on March 13, 2015.
EOIs must include:
A signed cover letter highlighting the specific consultancy for which you are applying
Detailed curriculum vitae including a description of main achievements of the lead researcher(s) and
support researcher(s) if any, and relevant experience in conducting research.
Abstract of two related research projects
A technical and financial proposal quoted in United States dollars (US$) indicating a workplan, daily
rates and preferred fee structure based on deliverables.
Please submit your EOI by e-mail to ministrysod@yahoo.com or socialdevelopment@gov.gd with the subject
Consultancy for Final Evaluation State Response Project addressed to:
The Permanent Secretary
Ministry of Social Development and Housing
Botanical Gardens
St Georges
GRENADA
EOIs should also be copied to the following addresses:
gender@gov.gd
genderanalystmosdh@gmail.com

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