Documente Academic
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December 2014
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
choices, or items, which are not errors at all. Avoiding stylistic revisions, which focus
on improving the manner in which the ideas are conveyed, rather than correcting
obvious mistakes of language usage or grammar was a conscious decision. If the
user has chosen a particular style, e.g. the passive voice, the use of a fragment,
long sentence, or foreign word may be intentional and flagging it as an error
contributes to the perception of the Grammar Checker as inaccurate. Users would
also like more help to fix the errors highlighted to them, by accompanying each
error with a suggested correction. High accuracy and good suggestions are the two
key quality measures for the new generation of Advanced Proofing features being
introduced to Microsoft Office.
Our new Advanced Proofing tools may intentionally offer a different set of grammar
rules than were present in the components they replace. This also means that we
have removed some of the less accurate grammar rules and for some languages we
have added other grammar rules or a Context Sensitive Spelling component, which
identifies correct words used incorrectly in the context.
On balance however, we hope and expect that users will find the new Grammar
Checker components less noisy and more helpful than the old ones.
Finnish
Dutch
Italian
Russian
Danish
Arabic
Brazilian Portuguese
And replaced the 3rd party Grammar Checker with a Context Sensitive Speller
component for:
Brazilian Portuguese
Norwegian Bokml
Italian
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
The Grammar Checkers for English, Spanish and German are not complete yet as
some Grammar rules are not ready to ship.
Please see the Appendix at the end of this document (page 6) to get more detailed
information on what grammar rules are already available and which ones are still
under development.
The components will be available for download in late January most likely at the
following location: http://www.microsoft.com/en-us/download/details.aspx?id=44310
You will need to dogfood the latest Office Gemini Desktop build to be able to use
those components. The Grammar Checkers currently only ship in Desktop and not
with Office Online or the Office Universal Apps.
Ask of Dogfooders
Once you have installed the latest Office Gemini build (also known as Office 16)
please install the Language package (Proofing MSI) for the languages youre a
native of or fluent in, use the new Grammar Checkers and report back any feedback
or suggestions you may have. The Proofing Tools are turned on by default and
Grammar Checkers are automatically enabled for Microsoft Word once installed.
Instructions to install the Proofing package (Proofing MSI) for your language:
1. You can either download the Proofing MSI directly from the Microsoft Proofing
Tools Beta page (http://www.microsoft.com/en-us/download/details.aspx?
id=44310) or you can perform the following steps:
2. Open a Word document and change the Proofing Language to your language
(e.g. Italian)
a. To change the Proofing language: Highlight some text in the document
and then click on the language name in the left bottom corner of your
Word document:
b. A new window will pop-up where you can choose your language:
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
If you want to have a closer look at the Grammar Rules that are available for your
language you can do the following:
1. Open a Word document where the Proofing Language is set to your language.
a. The Proofing Tools already need to be installed on your machine for the
next steps to succeed
b. Please ensure to open the Word document in Edit mode or choose
Enable Editing to get to Edit mode.
2. Go to File >> Options >> Proofing. The Word Options window will pop-up. In
this window please click on Settings in the section When correcting
spelling and grammar in Word:
4
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
3. A new window will pop up that shows you the available Grammar Rules for
your language:
The Grammar Checkers are also included with Outlook, but are turned off by
default. To turn them on, follow these steps:
Go to File -> Options -> Mail -> under "Compose messages" click on Spelling and
Autocorrect This brings you to the Proofing Option window where you can tick
"Mark Grammar errors as you type" to enable the Grammar Checkers.
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
There are no particular scenarios that should get tested. Just use Microsoft Word
as usual to write your documents, articles, letters etc. and focus on the Grammar
Checker flags. Let us know e.g.:
if it finds the grammar errors you frequently make (the blue squiggles
below a word or a phrase are from the Grammar Checker)
if it provides helpful suggestions or not when you right click on the
highlighted error
whether it misses many of the frequent errors you make (no squiggle
appears)
or whether it frequently highlights sentences that are correct
whether you miss any squiggles that the previous Grammar Checker
generated in previous versions of Office, but not the new one
etc.
NOTE: The grammar rules we choose to implement are targeted at finding the
grammar errors that users frequently make. We have collected huge real world data
sets to analyse and extract frequent error patterns. Therefore you will find that our
grammar checkers wont cover every single grammar rule that you may find in a
typical grammar book for your language and that is intentional. Its not feasible to
address every possible grammar error one can think of and we therefore focus on
targeting the most frequent ones to help a broad user base.
Any other comments you may have regarding the Grammar Checker User Interface,
or competitor products you may know or use are highly appreciated as well.
The goal is to find and fix major issues before the new Grammar Checkers go out to
a broad user base.
Appendix
German
Available in the current German Proofing Tools MSI:
Grammar
Option
Grammar Rules
Groschreibung von
Substantiven
Unrichtige
Groschreibung
Substantiv
kleingeschrieben
Kongruenz
Kongruenz in der
Nominalphrase
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
standsicher.
Wohlgeformtheit
Leicht
verwechselbare
Wrter
Grogeschriebene
Adjektive
Verwendung von Mal
Verwendung von
derselbe
Verwendung von
irgend bei Pronomina
Bindestriche
Verben mit einem
trennbaren Prfix
Interpunktion
Interpunktion
Leerzeichen
Zu viele Leerzeichen
Leerzeichen vor oder
nach Klammern
Zusammengesetzte
Wrter
Grammar
Option
Kongruenz
Verwendung von
Kommas
Grammar Rules
Example Errors
targeted by the rules in
the Option
Komma im Relativsatz
Nicole Michel
International Project Manager
Office International Natural Language Technologies
Komma im Nebensatz
Wohlgeformtheit
December 2014
Verwechslung von dass und Ich hab mein Ziel und dass will
das
ich erreichen.
Also ich hab mir gedacht das
Sonntag Abend eine gute Zeit
wre?
Spanish
Available in the current Spanish Proofing Tools MSI:
Grammar
Option
Grammar Rules
Concordancia de
los pronombres
Confusin de
palabras
Confusin de verbos
Confusin de palabras
Uso incorrecto de
'de que'
Verbo impersonal
Verbo impersonal
Uso incorrecto de
maysculas
Uso de maysculas
Ir a verte el Martes.
Puntuacin
Signos de exclamacin e
interrogacin
Uso de la coma
Nicole Michel
International Project Manager
Office International Natural Language Technologies
Uso de espacios
December 2014
Signos de puntuacin
consecutivos
Sobra un espacio
Falta un espacio
Espacio mal colocado
Ms de un espacio entre
palabras
Grammar
Option
Grammar Rules
Concordancia del
adjetivo o participio
Concordancia entre
sujeto y atributo
Concordancia del
sujeto con el verbo
Concordancia del
sujeto con el verbo
Concordancia en el
grupo nominal
Concordancia entre
determinante y
nombre
Concordancia entre
nombre y adjetivo
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
English
Available in the current English Proofing Tools MSI:
Grammar
Option
Grammar Rules
Example Errors
targeted by the rules in
the Option
Misused Words
A or An
Hyphenation
Capitalization in
Sentences
Hyphen Use
Capitalization in Titles
Capitalization of Common
Nouns
Punctuation
Punctuation is succession
Spacing
Nicole Michel
International Project Manager
Office International Natural Language Technologies
December 2014
was rescheduled.
Punctuation
Verb Use
Grammar
Option
Grammar Rules
Example Errors
targeted by the rules in
the Option
Noun phrases
Number agreement
Possessives and
Plurals
Subject-Verb
agreement
Number agreement
between
Comma Use
Comma instead of
semicolon
Nicole Michel
International Project Manager
Office International Natural Language Technologies
conditional
clause
Redundant comma in
conjoined
December 2014
If I have missed
anything
please identify what you would
like to see in the statement.
Could you provide the freight
number, and the company who
is delivering.
phrases
Questions
12