MANAGE MEETINGS

MEETING 1
Topic- Occupational Health and Safety

Purpose:- The purpose of this policy is to ensure all management and employees
(including volunteers) understand the need for health and safety, their role in making
the workplace safer, and how they can fulfill their responsibilities and duties.

Participants, Responsibilities and Timing :-

* Y - CEO
* R - GENERAL MANAGER
* M - TEAM MEMBER
* J - TEAM MEMBER
* R- TEAM MEMBER
*S - SECRETARY

CEO
Chairperson discussion includes (the health and safety issues for staff and
management department- legal issues and risk management)
Time - 9:00 AM 9:30 AM

General Manager
Attending meeting to discuss- Health and Safety Committee issues
All organisation sites have established a Health and Safety Committee for risk
management.
Time - 9:30 AM 10:00 AM

Team Members
Meetings are attended or apologies forwarded to the secretary if unable to
attend.
They are attending the meeting and will need to read the minutes of the
previous meeting for a follow up.
The agenda has been studied beforehand and notes are prepared on matters
affecting him/her or those he/she represents.
The views and opinions of those people he/she represents are represented.
Safety committee views are known in his/her department and reported back to
those he/she represents as fully as possible.
Time - 10:00 AM 10:30 AM

Secretary
Organise and recording minutes of meeting. Also conducting follow up and
send written report for the minutes discussed.
Time - 10:30 AM 11:00 AM

Arrangements And requirements of Meetings :-

Venue : 420, St Kilda Road Melbourne Vic 3000

Date : 14/5/2013
Time : 9:00 AM

All Members are invited by Emails and phone calls. Special invitation for
Health and safety management department.
Special meeting hall will be arranged, video projector, white board fitted
inside.
Morning tea and Lunch will be served.

Equipments for Meeting :Chairs

Table
Pens
Pencils
Scribbling Pads
Water
Glasses
Snacks
Projector

Room Arrangement for Meeting

The arrangements would be U SHAPE setting so that the attendees have a
good bounding and will
be able to take notes, it will be more comfortable for them because the
meeting will be for a long
session.

Conducting :All the members should be on time.

prepare the issues to be raised in meeting regarding health and safety at workplace.

Matters Arising from Minutes of Previous Meeting and Future

Agenda :The Committee reviewed the Action List noting the following:
Display Occupational Health and Safety Policy
Signing of Hazard Observation Forms Compliance .
Fire Warden Review
Inventory of All Dangerous Goods and Hazardous Materials
Supervisor Risk Assessment Compliance
Student safety in overseas placements

Reports :OH&S Manager Report

OH&S Minor Works for Faculty Funding
OH&S Training:-The Committee was advised that a new induction program
had been introduced into the Faculty.
Review of Major Incidents and Significant Near Misses:-Incidents and
significant near misses were discussed as part of the OH&S Managers
Incident Report outlined above.

Next Meeting :The date of the next meeting has been scheduled for 6/7/2013.
Following the same Meeting. Same venue.

MEETING 2
Topic:-Attendance at college

Purpose:The purpose of that to ensure all management and staff member to

understand and the focus on student attendances and punctuality. Their role
in making in the school how they can fulfill their responsibilities and duties.

Participants, Responsibilities and Timing :-

CEO
Chairperson discussion includes importance of attendance rate and policy related
to the issues of low attendance
Time - 10:00 AM 10:30 AM

General Manager
Attending meeting to participate and express his opinion.
All organisation sites have established a Committee for risk
management control and other areas relating students issues.
Time - 10:30 AM 11:00 AM
Staff Members
Meetings are attended or apologies forwarded to the secretary if
unable to attend;
They are attending the meeting and will need to read the minutes of the
previous meeting for a follow up.
The agenda has been studied beforehand and notes are prepared on
matters affecting him/her or those he/she represents;
The views and opinions of those people he/she represents are
represented.

Time - 11:00 AM 11:30 AM

Secretary
Organize and recording minutes of meeting. Also conducting follow up
and send written report for the minutes discussed.
Time - 11:30 AM 12:00 Noon

Arrangements:The secretary will make all necessary arrangements for the meeting. This will include
that:

Arranging at the venue- 63, Exhibition street, Melbourne,

Victoria- 3000, Australia

date and time- 06/11/2012,10.00AM

Inviting all members of Health and Safety management

department by mail, letter and phone call

An invitation will be sanded to all members with agenda

Organized specific resources and equipment required by

participants, e.g. video projector

Arranging all necessary facility Breakfast-tea and lunch

Conducting :The following are provided as guidelines for the effective conduct of formal business
meetings:

Start on time

Be prepared for the meeting

Take the actions you agreed to

Finish on time

Member Present

Elina

Peter

Treover

Vinn

Richard

Apologies: - Bruace, Amanda

Confirmation of Minutes of Previous Meeting

The minutes of the meeting held on 4 November 2012, having been circulated, were
taken as read and were confirmed.

Correspondence email, notice personally

Agenda
The following are provided agenda in this formal business meeting:
Attendance:Compulsory attendance for each unit you must achieve 75% or above.
If you fail to achieve 75% or above attendance you cannot sit for your
exam. As a result you will have to pay for the entire unit.

Punctuality:Class will start at scheduled time, grace period of 15 minutes. After

which you will be recorded as absent for that session.

Re-assessment:-

Re-assessment will be held every Friday between 2-5pm only for students who have
achieved 75% attendance. Your trainer will schedule your re-assessment dates and
time.

Next Meeting

Equipment for Meeting Agenda Two

Chairs

Table

Pens

Pencils

Scribbling Pads

Water

Glasses

Snacks

Projector

Room Arrangement for Meeting Agenda Two

The arrangements would be Semi Circle setting so that the attendees have a good
bounding and will be able to take notes, it will be more comfortable for them because
the meeting will be for a long session.