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Conference Proceedings
Edited by A. C. Sidwell
45 July 2005, Brisbane, Australia
A COLLABORATION OF:
COBRA
the Construction Research Conference of the RICS
Foundation
AUBEA
the Australasian Universities' Building Educators
Association Conference
3rd CIB Student Chapters International Symposium
CIB W89
Building Education and Research
CIB TG53
Postgraduate Research Training in Building and
Construction
Australasian
Universities
Building
Educators
Association
Conference Proceedings
Editor: A. C. Sidwell
July 2005
Published by:
Queensland University of Technology
Australia
ISBN 1-74107-101-1
ABSTRACT
Public Private Partnership (PPP) project arrangements are becoming popular all over
the world in the provision of public infrastructure, public real estates and public
services to include private sectors know-how, efficiency and capital.
Key issue of the paper is to present structured methods and tools for risk management
over the whole lifecycle of PPP projects and project portfolios.
A process model for risk management is developed from the developers/ investors
point of view including the steps identification, assessment, analyseation, allocation,
monitoring and control of risks as cyclic process over the whole lifecycle.
On one hand the developed software tool Portfolio Simulation (PSi) is presented
which allows the simulation of projects or portfolios cashflow/ economic indicators
(deterministic analysis) based on time schedules as well as the simulation of single
risks (sensitivity analysis) or cumulative risks (stochastic Monte-Carlo simulations)
on projects cashflow/ economic indicators. PSi can be applied for the simulation of
single projects, project portfolios, sub-portfolios or single projects in a portfolio.
As the model is based on schedules, risks are defined globally and allocated to every
single project with distribution functions, portfolio effects and cumulative risk effects
are modelled accurately.
On the other hand the application of simple methods and tools which can be used in
practice for quick investment appraisal and risk management exercises are presented.
These are often preferred in practice as time restrictions dont allow complex
simulations and estimated input data which is typically based on a number of
assumptions and consequently not accurate for complex stochastic risk simulations.
Keywords: cash flow modelling, lifecycle costs, project portfolios, public private
partnerships, risk management, sector specific risks.
INTRODUCTION
Public Private Partnership (PPP) projects are used in many developing as well as
developed countries around the world. For investors PPP projects are a new business
opportunity. Investors are typically contractors, operators, suppliers or strategic
investors. Contractors, who are typically in a lead position for structuring PPP
projects, can extend their value chain from planning and construction to services over
the whole lifecycle including planning, finance, construction, operation and
maintenance of facilities. If projects are structured successfully, investors can
clemens.elbing@bauing.uni-weimar.de
generate constant revenues over a long period which are independent of their
traditional cyclic businesses e.g. the construction industry.
The risk profile of PPP projects includes risks from the different phases of the
lifecycle; consequently the risk profile is extended in comparison to traditional
construction projects. Investors have to understand the risks profile, costs and value
drivers of PPP projects to invest successfully.
After a brief introduction to PPP projects, risk management and bundling of
portfolios, the paper presents a process model for risk management over the whole
lifecycle of PPP projects and portfolios from an investors perspective.
On the basis of interviews and benchmarking of available software applications for
risk management, a number of limitations of existing risk management tools are
summarised. The paper presents methods and tools for the different steps of the risk
management process. This includes simulations of schedules, cashflow, economic
indicators in deterministic analysis, sensitivity analysis and stochastic Monte-Carlo
simulations with the new software Portfolio Simulations (PSi) which is developed by
the authors.
Risk Management for PPP projects and project portfolios from an investors perspective
Infrastructure
Transportation
Other systems
Tracks (net)
Stations
Transportation
Other systems
Water (net),
Harbours
Transportation
Other systems
Energy
Power, Gas,
Central heat
Water
Roads (net),
Bridges,
Tunnels,
Service stations
Generation,
Transmission
Drinking water,
Wastewater
treatment
Transportation
Other systems
Supply/disposal
Tele- Waste
Com.
Water
Track
Roads
Air
Transportation
Airports
...
Generation,
Treatment,
Distribution,
Sewers
Removal,
Disposal,
Elimination,
Treatment
Fixed nets,
Mobile nets
Administration
City halls
Ministry buildings
other plc. buildings
Health
Hospitals
Old peoples homes
Sanatoriums, ...
Leisure/culture
Sports facilities
Museums
Theatres,
Education
Kindergartens
Schools
Universities,
Security
Police buildings
Prisons
Frontier protection
Others
Fair areas
Others
...
On one hand PPP projects in infrastructure includes the sectors air, roads, tracks,
water and related services as well as projects in the sectors energy, water, waste,
telecommunication and related services (Alfen 2004). On the other PPP projects in
public real estates includes the sectors public administration, education, health,
security, leisure, culture and other buildings (Alfen 2004).
Definition of risks for PPP projects
Defining risks needs to be done in a context with a definition of chances and
uncertainties. Basically risks, chances and uncertainties are future changes of
parameters of a PPP projects business model with consequences on the schedule,
costs, revenues or quality standards over the whole lifecycle. Risks and chances can
be described with the parameters likelihood (in %), consequences (in EUR) and
duration of possible occurrence (Thompson and Perry 1992; Smith 1999). Risks have
a negative impact and chances have a positive impact on these parameters.
Uncertainties cant be described with these parameters as one or more of these are not
predictable.
To understand possible risks, chances and uncertainties of a PPP project is of crucial
importance for the public sector and bidding teams from the private sector in order to
structure a PPP project, the contract, risk allocation, output specification and payment
mechanisms (Arthur Anderson and LSE 2001).
In order to optimise a business model for a PPP project and achieve competitive
advantages, investors have to understand cost and value drivers of the project which
represent major risks, chances and uncertainties involved in a project.
Risk Management for PPP projects and project portfolios from an investors perspective
Identification
Assessment
Analyseation
Allocation
Allocate risks
Develop list
Appraisal of
Test robustness
- global
- sector specific
- project specific
- likelihood
- consequences
- period
- projects
- sub-portfolios
- overall portfolio
- Checklists, indicators
- brainstorming
- workshops
- priority list of risks
- Deterministic
analysis
- sensitivityanalysis
- Monte-Carlosimulation
- transfer
- avoid
- reduce
- insure
- or take risks
Contracts
including
- output
specification
- payment
mechanisms
Monitoring/
control
externally
internally
- concept/ strategies
- clear responsibilities
- monitoring/ audit
- Contractsmanagement
- Controllinginstruments
On top of the process model (see figure 2) the different process steps and activities are
presented. On the bottom of the process model (see figure 2) the utilised methods and
tools are presented.
The application of a systematic process model ensures that risks are understood and
managed over the whole lifecycle in a systematic and structured way in order to invest
in PPP projects successfully.
Financial models for PPP projects are often not based on a time schedule,
consequently effects of risks on the schedule, dependencies and correlation
effects cannot be assessed
The time frame for costs, revenues and risks are not included in the model
Risk effects are modelled with pre-defined risk scenarios or with sensitivity
analysis (variation of one parameter in the business model)
The distribution of risks and effect of cumulative risks under variation of all
parameter (e.g. with Monte-Carlo Simulations) is applied just for a few
projects
There is relatively limited knowledge about the risk profile over the whole
lifecycle, software tools do not offer user interfaces to visualise the risk profile
over the whole lifecycle
Risk Management for PPP projects and project portfolios from an investors perspective
Consequences
5
10
10
X
1
Likelihood
Figure 3: Scoring risk matrix to transfer risk list into priority list
The example with three risks (X, Y, Z) is a simple example, but as risk lists for
complex PPP projects such as PPP school portfolios can be very long the application
is effective support for decision makers to look after risks in a clear order starting with
the important risks involved in a project.
The presented scoring-risk matrix can be used as well to prioritise risks for the
different phases of the projects lifecycle and to develop a risks-chances profile over
the whole lifecycle e.g. to identify potential risks and chances at different points in
time to find strategic exit options for investors.
Risk analyseation (quantitative)
In order to model the effects of risks accurately a quantitative analyseation of risks in
a financial model is necessary for investors. In the past contractors used global risk
adjustments e.g. by adding 10% contingencies to a bid price which is not sufficient for
PPPs as complex long term investments with and extended risk profile.
An improved approach is to add risk contingencies to major cost and revenue centres
in a PPPs financial model. Even if this approach is more accurate than adding global
risk contingencies, the effect of cumulative risks is not addressed accurately. Scenario
techniques are often applied by changing major cost and value drivers in the financial
model to develop the so called best case, most likely case and worst case scenarios.
Even if these are different scenarios presenting the up- and down-side potential of
projects by changing more than one parameter in a business model, there are always
risk combinations which will result in scenarios worth than the so called worst case
scenario or better than the best case scenario. Experienced decision makers might get
a clear understanding of a project with scenario techniques, however this approach is
still a simple try and error technique to analyse a project. For project portfolios with
complex cost, revenue and risk structures scenario techniques are not sufficient to
analyse the effects of risks.
There are a number of software tools available such as @Risk, Crystal Ball, InfRisk or
spreadsheets in Microsoft Excel which can be used to analyse PPP projects risks.
Tools like @Riks or Crystal Ball offer a number of distribution functions to include
the effect of risks in a possible range instead of a single value. Typical distribution
functions are the normal, triangular, uniform, lognormal and exponential distribution.
These tools can be utilised to run sensitivity analysis and Monte-Carlo simulations to
analyse the effect of single risks and cumulative risks according to selected
distribution functions for every single risk. However these tools still have some of the
identified limitations, certainly as dependencies, correlation and portfolio effects of
risks cannot be modelled accurately.
To the authors knowledge there are not any risk modelling software tools available for
project portfolios where risks are defined globally but allocated for each project with a
distribution function which is implemented in the new software application Portfolio
Simulation (PSi).
PSi is a cashflow modelling tool for projects and project portfolios based on projects
time schedule. Decision makers have to define the following input data of a PPPs
projects portfolio to develop a financial model in PSi:
-
every single projects costs and revenues (fixed, time related, even distribution,
quantity proportional) linked to activities
portfolio costs and revenues (fixed, time related, even distribution, quantity
proportional) which cannot be allocated to single projects of the portfolio
risks are defined globally for the whole portfolio and allocated on the projects
level with distribution functions and dependencies
PSi can be used to develop the following output data for every single project, subportfolios and the overall portfolio:
-
time schedules
The first version of PSi is implemented to overcome some of the identified limitations
of existing methods and tools for modelling PPP projects and project portfolios risks.
As financial models in PSi are based on time schedules and allocated costs/revenues,
effects of risks can be modelled on the schedule, costs and revenues. Risks are
defined globally and can be allocated to every single project with distribution
functions to model dependencies, correlation and portfolio effects accurately. All
deterministic, sensitivity and stochastic Monte-Carlo simulations can be used on the
portfolio, sub-portfolio and project level.
Risk Management for PPP projects and project portfolios from an investors perspective
Figure 4 presents the discounted (Figure 4 line 2) and undiscounted (Figure 4 line 1)
cumulative cashflow (in EUR) for a portfolio of 29 schools modelled in PSi.
Figure 4: PPP project portfolios cashflow (NPV in EUR over time in months)
Risk Management for PPP projects and project portfolios from an investors perspective
just during a certain time frame (e.g. during planning, construction or operation
phase), so the risks list must be controlled and updated regularly.
An understanding of the risks and chances profile over the whole lifecycle is of crucial
importance to understand a PPP project and optimise the investors business model
including their investment and exit strategies. Exit strategies can include refinancing
and restructuring projects or portfolios.
The different benchmarked software applications do not offer any graphical user
interfaces to present the risks profile over the whole lifecycle of PPP projects and
portfolios. A qualitative analysis of the risks profile of PPP projects can be
implemented with the qualitative analysis in the described scoring-risk matrix. If risks
of a PPP project or portfolio are analysed e.g. in annual steps over the whole lifecycle
by applying the qualitative risk assessment and qualitative scoring-risk matrix, one
can develop a risk profile over the whole lifecycle. The following figure 7 presents a
qualitative risk profile for a PPP projects portfolio.
100
90
80
70
60
50
40
30
20
10
0
1
11
13
15
17
19
21
23
25
27
29
In the next version of PSi a graphical user interface for the risks and chances profile
will be included on the basis of a value at risk simulation over the whole lifecycle of
projects and project portfolios.
CONCLUSION
PPP projects and project portfolios are a new business field for contractors, operators,
suppliers or strategic investors. They offer an extension of the value chain over the
whole lifecycle of projects including planning, construction, finance, operation and
maintenance of facilities. Investors have to understand and optimise PPP projects
risks and chances profiles in order to structure projects with a predictable return on
their investment. Optimising the risks profile and reducing the volatility of projects
cashflow offers investors a competitive advantage, reduces costs of finance and
maximises their return on equity.
Risk Management for PPP projects and project portfolios from an investors perspective
The paper presents a process model for risk management including identification,
assessment, analyseation, allocation, monitoring and control of risks over the whole
lifecycle. Every step is described with typical methods and tools.
Existing software applications have a number of limitations, certainly for accurate
modelling of cumulative risks, correlation of risks and portfolio effects under
application of distribution functions for all risks.
The developed software tool PSi can be used to model the schedule, cashflow,
relevant economic indicators, effects of single risks and cumulative risks for PPP
projects and project portfolios. PSi can be used to optimise and level sources of
finance, costs- and revenue structures, the risk profile and gives investors a better
understanding of PPP projects and project portfolios. By defining risks on a global
basis and linking them to every single project in a portfolio with distribution
functions, it is the first software application to model cumulative risks, correlation and
portfolio effects accurately. Future versions of PSi will be extended with offer
functionalities and user interfaces according to investors needs.
By using a qualitative assessment and scoring-matrix at different milestones over the
whole lifecycle a qualitative risk profile is presented in this paper. A future version of
PSi will also include a quantitative risk profile over the whole on the basis of a value
at risk model calculated at different milestones over the whole lifecycle.
The application of PSi for modelling PPPs schedule, cashflow and risks must be
limited that the output of any simulation is as good the input data. Decision makers
need to understand PPP projects and portfolios as well as the presented process model
and have to test results with plausibility checks in order to use PSi modelling as
effective support. For early phase investment appraisal or if the available input data is
not accurate simple tools and techniques should be preferred like the presented
scoring-risk matrix, scenario analysis or risk adjustments with contingencies.
REFERENCES
Alfen, H.W. (2004) Lecture notes Public Private Partnerships and Project Finance. BauhausUniversity Weimar, Germany.
Alfen, H.W.; Elbing, C.; Leupold, A. (2005) Payment Mechanisms for Public Private
Partnership Road and Highway Projects. Infrastructure Journal, issue may 2005.
Arthur Anderson and London School of Economics (2001) Value for money drivers in the PF.
Merna, A. and Njiru, C. (2002) Financing Infrastructure Projects. Thomas Telford, London
Middleton, N. and Davies, P. (2002) Public Private Partnerships A clearer view.
PricewaterhouseCoopers Report.
Smith, N.J. (1999) Managing Risk in Construction Projects. Blackwell Science Ltd., Oxford.
Standard and Poors (2005) Rating Methodology for Global Power and Utilities.
Thompson, P. and Perry, J. (1992) Engineering Construction Risks. Thomas Thelford,
London.