IW32 - Change Work Order

PROCESS PROCEDURE
Change Work Order

Version: ERP(IS-U):
6.07
Status:
Checked:
Version History
Version
01
Date
01.09.2014
Description
Original
Prepared by
Vlad Aron
Reviewed by
Diana Coloja
Approved by
Change Work Order Transaction code IW32
Purpose
Changing of a work order
Transaction Menu Path

To change a work order, you should use transaction IW32 from following path:
Logistics --> Plant Maintenance --> Maintenance Processing --> Order --> IW32 Change
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Alternatively, you can directly access the transaction by typing t-code in command filed and press
<Enter> or click on the check mark icon
in the top left side corner of the screen:
Procedure Steps
In the Change Order: Initial Screen" screen enter information in fields as following:
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Field Name
Order
Description
Order number
R/O *
R
User Actions and Allowed Values

Select from the drop down list
Remarks
*R Required, O Optional
Press Enter key or click on the check mark icon

order type>: Central Header screen:
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to get to Change <description of the work
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The following values can be changed according to users decision:

Field Name
Description
Description
Description
R/O * User Actions and Allowed Remarks

Values
O
Enter a brief description of the When creating a work order for the first
time click the Show long text window
problem in the Short text field
icon
. The Long Text Window is
displayed and the Short Description
Field will be grayed out (data cannot be
input into it). The Long Text Window
will default to an open display for all
future input of Work Order data, data can
no longer be entered in the short
description field unless the Long Text
Window has been manually closed.
Sold-to
party
Pur. order
Sold-to party
Protocol
number
Protocol
date
Planner
group
Work center
Equipment
Maintenance
Activity Type
Functional
location
Equipment
Bsc start
Basic start
Basic fin.
Basic finish
Priority
Priority
Purchase
order date
PlannerGrp
Mn.wk.ctr
PMActType
Func. Loc.
O
O
O
O
O
Select a value for the client

code from the drop down list
Insert a protocol number
Insert a protocol registration
date
Select a value from the drop
down list
down list
down list
down list
down list
Select a date to specify when
the activity should start
Enter an estimated finish date
for the work
down list
To change information regarding address details you have the following options:
1. Customer address screen, by clicking Maintain partner address button
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Address data in this screen is taken from the client master data. It can be changed, but this will not
update the client master data address details
2. Object address screen by clicking Partner overview button . Information in this screen
cannot be changed, it is taken from the reference object (equipment/functional location)
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3. Order address screen, by clicking Maintain partner address button
The following screen will be displayed:
Enter the field value according to the following table:
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Field Name
Country
Description
Country
R/O *
R

Select BG from the drop down list
Remarks
Click More fields
button to expand address screen:
Enter the field value according to the following table:
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Field Name
Description
Name
Building code
Room
Floor
c/o
GIS
address
code
Building name
Street
House number
Name
Building code
Room
Floor
Entry number
GIS address code
Building name
Street
House number
R/O
*
O
R
O
O
O
O
A value is to be entered
It is automatically filled if has been

defined at street level, if not, a value
is to be entered
defined at street level and city, if not,
a value is to be entered
is to be entered
is to be entered
is to be entered
Postal code
Postal code
City
City
Region
Region
Reg. Struct. Grp.
Telephone
Telephone
Remarks
is to be entered
is to be entered
is to be entered
is to be entered
is to be entered
is to be entered
Select a value from the drop down list
Additional
address 1
Additional
address 2
District
Struct.
A value
A value
A value
A value
A value
A value
O
R
R/
O
O
Additional
address 1
Additional
address 2
District
Reg.
Grp.
While introducing data interrogation screens regarding address acceptance may be generated.
Click YES option to adopt data.
To validate the address click the green check mark
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To change operations details click on Operations tab:
The following values can be changed according to users decision:

Field Name
Work center
Control key
Operation
short text
Work
Un.
Number
Dur.
C.Key
ActTyp
Fac
Description
R/O * User Actions and Allowed Remarks

Values
Work center
O
down list
Control key
O
Select ZINT from the drop down
list
Operation
O
Insert a short description of the
short text
operation
Work
O
System
will
automatically
involved in
calculate by calculation key
the activity
Unit of work
O
Unit of measurement for work
duration. Choose a value from
the drop down list
Number of
O
Number of persons required to
capacities
perform the activity is to be
required
entered
Duration of
O
Duration of the activity is to be
the activity
entered
Key
for
O
Select calculation key: 2 (for
calculation
calculation work) from the drop
down list
Activity Type
O
down list for those operations
that will be invoiced
Execution
O
Numeric value representing the
number of times the processing of
factor
an operation is repeated during
order processing
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If an operation should be repeated during order processing, select the operation and click Ex.
Factor button
:
Press Copy button
to confirm the execution factor.
To insert a task list in the operation list click Extras option on the menu bar, then select Task List
Selection General task lists.
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The following dialog screen is displayed:
Choose:
Yes if you want to delete the already existing operations
No if you want to keep the already existing operations
Cancel to exit the screen
In the following screen insert desired selection criteria and click Execute button to display a list of
task lists:
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Select the desired task list(s) and click Choose button
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Choose:
All if you want to insert all operations
Selected if you want to insert only the selected operations
Additional operation(s) is/are inserted in the Operation tab:
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To assign new materials (components) to operations click on Components tab:
Click the Component field and then the match code to display the search help for materials.
Expand the selection criteria by pressing Expand button
storage location:
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and choose option Materials by
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In field Storage Location fill:

1100 for materials used for Non-reg. Services
1200 for materials used for Reactive Field Work
Click Start Search button
Select a material from the list and press Copy button
The selected material is inserted in the Components tab:
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Press Enter key or click on the check mark icon

Insert the operation number and click Continue button
in the top left side corner.
Components screen is displayed with updated values.
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Continue entering field values according to the following table:

Field Name
Reqmt Qty
SLoc
Description
Quantity
Storage
location
R/O *
R
R

Remarks
A quantity is to be entered
Select 1100 or 1200 from the drop
down list
Repeat the same above steps for the required list of components.
To assign/change partners to the work order click Partner tab:
Continue entering field values according to the following table:
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Field
Name
Funct
Description
R/O *
Function
Partner
Partner
User Actions and Remarks

Allowed Values
Select a value from
the drop down list
1.Select field and click the match code
Select a value from
the drop down list
2.Select Structure search option
3.Choose a generc search term
4. Expand the structe and then select the

desired entry
To link serial numbers/materials/equipment/functional locations/notifications to a work order click

Objects tab:
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Select the corresponding values from the drop down list or create new entries by selecting the corresponding
field and then clicking New entry button
To delete an already existing entry select the line and then click Delete Row button
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For work orders who are going to be used for invoicing (non-regulated services):
1. You can change also information regarding the type of service in Operations tab:
Assign an activity type to each operation that is going to be invoiced (select it from the drop dow
list).
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2. You can change also information regarding sales data by executing the following meniu
steps Extras -> Sales data:
In the Sales Organization Data" screen you can change the following information:
Field Name
Sales Org.
Distr.
Channel
Division
Description
Sales
Organization
Functional
location
Equipment
R/O *
R

Select 1000 from the drop down list
Remarks
Click on the green check mark
to validate the values.
3. You can change also information regarding tested devices by clicking Enhancement tab
(this tab is active only for work order type WO48, maintenance activity type 047Install&Seal)
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Information regarding serial number(s) is copied from the removal work order. At this step we
should update information regarding metrological check and date of execution.
In order to close (TECO) the removal order (1st order) the install & seal order (2nd order) should be
closed (TECO) first!!!!!!
Inside 2nd work order you can find information regarding the 1 st work order in Header tab, field
Superior Order:
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Inside 1st work order you can find information regarding the 2 nd executing the following menu path
Extras -> Suborders -> Overview:
Release the work order

To release the work order click Release button
The following message will be displayed at the bottom of the screen:
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The order system status is also updated:
Set user status

To set an user status click on Set user status button
In Set user status screen select the desired value and validate by clicking the green check mark
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Selected user status will also be displayed in the work order header:
Click Information button

work order.
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to see more details regarding user/system statuses assigned to the
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Click Back
button to return to the main screen.
Lock order
To set a lock indicator execute the following menu path Order -> Functions -> Lock -> Lock:
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Acces IW32 transaction again to see that the order system status is also updated:
Unlock order
To remove a lock indicator execute the following menu path Order -> Functions -> Lock ->
Unlock:
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LKD system status is removed from work order header:
Print order
To print a work order (after the work order is released) execute the following menu path Order ->
Print -> Order:
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Select the desired form, enter LP01 in the OutputDevice field and make sure that N (new spool request
box) is ticked.
To have a print preview before printing the order/document click on the

the screen below:
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tab to get to
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To continue the printing process execute
button.
Access IW32 transaction again to see that the order system status is also updated:
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Complete (technically) the work order

To complete technically (TECO) the work order click Complete technically button
The following screen will be displayed:
Fill information regarding the date/time when the work was finished and specify if notification
related to this work order (if any) should also be closed. Press the green check mark
to leave
the screen.
The following message is displayed on the status bar at the bottom of the screen:
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At this stage no more changes can be done inside the work order.
Reverse Complete (technically) status

To reverse technically completed (TECO) system status execute the following meniu path Order ->
Functions -> Complete -> Cancel technical completion:
TECO system status is removed from work order header:
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Close work order

To close a work order, the document has to be technically completed in a previous step (TECO). To
close a work order execute the following menu path Order -> Functions -> Complete -> Complete
(business)
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Reverse closing
To reverse technically completed (CLSD) system status execute the following meniu path Order ->
Functions -> Complete -> Cancel business completion:
CLSD system status is removed from the work order header.
Set deletion indicator

To set a deletion indicator for a work order that is closed (CLSD) in a previous step, execute the
following menu path Order -> Functions -> Deletion flag -> Set:
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Remove deletion indicator

To remove a deletion indicator for a work order, execute the following meniu path Order ->
Functions -> Deletion flag -> Reset:
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DLFL system status is removed from work order header:
To create an attachment click on Services for Object arrow button and execute below marked
steps:
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Select the file and click Open button:
Confirm the decision:
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The following message is displayed on the status bar at the bottom of the screen:
To validate the changes and exit transaction click on Save icon
to save the work order.
The following message is displayed on the status bar at the bottom of the screen.
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IW32 - Change Work Order

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IW32 - Change Work Order

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PROCESS PROCEDURE

Change Work Order

Change Work Order Transaction code IW32

Changing of a work order

Transaction Menu Path

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Copyright 2014 S&T

User Actions and Allowed Values

Press Enter key or click on the check mark icon

Copyright 2014 S&T

to get to Change <description of the work

The following values can be changed according to users decision:

R/O * User Actions and Allowed Remarks

Select a value for the client

Copyright 2014 S&T

Copyright 2014 S&T

3. Order address screen, by clicking Maintain partner address button

The following screen will be displayed:

Enter the field value according to the following table:

Copyright 2014 S&T

User Actions and Allowed Values

Click More fields

button to expand address screen:

Enter the field value according to the following table:

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It is automatically filled if has been

Reg. Struct. Grp.

User Actions and Allowed Values

To validate the address click the green check mark

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To change operations details click on Operations tab:

The following values can be changed according to users decision:

R/O * User Actions and Allowed Remarks

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Press Copy button

to confirm the execution factor.

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The following dialog screen is displayed:

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Select the desired task list(s) and click Choose button

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The following dialog screen is displayed:

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To assign new materials (components) to operations click on Components tab:

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and choose option Materials by

In field Storage Location fill:

Click Start Search button

Select a material from the list and press Copy button

The selected material is inserted in the Components tab:

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Press Enter key or click on the check mark icon

Insert the operation number and click Continue button

in the top left side corner.

Components screen is displayed with updated values.

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Continue entering field values according to the following table:

User Actions and Allowed Values

Continue entering field values according to the following table:

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User Actions and Remarks

3.Choose a generc search term

4. Expand the structe and then select the