Tender Document For Procurement of Tablet PC: Department of Information Technology & Communications

Cost of Tender Document: Rs.
100/- only
Department of Information Technology & Communications

IT Building, Yojana Bhawan Campus, Tilak Marg, C-Scheme, Jaipur 302005
Tel: 0141-2224855 Tele-Fax: 0141-2222011
Tender Document for

Procurement of Tablet PC
[NIT No. F4(91)/DoIT/Store/2009/5012
Dated : 26-12-2011
Place of Submission of Tender:

Office of DoIT & C, IT building, Yojana Bhavan Campus, Tilak Marg, C-Scheme, Jaipur
Name of the Company/Firm:

Address for the Correspondence:
Telephone No.:
Fax No.:
Department of Information Technology & Communication

IT Building, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur 302005
Tel: 141-2222011, Fax:141-2224855

Website : www.doitc.rajasthan.gov.in
TABLE OF CONTENTS
S.No.
Chapters
Page No.
1
1.
Notice Inviting Tender
2.
Bill of Material
3.
Eligibility Criteria & Mandatory conditions
4.
Check list
5.
Disqualification of Bids
6.
Terms of Payment
7.
Tender Form
8.
General Terms & Conditions
9.
Technical specifications
10.
Financial Bids
11.
Annexure
2
3-4
8-9
10-15
16
17-18
19
Page 1
Government of Rajasthan

Chapter-1
Yojana Bhawan, Tilak Marg, Jaipur 302005 Ph. 0141-2224855 Fax 0141-2222011
NIT No. F4(91)/DoIT/Store/2009/5012
Dated : 26-12-2011
Short Term Notice Inviting Tender

Department of Information Technology & Communication, Government of Rajasthan intends to
procure Tablet PC for e-Gov Rajasthan Awards 2010. Therefore, this Department invites Technical
and Commercial bids (two bid system) in separately sealed envelops, the detailed RFP may be
downloaded from the website as per details given below: as per the details given below:
Cost of Tender Document (non-refundable)

Estimated cost of Hardware
Earnest Money Deposit
Period of sale of Tender document
Rs. 100.00 only

Rs. 3.00 lacs
Rs. 6000/From 28/12/2011 upto 13.00 hrs on
09/01/2012
Date & time of submission of Bids
15.00 hrs on 09/01/2012
Date & time of opening of Bids
15.30 hrs on 09/01/2012
Place of submission of Tender Document
Office of the Secretary & Commissioner,
IT & C
Tender document can be downloaded from www.doitc.rajasthan.gov.in,
web sites
www.rajasthan.gov.in
Secretary & Commissioner, IT&C
Seal&SignatureofBidder
Page1
Chapter 2
Bill of Material
Item
No.
Description
Estimated
Qty.
1.
Tablet PC
Estimated
Value
(INR)
3.00 Lacs
EMD
(INR)
6000/-
Delivery (from
the date of work
order)
15 Days
Page2
Chapter 3
Eligibility Criteria & Mandatory Conditions
1. Technical & Financial bid should be packed and sealed in separate envelopes duly marked as
Technical Bid and Financial Bid respectively. Technical bid would be opened first and
subsequently financial bid of only the Technically Qualified bidders would be opened.
2. Tenders from manufacturer or bona-fide dealer/distributor would only be accepted &
considered. Submit the proof of authorization by the manufacturer or country distributor in India
in prescribed format. (Annexure-1)
3. The Bidder must have a minimum average turnover of Rs. 25.00 Lacs annually during the last
three financial years (2008-2009, 2009-2010, 2010-2011) consecutively. Attested & audited
copy of the companys annual audited report and/or CA certificate must be attached along with
the technical bid.
4. The bidder should have a local support office at Jaipur with minimum 2 support engineers on
company payroll. The list of such employees is to be enclosed along with Technical bid.
5. The Bidder should not be black listed by Government of India, any state government or PSUs/
departments. In such case the bidders offer shall not be considered.(Certificate/Deceleration
should be attached)
6. Tenders will not be accepted without the specified earnest money (Cottage and SSI units
registered with Commissioner & Secretary of Industries, Rajasthan, Jaipur are required to
submit Earnest Money @ 0.5% of the estimated tender value). Tenders received after the
prescribed time and date will not be accepted & considered.
7. Firm should enclose relevant photocopies of the certificates, catalogues, brochures, etc. in
support of the items quoted.
8. The Bidder will have to submit invariably VAT/sales tax registration number from the
Commercial Taxes Officer concerned without which the tenders will not be considered.
(Exemption certificate if any is to be enclosed). The Bidder will also submit the latest VAT/Sales
Tax clearance certificate.
9. The bidder is required to quote only single option for the required item.
10. The bidder should submit an undertaking on their letterhead regarding the fairness of the
documents submitted in support of their claim while submitting the bids.
11. General Conditions
i.
Tenders would be considered in the prescribed tender form/ document only. Tenders not
submitted in prescribed form will be rejected.
ii.
The bidder has to submit all the pages of bid document duly sealed & signed by
authorized signatory.
iii.
Tenders can be submitted within time period mentioned in the N.I.T. with requisite tender
fee, EMD etc. Without tender fee, the bid shall be rejected. Bidders are advised to provide
EMD & tender fee in a separate envelope i.e. outside the envelope containing the
technical and financial bid.
iv.
The technical bid will be opened as per details in the tender by the Purchase Committee or
by an officer duly authorized in the presence of such Bidders or their authorized
representatives who may choose to attend. Thereafter the technical bids will be evaluated
by DOIT&C.
Page3

v.
The Financial bid of only the technically short listed/ qualified bidders would be opened.
The dates for the same would be intimated separately to all the technically qualified
bidders.
vi.
Delivery & installation shall be done at DoIT & C, IT Building in Jaipur within stipulated
time as mentioned in this tender document.
vii.
Tendering authority is not bound to accept the lowest tender and may reject any tender or
any part of the tender or all the tenders without assigning any reason thereof.
viii.
While claiming any exemption, the Bidder is required to attach a certified copy of the
recent exemption certificate issued by the appropriate authority along with the Tender
Form, failing which no claim shall be entertained and the Tenders would be liable for
summary rejection.
ix.
Earnest money will be taken @ 0.5 %( Half percent) of the value of the quantity offered for
supply by the SSI units of Rajasthan and security deposit @ 1% of the quantity ordered to
be supplied. They will furnish original or Photostat of Registration of SSI unit issued by the
Director/ Commissioner Industries Rajasthan in respect of stores for which they registered.
Page4
Chapter 4
CHECK LIST
S.No. Eligibility Criteria for the bidder
Details along page

numbers of relevant
documents
1.
Authorization certificates (as per Annexure-1)
2.
Annual turn over (Operating Revenue + Other

Revenue averaged)
2010-2011
3.
2009-2010
2008-2009
Have you ever been blacklisted
Central Government in India? If
furnish the details along with the
relevant letter/ docs else submit an
effect dully attested by the Notary.
by any State or
Yes, then kindly
copy of the such
undertaking to this
4.
VAT/Sales Tax Registration No. along with Tax Clearance

Certificate
5.
Copy of Tender Document duly sealed & signed by

Authorized Signatory
6.
Undertaking on their letterhead regarding the fairness of

the documents
7.
Details of EMD
Type : _________________
Number : ______________
Date: __________________
Please indicate Page no of related document / proof otherwise bid may be treated as
cancelled.
Page5
Chapter 5
DISQUALIFICATION OF BIDS
1. DoIT & C may in its sole discretion and at any time during the processing of Tender,
disqualify any bidder from the Tendering process if the bidder has
a. Submitted the Tender after the prescribed date and time of submission of bids.
b. Submitted Tender document, which is not accompanied by required
documentation and Earnest Money Deposit (EMD) or is non-responsive.
c. Not fulfilling minimum eligibility criteria.
d. Made misleading or false representations in the forms, statements and
attachments submitted in proof of the eligibility requirements.
e. Failed to provide clarifications related thereto, when sought.
f. Submitted more than one bid. This will cause disqualification of all bids submitted
by such applicants except the last bid received.
2. Bidders who are found to canvass, influence or attempt to influence in any manner the
qualification or selection process, including without limitation, by offering bribes or other
illegal gratification, shall be disqualified from the process at any stage.
3. A Bid not valid for at least 30 days shall be considered as non-responsive and would be
disqualified.
Page6
Chapter 6
TERMS OF PAYMENT
The payment to the bidder shall be made as under:
S.No.
% Payment
1.
90 %
On delivery & Inspection of items
2.
10 %
On successful installation of items
Condition/ Event
Note:
No Advance payment shall be made.
Payment would be made for actual ordered quantity supplied and installed
Page7
Chapter 7
Tender Form
I. Addressed to:
Name of the tendering authority
a.
b.
Address
c.
Telephone
Tele-Fax
Secretary & Commissioner

Department of Information Technology &
Communications
IT Building, Yojana Bhawan Campus, Tilak
Marg, C-Scheme, Jaipur (Rajasthan)
302005
0141-2224855
0141-2222011
II. NIT Reference: F4(91)/DoIT/Store/2009/5012
dated 26-12-2011
III. Other related details: Name of Bidder

1.
3.
Name & Designation of

Authorized Signatory
Registered Office Address
4.
Type of Firm
2.
5.
6.
7.
8.
9.
Public
Limited
Private
Limited
Partnership
Proprietary
Put Tick( ) mark

Details of TIN & PAN
Number
Telephone Number(s)/
Mobile
Website
Fax No.
Email Address
IV.
The Tender fee amounting to Rs. 100/- (Rupees One Hundred Only) has been deposited vide cash receipt
no.__________ dated __________.
V.
We agree to abide by all the conditions mentioned in this Tender Document issued by the Tendering
Authority and also the further conditions of the said Tender Notice given in the attached sheets (all the
pages of which have been signed by us in token of acceptance of the terms mentioned therein).
VI.
VII.
The rates for the supply of items mentioned as prescribed are given separately in the financial bid.
The rates quoted are applicable up to 30 days from the date of submission of Bid. The validity can be
extended with mutual agreement. Following documents are attached towards the proof of earnest money
deposited.
Sno.
Earnest Money deposited

through
1.
Cash/DD/Treasury Challan/
Banker'sCheque (Local Only)
Number
Dated
Bank
Page8

IX. Tax Clearance Certificates:
Sno. Type of
Whether tax clearance certificate
Tax
enclosed (Yes/No)
1.
VAT
2.
Certificate Number
CST
X. The details of items to be procured, place of inspection, delivery, installation & onsite warranty is given below :
1. Items: As per details given in Chapter 2.

2. Specification: As per Chapter 9
3. Delivery & Installation: All the items would be delivered and installed at DoIT & C
with in a period of 15 Days (from the date of work order).
4. Place of Inspection: DoIT & C
5. On-Site Warranty: One Year from the Date of Installation
XI.
We accept payment schedule as per details given below for hardware:

S.No. %age of
Condition/ Event
payment
1.
No Advance payment shall be made.
2.
90%
On successful Delivery and Inspection at DoIT & C.
3.
10%
On successful Installation of Items
Note: Remittance charge on payment made shall be borne by the bidder.
Page9
Chapter 8
General Terms and Conditions of Tender
Note: Bidders should read these conditions carefully and comply strictly while
sending/submitting their tenders.
1. Tenders must be enclosed in separate and properly sealed envelopes for technical & financial
bid.
2. "Tenders by Manufacturer/ Distributor/ bonafide dealers: Tenders shall be given only
by Manufacturer/distributors/bonafide dealers in the goods. They shall, therefore, furnish
necessary declaration for the same in the enclosed form at Schedule IV. Proof of authorization
by the manufacturer or country distributor in India, in the prescribed format at Schedule VII
shall invariably be enclosed. This could be a dealer of their own or through their business associates/
franchisee.
3. Any Change in the constitution of the firm, etc. shall be notified forth with by the contractor in
writing to the purchase officer and such change shall not relieve any former member of the
firm, etc., from any liability under the contract.
4. No new partner/ partners shall be accepted in the firm by the contractor in respect of the
contract unless he/they agree to abide by all its terms, conditions and deposits with the
purchase officer a written agreement to this effect. The contractors receipt for
acknowledgement or that of any partners subsequently accepted as above shall bind all of
them and will be sufficient discharge for any of the purpose of the contract.
5. Sales Tax Registration and Clearance Certificate: No Dealer who is not registered under
the Sales Tax Act prevalent in the State where his business is located shall tender. The Sales
Tax Registration Number should be quoted and a sales tax clearance certificate from the
Commercial Taxes Officer of the Circle concerned shall be submitted without which the tender
is liable to rejection.
6. Tender forms shall be filled in ink or typed. No tender filled in pencil shall be considered. The
bidder shall sign the tender form at each page and at the end, in token of acceptance of all
the terms and conditions of the tender.
7. Rates shall be written both in words and figures. There should not be errors and/or overwritings. Corrections if any, should be made clearly and initialed with dates. The rates should
mention element of the Rajasthan State Sales Tax and Central Sales Tax separately.
8. All rates quoted must be FOR destination/site where the computer systems and allied items
are to be installed, and should include all incidental charges except Central/Rajasthan Sales
Tax, which should be shown separately in the Format for Price Quotation only. In case of local
supplies the rates should include all taxes, etc., and DOIT&C will not pay any cartage or
transportation charges.
9. Comparison of Rates:
a. In comparing the rates tendered by firms outside Rajasthan and those in Rajasthan but
not entitled to Price Preference under the Rules, the element of Rajasthan Sales Tax shall
be excluded whereas that of Central Sales Tax shall be included.
b. While comparing the rates in respect of firms within Rajasthan, The element of Rajasthan
Sales Tax shall be included
10. Price Preference:
a.
Price Preference will be given to the goods produced or manufactured by Small and
Cottage Industries of Rajasthan over goods produced or manufactured by Small and
Cottage Industry from outside Rajasthan, large and medium Industries in Rajasthan and
from outside Rajasthan as per Purchase of Stores (Preference to Cottage and Small Scale
Industries) Rule, 1966.
b. Price Preference will also be given to the goods produced or manufactured by large and
medium scale industries of Rajasthan over goods produced or manufactured outside
Rajasthan or imported from abroad under Purchase of Stores (preference to large and
medium Scale Industries) Rules, 1966.
11. Validity: Tenders shall be valid for a period of 90 days from the date of submission of tender.
Page10
12. The approved supplier shall be deemed to have carefully examined the conditions,
specifications, size, make and drawings, etc., of the goods to be supplied. If he has any
doubts as to the meaning of any portion of these conditions or of the specification, drawing,
etc., the bidder shall, before signing the contract, refer the same to the Purchase Officer and
get clarifications.
13. The contractor shall not assign or sub-let his contract or any substantial part thereof to any
other agency.
14.Specifications:
a.
All articles supplied shall strictly conform to the specifications, trademark laid down in
the tender form and wherever articles have been required according to ISI/ISO/other
specifications/certifications, those articles should conform strictly to those specifications/
certifications.
a. The supply shall be of very best quality and description. The decision of the purchase
officer/ purchase committee whether the articles supplied conforms to the specifications
shall be final and binding.
15. Inspection:
a. The Purchase Officer or his duly authorized representative shall at all reasonable time
have access to the suppliers premises and shall have the power at all reasonable time to
inspect and examine the materials and workmanship of the goods/ equipment/
machineries during manufacturing process or afterwards as may be decided. Inspection
shall be made centrally at DoIT & C.
b. The bidder shall furnish complete address of the premises of his office, go-down and
workshop where inspection can be made together with name and address of the person
who is to be contacted for the purpose. In case of those dealers who have newly entered
in business, a letter of introduction from their bankers will be necessary.
c.
Supplies when received shall be subject to inspection to ensure whether they conform to
the specifications. Where necessary or prescribed or practical, tests shall be carried out in
Government laboratories, reputed testing house like STQC(ETDC) and the like and the
supplies will be accepted only where the articles conform to the standard of prescribed
specifications as a result of such tests.
d. In case of Test. Samples shall be drawn in four sets by giving the serial numbers on
random basis of the sets supplied, properly sealed in the presence of the supplier's
representatives.
16. Testing charges: Testing charges shall be borne by DOIT&C. In case of test results showing
that supplies are not up to the prescribed standard of specifications, the supplier shall change
the whole lot but with in the stipulated delivery period, and the cost of the test will be borne
by the supplier.
17.Rejection:
a. Articles not approved during inspection or testing shall be rejected and will have to be
replaced by the bidder at his own cost within the time fixed by the Purchase Officer.
b. If, however, due to exigencies of Government work, such replacement either in whole or
in part, is not considered feasible, the Purchase Officer after giving an opportunity to the
bidder of being heard shall for reasons to be recorded, deduct a suitable amount from the
approved rates. The deduction so made shall be final.
c. The rejected articles shall be removed by the bidder within 3 days of intimation of
rejection, after which Purchase Officer shall not be responsible for any loss, shortage or
damage and shall have the right to dispose of such articles as he thinks fit, at the bidders
risk and on his account.
18. The bidder shall be responsible for the proper packing so as to avoid damage under normal
conditions of transport by sea, rail and road or air and delivery of the material in the good
condition to the consignee at destination. In the event of any loss, damage, breakage or
leakage or any shortage the bidder shall be liable to make good such loss and shortage found
at the checking/ inspection of the material by the consignee. No extra cost on such account
shall be admissible.
19. The Contract for the supply, can be repudiated at any time by the Purchase Officer, if the
supplies are not made to his satisfaction after giving an opportunity to the bidder of being
heard and recording the reasons for repudiation.
Page11

20. Direct or indirect canvassing on the part of the bidder or his representative will be a
disqualification.
21.Delivery & Installation:
a. The bidder whose tender is accepted shall arrange to supply the ordered material as per
specifications within a period of 7 days from the date of issue of supply order as per
schedule VIII.
b. Transportation
i. All goods must be sent freight paid through Railways or goods transport. If goods are
sent freight to pay, the freight together with departmental charge @5% of the freight
will be recovered from the suppliers bill.
22. Warranty/ Guarantee Clause :
a. One years on site warranty on supplied items
b. The bidder would give comprehensive onsite warranty/guarantee that the
goods/stores/articles would continue to conform to the description and quality as specified
for a period of one year on supplied items from the date of installation of the said
goods/ stores/ articles to be purchased and that notwithstanding the fact that the
purchaser may have inspected and/or approved the said goods/stores/article, if during
the aforesaid period of one years on supplied items, the said goods/ stores/ articles be
discovered not to conform to the description and quality aforesaid or have determined
(and the decision of the Purchase Officer in that behalf will be final and conclusive), the
purchaser will be entitled to reject the said goods/ stores/ articles or such portion thereof
as may be discovered not to conform to the said description and quality, on such rejection
the goods/articles/ stores will be at the sellers risk and all the provisions relating to
rejection of goods etc., shall apply. The bidder shall if so called upon to do, replace the
goods etc., or such portion thereof as is rejection by Purchase Officer, otherwise the
bidder shall pay such damage as may arise by the reason of the breach of the condition
herein contained. Nothing herein contained shall prejudice any other right of the Purchase
Officer in that behalf under this contract or otherwise.
c. In case of machinery and equipment also, guarantee as mention in clause (b) above the
bidder shall during the guarantee period replace the parts if any and remove any
manufacturing defect if found during the above said period so as to make machinery and
equipments operative. The bidder shall also replace machinery and equipments in case it
is found defective which cannot be put to operation due to manufacturing defect, etc.
d.
In case of machinery and equipment specified by the Purchase officer the bidder shall be
responsible for carrying out annual maintenance and repairs on the terms and conditions
as may be agreed. The bidder shall also be responsible to ensure adequate regular supply
of spare parts needed for a specific type of machinery and equipments whether under
their annual maintenance and repairs rate contract or otherwise. In case of change of
model he will give sufficient notice to the Purchase Officer who may like to purchase spare
parts from them to maintain the machinery and equipments in perfect condition.
23. Extent of quantity-Repeat order: If the order is placed in excess of the quantities shown in
the tender notice; the bidder shall be bound to meet the required supply. Repeat orders may
also be placed on the rates and conditions given in the tender provided that the repeat orders
are up to 50% of the quantity originally purchased and the period is not more than one month
from the date of expiry of last supply (i.e., delivery). If the bidder fails to do so the Purchase
Officer shall be free to arrange for the balance supply by limited tender or otherwise and the
extra cost incurred shall be recoverable from bidder.
24. If the Purchase officer does not purchase any of the tendered articles or purchases less than
the quantity indicated in the tender form, the bidder shall not be entitled to claim any
compensation.
25. Earnest Money: Tender shall be accompanied by an earnest money as per details given at
chapter-2 of the tender document, without which tenders will not be considered. The
amount should be deposited in the form of Bank Draft/Treasury Challan/ Bankers Cheque of
the scheduled Bank (drawn) in favor of Commissioner & Secretary, DOIT&C, payable at
Jaipur.
a. Refund of earnest money: The earnest money of unsuccessful bidder shall be refunded
soon after final acceptance of tender & placing order to successful bidder.
Page12

b. Exemption from earnest money: Cottage and Small Scale Industries registered with
Commissioner & Secretary of industries, Rajasthan, Jaipur shall make payment of Earnest
Money @0.5% (half percentage) of the value of the quantity offered for supply by them in
respect of items for which they are registered as such, subject to their furnishing
registration certificate in original or a Photostat copy or a copy thereof duly attested by
any gazetted officer along-with a Competency Certificate from the Commissioner &
Secretary of Industries, Rajasthan.
c. The Central Government and Government of Rajasthan Undertakings need not furnish any
amount of earnest money.
d. The earnest money/ security deposit lying with Department/ office in respect of other
tenders awaiting approval or rejected or on account of contracts being completed will not
be adjusted towards earnest money/ security money for the fresh renders. The earnest
money may however, be taken into consideration in case tenders are re-invited.
26. Forfeiture of earnest money: The earnest money will be forfeited in the following cases:
a. When bidder withdraws or modifies the offer after opening of tender but before
acceptance of tender.
b. When bidder does not execute the agreement if any, prescribed within the specified time.
c. When the bidder does not deposit the security money after the supply order is given.
d. When he fails to commence the supply of the items as per supply order within the time
prescribed.
27.Agreement and Security Deposit :
a. Successful bidder will have to execute an agreement on a Non-Judicial Stamp of Rs. 100/within a period of 10 days from the date of work order and deposit security equal to
5% of the value of stores prior to signing of agreement.
b. The earnest money deposited at the time of tender will be adjusted towards security
amount. The Security amount shall in no case be less then earnest money.
c. No interest will be paid by the department on the security money.
d. The form of security money shall be as below:i. Cash/ Bank Draft/ Bankers Cheque duly discharged in favor of DOIT&C.
ii. Post-office Saving Bank Pass Book duly pledged.
iii. National Savings Certificate, Defense Savings Certificates. Kisan Vikas Patras or any
other script/instrument under National Saving Scheme for promotion of small savings,
if the same can be pledged. These certificates shall be accepted at surrender value.
e. The security money shall be refunded immediately after expiry of satisfactory warranty
period and provided there is no breach of contract on the part of supplier.
28.Exemption from Security Deposit
a. Cottage and SSI units which are registered with the Commissioner & Secretary of
industries, Rajasthan in respect of Stores manufactured by them subject to their
furnishing registration certificate in original or a Photostat copy or a copy thereof duly
attested by any gazetted officer along with a Competency Certificate from the
Commissioner & Secretary of Industries, Rajasthan, will be partially exempted from
earnest money and shall pay security deposit @ 1% of the estimated value of the tender.
b. Central Government and Government of Rajasthans Undertakings will be exempted from
furnishing security amount.
29. Forfeiture of Security Deposit: Security amount in full or part may be forfeited in the
following cases :a. When the terms and conditions of contract is breached.
b. When the bidder fails to make complete supply satisfactorily.
c. Notice of reasonable time will be given in case of forfeiture of security deposit. The
decision of the Purchase Officer in this regard shall be final.
30. The bidder shall pay the expenses of stamp duty for execution of agreement. Draft
Agreement is enclosed at schedule VII.
31. Insurance: The goods will be delivered at the destination go-down in perfect condition. The
supplier, if he so desires may insure the valuable goods against loss by theft, destruction or
damage, by fire, flood, under exposure to whether or otherwise viz., (war, rebellion, riot,
etc.,) The insurance charges will be borne by the supplier and Tendering Authority will not be
required to pay such charges if incurred.
Page13

32.Payments :
a. No Advance Payment will be made.
b. Unless otherwise agreed between the parties payment for the delivery of the stores will be
made on submission of bill in proper form by the bidder to the Purchase Officer as per the
details given at Chapter 6 of the tender document.
c. All remittance charges will be borne by the bidder.
d. In case of disputed items, 10 to 25% of the amount shall be withheld and will be paid only
after settlement of the dispute.
e. Payment in case of those goods which need testing shall be made only when such test
have been carried out, test results received confirming to the prescribed specification.
33. The time specified for delivery in the tender form shall be deemed to be the essence of the
contract and the successful bidder shall arrange supplies within the specified period.
34. Liquidated damages: In case of extension in the delivery period / completion with
liquidated damages the recovery shall be made on the basis of following percentages of value
of Stores / work completion which the bidder has failed to supply / complete the work: No Condition
LD %
a.
Delay up to one fourth period of the prescribed delivery period /

2.5 %
completion of work
b. delay exceeding one fourth but not exceeding half of the prescribed
5.0 %
period / completion of work
c. delay exceeding half but not exceeding three fourth of the prescribed
7.5 %
period / completion of work
d. Delay exceeding three fourth of the prescribed period / completion of
10.0 %
work
35. Fraction of a day in reckoning period in supplies shall be eliminated if it is less than half a day.
36. The maximum amount of liquidated damages shall be 10%.
37. If the supplier requires an extension of time in completion of contractual supply on account of
occurrence of any hindrance, he shall apply in writing to the authority, which has placed the
supply order, for the same immediately on occurrence of the hindrance but not after the
stipulated date of completion of supply.
38. Delivery period may be extended with or without liquidated damages if the delay in the supply
of goods is on account of hindrances beyond the control of the bidder.
39. Recoveries: Recoveries of liquidated damages, short supply, breakage, rejected articles shall
ordinarily be made from bills. Amount may also be withheld to the extent of short supply,
breakage, rejected articles and in case of failure in satisfactory replacement by the supplier
along with amount of liquidated damages shall be recovered from his dues and security
deposit available with the department. In case recovery is not possible recourse will be taken
under Rajasthan PDR Act or any other law in force.
40. If a bidder imposes conditions, which are in addition to or in conflict with the
conditions mentioned herein, his tender is liable to summary rejection. In any case
none of such conditions will be deemed to have been accepted unless specifically mentioned
in the letter of acceptance of tender issued by the Purchase Officer.
41. The Purchase Officer/Tendering Authority reserves the right to accept any tender not
necessarily the lowest, reject any tender without assigning any reasons and accept tender for
all or anyone or more of the articles for which bidder has been given or distribute items of
stores to more than one firm/supplier.
42. If any dispute arises out of the contract with regard to the interpretation, meaning and breach
of the terms of the contract, the matter shall be referred to by the Parties to the Secretary,
Department of Information Technology & Communications, Government of Rajasthan who will
appoint his senior most deputy as the Sole Arbitrator of the dispute who will not be related
to this contract and whose decision shall be final.
43. Income Tax may be deducted at source as per rules
44. All legal proceedings, if necessary arises to institute may by any of the parties (DOIT&C or
Contractor) shall have to be lodged in courts situated in Jaipur and not elsewhere.
45. All the terms & condition accepted under Hardware/mentioned under networking category
shall be binding for all the vendors.
Page14

46. Inspection of material can be held at any place within the municipal limits of Jaipur as per
decision of Purchase Officer.
47. The bidder shall furnish the following documents at the time of execution of agreement:I. Attested copy of Partnership Deed in case of Partnership Firms.
II. Registration Number and year of registration in case partnership firms is registered with
Registrar of Firms.
III. Address of residence and office, telephone numbers in case of Sole Proprietorship.
IV. Registration issued by registrar of Companies in case of Company.
Page15
Chapter 9
Technical Specification
Item No. -1
Particular
Form Factor
CPU
Memory
Operating System
Internet Connectivity
Wireless capabilities
Screen Size
Display
Touch Screen Technology
Camera
Storage Capacity
Audio Input
Audio Output
Battery
Cover
Description
Tablet
Dual-Core 1 GHz Processor or Higher
1 GB
Andriod Latest Version
Wi-Fi + 3G
Bluetooth, WLAN 802.11a/b/g/n
8.9 inch
Having TFT Technology with 1280 x 800 WXGA
resolution
Multi-Touch
Rear (3MP) & Front camera (1.3 MP)
16 GB
Integrated Microphone
Headphones, Speakers
Min. capacity 6,000 mAh
Tablet PC Cover
Page16
Financial Bid
Page17
Chapter 10
F i n a n c i a l
B i d
F4(91)/DoIT/Store/2009/5012 dated 26-12-2011

Name of the Company/Firm: _________________________________________________________________________________________
Address for Correspondence: __________________________________________________________________________________
Item
No.
Item Description
1
1.
2
Tablet PC
Total Amount in words:

1.
2.
3.
4.
5.
6.
Make &
Model
Unit Price
(In Rs.)
(Inclusive of all govt.
and other levies (e.g.
service tax) except
VAT & CST)
4
VAT
%
CST
%
Total
Amount
incl. VAT &
CST
Qty
7= 4+5+6
Total Amt. (In Rs.)

(In figures & Words)
9=7X8
8
Total Amount=
Rs.
In case of Any Discrepancies between unit rates multiplies with qty & total amount, then the amount calculated from unit rates multiplied with qty would
prevail.
All rates quoted must be FOR destination and should include one Years comprehensive on-site warranty.
Rates in percentage and amount of CST and VAT should be mentioned against relevant items.
If VAT/CST is/are exempted, then exemption certificate(s) is/are to be enclosed.
Reproduced / re-word-processed formats or Bidder own formats for the price quotations will disqualify the tender.
Financial comparison would be done on the basis of price quoted for total items.
Page 18
Annexure
Authorization Certificate to be issued by the Manufacturer of the product

in the favor of distributor/dealer/channel partner on the company letterhead
This is to certify that M/s . (Name, complete address, city) are our
authorized . (Distributor / Dealer / Channel partner) for the sale, support and
services for the . (name of the product(s) ) until date _______.
We also undertake that we would provide the support for the above product(s) during the
warranty period.
(Signature with seal / stamp of the company)
Name:
Designation:
Page 19

Tender Document For Procurement of Tablet PC: Department of Information Technology & Communications

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