TERMS AND CONDITIONS

These terms and conditions are based on the 2008 Rules and Regulations Governing Residence Halls in UP Diliman
as approved by Chancellor Sergio S. Cao on April 2, 2008.
The University can accommodate only so many students in the residence halls. Accommodation in these halls is
clearly a privilege and not a right.
1.

Residence hall accommodations are exclusively for bona fide students of the University during the time
there are classes in a given semester, trimester and/or summer.

2.

An undergraduate student resident may be allowed to stay in residence hall/s for not more than the number
of years required to finish his/her degree according to his/her program's curriculum.

3.

A graduate student resident may be allowed to stay in residence hall/s for a maximum period of two (2)
years for M/MA/MS students and four (4) years for PhD students. For the purpose of these rules and regulations,
Law and second baccalaureate degree students will be classified as M/MA/MS students.

4.

Instructors and Assistant Professors of UP Diliman may be allowed to stay in residence halls for a maximum
period of five (5) years if enrolled in a master's degree program and for a maximum period of eight (8) years if
enrolled in a doctoral program.

5.

Admission is for one (1) academic year unless otherwise specified by the Office of Student Housing (OSH)
and/or the Dormitory Admissions Committee (DAC). Every semester and summer term (if applicable), students
are required to submit a certified true copy of their duly paid Form 5 of the current term to confirm their admission
in the residence hall.

6.

As the need arises, the Vice Chancellor for Student Affairs, upon recommendation of the Office of Student
Housing (OSH), may designate certain residence halls as exclusively for freshmen, for females, for males, for
graduate students, for faculty members or for foreign students.

7.

The resident shall pay the monthly residence hall fee on or before the 7th of each month during which the
Residence Hall Agreement is in force. Failure to pay the residence hall fee for two successive months shall be a
basis for cancellation of residence hall privileges.

8.

A student who has been granted a residence hall slot but fails to confirm it within 24 hours after the posting
of the results of his / her online application processing will have his / her slot forfeited.

9.

Termination of the agreement is allowed if the resident applies for it or if s/he can show proof of any of the
following just causes.

10.

a.

Official leave of absence from the University;

b.

Honorable dismissal from the University; or

c.

Other just causes considered meritorious by the Office of Student Housing.

If the cause of the termination does not fall under the aforementioned just causes, the resident shall be

charged a departing fee of 50% of the rental due for the remaining period of the agreement.
11.

In case a resident moves out without written permission from the residence hall manager, s/he shall be liable
for the full payment of his/her room rent for the remainder of the period expressed in the agreement. S/he may
also be permanently disqualified from accommodation in any of the residence halls.

12.

Residents intending to use appliances in the dormitory shall be required to sign an Appliance Declaration
Form (ADF) which will be used as a basis for the computation of the required fee. The resident will be required to
label these appliances.

13.

Presence of undeclared or prohibited appliances inside a resident's room should be sufficient cause for
cancellation of residence hall privileges and/or denial of future accommodation.

14.

The resident shall abide by the University rules governing student conduct and discipline.

15.

The resident shall observe proper decorum and shall respect the peace and privacy of his/her co-residents.

16.

The resident shall respect the residence hall staff and shall cooperate with the residence hall management
in maintaining the cleanliness and orderliness of the hall.

17.

The resident shall observe proper use of toilets and bathrooms.

18.

The resident shall be held liable for any damage to the furnishings issued to him/her and to the facilities of
the hall in his/her use.

19.

The resident shall cooperate with the residence hall management in the adoption of measures to prevent
fire, accidents and theft. The residence hall management will not assume responsibility for the loss of any
personal items.

20.

Possession of firearms, deadly weapons or pyrotechnic devices is strictly prohibited in the residence hall
and its premises.

21.

Possession of prohibited drugs is strictly prohibited in the residence hall and its premises.

22.

Any form of gambling is strictly prohibited in the residence hall and its premises.

23.

Drinking intoxicating liquor and drunken behavior are strictly prohibited in the residence hall and its
premises.

24.

The volume of musical instruments, radios and other devices should not disturb or inconvenience other
residents.

25.

Guests are only allowed in the receiving areas and during visiting hours.

26.

The resident is not allowed to cook within the residence hall premises.

27.

The resident is not allowed to transfer occupancy from one room to another without permission from the
dormitory manager.

28.

Laundering is prohibited except for undergarments, which may be done only in the bathroom or laundry
room.

29.
30.

Keeping pets in the residence hall is prohibited.

Memoranda, circulars and/or orders emanating from the Office of the Chancellor and/or the Office of the
Vice Chancellor for Student Affairs, and/or Office of Student Housing, shall become part of these operating
guidelines, provided that such memoranda, circulars, or orders are in consonance with the 2008 Rules and
Regulations Governing Residence Hall in UP Diliman.