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Special Articles

Guidelines for the inter- and intrahospital transport of critically ill


patients*
Jonathan Warren, MD, FCCM, FCCP; Robert E. Fromm Jr, MD, MPH, MS; Richard A. Orr, MD;
Leo C. Rotello, MD, FCCM, FCCP, FACP; H. Mathilda Horst, MD, FCCM; American College of Critical Care
Medicine

Objective: The development of practice guidelines for the con- a) pretransport coordination and communication; b) transport
duct of intra- and interhospital transport of the critically ill pa- personnel; c) transport equipment; d) monitoring during transport;
tient. and e) documentation. The transport plan should be developed by
Data Source: Expert opinion and a search of Index Medicus a multidisciplinary team and should be evaluated and refined
from January 1986 through October 2001 provided the basis for regularly using a standard quality improvement process.
these guidelines. A task force of experts in the field of patient Conclusion: The transport of critically ill patients carries in-
transport provided personal experience and expert opinion. herent risks. These guidelines promote measures to ensure safe
Study Selection and Data Extraction: Several prospective and patient transport. Although both intra- and interhospital transport
clinical outcome studies were found. However, much of the pub- must comply with regulations, we believe that patient safety is
lished data comes from retrospective reviews and anecdotal enhanced during transport by establishing an organized, efficient
reports. Experience and consensus opinion form the basis of process supported by appropriate equipment and personnel. (Crit
much of these guidelines. Care Med 2004; 32:256 –262)
Results of Data Synthesis: Each hospital should have a for- KEY WORDS: intrahospital transport; interhospital transport; crit-
malized plan for intra- and interhospital transport that addresses ical care; health planning; policy making; monitoring; standards

T he decision to transport a crit- it may require transfer to another hospi- specially trained individuals. Since there
ically ill patient, either within tal. If a diagnostic test or procedural in- will almost certainly be situations when a
a hospital or to another facil- tervention under consideration is un- specialized team is not available for inter-
ity, is based on an assessment likely to alter the management or hospital transport, each referring and ter-
of the potential benefits of transport outcome of that patient, then the need tiary institution must develop contingency
weighed against the potential risks. Crit- for transport must be questioned. When plans using locally available resources for
ically ill patients are transported to alter- feasible and safe, diagnostic testing or those instances when the referring facility
nate locations to obtain additional care, simple procedures in unstable or poten- cannot perform the transport. A compre-
whether technical, cognitive, or proce- tially unstable patients often can be per- hensive and effective interhospital transfer
dural, that is not available at the existing formed at the bedside in the intensive plan can be developed using a systematic
location. Provision of this additional care care unit (1, 2). Financial considerations approach comprised of four critical ele-
may require patient transport to a diag- are not a factor when contemplating ments: a) A multidisciplinary team of phy-
nostic department, operating room, or moving a critically ill patient. sicians, nurses, respiratory therapists, hos-
specialized care unit within a hospital, or
Critically ill patients are at increased pital administration, and the local
risk of morbidity and mortality during emergency medical service is formed to
transport (3–17). Risk can be minimized plan and coordinate the process; b) the
*See also p. 305. and outcomes improved with careful team conducts a needs assessment of the
From Northwest Community Hospital, Arlington
Heights, IL (JW); Baylor College of Medicine, Houston, TX
planning, the use of appropriately quali- facility that focuses on patient demograph-
(REF); Children’s Hospital of Pittsburgh, University of Pitts- fied personnel, and selection and avail- ics, transfer volume, transfer patterns, and
burgh School of Medicine, Pittsburgh, PA (RAO); Subur- ability of appropriate equipment (16 –37). available resources (personnel, equipment,
ban Hospital, Bethesda, MD (LCR); Henry Ford Hospital, During transport, there is no hiatus in emergency medical service, communica-
Detroit, MI (HMH).
These guidelines have been developed by the Amer- the monitoring or maintenance of a pa- tion); c) with this data, a written standard-
ican College of Critical Care Medicine and the Society of tient’s vital functions. Furthermore, the ized transfer plan is developed and imple-
Critical Care Medicine. These guidelines reflect the official accompanying personnel and equipment mented; and d) the transfer plan is
opinion of the Society of Critical Care Medicine and do not are selected by training to provide for any evaluated and refined regularly using a
necessarily reflect, and should not be construed to reflect,
the views of certification bodies, regulatory agencies, or ongoing or anticipated acute care needs standard quality improvement process.
other medical review organizations. of the patient. This document outlines the minimum
Copyright © 2004 by Lippincott Williams & Wilkins Ideally, all critical care transports, both recommendations for transport of the
DOI: 10.1097/01.CCM.0000104917.39204.0A inter- and intrahospital, are performed by critically ill patient. Detailed guidelines

256 Crit Care Med 2004 Vol. 32, No. 1


targeted to the transport of infants and apy, hospital security) then are notified as ensured. All battery-operated equipment
children have been published by the to the timing of the transport and the is fully charged and capable of function-
American Academy of Pediatrics (23). In- equipment support that will be needed. ing for the duration of the transport. If a
stitutions performing commercial or or- The responsible physician is made aware physician will not be accompanying the
ganized interhospital transports are re- of the transport. Documentation in the patient during transport, protocols must
quired to function at and meet a higher medical record includes the indications be in place to permit the administration
standard, as the requirements for orga- for transport and patient status through- of these medications and fluids by appro-
nized transport services are considerably out the time away from the unit of origin. priately trained personnel under emer-
more rigorous than the recommenda- Accompanying Personnel. It is gency circumstances.
tions in this guideline (24, 38 – 41). strongly recommended that a minimum of In many hospitals, pediatric patients
The references for this guideline were two people accompany a critically ill pa- share diagnostic and procedural facilities
obtained from a review of Index Medicus tient.* One of the accompanying personnel with adult patients. Under these circum-
(see key words) from January 1986 is usually a nurse who has completed a stances, a complete set of pediatric resus-
through October 2001 and are catego- competency-based orientation and has met citation equipment and medications will
rized according to the degree of evidence- previously described standards for critical accompany infants and children during
based data employed. The specific cate- care nurses (42, 43). Additional personnel transport and also will be available in the
gory assigned to each reference is noted may include a respiratory therapist, regis- diagnostic or procedure area.
in the References at the end of this arti- tered nurse, or critical care technician as For practical reasons, bag-valve venti-
cle. The letter a denotes a randomized, needed. It is strongly recommended that a lation is most commonly employed dur-
prospective controlled investigation; b physician with training in airway manage- ing intrahospital transports. Portable me-
denotes a nonrandomized, concurrent, or ment and advanced cardiac life support, chanical ventilators are gaining
historical cohort investigation; c denotes and critical care training or equivalent, ac- increasing popularity in this arena, as
a peer-reviewed “state-of-the-art” article, company unstable patients.* When the pro- they more reliably administer prescribed
review article, editorial, or substantial cedure is anticipated to be lengthy and the minute ventilation and desired oxygen
case series; and d denotes a non-peer- receiving location is staffed by appropri- concentrations. In adults and children, a
reviewed opinion such as a textbook ately trained personnel, patient care may be default oxygen concentration of 100%
statement or official organizational pub- transferred to those individuals if accept- generally is used. However, oxygen con-
lication. The asterisk symbol will follow a able to both parties. This allows for maxi- centration must be precisely regulated
statement of practice standards. This in- mum utilization of staff and resources. If for neonates and for those patients with
dicates a recommendation by the Ameri- care is not transferred, the transport per- congenital heart disease who have single
can College of Critical Care Medicine that sonnel will remain with the patient until ventricle physiology or are dependent on
is based on expert opinion and is used in returned to the intensive care unit. a right-to-left shunt to maintain systemic
circumstances where published support- Accompanying Equipment. A blood blood flow. For patients requiring me-
ing data are unavailable. pressure monitor (or standard blood chanical ventilation, equipment is opti-
pressure cuff), pulse oximeter, and car- mally available at the receiving location
INTRAHOSPITAL TRANSPORT diac monitor/defibrillator accompany ev- capable of delivering ventilatory support
ery patient without exception.* When equivalent to that being delivered at the
Because the transport of critically ill available, a memory-capable monitor patient’s origin. In mechanically venti-
patients to procedures or tests outside with the capacity for storing and repro- lated patients, endotracheal tube position
the intensive care unit is potentially haz- ducing patient bedside data will allow re- is noted and secured before transport,
ardous, the transport process must be view of data collected during the proce- and the adequacy of oxygenation and ven-
organized and efficient. To provide for dure and transport. Equipment for airway tilation is reconfirmed. Occasionally pa-
this, at least four concerns need to be management, sized appropriately for tients may require modes of ventilation
addressed through written intensive care each patient, is also transported with or ventilator settings not reproducible at
unit policies and procedures: communi- each patient, as is an oxygen source of the receiving location or during transpor-
cation, personnel, equipment, and moni- ample supply to provide for projected tation. Under these circumstances, the
toring. needs plus a 30-min reserve. origin location must trial alternate
Pretransport Coordination and Com- Basic resuscitation drugs, including modes of mechanical ventilation before
munication. When an alternate team at a epinephrine and antiarrhythmic agents, transport to ensure acceptability and pa-
receiving location will assume manage- are transported with each patient in the tient stability with this therapy. If the
ment responsibility for the patient after event of sudden cardiac arrest or arrhyth- patient is incapable of being maintained
arrival, continuity of patient care will be mia. A more complete array of pharma- safely with alternate therapy, the risks
ensured by physician-to-physician and/or cologic agents either accompanies the ba- and benefits of transport are cautiously
nurse-to-nurse communication to review sic agents or is available from supplies reexamined. If a transport ventilator is to
patient condition and the treatment plan (“crash carts”) located along the trans- be employed, it must have alarms to in-
in operation. This communication occurs port route and at the receiving location. dicate disconnection and excessively high
each time patient care responsibility is Supplemental medications, such as seda- airway pressures and must have a backup
transferred. Before transport, the receiv- tives and narcotic analgesics, are consid- battery power supply.*
ing location confirms that it is ready to ered in each specific case. An ample sup- Monitoring During Transport. All crit-
receive the patient for immediate proce- ply of appropriate intravenous fluids and ically ill patients undergoing transport
dure or testing. Other members of the continuous drip medications (regulated receive the same level of basic physiologic
healthcare team (e.g., respiratory ther- by battery-operated infusion pumps) is monitoring during transport as they had

Crit Care Med 2004 Vol. 32, No. 1 257


in the intensive care unit. This includes,
at a minimum, continuous electrocardio-
graphic monitoring, continuous pulse
oximetry (44), and periodic measurement
of blood pressure, pulse rate, and respi-
ratory rate. In addition, selected patients
may benefit from capnography, continu-
ous intra-arterial blood pressure, pulmo-
nary artery pressure, or intracranial pres-
sure monitoring. There may be special
circumstances that warrant intermittent
cardiac output or pulmonary artery oc-
clusion pressure measurements.

INTERHOSPITAL TRANSPORT
Patient outcomes depend to a large
degree on the technology and expertise of
personnel available within each health-
care facility. When services are needed
that exceed available resources, a patient
ideally will be transferred to a facility that
has the required resources (45). Interho-
spital patient transfers occur when the
benefits to the patient exceed the risks of
the transfer. A decision to transfer a pa-
tient is the responsibility of the attending
physician at the referring institution.
Once this decision has been made, the
transfer is effected as soon as possible.
When needed, resuscitation and stabiliza-
tion will begin before the transfer (46,
47), realizing that complete stabilization
may be possible only at the receiving fa-
cility.
In the United States, it is essential for
practitioners to be aware of federal and
state laws regarding interhospital patient
transfers. The Emergency Medical Treat-
ment and Active Labor Act (EMTALA)
laws and regulations (updated at intervals
from the 1986 COBRA laws and the 1990
OBRA amendment) define in detail the
legal responsibilities of the transferring
and receiving facilities and practitioners.
The American College of Emergency Phy-
sicians has published a book (48) that
reviews the legal responsibilities of refer-
Figure 1. Interfacility transfer algorithm.
ring institutions as well as the ramifica-
tions of noncompliance with the COBRA/
EMTALA regulations, and it is an informed consent before interhospital ferring physician always writes an order
excellent resource for any facility in- transfer. The informed consent process for transfer in the medical record.
volved in patient transfers. In general, includes a discussion of the risks and Several elements are included in the
under COBRA/EMTALA, financially moti- benefits of transfer. These discussions are process of interhospital transfer, and all
vated transfers are illegal and put both documented in the medical record before fall within minimum guidelines, as de-
the referring institution and the individ- transfer. A signed consent should be ob- scribed subsequently. It is important to
ual practitioner at risk for serious penalty tained, if possible. If circumstance do not recognize that these process elements
(49, 50). allow for the informed consent process may frequently, and out of necessity, be
Current regulations and good medical (e.g., life-threatening emergency), then implemented simultaneously, espe-
practice require that a competent patient, both the indications for transfer and the cially when stabilization and treatment
guardian, or the legally authorized repre- reason for not obtaining consent are doc- are needed before transfer. An algo-
sentative of an incompetent patient give umented in the medical record. The re- rithm has been developed to guide prac-

258 Crit Care Med 2004 Vol. 32, No. 1


Table 1. Recommended minimum transport equipment titioners through the transfer process
(Fig. 1).
Airway management/oxygenation—adult and pediatric
Pretransport Coordination and Com-
Adult and pediatric bag-valve systems with oxygen reservoir
Adult and pediatric masks for bag-valve system (multiple sizes as appropriate) munication. The referring physician will
Flexible adaptors to connect bag-valve system to endotracheal/tracheostomy identify and contact an admitting physi-
tube cian at the receiving hospital to accept
End-tidal carbon dioxide monitors (pediatric and adult) the patient in transfer and confirm before
Infant medium- and high-concentration masks with tubing
the transfer occurs that appropriate
MacIntosh laryngoscope blades (#1, #2, #3, #4)
Miller laryngoscope blades (#0, #1, #2) higher level resources are available. The
Endotracheal tube stylets (adult and pediatric) receiving physician is given a full descrip-
Magil forceps (adult and pediatric) tion of the patient’s condition. At that
Booted hemostat time, advice can be requested concerning
Cuffed endotracheal tubes (5.0, 5.5, 6.0, 6.5, 7.0, 7.5, 8.0)
Uncuffed endotracheal tubes (2.5, 3.0, 3.5, 4.0, 4.5, 5.0) treatment and stabilization before trans-
Laryngoscope handles (adult and pediatric) port. The appropriateness of transferring
Extra laryngoscope batteries and light bulbs a patient from an inpatient setting (crit-
Nasopharyngeal airways (#26, #30) ical care unit) to an outpatient setting
Oral airways (#0, #1, #2, #3, #4)
(e.g., emergency department) at a receiv-
Scalpel with blade for cricothyroidotomy
Needle cricothyroidotomy kit ing institution must be cautiously exam-
Water-soluble lubricant ined. If a physician will not be accompa-
Nasal cannulas (adult and pediatric) nying the patient during transport (34),
Oxygen tubing the referring and accepting physicians
PEEP valve (adjustable)
Adhesive tape will ensure there is a command physician
Aerosol medication delivery system (nebulizer) for the transport team who will assume
Alcohol swabs responsibility for medical treatment dur-
Arm boards (adult and pediatric) ing the transport. It may be appropriate
Arterial line tubing
for this individual to receive a medical
Bone marrow needle (for pediatric infusion)
Blood pressure cuffs (neonatal, infant, child, adult large and small) report before the team departs.
Butterfly needles (23-gauge, 25-gauge) In some instances (e.g., when a receiv-
Communications backup (e.g., cellular telephone) ing institution provides the transport
Defibrillator electrolyte pads or jelly team), the receiving physician may deter-
Dextrostix
ECG monitor/defibrillator (preferably with pressure transducer capabilities) mine the mode of transport. However,
ECG electrodes (infant, pediatric, adult) the mode of transportation (ground or
Flashlights with extra batteries air) usually is determined by the trans-
Heimlich valve ferring physician, in consultation with
Infusion pumps
the receiving physician, based on the ur-
Intravenous fluid administration tubing (adult and pediatric)
Y-blood administration tubing gency of the medical condition (stability
Extension tubing of the patient), time savings anticipated
Three-way stopcocks with air transport, weather conditions,
Intravenous catheters, sizes 14- to 24-gauge medical interventions necessary for on-
Intravenous solutions (plastic bags)
1000 mL, 500 mL of normal saline going life support during transfer, and
1000 mL of Ringers lactate the availability of personnel and re-
250 mL of 5% dextrose sources (51, 52). The transport service
Irrigating syringe (60 mL), catheter tip then will be contacted to confirm its
Kelley clamp
availability, to prepare for anticipated pa-
Hypodermic needles, assorted sizes
Hypodermic syringes, assorted sizes tient needs during transport, and to co-
Normal saline for irrigation ordinate the timing of the transport.
Pressure bags for fluid administration A nurse-to-nurse report is given by the
Pulse oximeter with multiple site adhesive or reusable sensors referring facility to the appropriate nurs-
Salem sump nasogastric tubes, assorted sizes
Soft restraints for upper and lower extremities ing unit at the receiving hospital. Alter-
Stethoscope natively, the report can be given by a
Suction apparatus transport team member at the time of
Suction catheters (#5, #8, #10, #14, tonsil) arrival. A copy of the medical record, in-
Surgical dressings (sponges, Kling, Kerlix)
cluding a patient care summary and all
Tourniquets for venipuncture/IV access
Trauma scissors relevant laboratory and radiographic
The following are considered as needed studies, will accompany the patient. The
Transcutaneous pacemaker preparation of records should not delay
Neonatal/pediatric isolette patient transport, however, as these
Spinal immobilization device
Transport ventilator records can be forwarded separately (by
facsimile or courier) if and when the ur-
PEEP, positive end-expiratory pressure; ECG, electrocardiogram; IV, intravenous. gency of transfer precludes their assem-
blage beforehand. Under these circum-
stances, the most critical information is

Crit Care Med 2004 Vol. 32, No. 1 259


Table 2. Recommended minimum transport medications

A
Adenosine, 6 mg/2 mL lthough both in-
Albuterol, 2.5 mg/2 mL
Amiodarone, 150 mg/3 mL tra- and interhos-
Atropine, 1 mg/10 mL
Calcium chloride, 1 g/10 mL pital transport
Cetacaine/Hurricaine spray
Dextrose 25%, 10 mL
Dextrose 50%, 50 mL
must comply with regula-
Digoxin, 0.5 mg/2 mL
Diltiazem, 25 mg/5 mL tions, we believe patient
Diphenhydramine, 50 mg/1 mL
Dopamine, 200 mg/5 mL safety is enhanced during
Epinephrine, 1 mg/10 mL (1:10,000)
Epinephrine, 1 mg/1 mL (1:1000) multiple-dose vial transport by establishing an
Fosphenytoin, 750 mg/10 mL (500 PE mg/10 mL)
Furosemide, 100 mg/10 mL organized efficient process
Glucagon, 1 mg vial (powder)
Heparin, 1000 units/1 mL supported by appropriate
Isoproterenol, 1 mg/5 mL
Labetalol, 40 mg/8 mL equipment and personnel.
Lidocaine, 100 mg/10 mL
Lidocaine, 2 g/10 mL
Mannitol, 50 g/50 mL
Magnesium sulfate, 1 g/2 mL
Methylprednisolone, 125 mg/2 mL bles 1 and 2 provide a detailed list of the
Metoprolol, 5 mg/5 mL minimum recommended equipment and
Naloxone, 2 mg/2 mL pharmaceuticals needed for safe interho-
Nitroglycerin injection, 50 mg/10 mL spital transport. Emphasis is placed on
Nitroglycerin tablets, 0.4 mg (bottle)
Nitroprusside, 50 mg/2 mL airway and oxygenation, vital signs mon-
Normal saline, 30 mL for injection itoring, and the pharmaceutical agents
Phenobarbital, 65 mg/mL or 130 mg/mL necessary for emergency resuscitation
Potassium chloride, 20 mEq/10 mL and stabilization as well as maintenance
Procainamide, 1000 mg/10 mL
of vital functions. Very short or very long
Sodium bicarbonate, 5 mEq/10 mL
Sodium bicarbonate, 50 mEq/50 mL transports may necessitate deviations
Sterile water, 30 mL for injection from the listed items, depending on the
Terbutaline, 1 mg/1 mL severity and nature of illness or injury.
Verapamil, 5 mg/2 mL Furthermore, advances in knowledge
over time will result in periodic review
The following specialized/controlled medications are added immediately before transport as
indicated and modification of these lists. All items
Narcotic analgesics (e.g., morphine, fentanyl) (59) are checked regularly for expiration of
Sedatives/hypnotics (e.g., lorazepam, midazolam, propofol, etomidate, ketamine) (59) sterility and/or potency, especially when
Neuromuscular blocking agents (e.g. succinylcholine, pancuronium, atracurium, rocuronium) transports are infrequent. Equipment
(60) function is verified on a scheduled basis,
Prostaglandin E1
Pulmonary surfactant not at the time of transport when there
may be insufficient time to find replace-
ments.
Monitoring During Transport. All crit-
communicated verbally. It is strongly ities of advanced airway management, in- ically ill patients undergoing interhospi-
suggested that policies be established travenous therapy, dysrhythmia interpre- tal transport must have, at a minimum,
within each institution regarding the tation and treatment, and basic and continuous pulse oximetry, electrocar-
content of documentation and communi- advanced cardiac life support. In the ab- diographic monitoring, and regular mea-
cation between personnel involved in the sence of a physician team member, there surement of blood pressure and respira-
transfer. will be a mechanism by which the trans- tory rate.* Selected patients, based on
Accompanying Personnel. It is recom- port team can communicate with a com- clinical status, may benefit from the
mended that a minimum of two people, mand physician. If communication of monitoring of intra-arterial blood pres-
in addition to the vehicle operators, ac- this type becomes impossible, the team sure (55), central venous pressure, pul-
company a critically ill patient during will have preauthorization by standing monary artery pressure, intracranial
interhospital transport.* When trans- orders to perform acute lifesaving inter- pressure, and/or capnography (56). With
porting unstable patients, the transport ventions. In the absence of a readily avail- mechanically ventilated patients, endo-
team leader should be a physician or able external transport team, a transport tracheal tube position is noted and se-
nurse (41, 53, 54), preferably with addi- team and vehicle may need to be assem- cured before transport, and the adequacy
tional training in transport medicine. For bled locally. The development of policies of oxygenation and ventilation is recon-
critical but stable patients, the team and procedures for such emergencies is firmed.
leader may be a paramedic (41). These strongly recommended. Occasionally, patients may require
individuals provide the essential capabil- Minimum Equipment Required. Ta- specialized modes of ventilation not re-

260 Crit Care Med 2004 Vol. 32, No. 1


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