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SAP QM MANUEL
PART I
QM MASTER DATA
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Index
MATERIAL MASTER______________________________________________________3
CREATE QM VIEW MM01_______________________________________________3
CHANGE KRAFT PLANT DATA - MM02___________________________________6
Batch Management_________________________________________________8
WORKCENTRES_________________________________________________________8
WORKCENTRES_________________________________________________________9
CREATE WORKCENTRE CRQ1___________________________________________9
INSPECTION METHOD___________________________________________________12
CREATE INSPECTION METHOD QS31____________________________________12
CODE GROUPS________________________________________________________13
CREATE CODE GROUP QS41__________________________________________13
SELECTED SETS________________________________________________________15
CREATE SELECTED SETS QS51_________________________________________15
MASTER INSPECTION CHARACTERISTICS___________________________________21
CREATE MASTER INSPECTION CHARACTERISTICS QS21_____________________21
Quantitative______________________________________________________22
Qualitative_______________________________________________________26
SAMPLE DRAWING PROCEDURE___________________________________________28
CREATE SAMPLE DRAWING PROCEDURE QPV2____________________________28
SAMPLING PROCEDURE_________________________________________________31
CREATE SAMPLING PROCEDURE QDV1__________________________________31
SAMPLING SCHEME_____________________________________________________34
CREATE SAMPLING SCHEME QDP1______________________________________34
DYNAMIC MODIFICATION RULE___________________________________________36
CREATE DYNAMIC MODIFICATION RULE QDR1____________________________36
INSPECTION PLAN_____________________________________________________41
CREATE INSPECTION PLAN QP01______________________________________41
ANEX: CLASSIFICATION FOR QM__________________________________________50
CREATE A GENERAL CHARACTERISTIC CT04_____________________________50
CREATE A CLASS AND ASSIGN THE CHARACTERISTICS - CL02_________________51
ANEX: Creation sequence for QM master data._____________________________54
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MATERIAL MASTER
CREATE QM VIEW MM01
Create Material Master (MM01) this is needed to create a new view for all materials
that will be QA tested, normally this material exists and you are just extending the QM
view, but if the material that you test is not already recognised in SAP then you may
need to create a material from scratch.
A QM grouping field, also needs to be entered in the Kraft Plant Data view, this view
already should exist so you should be just changing this view using MM02. If this view
does not exist then you should use MM01
QM VIEW Go to MM01
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You will see this message at the bottom of the screen when you have entered into the
QM view
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The Correct Insp Type must be entered here and then you must select the 2 boxes,
preferred and active.
If checked, the
inspection lot will be
created automatically
when GR
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The preferred tick plays an important role; it is one of the criteria that need to be met
to have an automatic creation of an Inspection Lot (IL).
If you want your IL to be manual, like some SFG material types then these materials will
have to have the preferred box unticked.
As you press
you will then see that the Inspection SetUp box is ticked, this is
because you have selected the active box, on the previous screen.
If a material needs to go on QI hold when GR then this post to insp stock must be
selected.
This field is also in the purchasing view (but if selected in the QM view the system will
automatically select the field in the purchasing view and vice versa)
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Here you must enter the QM Grouping field at the bottom. This is decided by the plant
and can be copied from the system that they currently use to group their QM materials
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Press
Batch Management
Materials will also need to be batch managed. This is not as simple as selecting the
batch management box in the purchasing view. Another process must take place.
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WORKCENTRES
CREATE WORKCENTRE CRQ1
Workcentre (CRQ1) These are used to identify the different labs that exist within a
plant, so all of the different locations that samples are taken to, to be tested. It could
be one physical location that does all the chemical and sensory testing but this could
still be identified as 2 workcentres, if 2 samples were required
a) Workcentre name- these are plant specific and will start off with the prefix of
the plant BE01
And then followed by
0010- Reception
0020-Analytical
0030-Micro
0040-Sensory
0050-Production
b) Workcentre category 0016 always
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This entry of the cost centre is now not required. If we entered a cost centre in the
workcentre, wherever this workcentre was used in an insp plan, it would capture all
analytical time for all inspections done in the lab. This level of detail is not required as
there is only a need to measure costs of the time spent on R&D. So the QM order (see
later) will capture this, therefore there is no need to enter a cost centre in here.
There are 2 reports that can be printed within the QM module. Where these 2 reports
are printed is determined by the configuration settings. If inside the configuration for
these reports you determine the printer to look at the workcentre, then this field inside
the workcentre will be the field that it will look for as to where to send the print
There are 2 reports that can be printed Inspection Instruction and Sample Drawing
Instruction.
The inspection Instruction Report works in conjunction with the Info field 1 in the
Inspection Plan , if this is maintained then a print out will occur for each characteristic.
The purpose is to allow the Lab workers to leave the SAP terminal, use the equipment in
the lab to find out the results write them down on this print out and then come back to
the SAP terminal and enter them in.
The Sample Drawing Instruction is information required on GR of a Raw material, to let
the person know how many physical samples to take and which lab they need to go to.
Whether these reports are automatic prints or on request depends on the config
behind the Insp Type.
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INSPECTION METHOD
CREATE INSPECTION METHOD QS31
Inspection Method (QS31) this is used to tell the Lab person the method for carrying
out the test.
Enter in plant, the insp. method number and the valid from date
d) If you are creating different languages then you will need to translate to the other
language by pressing the other languages box below
If there is no translation necessary then you can copy. If this is not done then this field
will appear blank when you log on in FR for example
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CODE GROUPS
CREATE CODE GROUP QS41
COLOUR
Selected Sets
Plant Specific
Plant Oslo
COLOUR
Plant Disena
Catalog
COLOUR
Put in always 1
Code Group
describe here the code group
Enter in the short text and then enter the status Released
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Select New Entries
Enter all possible entries starting from 1 and then the text that describes the result.
Then press
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SELECTED SETS
CREATE SELECTED SETS QS51
Selected Sets (QS51) These are used to make the code groups, plant specific. If the
code group contains all possible entries then the selected sets means for your plant,
that you select the codes that are relevant to you. Nevertheless this is also a setup
done by the SAP QM STAR team. If you need to change the selected sets you can raise a
SD4 ticket to request the adjustments. This is because these transactions are sensitive
and also we want to have a common designs.
Catalog always 1
Plant enter your relevant plant
Selected Set enter the name for your selected set
You now enter in the text and set the status to released
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Select the Code Group that refers to the Selected Set that you are creating, in this
example they have the same name
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Select the possible results that you want from the complete list of the code group for
your plant specific selected set, by ticking the boxes.
Then press
Need to also enter the code valuation. The code valuation has 2 possible entries,
accepted or rejected, so that when this particular result in selected, the system
will know whether it passes or not. This is used to determine whether the usage decision
passes automatically or not, this determines the green tick or red x in the Results
Recording transaction QE51N and ZQM_RES.
The Defect class is only required when the rejected valuation is selected this is not used
in the Kraft template and therefore anything can be entered in this field.
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Press
There is another way to do exactly the same as above. If the list of entries in the code
group is very long and you are selecting all of them then this way may be quicker.
Select Code Groups
Select on the line of the code group that you want to copy and press select/deselect
and then copy
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As you do this it will take you back to the below screen, with no entries copied
If you press the F4 (dropdown) key, it will now copy across the whole code group
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This can also be used for individual characteristics instead of using the tick option.
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Quantitative
a) Preset Indictor Enter correct Preset Indicator for the characteristic
b) Status 2 - always
c) Copy model complete - always
d) Short texte) Search field this is a 2 character entry that is the reverse of the first 2 digits of the
Master Insp Char number
As you press enter it then takes you through all the screens with the relevant ticks that
are associated with that preset indicator.
Sampling Procedure is always used
In the Results Confirmation, we use 2 options. Summ Recording, this is where the
summarising has been done by the user prior to entering in this field. Therefore this will
only allow 1 entry; this will be used for micro results
The other option is Single Result, this is where the result can be entered more than
once, and this will be used for Chemical
Another 2 radio buttons are used, Required Char and Optional Char. If a characteristic is
required then the usage decision will not pass auto until it is entered, with an optional
char a usage decision will pass auto if all other required characteristics have passed. If a
DMR is used at the char level then the char should be required
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The Scope radio buttons means that if you select fixed then you have to enter a fixed
amount of results, no more , no less .If not fixed then any amount of results can be
entered .The smaller and larger scope are self explanatory. They are all used in
conjunction with the Sampling Procedure.
The Long Term Characteristic (LTC) allows the usage decision to be passed ignoring the
missing results of the LTC. You can then at a later time add the results of the LTC to
the same inspection lot, after the usage decision has already been passed.
The RR change docs allow you to see the history of changes inside QE51N, so if you
change results then you can see this in the history.
The Print option is just for the Inspection Instruction Report. If print selected then
this char will appear on this report, if no Print it will not appear, if do not print at
skip, it will only appear when not in skip.
The documentation section refers to an extra pop box that will appear /not appear
when the result has been entered to allow you to enter text. If Doc if rejected is
selected, this pop up box will only appear when the result has failed.
The calculated char when selected means that this char will not require a result to be
entered as the result is calculated from another char result. The actual detail of the
formula is held within the Inspection Plan document.
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Then as this is a QUAN char, it then will ask for decimal places , msmt unit (% , g per
100g ) upper /lower figures for your test, this combination of what it requires again
depends on the preset indicator that you have chosen
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For Micro if you require a label then another 4 fields need to be entered, to access these
fields then select Classification
Enter in MIBI
f) Classification entries
If a label is required (X in the first field) then the other 3 entries above will be printed
on the label along with the workcentre.
The Incubation time in days, will mean that the user will not be allowed to enter results
until after this incubation time has finished, this is for the ZQM_RES transaction.
g) Inspection methods there could be many different methods in 1 characteristic. The
chosen method for the char can be either entered here or in the char directly in the insp
plan. Problem with the upload would mean that we will not enter methods here.
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Qualitative
a) Preset Indictor -. To save on having to enter each of the different characters, preset
indicators can be used to group similar characteristics. Make sure you select a preset
indicator that is Qual
b) Status 2
c) copy model complete
d) short texte) Search field same as before
This time it takes you through the characters behind the preset for the Qual preset and
instead of entering in upper and lower field it asks you for the Selected Set.
As you come out of this, the catalogs box will now have a tick
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a) Drawing will have a STD naming convention, using the plant code
b) Text -
Press
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If you need to apply a rule where the number of physical samples changes depending on
the GR quantity. Then a Sampling Scheme must have been previously created.
You then attach the sampling scheme to the partial sample number that is attached to
the workcentre that requires the rule.
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Then
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SAMPLING PROCEDURE
CREATE SAMPLING PROCEDURE QDV1
Sampling Procedure (QDV1) This determines how much of the sample is taken from
the insp lot and how many times you test the same characteristic on the same sample.
This is added to the IP at the char level
There will be at least 2, one for Quan and one for Qual.
As the size of the sample does not change, and the number of tests of the same
characteristics on the same physical sample is always one, they it will be called FIX1_QN
and FIX1_QL
If you want to test the same char on the same sample, this will give you more lines for
results entry in Results Recording, if you want 5 lines, then FIX5_QL/QN. If you want to
see these 5 lines then you must also be sure that the MIC is a single not summarised
result.
a) Sampling type - we will always use 100 Fixed Sample; this says that the sample size is
independent of the qty Del. So if a 1000kgs is delivered, the sample size is the same as
if 100kgs were delivered.
b) Valuation mode - we only use 2 options here, 400 for Qual and 700 for Quan
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The 700 for the Quantative is useful for obtaining the mean result when entering more
than one. The line at the top (16) indicates the mean value of the 5 entered results
Whether you can enter more than 5 or less is determined by the scope within the MIC
whether it is fixed or not.
If fixed you will have to fill in 5 results (you can force it closed with less than 5). If
scope not fixed it will allow you to enter as many results as you want by clicking on
the below icon, more entry lines will appear.
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d) Sample Size this description is quite confusing as it indicates that it means the size
of the sample, where as really it indicated the number of times a characteristic should
be tested on the same physical sample. So for example a certain material may need to
have its ph measure 5 times, so 5 would be entered here. This will have an affect of the
true size of the sample that is removed in units of measure.
It is used in conjunction with the insp plan that will hold the quantity i.e., 10kg, you
then will x5 to give you the amount to be removed in total 50kg.
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SAMPLING SCHEME
CREATE SAMPLING SCHEME QDP1
This is required when the number of physical samples that need to be taken changes
depending on the Goods Receipt Quantity.
The mathematical rule needs to be defined and captured within the Sampling Scheme.
This sampling scheme is then applied inside the Sample Drawing Procedure against the
Partial sample number where the workcentre is linked that needs this rule.
Enter QDP1
Then press
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Enter in the mathematical rule. There are no units of measure, the measure defaults to
the GR unit. You will have problems if you GR in a number of different Units if measure
although this is not usually the case.
This below , say that between 1-5000kg there will be 2 physical samples, 5001-10000kg
4 samples etc .
There need to be a maximum amount entered i.e. 999999= 8 samples
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DMR is only created by the SAP QM central team and is based on strict rules.
There are only three digits for the numbering and 40 characters for the DMR description
available. The DMRs are divided in three blocks.
Bloc 1: Starting from 000 and counting up. DMR reset is controlled by time (infinite
skipping). In this bloc you will find all DMRs which have time as controlling key.
Skipping will be by default 9999
e.g. test 1 time in 30 days.
009
1t,9999sk,rst 30d,fl rpt 0x
Bloc 2: Starting from 100 and counting up. DMR reset is controlled by skip (infinite days)
In this bloc you will find all DMRs which have skipping as controlling key. Time will be
by default 9999
e.g. test 1 delivery skip the next 9
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Bloc 3: Starting from 300 and counting up DMR reset is controlled by time and by
skipping. In this bloc you will find all DMRs which have time and skipping as controlling
key.
e.g. if you want to have the first inspection lot created each day to be a skip
then you can use the example, skip 1, test 1, skip 1, test 1 reset every day.
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On the next page you find detailed information on how the naming should be.
To harmonize the data, the business should look first in the already existing DMR and use
them. If they can not find a DMR that covers there need they can ask to create a new one.
In the master data intranet sit under the folder convention materials,
http://10.147.134.24/masterdata/eumasterdata.nsf/MasterTRFrameset you can find here a
translation of months versus days. See the table.
Shelf life Shelf life Shelf life Shelf life Shelf life Shelf life Shelf life Shelf life
(months) (days) (months) (days) (months) (days) (months) (days)
1
31
7
214
13
396
19
579
2
61
8
244
14
426
20
609
3
92
9
275
15
457
21
640
4
122
10
305
16
487
22
670
5
153
11
335
17
518
23
700
6
183
12
365
18
549
24
730
We use the same list to put days in our DMR. This means that for example one month will
be 31 days. Also we want to ask the business to challenge their needs. It could be that in
the past the business inspected every 28 days (4 weeks) something. When there is a DMR
existing in the system for testing every 31 days it could be a challenged internal ore with
corporate quality to replace the 28 days testing in the past with the 31days. Such initiatives
help us to limit the database and improve the quality of harmonisation. In case of confusion
or disagreement about a new DMR, the reference group leader could advice.
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Trst 0d
Trst 0d:Total reset of the DMR, 0 is no reset, put only in the name when not 0
1t: 1 test
rst 7d:reset skip after 30 days and go to stage 10
fl rpt 3x: if test fails, inspect the 3 next inspection lots
1t
fl rpt 3x
9999sk
rst 30d
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How to create a DMR (QDR1)
Type in the number that you want to give and press anter. (e.g. 109)
thick in. Normally we put this in the first line, but if you
put this thick in the fifth line for example the DMR will start reading from the fifth line.
For the stage we count each time five up, starting form 10 (10, 15, 20, )
You fill in the stage (e.g. 10), inspection severity (we use always 4 and for skip stage this is
left blanc). You put the skip thick in if you want to have a skip stage. Next you select the
line and press the button Stage Change.
On the next page we start building the DMR.
In the first stage put the
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Skip stage
For the
part:
From the moment that you reach stage 20,
the next 9 inspection lots that you create, the
character where this DMR is behind, will be
in skip.
After this 9 inspection lot, ore when 9999
days are passed, it will go again to inspection
stage 10.
For the
part:
As the characteristic is in skip, you normally
have no rejection. However, in QE51N
results recording you can put the character in
process and fill in the result. If this result is
rejected, this will count up in this field (it
counts up from the moment The user
decision is taken.. From the moment that
there is more then one rejection it will go in
this case to inspection stage 15.
For the
part:
From the moment that you have 1
inspection created, it will set the quality
level to go inspection stage 20 (skip)
For the
part:
If you record the result and the result is
rejected, it will count in the rejection
field as well. When you make the user
decision, it will go to inspection stage
15 in stead of 20.
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In transaction QDL3 you can see the quality lever for the material per vendor. You can
select the line that you want en step in to the detail. In there you will see for each
characteristic in which inspection stage of the DMR it is in.
In the next example you can see the Quality level for a inspection lot.
The characteristic was rejected so the next inspection stage will be 15.
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INSPECTION PLAN
CREATE INSPECTION PLAN QP01
Inspection Plan (QP01) this is where all the other pieces of master data are pulled
into. It identifies exactly how a material will be tested, in which workcentre, what
needs to be tested etc .A change number will need to be created first (CC01), this
change number is used to track changes and as a security measure.
Type in CC01. Then select the Star Profile
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Then press
you will get a number appear at the bottom, this number is required for
the next inspection plan.
You then go back to QP01 to create the Inspection Plan, type in the change number
supplied above.
When we create IP we create them using a group. How a plant decides to group their
materials is their choice. You would group similar materials with similar inspections.
If 2 or more materials have exactly the same inspections, same workcentres, same
control indicators, and then these materials can be attached to the same group counter,
say 01. If the IP is slightly different but would still sit in the same group then the
group counter for the next material would then be 02
This attaching of materials with the same IP to the same group and group counter, will
aid mass changes in the future .In the below example we will create using a material
and a group
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A) Usage there the options here are the Z1-Z5
These are assigned to the Inspection type they are also maintained in the Customising.
You must make sure that you select the correct Usage here as it will check the usage
inside the Insp type that you have assigned in the Material Master. This will not error
here but will only error on creation of the IL. So you must be careful. Please see below
table
Material master - QM VIEWS
Inspection
type
Z080
Z090
Z010
Z011
Z020
Z030
Z070
Z040
Z050
Z060
Z070
Status
profile
N/A
N/A
Selecte
d set
ZQM15
ZQM15
Task list
usage
Z1
Z1
N/A
ZQM15
Z1
N/A
ZQM15
Z1
N/A
N/A
N/A
N/A
N/A
N/A
N/A
ZQM15
ZQM15
ZQM15
ZQM15
ZQM15
ZQM15
ZQM15
Z5
Z2
Z2
Z2
Z3
Z4
Z2
Material types
Z003
Z003
RAW
PACK
Z003
Z004
RAW
Z003
PACK
Z004
Z008
Z002
Z002
Z001
Z008
Z008
Z014
b) Status 4 always
c) Inspection Point Choose a value depending on the plant:
d) Sample drawing procedure there is only 1 option here, except for Namur which has 2
options
e) Dynamic mod level 1 or 3, 0 is not used. This is used in conjunction with the mod
rule. Here you determine whether the rule is to be applied at the insp type Level
(header so GR) which is 1, or 3 which is at the char level
f) modification rule this is entered only if 1 is entered in the above field , if a 3 it is
left blank and entered at the char level
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g) Material assignment to add any other materials that would be the same
It can also be used to add the vendor and also the Search Field is used to enter the
pre incubation time this is only for Micro. This will not be used for Belgium Plants
h) Operations
Scroll down
Inspection Point Completion 3, this will prevent a pop up box appearing each time you
record a result in results recording , this pop up box would make you choose between
accept and reject . If you have a 3 it will automatically do this for you
I) workcentre- enters in all the different labs that this material must go to, to be tested
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It will then pull through the upper and lower limits if a Quant Char, or the selected set if
a Qual char. These values that have pulled through from the master Insp Char can be
changed.
You can also remove completely the fact that it has an upper limit in the MIC by
selecting control indictors
You then deselect the upper limit so as this field can be left blank
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You can add a formula calculation too by selecting calculated char within the MIC or
the IP. The record measured vales must be selected too
Once you have done this you then need to create formula in the IP. You can do this by
selecting the line and then quantative Data.
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You are then able to enter the formula; you have to enter the char in the format
c00001, the 1 indicating the number of the characteristic.
You can only use Quantative chars within the formula so be careful when creating your
formula. The below example is for char 7 the result will be to add the result of char 2 to
the result of char 4. Please note that the decimal places field is blank, indicating no
decimal places.
In Results recording the char 7 will appear as status 1 and the field greyed out.
You have to close the char 7 to get the result of the formula to come through; it does
not come through automatically as both of the results are entered. Therefore you select
the line and press the lock icon. As you do this it will pull through the result of the
formula, 15 in this example (4.50 + 10). Here it pulls through 15 not 14.50 as this char is
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identified to have no decimal places (see previous screen shot) .This should be taken
into account when using formulas
l) Par Sample This is to group the samples by operation, this is connected to the Sample
drawing procedure. We will place 10 against the first workcentre, 20 against the second,
30 against the third .This will create 3 different physical samples. If you require 2
workcentres to share the same physical sample then you must maintain the same par
sample against all of the characteristics in that workcentre. If you want to attach a
sampling scheme to a particular workcentre then be careful to use the correct partial
sample against the correct workcentre
m) Info field 1 this can have 3 entries, blank, 1 or 2. If 1 it will print out a work list
called the Inspection Instruction, this lists out all the char that need to be measured.
This is useful as often the machines where the tests are carried out are not close to the
SAP terminal, so the user can write down the results and then bring them back to the
terminal and enter them.
In this below example the first characteristic will have 1 line and the second will have 3
lines, if you leave blank means there will be no print of this characteristic at all.
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n) Info field 3 (see above) this lets the user know the percentage of the dilution. So
the amount of sample to the amount of medium that it is mixed in. This will initiate the
label that comes out, if you enter -1, -2, -3, you will get 3 labels, one for each dilution.
SUMMARY
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Go to characteristic tab in order to assign the characteristics you want for this class:
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1. MATERIAL MASTER
CREATE QM VIEW MM01
CHANGE KRAFT PLANT DATA - MM02
2. CREATE WORKCENTRE CRQ1
3. CREATE INSPECTION METHOD QS31
4. CREATE CODE GROUP QS41
5. CREATE SELECTED SETS QS51
6. CREATE MASTER INSPECTION CHARACTERISTICS QS21
Quantitative / Qualitative
7. CREATE SAMPLE DRAWING PROCEDURE QPV2
8. CREATE SAMPLING PROCEDURE QDV1
Opt. CREATE SAMPLING SCHEME QDP1
9. CREATE DYNAMIC MODIFICATION RULE QDR1
10. CREATE INSPECTION PLAN QP01
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