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Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
INDEX OF PM CHECKLISTS

Check List Equipment


No
Abbrev

Equipment Type

Cycle

CR

Cold room refrigeration system Daily, Monthly, Quarterly and Annually

II

R SB

Roof Switch board

Monthly

III

Pump

Daily and Monthly

IV

CR DR

Cold room door

Bi-Monthly

CT

Cooling Tower

Daily, Weekly, Monthly and Quarterly

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Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist

PM SERVICING CHECKS
(For Daily, Weekly, Monthly, Quarterly and Annual Cycle)
Servicing for Cold room system ___________ on date ________________
(*____ Cycle)
NO.

DESCRIPTION

NAME & SIGNATURE

JOB EXPLANATION/REMARKS

I. Cold room Refrigeration System (CR) including but not limited to compressor, FCU,
Condenser and Evaporator
Daily
1

Check and ensure no


leakage of oil for each
compressor.
Check and ensure all Freon
level for each system
(should a shortage appear, the
fault must be resolved before
charging refrigerant)

Check for ice forming at


evaporator
(the fault must be clarified, before
manual defrost is performed)

Check for head Pressure in


the secondary systems.
4

(The head pressure should be


minimum 1 Bar, it need to be filled
if needed, the deviation can be
leak or air, it must be clarified )

Check and ensure proper


functionality of PLC
switchboard.
(PC and all 11 PLC systems are
combined with a mod-bus
communication system )

Check cold room


temperature monitoring for
each room including the
automatic log function, the
log files are updated with
recording files

Monthly
1

Carry out all daily tasks


accordingly.
Check and ensure
condenser coil fins
cleanliness to ensure
efficiency of the system.
Check and ensure unit
cooler fin and evaporator
cleanliness. Clean if
necessary to ensure

Page 2 of 10

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.

DESCRIPTION

NAME & SIGNATURE

efficiency of the system.

Check and ensure proper


functionality of reverse
blowing.
For each cooling-unit in fullload.

Low pressure rapport


High pressure rapport
Amperage compressor.

Check and ensure all


refrigerant levels for each
compressor and charge if
necessary
as
per
manufacturers specification
(All the system are closed, only in
case of mall function the
refrigerant can escape,
(The leak must be repaired; a
pressure check with nitrogen and
vacuum check must be done
before charging refrigerant.)

Check and ensure proper


functionality of control valve

10

For the dx-system the


superheat and solenoid
valve must be checked
For the glycol systems
the control valves and
the communication thru
MP-bus system must be
checked with signal
boost on the cable work

Check and ensure proper


functioning of defrosting
function and depend which
type of defrost method is
used, check functionality of
heating elements based on
power consumption,
Check and ensure proper
functioning evaporator and
depend which type of
evaporator method is used,
check functionality on delta
T and moisture based on
superheat and airflow.
Check and ensure proper
functions of PLCs batteries,
software, memory, backup
data and SMS indicator.
Rectify
or
replace
accordingly.

For all 12 PLC, backup


the
separated
plc
programs
and
data

Page 3 of 10

JOB EXPLANATION/REMARKS

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.

DESCRIPTION

NAME & SIGNATURE

files.)
For PC software, backup
visi+ software and excel
converting software. The
log files for all HACCP
needed temperatures
must be separated
copied to a third
computer) (battery can
only be changed under
power, if not the PLC will
be reset to fabricate
values without
programs. First a
backup must be
generated before this
action)

11

Scan
and
records
chambers
room
temperature calibration,
in according to manual
measured
room
temperatures and the
fixed
temperature
sensors a calibration file
needs to be filed in. The
used
manual
temperature sensor must
be
certificated
and
updated each year.)

12

Generate a hardcopy report


of the temperature trend

13

Clean blower fan,


evaporator casing

14

Calibrate temperature
sensor accordance to
temperature sensor reading
chart attached with
deviation not more than
0.5C (Refer to Table 1)

15

Perform full functional test


for all the whole system.

Quarterly
1

Carry out all monthly and


daily tasks accordingly.

Check for sign of


deterioration, condensation
and proper functionality for
all electrical connections up
till the main switchboard.

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JOB EXPLANATION/REMARKS

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.
3

DESCRIPTION
Carry out calibration of
digital thermometer with
correction of not more than
0.5C

NAME & SIGNATURE

JOB EXPLANATION/REMARKS

Annually
1

Carry out all daily, monthly


and quarterly tasks
accordingly.
Perform chemical wash on
heat exchanger if needed.
(The heat exchanger must be
checked on the heat transfer
capacity. If this is reduced the
cause must be clarified. based on
clarification the heat exchanger
must be chemical cleaned with the
specified
and
exact
dosed
according supplier rules)

Clean blower fan,


evaporator casing.

Maintain a hardcopy record


for auditing.

II ROOF SWITCHBOARD (R SB)


MONTHLY
1
2

Check fuse
Check and ensure proper
functionality of contacts
380,240 and 24.
Check and ensure proper
functions of PLCs batteries.
Replace if necessary.
(Battery can only be changed
under power, if not the PLC will be
reset to fabricate values without
programs. First a backup must be
generated before this action)

Check and ensure proper


functionality of all safety
devices.
(a rapport must be used to
overview all safety devices to
clarify all settings and checks)

III. ALL PUMPS (P) including cold and warm double pump (supply and return)
Daily
1

Check and ensure proper


functionality for pump and
valve for the Chiller and
freezer, based on pressure

Page 5 of 10

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.

DESCRIPTION

NAME & SIGNATURE

JOB EXPLANATION/REMARKS

difference and power consumption


the pump capacity can be
compared with the setting.

Monthly
1

Carry out all daily tasks


accordingly

Check for sign of leakage


and repair if necessary.

4
5

Check electric contacts for


sign of loosening. Tighten if
necessary.
Check and ensure proper
functionality of all safety
devices.
Glycol percentage
( the glycol should be according
the -20 and -15C freezing level)

IV. Cold room Door (CR DR) Including sliding door, roller door and exit door
Bi-Monthly

Check and ensure proper


functionality of all the door
components including but
not limited to the following:
IR Reflector
IR emitter
Nylon Guide Plate,
rollers and brackets
Timer and door limit
switches on the
control box
Extension bar and
pulling string and
switches
Control Box
Lifting wires
Door Hinges
Lifting wire tension
sensor and bottom
wire tension sensor
Safety IR sensor
and rubber tube
Door panel
aluminum bracket
and frame

Page 6 of 10

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.
2

10

11

12

DESCRIPTION
Check and ensure proper
alignment for both sections
of the roller tracks.
Check and ensure proper
functionality all springs,
cables, screws, brackets,
tension springs, door
panels leveling, door
open/close limits, hinges,
rollers and tracks. Reset if
necessary.
Check and ensure proper
functionality of all timers
and door operation limits on
control box. Reset if
necessary. (For overhead
and sliding door only)
Grease all the springs,
wheels, and steel cables
and fasten all moving
mechanical components of
the doors. (For overhead
and freezer door only)
Check for ice forming and
remove if necessary. (For
freezer door only)
Check and maintain the
electric contacts on the
doors, sub-board, battery
door heater and cables and
rollers. (For freezer door
only)
Check and ensure proper
functionality of all safety
devices.
Check and ensure proper
functionality of all the photo
cell sensor alignment (For
sliding door only), re-align if
necessary.

NAME & SIGNATURE

Fasten all movable


mechanical parts.
Maintain a hardcopy of the
checklist for all the
functional tests.
All over test ETV freezing
doors according manual
PLC (12) program and
adjust if needed the limit
switches on rails and
motors.

Page 7 of 10

JOB EXPLANATION/REMARKS

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.

DESCRIPTION

NAME & SIGNATURE

V. COOLING TOWER (CT)


Daily
1

Check functionality for float


valves and water supply.
Check and ensure proper
functionality of motors and
fans based on amperage
rapport.

Weekly

Visually check for physical


defects, general
cleanliness, organic and
calcium fouling. Clean if
necessary. ( Inform 3rd party
contractor who perform the
legionnaire test for all the
observation (Contractors name to
be inserted in)

Monthly
1

Carry out all weekly and


daily tasks accordingly.

Perform standard plate


count test to comply with
latest Code of Practice on
Environmental Public
Health Regulation (Cooling
Towers and water fountain
regulations).

Check chemical water level.


Top up if necessary.

Check and ensure


functionality of all the
pumps and fans, based on
amperage rapport.
Check and ensure proper
functionality of all safety
devices.

Quarterly
1
2

Carry out all weekly and


monthly tasks accordingly.
Perform Legionella Bacteria
tests comply with latest
Environmental Public
Health (Cooling Towers and

Page 8 of 10

JOB EXPLANATION/REMARKS

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist
NO.

DESCRIPTION

NAME & SIGNATURE

JOB EXPLANATION/REMARKS

water fountain regulations).


3

Calibrate sensors to the


manufacturer specifications
and submit calibration
reports.

Functional Test
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
REMARKS:

________________________________________________________________
SPARE PARTS:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
RECOMMENDATIONS:
________________________________________________________________
________________________________________________________________
________________________________________________________________

Page 9 of 10

Tender Ref: CT1210P040

Apppendix C2
Preventive Maintenance Checklist

Job Done By:


Name

Name

Signature

Signature
---------------

SATS

Legend for Job Explanation:


ADJ
: Adjustment
AWP : Waiting for Parts
CLE
: Cleaned
REP
: Repair
Good
**

RPL
TIG

:
:
:
:

Replacement of Parts
Tighten
Eq condition, OK
Eq condition, No

: / To carry out servicing, -- No servicing needed to be carried out.

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