Enrollment Schedule

Regular Students (2nd to 4th Year) November 4, 2014

Non Regular (w/ 4th Year and 3rd Year Subjects) November 5, 2014
Non Regular (w/ 3rd Year and 2nd Year Subjects) November 6, 2014
Non Regular (w/ 2nd Year and 1st Year Subjects) November 7, 2014
Transferees November 7, 2014

Classification of Students

Regular Students: students who will be taking the regular courses offered for the semester
for his/her current year level with no undertaking(s)
o Included in this classification would be students who would opt not to take their
back subjects/courses for this semester
Example 1: Student A is a 1st Year Student who failed in Crim 2 for the 2nd
Semester of the previous AY and he chooses not to enroll for the Crim 2
Special Class offered this first semester. He may enroll as a regular 2nd Year
student, without yet taking Crim 2.
Example 2: Student B is a 1st Year Student who failed in Oblicon for the 2nd
Semester of the previous AY and he chooses not to enroll for the Oblicon
special class offered this first semester. He may enroll as a regular 2 nd Year
student, but will not be allowed to take the courses which have Oblicon as a
pre-requisite nor will he be allowed to enroll courses in advance.
As per the directive of the registrar, it is advised that students with
back subjects should first prioritize their back subjects
o Those students who enroll as regular students but still have back
subjects/courses and wish to include those courses AFTER they have already
enrolled and printed out their pre-registration form will no longer be entertained
for the following days of enrollment. These students are advised to enroll and pay
the corresponding fees and will only be entertained during the scheduled
Adding/Dropping/Changing of Subjects (June 23-30, 2014) after the issuance of
an Official Registration Form
Non Regular (w/ 4th Year and 3rd Year Subjects): students who only have 4th Year
and/or 3rd Year courses to take
o This classification would normally comprise of 4th year students who have ONLY 3rd
year courses as undertakings
Non Regular (w/ 3rd Year and 2nd Year Subjects)
o This classification is comprised of 3rd or 4th Year students who have and will be
taking ONLY 3rd Year and 2nd Year courses
Non Regular (w/ 2nd Year and 1st Year Subjects)
o This classification comprises of 2nd and 3rd Year students who still have 2nd Year
and/or 1st Year courses as back subjects and will be taking them this semester
Transferees: new students from other schools who are admitted to our institution/family
o Students on transferee status during the first semester are already considered
as regular/non-regular students depending on the courses they would be
taking, therefore would undergo the same procedure as regular/non-regular
students would go through.

PRE-ENROLLMENT CONCERNS [IMPORTANT! PLEASE READ]

Clearance & Enrollment Permit

1. Students whose names are found in the List of Students With Accountabilities
posted
in
our
School
of
Law
page
(https://www.facebook.com/sanbedacollegealabangschooloflaw/photos_stream),
shall first have their clearances signed by the corresponding offices/departments
before securing an enrollment permit with the Deans office
2. Enrollment permits are only demanded from those students whose names are found
in the list; those whose names are not included in the list has no need to secure an
enrollment permit and may go directly through enrollment process
3. Students have until before the start of enrollment (November 3, 2014) to have their
accounts cleared for their names to be stricken out of the list. Those who will be
working on their clearances only on the start of enrollment (November 4,

2014) and the following days after would still be asked to get an enrollment
permit with the Deans Office to avoid any inconsistencies as regards the
updated list that will be given to the enrollment assistants on November 4th
and will be used as reference until November 7th.
4. Enrollment Permits will be given only by Ms. Vivian of the Deans Office

Identification Card (ID)

1. NO ID, NO ENROLLMENT policy is STRICTLY IMPLEMENTED
2. Those who have lost their IDs should first go to the Deans Office, present an
Affidavit of Loss and go through the processing of your new ID wherein you would
be required to pay certain fees for the processing of your new ID (The ID costs
P500)
Proxy Enrollment: when a student cannot personally enroll and asks another student to
enroll him or her during enrollment day
o Requisites:
Authorization Letter (signed by the student who cannot personally
enroll)
ID & Enrollment Permit (of the student who cannot personally enroll)
o Supposing the proxy student is a Non Regular (w/ 4th Year and 3rd Year Subjects)
(scheduled on November 5, 2014) and the person he would be enrolling has 2nd Year
subjects (scheduled on November 6, 2014), may the proxy student enroll him on
November 5th?
No. As per the directive from the Registrars Office, students may only
enroll on the day they are assigned. Therefore, the proxy student should
return on the day the person he would be enrolling should enroll. This
would be strictly implemented and there would be NO EXCEPTIONS.
Students may only enroll on the day they are assigned
Example: Student A is a 3rd Year student and he still has a 1st Year
subject that she would want to enroll this semester, he may only
enroll on the 7th of November and not a day earlier.
Overloading of Subjects: This option is only available for 4th year students who still have
undertakings (2nd & 3rd Year courses). When approved, students are allowed to take
more than the maximum number of units allowed during the semester
o Requisites:
1. Make a Letter of Intent addressed to the Dean
2. Overloading is subject to the approval of our Dean
3. Once approved, proceed to the Office of the Registrar for advising
of subjects
Closed Sections: when the slots in every class available for the specific subject has been
filled, and there are no other classes available for that subject and under that schedule;
o As advised by the Office of the Registrar, the opening of classes per subject is at the
discretion of the Admin (Deans Office). When the sections they want are already
closed, a student has the following options:
1. Wait during the enrollment if another class would be opened
2. Choose other schedule options
3. Wait for the Adding/Dropping Period.
Enrollment of Transferees: Transferees will be asked to follow the same enrollment
procedure below after visiting the Registrars and Deans Office
o Enrollment Procedure for Transferees (for 2nd Semester only):
1. Go to the Registrars Office: to submit requirements
2. Go to the Deans Office (61D, St. Maur Hall): for crediting of subjects
3. Go to the Registrars Office: to get Evaluation Form
4. Go to the Holding Area (Bellarmine Hall, 2nd Floor, CAS Building) for the
queue
5. Follow the steps below on the Improved Enrollment Procedure

IMPROVED ENROLLMENT PROCEDURE:

Step 1: Holding Room

Step 2: Enrollment Permit/ID Presentation
Step 3: Electronic Enrollment
Step 4: Payment of Fees
Step 5: Certificate of Registration
Step 6: ID Validation

STEP 1: HOLDING ROOM

First Come, First Serve: this semester we will be implementing a streamlined first come,
first serve system to address concerns from previous enrollment periods.
o Venue: Bellarmine Hall, 2nd Floor, CAS Building
o Procedure:
1. By 7:30AM, the Holding Room will be open to accommodate students who are
to enroll. An official list held by an enrollment assistant, shall be provided for
and the students will be asked to write their names down on such list upon
presentment of the School ID. (Strictly NO ID, NO ENROLLMENT). The student
will be given a corresponding number after listing down his/her name.
STRICTLY ONE ID PER PERSON
Those who would be enrolling for another student (proxy
enrollment) should place only his/her own SCHOOL ID
YOUR QUEUE NUMBER IS NON-TRANSFERABLE
ONLY THE OFFICIAL LIST WILL BE HONORED, NO OTHER LIST FROM
PEOPLE CLAIMING THAT THEY HAVE BEEN WAITING THERE FOR
HOURS WILL BE HONORED.
2. When your number is called, please proceed to the Evaluation Form Area for
Step 2 (Bellarmine Hall, 2nd Floor, CAS Building)

Receiving (What you should have by the end of this step):

Queue Number Card

STEP 2: ENROLLMENT PERMIT / ID PRESENTATION

Venue: Bellarmine Hall, 2nd Floor, CAS Building

The Queue Number, Identification Card along with the Enrollment Permit (for those with
accountabilities) should be presented to the enrollment assistant assigned to the Evaluation
Form Area; as per the Registrars directive, we are implementing a STRICT NO ID, NO
ENROLLMENT policy.
Upon presentation of the ID and Enrollment Permit (for students who have previous
accountabilities), the student will be given his/her evaluation form
o Evaluation Form: A document where your student number and access code (for the
software) is printed. This document also has the list of subjects that you have not
yet taken.

Upon receipt of the evaluation form, you may proceed with Electronic Enrollment

Receiving (What you should have by the end of this step):

Evaluation Result

STEP 3: ELECTRONIC ENROLLMENT

Electronic Enrollment: A new system wherein the student himself or herself would be the
one to encode his or her respective schedule in the PRISMS Software. Enrollment assistants
would be present to help you out.

Steps in Electronic Enrollment:

1. In the PRISMS Interface, enter your Student Number & your Access Code in the
red dialogue box
2. Select your choice of subjects from those listed in your curriculum
a. Auto-Advising:
i.
Click on the Auto Advised button and the software would generate
your load based on the subjects that you havent taken
ii.
Select your section per subject by double clicking on the space under
the class section in the Advised Subjects Section
iii.
To discard a subject from the list you wouldnt want to take yet, just
highlight on the subject by double-clicking on it then press delete
b. Choose Your Own
i.
Double click on your desired subject; the subject youve selected
should appear on the Advised Subjects Section
ii.
Select your section per subject by double clicking on the space under
the class section in the Advised Subjects Section
3. When you have finished selecting your preferred schedule click save, then click
register
After successfully registering your schedule, click Print on the pop-up window which will
show your Pre-Registration Form
A pre-registration form would be printed after you finish the Electronic Enrollment.
Present this form for checking to the Enrollment Head before proceeding to the next
step.
Please be advised that when the pre-registration form has already been printed, you
may no longer change your schedule. Your only remedy is to pay the necessary fees for
enrollment and proceed with the adding and dropping on November 10-17. PLEASE MAKE
SURE THAT THE SCHEDULE YOU CHOSE/PLOTTED IS FINAL TO AVOID UNNECESSARY
STRESS. It is advised that you plot at least 3 alternative schedules, just in case of closing
of subjects.
Receiving (What you should have by the end of this step): Pre Registration Form

STEP 4: PAYMENT OF FEES

Proceed to the Cashiers Office, present the Pre-Registration Form and pay the required
fees.

Receiving (What you should have by the end of this step): Official Receipt

STEP 5: CERTIFICATE OF REGISTRATION

Present the Official Receipt and get the Certificate of Registration at the Office of the
Registrar (11J, Window 3, St. Benedict Hall)

Receiving (What you should have by the end of this step): Official Certificate of
Registration

STEP 6: ID VALIDATION

Present Certificate of Registration and ID at the Deans Office for sticker validation

Receiving (What you should have by the end of this step): Peace of mind in that you
are already enrolled