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Purdue University
Young Hall
302 Wood Street
West Lafayette, IN
47906
Purdue University
Young Hall
302 Wood Street
West Lafayette, IN
47906
1. Term
The term of this agreement is from October 1, 2007 to June 30, 2010
2. SLA Contact Information
Customer
Provider
Business Services
Michael Szczepanski
Director, Business Services Computing
ITaP, ITEA
Jeffrey L. Whitten
AVP, Enterprise Applications
42177
mikes@purdue.edu
jwhitten@purdue.edu
3. Funding
Costs associated with the Post-Go Live support and maintenance of SAP Enterprise Systems have been
identified to the best of current ability. At this point, these costs are being covered from central funds that
have been allocated to ITaP for this purpose. A re-evaluation of costs should happen on a regular basis.
4. Review and approval
Signed by James S Almond
Signed Gerry McCartney
______________________________________
________________________________________
John Shipley, Interim VP Business Services and Asst Treasurer
Gerry McCartney, CIO, ITaP
J S Almond
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5. Service Overview
Due to the size and complexity of the SAP Enterprise Systems, there are some unique elements to consider.
First, it is important to have a high level understanding of the structure of the production system. The system
has five major components.
The Portal provides the front door into the system. It passes user requests to the functional components of
SAP. These are the Business Warehouse (BW) for reporting, the Enterprise Core Component (ECC),
Exchange Infrastructure (XI), and Supplier Relationship Management (SRM).
6. Software/Application
The SAP Enterprise Systems refer to the hardware and software environments associated with Purdues
implementation of SAP. It will provide financial, human resources, and supply chain functionality to all four
campuses within the Purdue system.
7. ITaP Responsibilities
7.1 Information Technology Customer Relations
Provide ongoing technical support through the Customer Service Center. Includes attempt at
resolution and then escalation as appropriate.
7.2 Information Technology Systems and Operations
7.2.1. Database Administration
Installing and maintaining database management software.
Backup and recovery measures to safeguard data.
Monitoring and maintaining space usage within the database.
Monitoring and maintaining availability and performance of the database.
Provisioning and monitoring security measures within the database environment.
Creating or re-creating new database instances where necessary.
Collaborating with departments in maintaining databases where database administration (DBA)
involvement is necessary.
Assisting with data movement between instances.
Creating user accounts in application systems that require DBA involvement.
7.2.2. Application Hosting
ITaP will provide hosting services for enterprise applications in a secure, controlled environment.
Support includes server procurement and installation, application installation, security patching,
maintenance, monitoring, and backup and recovery services.
7.2.2.1.Unix Server Administration
Installation of hardware into the ITaP server environment
Installation of OS and application software (as per license agreement).
Adding/modifying/removing system user accounts
Monitoring of file system and disk usage
Monitoring system availability
System and application patching support
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Application production process incident consulting and/or management support for clients
Provide tier 3 support for incidents and requests as escalated via the Remedy system
Testing services
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Provide role maintenance for position-based and person-based roles as requested by Business
Services within an agreed upon timeframe based on need.
Account maintenance for SAP Enterprise user accounts will be accomplished through standard
IAMO career account processes.
New hire access to SAP Employee Self-Service will be set up within one business
day after complete and correct entry of SAP HR master employee data by Human Resources
SAP role assignment to positions will occur within one business day of receipt
of the request from Business Services
7.4.2. Security/IT Incident Response
Manage training facilities. Currently have recurring funding for 1 (20 station facility) +
funding through 2012 for support of 60 additional training machines.
retains responsibility for maintaining their Business@Purdue website, which details current business
processes. In addition, Business Services also undertakes the following:
Assign individuals who represent Business Services and facilitate the appropriate process for
prioritization and approval of change requirements.
Assign individuals who serve as a liaison between functional areas and ITaP
Maintain a pool of resources available for future enhancements and upgrades in SAP Enterprise
Systems.
Maintain SAP application configuration as it relates to business process and function.
Complete and maintain SAP Enterprise Systems Support information in order to help categorize
incidents in the tracking system.
Supply emergency contact information for incidents with priority other than Standard.
Identify common questions with answers and populate/maintain the ITaP Knowledge Base
Identify escalation paths and contact points
Provide tier 2 and/or tier 3 support for incidents and requests as escalated via the Remedy system
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Request that critical jobs be benchmarked for performance and then use this as a baseline for
future performance of the system
8.2 Training
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Changes to the non production environments will be handled by the SAP Change
Control process and Advisory Board.
10. System Incident Response
10.1. Monitoring
The quickest way to respond to Incidents is to have a system that monitors for the occurrence of things
outside of normal system operation. If a monitoring system notifies of an incident, ITaP will respond
without any action from the customer. The following items will be monitored for errors or defined alarm
thresholds:
Memory/Page file
Logical/Physical Disk
Network Interface
Processor
Also, these following items are being monitored that are specific to the SAP Enterprise System
Business Warehouse and data extraction
XI Interfaces
The primary SAP monitoring tool is Solution Manager which monitors various conditions for the
production SAP systems. Email is the notification method. Conditions monitored:
Java availability
System availability
Filesystem space
Internal SAP job failure
Oracle Grid is used to monitor database health. Email is the notification method. Conditions monitored:
A Beacon program runs externally from the SAP networks and checks system availability. If the
system is not responsive, an email is sent to the Basis team. A script executed daily on all production hosts
that checks for unsuccessful logon attempts. An email is sent only if indications of repeated unsuccessful
attempts are detected.
Critical alerts are interpreted and will be communicated via the ITaP Outage Notification system.
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influence the length of time it takes to resolve a service or application outage. A customer can reasonably
escalate an incident level based on extenuating circumstances, including time of year.
Priorities are defined below, based on one or more of the bulleted conditions:
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11.2
Self Help Options. Many self-help tools are available to users of the SAP Enterprise Systems
system. These tools are listed below, indicating responsibility for maintenance.
Self-Help. From within the SAP Enterprise Systems application, users can access a help menu.
Content of these help pages are maintained by the subject matter experts who will use the
Change Management process for updates.
Business@Purdue (www.purdue.edu/b@p). This site, maintained by Business Services, provides
information on Purdue business processes as well as links to information on tips, contact
information, policies, training and forms.
SAP Enterprise Systems Training Materials. In addition to the materials received during
training, users can find information on news, updates, schedules, and other training services at
http://www.purdue.edu/OnePurdue/training/index.shtml. This site is maintained by ITaP.
SAP Enterprise Systems Knowledge Base. Users can visit http://help.itap.purdue.edu/OnePurdue
and search a technical knowledgebase by using keywords. This site is maintained by ITaP with
assistance from the business.
Hours may change based on CSC traffic patterns and are posted on the ITaP Change Management
website: http://www.itap.purdue.edu/change/
11.4 Requests and Incident Reporting
Users will request information and report incidents requiring ITaP support by
Calling 494-4000
Emailing itap@purdue.edu
Visiting Stewart Center, Room G-65
If the incident is time-sensitive, users should call rather than sending email. The CSC will resolve
common, simple incidents and requests whenever possible. When the CSC is unable to resolve an
incident, they will assign the incident to the appropriate ITaP staff or other Purdue University staff for
resolution.
All incidents and requests reported through the CSC will involve opening a ticket and gathering user
information and information about the incident or request needed for initial diagnosis and classification.
Based on the diagnosis, the CSC representative will determine the most qualified person for resolution and
confirm the priority level based on the impact and urgency of the incident or request.
11.5 After Hours/Weekend Incident Reporting
Incidents or outages that occur outside of the hours listed above should also be reported to the CSC at
the number or email address above. Users calling After Hours will hear a recorded telephone message
instructing them to do one of the following:
Leave a voice mail message with details to be addressed the next business day
Press 0 to report an outage or urgent or emergency service disruption
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By selecting 0, the user will be forwarded over to the Infrastructure Operations Center (IOC) to speak to
an Operator. If the IOC is closed, that call is forwarded to an answering service. The answering service
will contact the on-call IOC Shift Supervisor regarding service outages and disruptions. The Shift
Supervisor will initiate investigations and contact appropriate ITaP staff.
12 Security
Customer and ITaP agree to comply with all Federal, State, and local laws as well as all Purdue
University policies and procedures, including all Purdue University information technology policies located
at: http://www.purdue.edu/securePurdue/. Questions about information security should be directed to ITaP at 765494-4000.
13 Facilities Location
All services described in this Service Level Agreement are managed by ITaP and are housed on servers
located in secure ITaP facilities.
14 Service Performance Reporting/Reviews
Business Services staff should contact ITaP Service Level Manager by telephone at 765-494-6826 or by email
at jmcelduf@purdue.edu if there is a need to meet and discuss unsatisfactory performance.
15 Annual Review
This Service Level Agreement will be reviewed annually. Prior to the annual review, modifications to the
service level agreement may only be made if mutually agreeable to both sides. Any modifications will be
included in a written amendment to this agreement signed by both parties. The implementation of any changes
will occur thirty (30) days after agreement has been reached.
16 Termination Clause
Either party may terminate this agreement by providing written notification to the other
party ninety (90) days in advance of termination
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