India Government Mint,

IDA, Phase-II,
Cherlapally,(R.R district), Hyderabad
Pin-500051 India
Ph. No: 91-40-27261731-34, 27266095
Fax No: 040-27262951 CIN: U22213DL2006GOI144763
E-Mail: igm.hyderabad@spmcil.com
Web: http://igmhyderabad.spmcil.com

PR Number
11002623

PR Date
17.03.2015

Indenter
Electrical

Department
ELECTRICAL
Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: AMC FOR EPABX

Tender Number: 6000005846/ELECTRICAL/003, Dated:02.04.2015
This Tender Document Contains__________Pages.
Details of Contact person in SPMCIL regarding this tender:
Name:
RAVI PRAKASH YADAV
Designation: OFFICER (MATERIALS)
Address:
IGMH (India Government Mint, Hyd)
India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

T01.1

Tender Number:6000005846

Section1: Notice Inviting Tender (NIT)

6000005846 /ELECTRICAL/003
02.04.2015
(SPMCIL's Tender SI No.)
(Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:
Sch Brief Description
Quantity
Earnest Money
Remarks
d.
of Goods/services
(with unit) (In Rs.)
No.
AMC for EPABX
1.000 AU
0.00
QTN
SHALL
BE
1
0.00
SUPERSCRIBED WITH
TENDER NO &DATE &
DUE
DATE
FOR
OPENIN
AMC of EPABX
1
12.000MON
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ ONE-BID
Indigenization/ Disposal of Scrap/ Security Item etc.)
LIMITED
Dates of sale of tender documents:
From to during office hours.
Place of sale of tender documents
Closing date and time for receipt of tenders
24.04.2015 14:45:00
Place of receipt of tenders
I.G.MINT,HYDERABAD
Time and date of opening of tenders
24.04.2015 15:00:00
Place of opening of tenders
INDIA GOVERNMENT MINT,CHERLAPALLY,HYD
Nominated Person/ Designation to Receive Bulky RAVI PRAKASH YADAV
Tenders (Clause 21.21.1 of GIT)
OFFICER (MATERIALS)
NOTE:
"THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN
INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS
LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE
ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO
IGNORED."
2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.
3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.
4.The tender documents are not transferable.
..................
..................
(Name , Designation, Address. tel. No. etc
Of the officer signing the document)
For and on behalf of
..........................

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec01.1

Tender Number:6000005846

Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers
Part.I General Instructions applicable to all types of Tenders.
Part II. Additional General instructions applicable to specific type of tenders.
Refer to our Website: http://www.spmcil.com/spmcil/uploaddocument/git.pdf

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec02.1

Tender Number:6000005846

Section IV: General Conditions of Contract (GCC)

Part I General conditions of contract applicable to all types of Tenders
Refer to our Website: http://www.spmcil.com/spmcil/uploaddocument/GCC.pdf

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec04.1

Tender Number:6000005846

Section VI: List of Requirements

Schedule Breif Description of goods and services (Related Accounting
No.
Specifications etc.are in Section-VII)
Unit
00010
AMC for EPABX
AU

Quantity
1.000

Amount of Earnest
Money
0.00
0.00

Comprehensive Annual Maintenance Contract for SIEMENS HIPTACH 3800 SYSTEM

SCOPE OF WORK:
1.Analog Trunks
- 24nos
2.Digital Extension - 8 nos
3.Analog Extension - 120 nos
4.System MDF
-1 no
5.Operator KTS
-1 no
6.cable Faults and PBTs PBT's -120 lines.
Monthly preventive maintenance visits to be attended.
Breakdown calls to be attended within 24 hours whenever reported.

Terms and Conditions relating to Tender: 1. Quotation may be submitted on or before scheduled time as mentioned in NIT, in a sealed cover duly super
scribing the Tender No and due Date of Opening.
2. Quotation and rate should be valid for 90 Days from the date of opening.
3. Authorized representative of the bidder need to submit the authorization form which is available with the tender
document.
4. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager,
India Government Mint, (SPMCIL)# payable at Hyderabad.
5. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the
tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the
required performance security with in the specified period, its EMD will be forfeited.
6. If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to
10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60
days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to
comply with the PO obligations will lead to forfeiture of SD.
7. Delivery period one year.
8. Payment will be made within 30 days on Quarterly basis after satisfactory completion of service and due
certification by Mint authorities.
9. Liquidated damages (LD) will be levied @ 0.5% each week subject to a maximum of 10% of the value of
delayed quantity of goods / services.
10. The General Manager, India Government Mint, Hyderabad reserves the right to reject all or any of the tenders
and also short close / cancel the Purchase Orders.
11. Income tax will be recovered at source as per rules.
12. Please mention your VAT / Service Tax Registration No., PAN No.
13. The bidder has to mention whether they come under the MSME Act 2006.
14. No revised quotation will be permitted during the validity of the tender.
15. Acceptance of material is subject to our approval and if the item supplied is in volume, length & weight etc., a
tolerance of plus or minus(+/-) 5% is applicable.
16. No conditional tender shall be accepted.
17. The bidders have to give quotations on their letter head address for correspondence along with Telephone
Numbers and also their E-mails.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.1