Request for Proposal (RFP): Vendor Responses

2009 Technology Group Intertnational, Ltd. All rights reserved.

www.tgiltd.com

Company Information
Company Name:

Joe Software Corporation

Address:

1234 Jones Lane

Suite 102
Toledo, OH 43604

Year Company Founded

1850

Authorized Contact:

Joe Smith

Phone:

(419) 123-4567 x 123

FAX:

(419) 123-4568

e-Mail

joesmith@abc.com

Software Product Name:

MY Software

Current Release:

6.1

Current Release - Release Date:

1-Oct-01

Year of First Product Release:

1990

Approximate Release Frequency:

Annual

Current Supplier to ABC:

Yes / No

Billables 2 Years Ago (If Current Supplier)

$XXX,XXX,XXX

Billables Last Year (If Current Supplier)

$XXX,XXX,XXX

Currently Under Investigation by Govt:

Yes / No

Currently in Litigation:

Yes / No

Any Conflict of Interest on this Project:

Yes / No

Copyright 2009 Technology Group International

All Rights Reserved

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Financial Information
2007

2008

$0.00

$0.00

Subtotal

$0.00

$0.00

Net Profit or Loss

$0.00

$0.00

Revenue from New Software Sales ($)

Revenue from Maintenance Sales ($)
Revenue from Service Sales (S)
Subtotal
Expenses for Sales Activities ($)
Expenses for Product Development ($)
Expenses for Maintenance ($)
Other Expenses ($)

Note:
Publically held companies are to provide audited financial statements for the past 2 years, including annual reports, 10-K, etc.
Privately held companies are to fill-in the above form with either actual dollars or percentage values. Subtotal must equal 100%.

Copyright 2009 Technology Group International

All Rights Reserved

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Organizational Chart
Supplier Name

Executive Name &

Title/Position

Executive Name &

Title/Position

Executive Name &

Title/Position

Executive Name &

Title/Position

Executive Bio:

Executive Bio:

Executive Bio:

Executive Bio:

Copyright 2009 Technology Group International

All Rights Reserved

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Project Comparisons
This Project

Comparison One

Comparison Two

Comparison Three

Industry
Company Annual Sales ($)
Total Number of Users
Number of Concurrent Users
Number of Facilities
Order Line Items / Month
Shipment Line Items / Month
Number of Customers
Number of Products
Number of Vendors
Implementation Time (Months)
Server Environment
Database Used
Client Environment
Warehouse Management
Implementation / Software

Copyright 2009 Technology Group International

All Rights Reserved

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Customer References
Reference One

Reference Two

Reference Three

Company Name
Address
City
State
Zip
Web Site URL
Contact Name
Contact Title
Contact Phone
Contact e-mail
Line of Business
Date of Go Live
Go Live Type
Current Software Version
Subscribe to Annual Maintenance
Duration of Implementation (Months)
Total Number of Users
Number of Concurrent Users
Utilize Warehouse Management
Number of RF Users
Number of Locations
DB Server Environment
Client Environment
Database Utilized
Implementation / Software Ratio
Copyright 2009 Technology Group International
All Rights Reserved

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Pricing Structure
Pricing Structure - Concurrent Users
Software Pricing
Application Software
Database Software
Report Writer
EDI Software
Business Intelligence Software
Other Software
Total

Year 1

Year 2

Year 3

Year 4

Year 5

$0

$0

$0

$0

$0

Software Maintenance
Application Software
Database Software
Report Writer
EDI Software
Business Intelligence Software
Other Software
Total

Year 1

Year 2

Year 3

Year 4

Year 5

$0

$0

$0

$0

$0

Total
$0
$0
$0
$0
$0
$0
$0

$0

$0

$0

$0

$0

$0

Total Annual Cost for Software

Total
$0
$0
$0
$0
$0
$0
$0

Future Cost per Additional User

Pricing Structure - Unlimited Users

Software Pricing
Application Software
Database Software
Report Writer
EDI Software
Business Intelligence Software
Other Software
Subtotal

Year One

Year Two

Year Three

Year Four

Year Five

$0

$0

$0

$0

$0

Copyright 2009 Technology Group International

All Rights Reserved

Total
$0
$0
$0
$0
$0
$0
$0

Page 7 of 13
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Software Maintenance
Application Software
Database Software
Report Writer
EDI Software
Business Intelligence Software
Other Software
Subtotal
Total Annual Cost for Software

Year One

Year Two

Year Three

Year Four

Year Five

$0

$0

$0

$0

$0

Total
$0
$0
$0
$0
$0
$0
$0

$0

$0

$0

$0

$0

$0

Service Pricing
Implementation Costs
Software Installation
Database Installation
Other SW Installation
Training
Project Management
Software Configuration
Consulting Services
Data Conversion
Travel & Expenses

Estimated Hours

Rate per Hour

Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Note: This information should be consistent with that provided in Section 7.4

Copyright 2009 Technology Group International

All Rights Reserved

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Hardware Pricing for Common Configuration

Application Servers

Quantity

DELL 1850 U1

Unit Price

Extended Price

Dual 3.5 GHz Processors

40 GB SCSI RAID 5
4 GB RAM
Gigabit Network
Subtotal

$0
Quantity

Unit Price

Extended Price

Database Server
Sun Microsystems

180 GB SCSI
10 GB RAM
Subtotal
Infrastructure

$0
Quantity

Cisco XXX Router

Unit Price

Extended Price

VPN Configuration
Subtotal

$0

Grand Total

$0

Copyright 2009 Technology Group International

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Implementation Methodology and Resource Requirements

Month
One

Month
Two

Month
Three

Month
Four

Month
Month
Month
Month
Month
Five
Six
Seven
Eight
Nine
Installation (Hardware, Software, etc.)

Month
Ten

Vendor Resources
ABC Resources

Month
Eleven

Month
Twelve

Total
0
0

Initial Software Training

Vendor Resources
ABC Resources

0
0
Process Definition

Vendor Resources
ABC Resources

0
0
GAP Analysis

Vendor Resources
ABC Resources

0
0
GAP Resolution

Vendor Resources
ABC Resources

0
0
Data Conversion

Vendor Resources
ABC Resources

0
0
Define / Execute Detailed Test Plan

Vendor Resources
ABC Resources

0
0
Mock Go-Live

Vendor Resources
ABC Resources

0
0
End User Software Training

Vendor Resources
ABC Resources

0
0
Project Management

Vendor Resources
ABC Resources

0
0
Technology Transfer

Vendor Resources
ABC Resources

0
0
Miscellaneous

ABC Resources

Note: Please fill-in the number of man-days estimated to be spent on each general task within each monthly bucket.

Copyright 2009 Technology Group International

All Rights Reserved

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Technology
Supported Technologies
Application Development Environment
Supported Databases
Database Server Operating System
Supported
Client or End User Operating System
Supported
Network Environments Supported
Application Configurations Supported

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Invoicing Related Activities

Software Payment

Rate

Terms

Down Payment
Second Installment
Third Installment
Fourth Installment
Subtotal

$0

Software Acceptance Period (Days)

Hardware Payment

Rate

Terms

Down Payment
Second Installment
Third Installment
Fourth Installment
Subtotal

$0

Implementation Services Invoicing Frequency

Implementation Services Payment Terms
Implementation Services Billing Rates

Rate per Hour

Terms

Training
Project Management
Programming
Application Configuration
Business Consulting
Report Writing

Copyright 2009 Technology Group International

All Rights Reserved

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TGI is an industry-leading enterprise software solution provider to small and mid-market manufacturers and distributors. TGIs
exclusive focus is on the development, implementation, and support of Enterprise 21, the companys fully-integrated business
management software solution. TGI is a privately-held organization with one of the highest revenue per employee ratios in the ERP
software industry.
For more information, please visit www.tgiltd.com, or contact TGI directly at (800) 837-0028.

Copyright 2009 Technology Group International

All Rights Reserved

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