SAP Implementation Project: Business Blueprint Key Data Structure Material Management Module

Key Data Structure (KDS)
Key Data Structures - MM
KDS - MM
SAP Implementation Project
Capital Industries
Business Blueprint
Key Data Structure
Material Management Module
SAP Implementation
Document Control
DOCUMENT INFORMATION
Title
Key Data Structure-MM
Key words
Author
File Name
Path
Release Date
Reviewed by
Number of pages
KDS Material Management

Aasif
CI_KDS
Common Folder Path
20-April-2015
REVISION DETAILS
Version No.
Issue Date
Change Details
1.0
20- April-2015
Draft Version
2.0
21 April -2015
Updated number
ranges
for
all
material types
Approved by
Released by
TARGET READERSHIP
Capital Industries Core Team Member and Process Owners
PREPARED BY
________________________
Aasif
ATOZ MM Consultant
__________________________
ACCEPTED BY AND APPROVED BY
INDEX
1.
1.1
INTRODUCTION...................................................................................................................................................4
PURPOSE OF THIS DOCUMENT........................................................................................................................ 4
KDS - MM
SAP Implementation
1.2
1.3
2.
2.1
2.2
2.3
2.4
3.
3.1
3.2
3.3
3.4
4.
INTENDED AUDIENCE..................................................................................................................................... 4
RELATED DOCUMENTS................................................................................................................................... 4
KEY DATA STRUCTURE MM - ENTERPRISE STRUCTURE.....................................................................4
PLANT........................................................................................................................................................... 4
STORAGE LOCATION...................................................................................................................................... 5
PURCHASE ORGANIZATION............................................................................................................................. 5
PURCHASING GROUP...................................................................................................................................... 6
KEY DATA STRUCTURE MATERIAL MASTER..........................................................................................6
MATERIAL TYPE............................................................................................................................................ 6
MATERIAL GROUP (OMSF)............................................................................................................................ 7
VALUATION CLASS........................................................................................................................................ 7
UNIT OF MEASURE......................................................................................................................................... 8
KEY DATA STRUCTURE VENDOR MASTER.............................................................................................8
4.1
VENDOR ACCOUNT GROUPS (OBD3).............................................................................................................. 8
4.2
SCHEMA GROUP............................................................................................................................................ 8
4.3
PARTNER ROLES APPLICABLE......................................................................................................................... 9
4.3.1 Partner Schema for Vendor Master CI......................................................................................................9
4.3.2 Partner Schema for Purchasing Document CIPO....................................................................................9
4.4
PAYMENT TERMS........................................................................................................................................... 9
4.5
INCOTERMS................................................................................................................................................... 9
5.
5.1
6.
6.1
6.2
6.3
7.
7.1
7.2
KEY DATA STRUCTURE SERVICE MASTER.............................................................................................9

SERVICE CATEGORIES..................................................................................................................................... 9
KEY DATA STRUCTURE PROCUREMENT DOCUMENT TYPE...........................................................10
PURCHASE REQUISITION DOCUMENT TYPE................................................................................................... 10
RFQ/ QUOTATION DOCUMENT TYPE............................................................................................................. 10
PURCHASE ORDER DOCUMENT TYPE............................................................................................................ 11
KEY DATA STRUCTURE PRICING STRUCTURE- PURCHASING.......................................................11
PRICING PROCEDURE.................................................................................................................................... 11
TAX PROCEDURE......................................................................................................................................... 12
8. RELEASE STRATEGY FOR PURCHASE ORDER:..........................................................................................12
1. Introduction
1.1
Purpose of this Document
The document in discussion describes all the Key Data Structures (KDS) for Material Management, necessary for
enabling the business processes in Capital Industries defined under the Process Definition Document for Material
Management and making them operational with requisite controls and business rules.
This document will serve as reference document for system settings and configuration in Realisation Stage.
KDS - MM
SAP Implementation
The document lists out the KDS which are required to be defined or to be adopted from standard SAP process
prescribed for use in processes in the Material Management module. The list however excludes those SAP
standard KDS that are not identified for specific use but may not be deleted from production client for technical or
pragmatic reasons.
1.2
Intended Audience
This document is intended for internal project distribution. It is to be used to communicate to all team members
the value list of Key Data Structures for Material Management. It is the responsibility of all project team
members to read the document and seek clarification from Team Leaders or Project Management if they have any
queries.
1.3
Related Documents
This document should be read in conjunction with the following documents:

To- Be Process List for MM
Process Definition Documents for MM
2. Key Data Structure MM - ENTERPRISE STRUCTURE

2.1
Plant
A plant is an organizational logistics unit that structures the enterprise from the perspective of production,
procurement, plant maintenance and material planning. It is a manufacturing facility or branch within a company.
Material valuation is at plant level.
Plant
Description
(4 Char Code)
CI01
CAPITAL INDUSTRIES COIMBATORE PLANT
CI02
CAPITAL INDUSTRIES COIMBATORE PLANT
CI03
CAPITAL INDUSTRIES BANGLORE PLANT
Usage:
Material valuation is at the Plant level.
Plant is used in all Transactional/ Master data of MM.
Authorization is at the Plant level.
2.2
Storage Location
Storage Location is an organizational unit that allows the differentiation of material stocks within a plant. Inventory
Management on a quantity basis is carried out at storage location level in the plant.
KDS - MM
SAP Implementation
PLANT
Storage Location
Description
(4 Char Code)
CI01
CI01
PLANT
Storage Location
STORAGE LOCATION
Description
(4 Char Code)
CI02
CI02
PLANT
Storage Location
STORAGE LOCATION
Description
(4 Char Code)
CI03
CI03
STORAGE LOCATION
Usage:
This field is used to track stock and also Physical Inventory is carried out at Storage Location level.
This field is used for reporting.
2.3
Purchase Organization
Purchasing Organisation is an organizational level that negotiates conditions of purchase with vendors for one or more
plants. It is legally responsible for completing purchasing contracts
Purchase Organization
Description
(4 Char Code)
CI01
Capital Industries, Coimbatore
Usage:
This Organization object is used to Purchase documents/ Master in the system.
This Organization object is used for authorizations.
This Organization object is used for reporting .
2.4
Purchasing Group
Purchasing Group is the key for a buyer or group of buyers responsible for certain purchasing activities.
Purchasing Group
Description
(3 Char Code)
CI1
CI2
CI3
KDS - MM
Domestic purchase
Import purchase
Stock transfer Intra
company
5
SAP Implementation
CI4
CI5
CI6
Consumables purchase
Service purchase
Consignment purchase
Usage:
This Organization element is used to Create Purchase documents/ Master in the system.
This Organization element is used for authorizations.
This Organization element can be used reporting.
3. KEY DATA STRUCTURE MATERIAL MASTER

3.1
Material Type
Material Type is a classification that subdivides material with same attributes into groups. This decides the numbering
range for a material and the type of numbering range (Internal/External). Quantity and value updates required for a
material, is decided at the material type and valuation level. Use T Code: OMS2 to create customized material types.
Material
Type
Description
No.
Range
Type
From No.
To No.
Qty
Update
Price
Value
Contro
Update
l
ZROH
Raw Material
External
ZROH1001
ZROH9999
ZNLG
Consumables
External
ZNLG1001
ZNLG9999
ZSEM
Semi finished
Goods
External
ZSEM1001
ZSEM9999
ZPAC
Packing
External
ZPAC1001
ZPAC9999
ZERS
Spare parts
External
ZERS1001
ZERS9999
ZSER
Services
External
ZSER1001
ZSER9999
ZMOBAJGRI100
1
ZMSBAJGRI100
1
ZMOBAJGRI199
9
ZMSBAJGRI199
9
Finished Goods
Make to Order
Finished Goods
Make to Stock
ZMOF
ZMSF
External
External
External Number Range format: <ZMO>< (Customer Name)XXX><(Product type)XXX>1001

Usage: Material Type decides the numbering ranges for the materials. This field also plays a major role in account
determination for a material.
3.2
Material Group (OMSF)
Material group is a sub category under a Material Type. This is mainly used for reporting purpose.
KDS - MM
SAP Implementation
Material Group
BAJ
CGS
BFY
USA
ASA
VLI
Material Group Description

Bajaj
Crompton Greaves
Butterfly
Usha
Asha
Vijayalakshmi
Usage: Material Groups are used for reporting.

3.3
Valuation Class
A valuation class is a key to differentiate account determination by material type of materials. This helps in performing
automatic account determination linking to G / L accounts.
All materials of the same material type can be assigned to only one valuation class except for split valuation.
A material type can have multiple valuation class(s).
Material type(s) are linked to valuation class(s) through a key called Account Category Reference.
Mat. Type
ZROH
ZNLG
ZSEM
ZPAC
ZERS
ZSER
ZMOF
ZMSF
Description
Raw Material
Consumables
Semi-finished Goods
Packing
Spare parts
Services
Finished Goods Make to Order
Finished Goods Make to Stock
Acct Category Ref

Z001
Z002
Z003
Z004
Z005
Z006
Z008
Z008
Val. Class
VC01
VC02
VC03
VC04
VC05
VC06
VC08
VC09
Usage: Automatic Accounting determination, during goods movement postings.

3.4
Unit of measure
Unit of measure is a key field for any logistics transaction.

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The above list is SAP standard which will be used for our project.
4.
KEY DATA STRUCTURE VENDOR MASTER
4.1
Vendor Account groups (OBD3)
The account group is a feature used to classify vendor master records. The account group helps define the following
criteria:
KDS - MM
SAP Implementation
1. Number ranges XKN1

2. Partner functions (Ordering party, invoicing party etc)
3. Certain Field Selections for the vendors.
The following account groups are proposed for Capital Industries (OBAS):
Acct. Grp.
Description
ZX01
ZX02
ZX03
ZX04
Domestic Vendors
Import Vendors
Service Vendors
Plant Vendors
4.2
No.
Range
Z1
Z2
Z3
Z4
From No.
To No.
No. Type
10000
11000
12000
13000
10999
11999
12999
13999
Internal
Internal
Internal
Internal
Schema Group
Schema group is a key which is used to group vendors. It determines the pricing structure (calculation schema) applicable
for the vendor in any procurement document created against the vendor.
The following Schema Groups have been identified for Capital Industries business:
Schema Group
Description
(2 Char Code)
DV
IV
4.3
Domestic Vendors
Import Vendors
Partner Roles Applicable

VN Vendor
OA Ordering Address
GS Goods Supplier
PI Invoicing Party
4.3.1 Partner Schema for Vendor Master CI

4.3.2 Partner Schema for Purchasing Document CIPO
4.4
Payment Terms
Payment term is Key for defining payment terms composed of cash discount percentages and payment periods.
Payment Terms Code
CI01
KDS - MM
Payment Terms Description

Pay immediately w/o deduction
Within 10 days 3 % cash discount
Within 20 days 2 % cash discount
SAP Implementation
Within 30 days Due net
15 days 2%, 30 net

Within 14 days 2% cash discount
Pay immediately w/o deduction
10 days 2%, 30 net
Within 15 days, 2% cash discount
CI02
CI03
CI04
4.5
Incoterms
These are International Commercial Terms and Conditions. Incoterms are used in the Purchase Order to identify the terms
and conditions of shipments.
The following are the standard Incoterms available in the system:
Code(3 Char Code)
CFR
FOB
Description
Costs and freight
Free on board
Usage: Inco terms specify certain internationally recognized procedures that the shipper and the receiving party must
follow for the shipping transaction to be successfully completed.
5.
KEY DATA STRUCTURE SERVICE MASTER
5.1
Service categories
Service categories are used to structure service master records. It provides a value to define the valuation class. Service
categories also help in identifying and grouping the service types.
The following are the Service Categories identified for the Capital Industries
S.Cat (4 Char Code)
SE01
SE02
SE03
SE04
Description
Service: Material
Handling
Service: Plant
Service:
Purchasing
Service: Spare
No. Range Type

Internal
From No.
To No.
8000000
8099999
Internal
Internal
8100000
8199999
8200000
8299999
Internal
8300000
8399999
Usage: Service Categories define the number ranges for the activities (services) associated to them. Valuation classes are
also defined based on the categories for the individual services.
6.
KEY DATA STRUCTURE PROCUREMENT DOCUMENT TYPE
The procurement documents are the core component of SAP MM Module. A procurement document type defines number
ranges for the respective procurement document. This can be one of the parameter to trigger the appropriate approval
strategy.
The following are the list of document types identified for Capital Industries:
KDS - MM
SAP Implementation
6.1
Purchase Requisition Document Type

Document Type
(4 Char Code)
MPPB
SRPB
6.2
Description
From No.
MRP Based
Purchase
Requisition
Standard
Purchase
Requisition
To No.
3000000000
3199999999
3200000000
3299999999
RFQ/ Quotation Document Type

Document Type
6.3
(4 Char Code)
Description
From No.
To No.
SRFQ
Request For
Quotation
6000000000
6099999999
From No.
To No.
4100000000
4399999999
4400000000
4599999999
4600000000
4899999999
4900000000
4999999999
5500000000
5599999999
Purchase Order Document Type

Document Type
(4 Char Code)
ZSTD
ZFMP
ZCON
ZAST
ZSTO
Description
Standard Purchase
Order
Import Purchase
Order
Consumable
Purchase Order
Asset Purchase
Order
Stock Transport
Order
** As per standard SAP, number ranges are at Document Type level. Number range is required plant-wise for Capital
Industries.
7.
7.1
KEY DATA STRUCTURE PRICING STRUCTURE- PURCHASING

Pricing Procedure
The pricing structure is one of the crucial elements for procurement documents. The various pricing heads applicable for
the business will be configured in the pricing structure. The method by which the values for those pricing heads are
determined is also configured in the pricing structure (Pricing procedure/ Calculation Schema).
The following Pricing procedures have been identified for the Capital Industries business:
KDS - MM
10
SAP Implementation
1. ZDMPROC- Domestic Pricing Procedure

2. ZIMPROC Import Pricing procedure
ZDMPROC Pricing Procedure:
Step
10
10
15
20
30
Cntr
1
2
1
40
50
60
70
CTyp
ZPBO
ZPBX
SKTO
ZR01
ZR03
FRC1
JEXS
Description
Gross Price
Gross Price
Cash Discount
Discount / Quantity
Discount % on net
Net including price &
discount
Freight / Quantity
Taxes on the PO
Net Value + Tax+ Freight
From
Man
.
To
Mdt
Stat
Accrls
X
X
10
30
40
X
X
FR1
X
X
60
ZIMPROC Pricing Procedure:

Step
10
Cntr
1
CTyp
ZPBO
20
30
40
50
2
3
4
5
JASV
JCAA
JCV1
J1CV
7.2
Description
Basic Price
Customer Assessable
Value
Basic Customs
Countervailing Duty
Total
From
3
4
4
3
To
5
8
Man.
X
Mdt
Stat
X
X
X
X
Accrls
EIN
VST
VST
VST
VST
Tax Procedure
Tax procedures in SAP are country specific. The procedure consists of a set of conditions
applicable for the Indian taxation and excise scenarios.
Tax Procedure includes following tax condition types;
1. Excise Duty, ECess and SECess (Creditable/Non Creditable)
2. Service Tax, ECess and SECess (Creditable/Non Creditable)
3. VAT (Creditable/Non Creditable)
4. CST
SAP standard tax procedure (TAXINN) will be used for Capital Industries business.
Step
Cntr
100
110
KDS - MM
CTyp
BASB
MWV
S
Description
BASE AMOUNT
From
100
INPUT TAX
11
To
100
Reqt
Stat
AltCBV
ActKy
VST
SAP Implementation
130
MWAS
100
OUTPUT TAX
100
MWS
8. Release Strategy for Purchase Order:

The release strategy defines the approval process for purchase requisition and purchase orders. The
strategy specified the release codes with which a complete purchase requisition or a requisition items
(with or without classification) must be released (approved) and the sequence in which approvals have
been defined. The prerequisite for release of purchase requisition and PO would be downwards from the
supervisor.
The characteristics for release of purchase requisition are:
Plant
Material Group
Purchase Requisition Document Type
Purchasing Group
The characteristics for release of purchase order are:
Plant
Document Type
Amount
Purchasing Group
Release Indicators: B, R
Purchase Requisition
Purchase Order
Release Class
CI_RELPR
CI_RELPO
Release Group
C1
C2
Release Strategy
CO
CR
Parameters
Release code
R1
R2
R3
KDS - MM
Hierarchy
Supervisor
Purchase In-charge
General Manager
12
SAP Implementation

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