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I intend this to be a complete list of Excel shortcut keys when a worksheet is active.
Most of these key combinations perform the same task in both New Excel (version 2007 and
after) and Classic Excel (earlier versions). Where the tasks differ, "XL-C:" indicates the Classic
Excel result and "XL-N:" indicates the New Excel version.
In addition to the All Shortcuts sheet, this workbook includes a Dialogs sheet. This shows all
shortcut keys I've found that launch dialogs in Excel. Notice that in some cases, you can use
more than one key combination to launch the same dialog. For example, both F5 and Ctrl+G
launch the Go To dialog.
Please email me your additions or corrections. When I make corrections I'll update the
workbook and alert everyone who subscribes to my newsletter.
Note: I don't own a Mac. But if Mac users want to send me additions or corrections for Macs,
I make this info available as well.
Charley Kyd, Excel MVP
Kyd@ExcelUser.com
ExcelUser Keyboard Shortcuts, New Excel (XL-N) and Classic Excel (XL-C)
Key
Default
Shift
Ctrl
Alt
Ctrl+Shift
Alt+Shift
Ctrl+Alt
Ctrl+Shift+Alt
Function Keys
F1
Help
F2
XL-C: Show/Hide
TaskPane
XL-N: Show/Hide
Ribbon
XL-C: Create a
chart sheet of
selected data.
XL-N: Insert a chart
object
New Sheet
XL-N: Print
preview
XL-C: Define
Name dialog
XL-N: Name
Manager dialog
Save As dialog
Save
Open dialog
F4
Re-Do
Close Excel
F5
Go To dialog
Close active
window.
Restore window
F6
Toggle Extend
selection mode.
Calculate Now
Add another
Resize window
range to selection
mode
Calculate active
Minimize window
sheet
F3
F7
F8
F9
Help (Context
Sensitive)
Create Names
dialog
Find Previous
Close Excel
(from last search)
Close Excel
Previous
workbook window
Macro dialog
Calculate all
F11
Insert XL 4 Macro
sheet
F12
Save As dialog
Open dialog
Print dialog
smart-tag menu
Apply number
format: #,##0.00
Number Keys
1!
Close Excel
F10
Save
Print Dialog
Rebuild the
dependency tree,
then calculate all.
2@
Toggle bold
formatting.
3#
Toggle italic
format.
4$
Toggle
underlining.
Apply the
currency format:
$#,##0.00_);
[Red]($#,##0.00)
5%
Toggle
strikethrough.
Apply the
percentage
format: 0%
6^
Apply the
exponential
format: 0.00E+00
7&
&
8*
9(
0)
Letter Keys
a
A
Outline border of
the selected cells.
Select the current
region.
Unhide any
hidden rows
within the
selection.
Unhide any
hidden columns
within the
selection.
Insert the
argument names
and parentheses
for a function,
after you type a
valid function
name in a formula
Find Dialog
G
H
g
h
G
H
Go To Dialog
Replace Dialog
Toggle Italics
j
k
l
J
K
L
m
n
o
M
N
O
New Workbook
File Open dialog
Print dialog
q
r
s
t
Q
R
S
T
Fill Right
Save or Save As
XL-N: Insert Table
Underline
K
L
M
N
R
S
Insert Hyperlink
XL-C: Create List
XL-N: Create Table
XL-N: Toggle
AutoFilter
Paste
Close Workbook
Window
x
y
z
X
Y
Z
Cut
Redo last action
Undo last action
XL-C: Window
menu
XL-N: Alt, W key
combo
Y
Z
Divide
Punctuation Keys
`~
` (Left Quote)
~ (Tilde)
-_
=+
= (Equal Sign)
Start a formula
+ (Plus Sign)
[ (Left Bracket)
{ (Left Brace)
[{
]}
] (Right Bracket)
} (Right Brace)
Delete dialog
Paste Special
Toggle Excel's
Window control
Insert dialog
Go To Current
Region
Go To Current
Array
Alternate between
displaying cell
values and
displaying
formulas in the
worksheet.
Delete dialog
Toggle Excel's
Window control
Calculate all
Autosum a range
sheets in all open of cells.
workbooks
Select only cells
that are directly
referred to by
formulas in the
selection. (Go To
Special dialog,
Precedents.)
Select only cells
with formulas that
refer directly to
the active cell.
(Go To Special
dialog,
Dependents.)
Remove the
Toggle Excel's
outline border
Window control
from the selected
cells.
(+) Display the
Insert dialog box
to insert blank
cells.
( { ) Select all
cells that are
directly or
indirectly referred
to by formulas in
the selection.
Highlight Indirect
Cell Precedents.
( } ) Select all
cells with
formulas that
refer directly or
indirectly to the
active cell.
Highlight Indirect
Cell Dependents.
\|
\ (Backslash)
| (Pipe)
In a selected row,
select the cells
that don't match
the formula or
static value in the
active cell.
;:
; (Semicolon)
: (Colon)
'"
,<
, (Comma)
< (Less-Than
Symbol)
.>
. (Period or
Decimal)
> (Greater-Than
Symbol)
?/
? (Question
Mark)
Other Keys
Arrow Move down one
Down cell.
Extend selection
down one cell.
In a selected
column, select the
cells that don't
match the formula
or static value in
the active cell.
Select only visible
cells in selection
Format Style
dialog
Move clockwise to
the next corner of
the selection
Arrow
Left
Ungroup rows or
columns. Ungroup
selected
PivotTable items.
Arrow
Right
Extend selection
right one cell.
Group rows or
columns. Group
selected
PivotTable items.
Arrow
Up
Extend selection
up one cell.
Move up to the
last cell in the
area.
Backspace
Delete one
Collapse selection Scroll to display
character to the
to the active cell. the active cell
left in the formula
bar
Close the
Move up to the
AutoFilter list for
first cell in the
the current column area and extend
the selection.
Undo
Cut selection
Extend selection
to the last cell in
the row.
Select bottom
right cell of the
used range.
Extend the
selection to the
bottom-right cell
of the used range.
Array-enter the
formula(s)
End
Esc
Cancel most
dialogs and
modes
Cancel most
dialogs and
modes
Home
Insert
Page
Down
Toggle Overwrite
mode while
editing.
Move down one
page
Page
Up
Windows Start
Menu
Select the first cell
in a window or
pane.
Extend the
selection to the
first cell in a
window or pane.
Paste
Copy
Extend selection
down one page.
Page Right
Move to the
previous sheet in
a workbook.
Page Left
Select entire
Space- In a dialog box,
perform the action selected row(s) in
bar
for the selected
button, or selects
or clears a check
box.
a worksheet.
Select entire
selected
column(s) in a
worksheet.
Display the
Windows Task
Manager
Extend selection
to the next sheet
in a workbook.
Extend Selection
Page Right
Extend Selection
Extend selection
Page Left
to the previous
sheet in a
Display the Control workbook.
Select the entire
menu for the Excel worksheet. If
window.
worksheet
contains data,
select current
region; press keys
a second time to
select entire
worksheet. When
an object is
selected, selects
all objects on a
worksheet.
Tab
Move to the
previous
workbook or
window. Switch to
the previous tab
in a dialog box.
Switch to the
previous
program
Indent text
XL 11 Command
Title
Description
Ctrl+O
Ctrl+F12
Ctrl+P
Ctrl+Shift+F12
F12
Ctrl+S
File, Open
Open
Open a worksheet
File, Print
Print a document
File, Save As
File, Save or File,
Save As
Save As
Save or Save As
Ctrl+- (hyphen)
Ctrl+- (minus)
Ctrl+F
Shift+F5
Ctrl+H
F5
Ctrl+G
Edit, Delete
Delete
Edit, Find
Find
Find
Edit, Replace
Edit, Go to
Replace
Go To
Replace
Go to cell or range name
Ctrl+Shift+= (equal)
Ctrl++ (plus)
Shift+F3
Ctrl+K
Ctrl+Shift+F3
Insert, Cells
Insert
Insert, Function
Insert, Hyperlink
Insert, Name,
Create
Insert, Name,
Define
Insert Function
Insert Hyperlink
Create Names
Ctrl+F3
Ctrl+Alt+F3
F3
Ctrl+1
Format dialog
Format
Ctrl+Shift+F
Ctrl+Shift+P
Alt+' (apostrophe)
Format Cells
Format, Style
Style
Alt+F8
Alt+F11
F7
Tools, Macro
Macro
Tools, Macro, Visual VBE (window)
Basic Editor
Tools, Spelling
Spelling
Ctrl+L
Ctrl+T (XL 12)
Ctrl+A
--with insertion point
to the right of a
function in a formula
Create List