Prepare for Assessment

Initial meeting
The initial meeting was held on the 9th January 2006. The purpose of the meeting was to
request Mr. Otsetswe Oscar Makhombi if I could use him as an Assessee for my Assessor
course assignment.
I ----------------------------------------------have agreed with Mr. Johnson Ruele to take part
as an Assessee in his Assessor course assignment.

Signature ----------------------------

Signature---------------------------

Assessee Otsetswe Oscar Makhombi

Assessor Johnson Ruele

Prepare for Assessment

Second meeting
The second meeting was held on the 19th January 2006 in Mr. Otsetswe Makhombis
office. The purpose of this meeting was to set and agree on a date which will be used to
discuss the purpose of the assessment and the full agenda of the assessment process.

Signature ----------------------------

Signature---------------------------

Assessee Otsetswe Oscar Makhombi

Assessor Johnson Ruele

Prepare for Assessment

Final meeting
The final meeting was held on the 24th January 2006. The purpose of the meeting was to
discuss and explain to Mr. Otsetswe Oscar Makhombi the whole process of the
assessment and procedures to be followed.
The agenda below was agreed upon for the meeting:1) Welcome and purpose of the meeting
2) Purpose of workplace assessment
3) NQF benefits
4) Unit standard details
5) Candidate readiness for assessment
6) Assessment plan agreement
7) Special needs
8) Roles and responsibilities
9) Third parties involved in the process
10) Appeal procedure
11) Questions from candidate
12) Confirmation on way forward
13) Two-way communication
I ----------------------------------------------confirm that the assessment process and
procedures have been explained to me by Mr. Johnson Ruele on the --------/--------/2006
Signature ----------------------------

Signature---------------------------

Assessee Otsetswe Oscar Makhombi

Assessor Johnson Ruele

Assessment Plan
Purpose of the assessment
The purpose of the assessment is to determine Mr. Otsetswe Oscar Makhombis
competence in designing and building basic hydraulics circuits so that he can be passed
out to facilitate basic hydraulics courses for apprentices and engineering personnel.
Assessee Mr. Otsetswe Oscar Makhombi
Mr. Otsetswe Oscar Makhmbi is a Training Officer in the Automobile trades at Debswana
Jwaneng mine. One of his responsibilities is to facilitate training courses and Basic
Hydraulics course is one of the courses that he has to facilitate. He has been trained on
this course, but needs to be assessed to run courses without any assistance from
competent training staff. Mr. O. Makhombi is a married man with two children and has
been in the employ of Debswana Jwaneng mine for thirteen years.
His curriculum vitae
CURRICULUM VITAE

PERSONAL

DETAILS

NAME

: Otsetswe Oscar Makhombi

DATE OF BIRTH

: 15/09/1971

NATIONALITY
MARITAL STATUS

: Motswana
: Married

LANGUAGE PROFICIENCY
POSTAL ADDRESS
E-MAIL ADDRESS
DRIVERS LICENCE

: English, Setswana and Kalanga

: Po Box 360 Jwaneng Botswana

: omakhombi@ debswan.bw
: Yes (Class B)

EDUCATION

YEAR
INSTITUTION
EXAMINATION PASSED
1984 1989 Mater Spei College Cambridge Certificate(Cosc) Division 2
1992 -1996 Orapa Technical College National Craft Certificate
1996 1996
Orapa Technical College
City and
Guilds of London
OTHER COURSES
785-3 DUMP TRUCKS
WD600-1 DOZER

:
:

730E HAULPAK TRUCK

:
D475-2 DOZER
:
HYD FAULT FINDING
:
3500SERIES EUI ENGINES
:
789OHT SYSTEMS
:
ICM TRANSMISSIONS
:
SAFETY AWARENESS
:
OVERHEAD CRANE
:
DEFENDER SOFT WARE
:
GHSTC
:
GENERAL ELECTRIC QUALIFICATION :
TRAINING OF TRAINERS
:
CRI
:

KOMDRESCO CONSTRUCTION AND MINING

KOMDRESCO CONSTRUCTION AND MINING
KSA(PTY) TLD
KOMDRESCO
KSA(PTY) LTD
BARLOWS
BARLOWS
BARLOWS
JWANENG MINE
JWANENG MINE
JWANENG MINE
JWANENG MINE
CUMMINS (RSA)
RSA
JWANENG MINE

WORK EXPERIENCE

YEAR

ORGANISATION

POSITION

1996 2003
Jwaneng Mine
Diesel Mechanic
04/2003 - 08/2003
Jwaneng Mine
Acting Charge hand
09/2003 Present
Jwaneng Mine
Auto trades Training Officer
CURRENT DUTIES
Training Officer (Technical)
OTHERS DUTIES PERFORMED IN THE PAST
Plant Operator
: Francistown Milling Company
Tailor
: Everest Company - Francistown
Technical Officer
: Tati Land Board

REFEREES
NAME:
ADDRESS:
DESIG:
NAME:
ADDRESS:
DESIG:
NAME:
ADDRESS:
DESIG:

MR. WAZHA PHALALO

DEBSWANA JWANENG MINE
PRIVATE BAG 02
JWANENG
CHARGEHAND
MR. NEWMAN MOTSHIDISI
DEBSWANA JWANENG MINE
PRIVATE BAG 02
JWANENG
EMV FOREMAN
MR. ISAAC ARENDSE
DEBSWANA ORAPA MINE
PRIVATE BAG 0001
ORAPA
TECHNICAL INSTRUCTOR

How, where and when will he be assessed

Mr. Otsetswe Oscar Makhombi will be given written instructions to design and build a
basic hydraulics circuit. Mr. Makhombi will produce on paper the design of the circuit
which meets all the set criteria. He will be required to explain to the assessor how the
circuit works. He will also be required to practically build the circuit according to set
criteria and demonstrate his practical competence on building basic hydraulics circuits.
Assessment methods
The methods that I will use to assess Mr. Makhombi are practical assignment in the form
of a design on paper and observation on practical building of the circuit on the hydraulic
panel.
There will also be a theory test which will be used to assess Mr. Otsetswe Oscar
Makhombis foundational knowledge and reflexive competence on basic hydraulics.
For the circuit design and building I will use a checklist which will assist me to check if
all the required components have been included in the design and building of the circuit.
The assessment will be done seven days after the final meeting date 31/01/06. The
assessment will be conducted in the Hydraulics Training room. The room is conducive
for the assessment because it is free from disturbances which can affect the assessment
results. The equipment and components which will be used are found in the plants and
workshops of the mine which in my opinion represents the real on the job scenario.

Personal Skills and Values

The personal skills and values that the learner will need to demonstrate to be competent
in against this unit standard are- refer to table below.

Personal Skills
Planning and Organising skills
Troubleshooting skills
Interpretation skills (Circuit)
Safety
Big picture

Values
Systematic (approach to design and building)
Observant
Intelligence

Resources required checklist

Item
Clutch pencil
Exam pad
Pencil
Rubber
Hydraulics stencil
Pressure relief valve
4/3 Directional control valve, lever operated spring returned (open)
Power pack
Cylinder
Pressure gauge
Sequence valve
Filter
Hoses

No
1
1
1
1
1
1
1
1
2
3
2
2
14

Mr. Tekih Pitinyane will be involved in the assessment as a moderator.

Working condition
Yes
No

DRAFT ONLY

UNIT STANDARD TITLE:- Design and Build a Basic Hydraulics Circuit

REFERENCE NUMBER:LEVEL:- 3
CREDIT:- 10
FIELD:- Manufacturing, Engineering and Technology
SUBFIELD:- Engineering (Mechanical)
ISSUE DATE:- 19/01/2006
REVIEW DATE:PURPOSE OF THE UNIT STANDARD
This Unit Standard will useful for persons who are required to design and build basic
hydraulics circuitry.
People credited with this Unit Standard are able:

Demonstrate knowledge relating to basic hydraulic systems.

Identify hydraulic schematic symbols.
Design, draw and build basic hydraulic circuits.
Fault-find basic hydraulic circuitry.

LEARNING ASSUMED TO BE IN PLACE

This Unit Standard is designed as part of a progression. It is one of a series of Unit
Standards for designing and building basic hydraulic circuits in the field of
Manufacturing, Engineering and Technology.

It is assumed that the learner has already learnt:

Hydraulic schematic symbols.

Read, draw and interpret basic hydraulic circuit diagrams.
Safety precautions related to hydraulic systems.
Select, explain and discuss various components used in designing and building
basic hydraulic circuits.

UNIT STANDARD RANGE

Specific range statements will be provided in the body of the Unit Standard where we
will apply particular specific outcomes or assessment criteria.
ASSESSMENT CRITERIA
Results Achieved
Circuit diagram is neatly drawn on A4 paper.
Circuit is neatly built on the hydraulic panel and it is working according to the
design.
Valves, gauges and cylinders are identified/selected and used correctly.
Pressure settings are made to given specifications.
Indicators
Protective equipment is correctly used.
Safe working practices are adhered to at all times when building the circuit on the
hydraulic
All equipment, tools and components are selected and used correctly.
Drawn procedures are followed.
CRITICAL CROSS-FIELD OUTCOMES
The following critical cross-field outcomes are addressed in this Unit Standard.

Fault-find and take corrective action to solve the problem.

Organise and manage one selfs activities effectively.
Work effectively with others as a team.
Collect and critically analyze information.
Relate the installation of hydraulic circuits to other applications.

UNIT STANDARD NOTES

Terminology
Specified requirements include Legal and site specific requirements and are contained in
one or more of the following documents:Legal

Mines, Quarries, Works and Machinery Act 1978.

Chief Government Mining Engineer Directive.

Site Specific

Safety, Health and Environment Standard Policies and Procedures.

Risk Assessment Procedures.
Working Guides.
Equipment and Material Specifications.

Assessment venue plan (Hydraulics Training Room)

Aircon x 2
Pneumatics pane

Tables

Hydraulics panel

Projector screen

Entrance

Basic Hydraulics Theory Test

Name:________________________________
Answer All the Questions
Time: - 30 Minutes
Total Marks: 21

1) What is hydraulic?

(2)

2) What is a sequence valve?

(2)

3) What is a double-acting cylinder?

(1)

4) What is the difference between a pressure relief valve and a sequence valve? (2)

5) State the importance of setting correct pressure on pressure relief valves.

(2)

6) Why is it important to design circuits with line filters?

(2)

7) How does an electric motor symbol differ from a hydraulic pump symbol?

(2)

8) What is a pressure gauge used for in a hydraulic system?

(1)

9) How would you proceed to troubleshoot cylinders which do not as per circuit
design requirement?
(5)

10) How would you diagnose a faulty pressure relief valve in a built circuit?

(2)

Basic Hydraulics Circuit Design and Building

Date: 31/01/06
Assessee: - Otsetswe Oscar Makhombi
Assessor: - Johnson Ruele

Time: 2 hours

BASIC HYDRAULICS CIRCUIT DESIGN

Available time for design and building: 2 hours

CHECK FOR THE AVAILABILITY OF COMPONENTS BEFORE DESIGNING

Please design and build a hydraulics circuit with two double-acting cylinders
Given: 2 x double-acting cylinders
1 x pressure relief valve
2 x sequence valves
1 x 4/3 Directional control valve, lever operated spring centered (open)
3 x pressure gauges
1 x hydraulic power pack
Design Criteria
1)
2)
3)
4)
5)
6)

Cylinder No.1 must fully extend before cylinder No.2 starts to move.
Cylinder No.2 must fully retract before cylinder No.1 starts to move
Pressure relief valve must be set at 2500 kPa.
Sequence valves must be set at 1500 kPa.
ISO 1280 symbols must be used in the design.
Safety precautions must be observed at all times.

Feedback Meeting on Assessment

The feedback session was held in the Mr. Otsetswe Oscar Makhombis office. This venue
was mutually agreed by the assessor and the assessee. In giving the feedback the agenda
below was agreed upon followed.
The following people were present:Mr. Otsetswe Oscar Makhombi Assessee
Mr. Johnson Ruele - Assessor
Agenda for feedback to Mr. Otsetswe Oscar Makhombi
1)
2)
3)
4)
5)
6)
7)
8)
9)

Welcome
How the assessment went learner
Confirm requirements of the assessment
Positive feedback
Problem areas
Learners response
Learners suggestions
Remedial action plan
General comments

Welcome
Mr. Otsetswe Oscar Makhombi was welcomed and thanked for making time for the
meeting. The purpose of the feedback session was explained to the learner and the time to
be taken for the feedback. In this assessment the assessor (Johnson Ruele) led the
feedback since no other third party was invited to the meeting. The learner was asked to
feel free to ask questions during the proceedings where he thinks needs further
clarification. The assessee was further briefed that during the proceedings notes will be
taken for the records and should not feel offended.
The appeals procedure was also explained to the assessee for incase at the end there are
any disputes or conflicts.

Learners response
The assessee was then given time to express his views on how the assessment went. He
said he thought the assessment went well, but his main concern was the time (2 hours)
given for the designing and building of the circuit. He felt that it was not adequate. In
response the assessor said the decision on time was reached at based on the assessees
past experience, the level of the test and the assessors experience on these types of tests.
However, his comments were noted for further consideration.
Confirmation of requirements
The assessor reminded the assessee that all the requirements in the unit standard
discussed were used to come to a conclusion.
Give Feedback
In giving feedback I used the Hamburger feedback model.

Positive feedback opens candidate

to communication, prevent them from
seeing feedback as criticism
Negative feedback
Must be delivered to effect
Improvement in behaviour
Positive feedback the final positive
reinforcement leaves the learner
positive about the feedback process

The Feedback Hamburger

Positives
The circuit was neatly designed with all the requirements met and within the prescribed
time limits. For this the assessor commented the learner for job well done.
The approach to circuit building was also good with 100% of the required components
identified correctly. Protective clothing was worn and safety precautions were observed.
He has past the theory test; however weakness were noted on reflexive competence
questions.

Problem areas
The built circuit did not work according to the designed circuit even though all the
components were identified correctly. Pressure settings were not done according to
specifications.
Decision reached
Considering all facts and tests results the assessor reached a decision that Mr. Otsetswe
Oscar Makhombi is Not Yet Competent.
Learners response
Mr. Otsetswe Oscar Makhombi accepted the results and said that even though he has
passed the theory test he needs to polish his knowledge on hydraulics. On the practical
test he noted that he spent lots of time doing fault-finding and eventually running out of
time. He confessed that the circuit was basic and as such should have passed the test first
time.
Learners suggestion
Mr. Otsetswe Oscar Makhombi said that he would like to be assisted in fault-finding
skills. He suggested that he be given a mentor to assist him in practicing the fault-finding
skills. He preferred that a number of basic hydraulics circuits be built and faults put on
them and he be allowed to find the faults.
Remedial action plan
The assessor confirmed Mr. Otsetswe Makhombis statement that he also feels that he
needs fault-finding skills. It was agreed that an action plan should be drawn.

Remedial action plan

Action
Arrange and agree on the mentor
Prepare notes on fault-finding basic hydraulic
circuits
Select circuits for fault-finding purposes
Arrange a meeting for the learner to meet the
mentor
Schedule a meeting
Utilize the library to get more information on
basic hydraulics
Start practicing fault-finding and planning
skills
Give feedback on progress made to assessor
Agree on readiness for re-assessment
Set and agree on a date for the re-assessment
Possible date for re-assessment

Responsibility
Johnson Ruele
Johnson Ruele

Target Date
03/02/06
06-07/02/06

Johnson Ruele
Johnson Ruele

07/02/06
08/02/06

Johnson Ruele
O. Makhombi

08/02/06
06-08/02/06

Learner/mentor

13-14/02/06

Learner/mentor
Learner/assessor/
mentor
Learner/assessor
Learner/assessor

14/02/06
15/02/06
16/02/06
17/02/06

Assessor signature__________________________

Date:_______________

Assessee signature__________________________

Date:_______________

Comments______________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
General comments:- In conclusion the assessor thanked the learner for displaying
competence on certain areas of the assessment and encouraged him to practice hard in the
areas where the learner was deemed not yet competent. The assessor emphasized the
importance of following the agreed action plans for the benefit of both parties.

Reactionnaire
Name of Assessor___________________________ Signature____________________
Date of completion-------------/--------------/2006
Name of Assessee___________________________ Signature____________________
Date of completion-------------/--------------/2006
No
Questions to be answered
1. Did the assessor put you at ease?

Yes

No

If No give reasons

2. Did the assessor clearly explain the assessment

procedure?
3. Was there an assessment plan in place?
4. Was your RPL taken into consideration
5. Were you given enough time to prepare for the
assessment?
6. Were the resources for preparing yourself for
assessment adequate?
7. Was the time allocated for the test adequate?
8. Was there no disturbance in the workplace?

In your own opinion what do you think needs to be done differently?

________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

NOTE: This appeal procedure is an extract from the Debswana Diamond

Regulations Document
APPEAL PROCEDURE
The appeal shall be submitted within three (3) working days of the employee being
advised of the outcome of the assessment.
Grounds for Appeal
The following shall constitute the basis of an appeal:
a) Procedural inconsistencies if the employee has reason to believe that the
assessment policy and/or procedure was not adhered to.
b) Unfair test if the employee does not agree and has reason to believe that the test
was not properly selected.
Appeal process
The employee shall submit his/her appeal in writing to the trade secretary, stating the
grounds for his/her appeal.
Presence at the Appeal Meeting
a)
b)
c)
d)
e)
f)

The appeal chairperson/presiding official

The assessee
His representative, if deemed necessary
The assessor
Human Resources official trade secretary
Any other person required to submit relevant evidence and/or clarify certain
issues.

Process of the Appeal Meeting

a) The presiding shall confirm the grounds of the appeal

b) The official shall give the assessee an opportunity to explain the reasons for
appealing against the decision taken.
c) The assessor shall then be given an opportunity to present documents of the
assessment and give reasons for the decision reached.
d) The official shall decide the outcome of the appeal and advise the assessee of the
outcome of the appeal within three (3) working days of the appeal. The outcome
of the appeal shall be confirmed in writing.
e) Where the appellant wishes to appeal against the outcome of this appeal, he/she
shall appeal to the Trade Advisory committee chairmen (Section Engineer level),
whose decision shall ordinarily be final.
In the event of no resolution at company level, the matter is then referred to
Madirelo Training Testing Centre in consultation with Botswana Training
Authority for final settlement.

Review Assessment
The review of the assessment meeting was held to identify areas where we could have
done things differently for smooth assessment process. The review assessment meeting
was held on the 6th February 2006 in my office. Present at this meeting was the assessee,
assessor and an internal moderator. The presence of the moderator was two-fold, as
independent body and secondly as an observer so that in future he can also play the same
role of assessing trainees for Debswana.
The things that we could do differently are:1) Coming up with a plan and making sure the assessee practices all the skills
required before the assessment. In my case I took the assessees word that he was
ready and this did not turnout to be the case.
2) The assessee is known to have poor planning skills and here also we should have
arranged a training session for the assessee.
Present at meeting: Tekih Pitinyane
Johnson Ruele (minute taker)
Otsetswe Makhombi
Signature__________________________________
All the above have been included in the remedial action plan.
Moderation Policy
The company moderation policy is very silent on the procedure to be followed. This has
been noted as a concern area and it will be brought up at Trade Advisory Committee
meetings to be actioned.

Assessment Policy
The attached policy on training and testing is under review. It has been realized that
Debswana Diamond does not have a clear clause or policy on assessment.