ENTRY OF JOURNAL VOUCHERS

Tally.ERP9
Illustration:
M/s XYZ Limited purchased stationery items form M/s Prince Stationers as per details
given below:BILL NO.

105

BILL DATE

31.03.14

AMOUNT

5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
First of all, Journal Voucher shall be prepared for the above transaction because the
stationery is not a trading item and the stationery is purchased on credit also. The entry
will be prepared as follows:M/S XYZ LIMITED
JOURNAL VOUCHER
DATE: 31.03.14
PARTICULARS
DEBIT:

AMOUNTIN RUPEES

PRINTING & STATIONERY

EXPENSES A/C

TOTAL
CREDIT:

M/S PRINCE PRINTERS

TOTAL

(BEING STATIONERY PURCHASED FROM M/S PRINCE PRINTERS AS PER

THEIR BILL NO. 105 DATE 31.03.14 ENCLOSED)

Now, we shall enter above Purchase Voucher in tally as under:

5250/=

5250/=
5250/=
5250/=

Open Tally program.

Select your Company. In our case, we shall select M/s XYZ Limited.
Select Accounting Vouchers under Gateway of Tally
Now, the following screen will appear:-

Just read

the items written on screen with a concentration. Reply of your all question relating to
voucher entry is available here.
You want to enter a Journal Voucher. See in right side. There are lots options
available. One of those options is F7 Journal.
Select this icon with the help of mouse or press F7 key.
Now, select date icon or pressF2 key.
A box will show Voucher Date
Write the date of voucher here i.e. 31.03.12 then press Enter key.
Now a blank form will appear. You have to fill up the details as required in that
form.
First, in Dr. Particular Column, you have to write Printing & Stationery Expenses

A/c. The moment you type M a list of account heads started with alphabet P shall
appear. You have to select Printing & Stationery Expenses A/c out of that list.
In Debit amount column write 5250 then press Enter, key.
In Cr. Column press Enter key.
In Particulars press P and select Prince Printers out of the list given in right
side.

In Credit amount write 5250/= and press Enter key.

In narration column write any narration which you think fit then press Enter key
Now the screen will be as under

Finally, Tally asks you Yes or No. Here, you just stop and check that every
detail is correct. If there is any mistake then press N key otherwise press Y or press
Enter key.
After you press Y, and all details vanish from the screen and a new voucher
appears then you can say that your voucher is entered and saved.

Creation of a Company
The first step to get started with Tally is to create a company in Tally. Create a
company using the Company Creation screen.
Go to Gateway of Tally> Company Info> Create Company
Use the following details to create a company. To navigate between the fields, you
can use Enter, Tab, the arrow keys or the mouse.
COMPANY CREATION SMART AGENCIES
FIELD

DATA TO BE ENTERED

Directory

Accept what is displayed on the screen.

Name

TallyERP9Book.Com

Mailing Name

TallyERP9Book.Com

Address

Balasore, Odisha, India

State

Select Orissa from the list of states displayed.

PIN Code

756001

Telephone No.

9437264738

E-mail Address

Tallyerp9book@gmail.com

Currency Symbol

(pre-defined)

Maintain

Accounts with Inventory

MAINTAIN

OPTION

DESCRIPTIONS

Accounts with Inventory

Both Financial Accounts and

Inventory Records of the Company

Financial year from

1-4-2013

Books_beginning from

1-4-2013

TallyVault Password (if any)

Skip field Do not enter any details

Use security control

No

Base Currency Information

Skips field automatically

BASE CURRENCY INFORMATION

FIELD

DESCRIPTION

Base Currency Symbol

Pre-set as a default currency Rs. (as specified

earlier)

Formal Name

Complete name for the currency symbol. By default,

this is set to Indian Rupees.

Number of Decimal
Place

By default, this is set to 2.

Show amounts in
millions ?

Tally caters to currencies where the different parts of

large amounts are called by special names. By
default, this is setto No.

Is symbol suffixed to
amounts ?

By default, this is set to No.

Put space between

amounts and symbols ?

By default, this is set to Yes.

-

Symbol for Decimal

Portion

By default, this is set to paise.

Decimal Places for

Printing Amounts in
Words

By default, this is set to 2.

The completed Company Creation screen displays as shown.

Press Y or Enter to accept the screen and create the company, Smart
Agencies.
Recording Transactions of Sample Data
Use the following simple illustration to understand how to record transactions in
Tally.
Anurag Rai started a new shop Smart Agencies on Wood Street, Bangalore, on 1-42013. Smart Agencies will deal in the wholesale trade of stabilizers and pumps of
different capacities.
Mr. Rai wants to maintain his accounts on Tally 9.The transaction details recorded
for Smart Agencies are elaborated in the illustration.

Transactions for

April 2013 ( List of Accounts)

SNo. DATE

TRANSACTIONS

1)

Anurag Rai started Smart Agencies by bringing in capital of

Rs.15,00,000 by cheque and deposited the same in ICICI
Bank by opening a new account.

1-4-2013

Note:
Anurag Rai wants all entries pertaining to bank receipts (payments) to be made in
bank receipt (payment) voucher. He also wants separate serial numbers to be
displayed for bank receipts and bank payments. Hence, the accountant has to
create a new bank receipt voucher under receipt voucher and bank payment
voucher under payment voucher.
Voucher Type

A voucher is the primary online document for recording transactions. Transaction

recording and analysis are greatly facilitated by having specific formats for different
types of transactions. Tally provides 16 predefined voucher formats. These are
used for recording various transactions pertaining to both accounting and
inventory. Some of these vouchers can also be used differently according to the
situation, for example, sales vouchers can be used as invoices. Such use can be
decided at the time of voucher entry by selecting the appropriate button.
Tally acknowledges the special requirements of some users for more voucher types.
These arise in cases like when the user needs the same voucher but in different
names or separate series of numbers. Examples include Cash Payment vouchers
and Bank Payment vouchers where the relevant predefined voucher is
Payment Voucher.
i.

Create ledgers Anurag Rai Capital A/c (under Capital Account) and
ICICI Bank (under Bank Accounts)

ii.

Create voucher type Bank Receipt

Go to Gateway of Tally > Accounts Info. > Voucher Types > Create
to view the Voucher Type Creation screen.
1. Name

: Bank Receipt

2. Type of Voucher

: Select Receipt from the list of Voucher Types.

3. Abbr

: Rcpt

4. Method of Voucher
Numbering?

: Select Automatic from Types of Numbering

5. Use Advance
Configuration

: Yes

6. Prefix Details
Particulars

: Type BR /

7. Suffix Details
Particulars

: Type /13-14.

list.

Note: The rest of the fields are retained at their default values. Press Enter to skip
fields without making changes.
The completed Voucher Creation screen displays as shown.

8. Press Y or Enter to accept the voucher type

iii.

Make an entry of the transaction in a Bank Receipt Voucher

Go to Gateway of Tally > Accounting Vouchers > F6:Receipt > Select Bank
Receipt from Voucher Type list to view Bank Receipt Voucher Entry Screen

1. Narration :
2.

Ch. No. 187962 being cheque deposited in ICICI Bank.

Press Y or Enter to accept the voucher entry ( as shown below)

<---------------------------------------------------------------------------------------------------------->
S.No. DATE

TRANSACTIONS

2)

i.

3-4-2013

Mr. Rai withdrew Rs.50,000 by cheque for shop expenditure

from ICICI Bank.
(Cheque number: 123451.)

Make an entry of the transaction in a Contra voucher.

Go to Gateway of Tally > Accounting Vouchers> F4: Contra to view contra

voucher entry screen.

1.

Press F2 to change voucher date. Type 3-4-2013. automatically displayed.

2.

Narration: Ch. No: 123451 being cash withdrawn for shop expenditures.

3.

Accept ? Yes or No Press Y or Enter.

<--------------------------------------------------------------------------------------------------------

--->
SNo. DATE

TRANSACTIONS

3)

Mr. Rai purchased furniture and fixtures worth Rs.1,50,000

for the Shop by cheque
(Cheque number:123452.)

5-4-2013

i. Create ledger Furniture and Fixture (under Fixed Assets).

ii. Create voucher type Bank Payment.
Go to Gateway of Tally > Accounts Info. > Voucher Types > Create to bring
up the voucher type creation screen.

1. Name: Bank Payment.

2. Type of Voucher: Select Payment from the list of Voucher Types.

3. Method of Voucher Numbering?: Select Automatic from Types of Numbering list.

4. Use Advance Configuration: Yes

5. Prefix Details Particulars: Type BP/.

6. Suffix Details Particulars: Type /13-14

7. Press Y or Enter to accept the voucher type. ,

iii. Make an entry of the transaction in a Bank Payment voucher

Go to Gateway of Tally > Accounting Vouchers> F5: Payment> Select Bank
Payment from voucher type list to view bank payment entry screen.
1. Press F2 to change voucher date. Type 3-4-2013.

2. Narration: Ch. No.: 123452 being amount paid for furniture and fixtures.
3. Press Y or Enter to accept the voucher entry.

<---------------------------------------------------------------------------------------------------------->
SNo. DATE

TRANSACTIONS

4)

Mr. Rai rented a premise on 1-4-2013 for his business at

Rs.3,500 per month. He paid a security deposit of
Rs.25,000 by cheque.
(Cheque number: 123453.)

8-4-2013

i. Create ledger Security Deposit (under Deposits (Asset))

ii. Make an entry of the transaction in a Bank Payment voucher.

- See more at:

http://tallyerp9book.com/TallyERP9Transaction/Trading/TallyERP9-TradingTransaction-Apr-14.html#sthash.MGeG8sgv.dpuf
PART b

1. Do an online search for the desired product. That's the first step for how
to shop online. I also recommend doing research on the store or shopping
site as well.
2. Compare the prices and features and shipping
conveniences offered from several sites. Make notes. The internet is
a Comparison shopper's paradise. There's so much to choose from! But
you have this advantage - you can take all the time you need to choose. Just
learn how to shop online smartly! More on helpful Comparison
Shopping sites.
3. Decide at which online shop to buy your item(s). This is usually the
hardest part. In the end it is often an intuitive decision, but there are security
criteria to use. More help on chosing online stores.
4. Make sure the shopping site's shopping system is secure, and
offers the payment method you can or want to use. At the very least, read
the "Terms of Service" and decide if you are ready to complete the
transaction. Is this the scary part of how to shop online? More on Secure
Shopping Criteria.
5. Put the items in your shopping cart by clicking on them or the BUY
link close to them. (It's smart to keep a running total on some scrap paper. It
saves having to remove things from your shopping cart when you gasp at the
total.) Most sites will take you to the shopping cart each time, then allow you
to click on "continue shopping" if you want to add more items.
6. When ready to buy click on shopping cart, and carefully check each
item for accuracy, and the shipping charges, if any. If the total comes to
more than you planned to spend, you can click "remove" to get items out of
the cart. This is NOT a trap if you know how to shop online.
7. Fill out the form with your name, email, mailing address (if required),
and your payment card type and number, etc. Click the last button. Click it
only once! It may be slow because the system is dashing off to other
financial sites to make sure your card number is good, and to process your
purchase; if you click twice you will most likely be billed twice! More about
using credit/debit cards.
8. Find the link for the printer-friendly receipt, and print out your

receipt on your printer for a hard or paper copy record. Put it where you
store all your other purchase receipts, or enter it into your bookkeeeping
right away. (Note: if you don't have a working printer, you can save it to your
computer, and then get a copy to a friend's computer from where you can
print it out).More on troubleshooting online invoices when you have a
problem with a purchase.
9. Wait for your purchases to be delivered by mail or courier. Or,
download. If you bought digital products like software or e-books, after your
payment is accepted, you will be taken to the download page, where you
click on the link, and the download begins. You can have your item(s) in
minutes! Sometimes in just seconds. This speed and convenience will soon
be one of your most favourite parts of how to shop online!

ONLINE SEARCHING
1)

CRM

GOOGLE
http://en.wikipedia.org/wiki/Customer_relationship_
management
http://www.businessballs.com/businessdictionary.htm
http://www.businessdictionary.com/
http://www.12manage.com/management_dictionary
.html
http://www.thefreedictionary.com/commerce
http://www.eccma.org/

E-MAIL id
Youll need:

a computer with internet access.

Follow these step-by-step instructions to create a Gmail account
Step 1: Open up your internet browser and go to the Google home
page:WWW.GOOGLE.COM.
Step 2: Click on Gmail at the top right corner of the page.

Step 3: Youll now be in the Sign in section. As you dont have a Google
account yet, you need to create one. Click Create an account.

Step 4: To set up your new account, Google needs some information about
you first, your first and last names. The choose your username is the
unique email address that you wish to use, which will be placed before
@gmail.com. Because it needs to be unique, Google may have to check the
availability of any name that you decide on to make sure that no one already
has it. Type an email name into the choose your username box and then fill
out the rest of your information. You will need to ensure that the I agree to the
Google terms of service and Privacy Policy is ticked. Then click next step.

Step 5: If the email name that you requested in is not available, youll get a
message saying that somebody already has that username and offering you
some alternatives. You can decide to accept one of the alternatives or type in
another name and check its availability once more. You will have to complete
some of the other boxes again. You may have to do this a few times. Once you
finalise your email address, its a good idea to make a note of it so that you
can refer to it until you remember it.

Step 6: Youll need to come up with a password so that you can log in
securely to your account. Google may explain that you should try one with at
least 8 characters long to be secure. Use letters and numbers to make the
password more secure and difficult to guess. Youll need to re-enter your
password to ensure that its you choosing it and not a hackers (ro)bot. This is
why it also asks you to insert two random words at the bottom of the page
this is a CAPTCHA code. You can skip this step if you dont want to type in the
CAPTCHA code but you will need to verify via a mobile phone if you dont.

Step 7: Once you have completed this page fully, clicking Next Step will take
you to the Create Profile Page. If you dont wish to have a picture on the web,
click Next Step to complete setting up your email. If you do, Click on Add
Profile Photo and find a photo to add. Then click Next Step.
Step 8: You will now have set up your account. You can go straight to your
inbox and get started, or you can set up a photo to show as your profile
picture.
Click on Add a photo to upload a photo and select a photo.

Computer Programming Lab: 1. Creating Company, Ledger, Groups Voucher using.

2. Creating Unit, Stock, Categories, Items.
3. Calculation of Input and Output VAT using Tally.
4. Preparation of Invoice, Payroll and Displaying various Financial and Inventory
Reports.
5. Creating E-mail Account.
6. Practical Aspects on How E-payment System Works in Real Business World
Analyzing Cases.