The Petroleum Registry of Alberta

Energizing the flow of information

Training Session
September 27, 2004

The Petroleum Registry of Alberta

Operators
Confirming data is accurate and complete

The Petroleum Registry of Alberta

Confirming data is accurate

and complete
Facility operators are required to submit data
monthly to the Registry to meet Regulatory and
Royalty reporting requirements.
Facility operators who do not submit accurate
and complete data by the applicable deadlines
will be subject to:
EUB Non Compliance fees
DOE Gas Royalty Provisional Assessments

The Petroleum Registry of Alberta

Confirming data is accurate

and complete (cont)
The Registry has various tools and/or processes
designed to assist facility operators meet their
mandatory reporting requirements.
Four of these items are:
1. Validation results detailing data entry/submission
errors
2. EUB Non Compliance report
3. SAF/OAF Ensure Complete report
4. Allocation Variance report
The Petroleum Registry of Alberta

Validation Results
On line keying and submitting of monthly
data provides on screen messages
concerning errors.
On screen error messages should be
reviewed and data corrected and
resubmitted.

The Petroleum Registry of Alberta

Validation Results (cont)

Batch submissions of files indicate on
screen whether the file has been
accepted or not for processing.
A file accepted for processing may
contain errors as the data within has
not yet been validated.

The Petroleum Registry of Alberta

Note: Please record the incoming file key for reference

if you have a problem and need to contact the service
desk.

The Petroleum Registry of Alberta

Validation Results (cont)

The validation results must be reviewed to
confirm data was processed error free.
Validation Results notifications are emailed to
the submitter as well as, stored in the BA
Registry In-box.
Each type of monthly data has two potential
validation result email notifications
Validation Results Failure
Validation Results Success

The Petroleum Registry of Alberta

Validation Results (cont)

Failure means the all or a portion of the data
in the file was rejected and not recorded in the
Registry.
Failure notifications should always be
opened. The notification will detail by row/line
the errors encountered during processing of
the file.
Corrections should be made and the file
resubmitted.

The Petroleum Registry of Alberta

Validation Results (cont)

Volumetric and Pipeline Split successful
notifications mean that all the data in the file
was processed and recorded in the Registry.
Allocation successful notifications mean that
the allocation(s) was processed and recorded
in the Registry but it may contain warning
messages related to the allocation(s).
Successful Allocation validation result
notifications must always be opened and
reviewed to confirm there are no warning
messages i.e. Invalid Stream or Owner ID.

The Petroleum Registry of Alberta

The Petroleum Registry of Alberta

The Petroleum Registry of Alberta

The Petroleum Registry of Alberta

EUB Non Compliance Report

Identifies errors and/or missing volumetric
data required to be in the Registry prior to the
EUB filing deadline.
Consists of two parts, summary and detail
information
Both are available in PDF format while the
summary is also available in CSV format.

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

Is created in three ways:
- Registry auto created warning
- Registry auto created final
- Online by request (anytime)

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

Registry auto created warning:
- available in your Registry inbox the morning
of the day before the EUB deadline.
- Identifies all volumetric errors and omissions
that require correction prior to the EUB
deadline.

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

Registry auto created final:
- available in your Registry inbox the day after
EUB deadline.
- Identifies all volumetric errors and omissions
that may receive penalties on the EUB
Volumetric Deficiency Invoice.
- Refer to the Registry TIP Monthly Reporting
Volumetrics EUB Non Compliance fees
related to Registry error messages.

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

Online by request:
- Allows operators to determine if the EUBs
filing requirements for specific facilities are
being met.
- Allows operators to identify and correct errors
prior to the EUB deadline.
- This report can be requested at anytime.

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

EUB Non Compliance report upcoming changes:
Release 4.4 November 3, 2004
New Button All Users current facility
assignments (VI 9152)
All Operated button will now include
facilities previously but not currently
operated as well as those currently operated
by the BA (VI 7978)

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

Three (3) Different notifications and
report names (VIs 13685 & 13631)
1. Auto Created Warning report 2 days
before deadline
2. Auto Created Final report on/at the
deadline
3. On request - anytime

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

New button

The Petroleum Registry of Alberta

EUB Non Compliance Report (cont)

The Petroleum Registry of Alberta

The Petroleum Registry of Alberta

The Petroleum Registry of Alberta

SAF/OAF Ensure Complete Report

Identifies invalid, incomplete or
missing SAF and OAF submissions
Only includes volumetric activities,
SAFs and OAFs associated with gas
and by-product Crown Royalty
triggers

The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)
Is created in three ways:
- Registry auto created
- DOE auto created
- Online by request (anytime)

The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)
Registry auto created:
- Registry automatically runs an Industry:
SAF/OAF Ensure Complete Report
Warning two days prior to cheque
exchange.
- Run against royalty triggers only
- Objective is have all allocations in place for
partners to view in the Registry by cheque
exchange.
The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)
DOE auto created:
- The DOE automatically creates an Industry:
SAF/OAF Ensure Complete Report Warning
two days prior to the DOE deadline.
- Run against royalty triggers only.
- Identifies potential problems that could result in
a Provisional Assessment for crown royalties.
- The report is created in the DOE gas royalty
system and posted in Ministry Invoices and
Statements section in the Registry.
The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)
Online by request:
- Facility operator can request the Registry to
run this report for operated facilities.
- It is used to ensure all royalty trigger
allocations (SAF and OAF) submissions are
valid and complete.
- This report can be requested at anytime.

The Petroleum Registry of Alberta

SAF/OAF Ensure Complete Report

(cont)

The All Assigned button includes those facilities assigned to the

requesting user by the BAs user security administrator (USA).
The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)

The Petroleum Registry of Alberta

SAF/OAF Ensure Complete

Report (cont)

The Petroleum Registry of Alberta

Allocation - Variance Report

This report shows the variance between
stream/owner volumes submitted for
allocations and the total volume reported for
volumetrics
Available in summary and detail format
Should be reviewed to confirm submitted
volumes match the calculated volumes.
A tool to identify instances where the net
volumes created in your internal system
(submitted volumes) does not match the
Registry calculated volumes.
The Petroleum Registry of Alberta

Allocation Variance Report (cont)

The Petroleum Registry of Alberta

Allocation Variance Report (cont)

The Petroleum Registry of Alberta

Allocation Variance Report (cont)

The Petroleum Registry of Alberta

Summary/Wrap up
Focus Items for Operators:
How to confirm data is submitted with no errors
Validation results.
How to avoid EUB Non Compliance fees EUB
Non Compliance report.
How to avoid DOE gas and by product crown
royalty provisional assessments SAF/OAF
Ensure Complete report.
How to identify variance between submitted and
calculated allocation volumes and/or energy
Allocation Variance report.
The Petroleum Registry of Alberta

Summary/Wrap up (cont)
Your comments are appreciated to assist in
future training sessions.
If you have any questions or comments
about the content of this presentation,
please email them to:
petroleumregistry.energy@gov.ab.ca
or fax them to us at 297-3665.

The Petroleum Registry of Alberta