Exhibit 1

City and County of San Francisco

FY 2005-06 Closing Schedule Key Dates
Task # Due Date Task Description Responsibility Contact
1 Apr-14-06 Hold Single Audit Entrance Conference Controller’s Office & Frances Lee/
Auditors Tristan Levardo
2 May-23-06 Selected departments will be notified to pull documents Controller’s Office & Carmen Le Franc
and be ready for auditor review May 30-June 23, Auditors
depending on auditor and department schedule

3 May-24-06 Year-End Close and New Year Processing Workshop Controller's Office Frances Lee/Alan
(10-11:30 a.m.) Pavkovic/Tristan
Levardo/ Mary
Fitzpatrick/Carmen
Le Franc/Bill Jones
4 May-27-06 Index Code Recast in Famis Controller's Office Leo Casipit
5 May-30-06 Year-End Close and New Year Processing Workshop Controller's Office Frances Lee/Alan
(3-4:30 p.m.) Pavkovic/Tristan
Levardo/ Mary
Fitzpatrick/Carmen
Le Franc/Bill Jones

6 Jun and Jul EIS Training - Specific dates to be determined Controller's Office Pearl Chan
06
7 Jun-26-06 Begin issuing User Security Turnaround Reports for Controller's Office Lina Tacorda/
FAMIS, ADPICS and FAACS to departments Annette Reardon
8 Jun-30-06 Last day to process FY05-06 personnel requisitions. Controller's Office & Controller's Office
Refer to Controller's Memo dated May 23, 2006. All Departments Fund Accountants
9 Jul-1-06 New fiscal year is open for posting in FAMIS FYI Only Leo Casipit
10 Jul-1-06 Cash Receipts entries will go into the approval path for Controller's Office & Ed Manuel
approximately 2 to 3 weeks - FLASH will be issued All Departments

11 Jul-12-06 Distribute to departments a grant reconciliation report Controller’s Office Tristan Levardo
(Wed) as of June 30, 2006 Grants Unit
12 Jul-13-06 EIS reports begin to refresh on Thursdays, Sundays Controller's Office & Jeff Pera
and Tuesdays - New EIS reports will now be available All Departments
on Fridays, Mondays and Wednesdays
13 Jul-14-06 Last day - Default month is June 2006 FYI Only Leo Casipit
14 Jul-14-06 Analytical Reports available to identify potential items Controller's Office & Carmen Le Franc
for YE adjustments and variance reporting All Departments
15 Jul-17-06 Departments begin returning the User Security Departments Lina Tacorda/ Anna
Turnaround Reports for FAMIS, ADPICS and FAACS. Yu/Annette Reardon
Must be signed by Department Head or CFO and
department security liaison.
16 Jul-17-06 First day - Default month is July 2006 FYI Only Leo Casipit
17 Week Complete Workshops on Equipment and CIP updates Departments Carmen Le Franc
Ended in FAACS
Jul-21-06
18 Jul-28-06 Full Board adoption of FY 2006-07 Annual FYI Only Todd Rydstrom
Appropriation Ordinance
19 Aug-1-06 First day - Default month will be August 2006 FYI Only Leo Casipit
20 Aug-1-06 Interface to FAMIS FP 01-2007 (July 2006) any Controller's Office Todd Rydstrom
(Tues) changes made by the Board (technical adjustments,
savings, add backs, and reserves) and the changes
required by the recently adopted MOUs

N:\Finance\Closing\2006\FY 2005 - 06 Closing Schedule Sort1.xls[ FY 06 Key Dates Distrib at mtg] Page 1 of 4,
 Exhibit 1
City and County of San Francisco
FY 2005-06 Closing Schedule Key Dates
Task # Due Date Task Description Responsibility Contact
21 Aug-6-06 Complete Work order billings to requesting Performing Fund Accountants
departments for services rendered as of June 30, 2006 departments

22 Aug-6-06 Last day for departments to post documents into All Departments Fund Accountants
(SUN) fiscal period 12-2006 (input period 06-2006) (First
Fiscal month 12 close)
23 Aug-6-06 Complete YE grant reconciliation & claim submission. Grant departments Controller's Grant
Submit listing of inactive grants for closeout. Complete Personnel
analyticals. Prepare revenue accrual and other journal
entries.
24 Aug-9-06 Complete processing work order billings from Requesting Fund Accountants
performing departments for services rendered as of departments
June 30, 2006
25 Aug-9-2006 Complete approving of fiscal month 12 entries. 1st Controller’s Office Fund
(Wed) Fiscal Month 12 is closed at 5 p.m. Accountants/Grant
Personnel
26 Aug-11-06 Submit requests for carryforwards of annually All Departments Fund Accountants
budgeted appropriations (Refer to Controller’s Office
letter dated May 22, 2006)
27 Aug-14-06 Distribute to departments an electronic file of Controller’s Office Fund Accountants/
outstanding regular (non-work order), and Connie Chu
workorder encumbrances (performing and
requesting departments) as of June 30, 2006
28 Aug-16-06 FM 12-2006 RE-OPENED for additional postings Controller’s Office Fund
(Wed) Accountants/Grant
Personnel
29 Aug-20-06 Record accruals of expenditures for goods & services All Departments Fund
received on or before June 30, 2006 and paid after Accountants/Grant
August 20, 2006. Complete posting including entries Personnel
resulting from reconciliation and analyticals.

30 Aug-20-06 Last day for departments to post documents into All Departments Fund
(Sun) fiscal period 12-2006 ( 2nd & FINAL fm 12 close) Accountants/Grant
Personnel
31 Aug-21-06 Submit to the Controller's Office requests for All Departments Fund Accountants
carryforward outstanding regular (non-work order) and
work order encumbrances as of June 30, 2006
32 Aug-23-06 Complete approving of fiscal month 12 entries. Controller’s Office Fund
(Wed.) 2nd and FINAL Fiscal Month 12 is closed at 5 p.m. Accountants/Grant
Personnel
33 Aug-24-06 Fiscal month 13 is open for material and pre- Controller’s Office Frances Lee/Tristan
approved transactions, including accruals of Levardo/Alan
material expenditures for goods & services Pavkovic/Carmen
received on or before June 30, 2006 and paid after Le Franc
August 23, 2006
34 Aug-29-06 Complete review of requests for carryforwards of Controller’s Office Fund Accountants
outstanding (both regular & workorder) encumbrances
as of June 30, 2006. Process carryforwards in FAMIS.
Communicate to departments any ungranted requests

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 Exhibit 1
City and County of San Francisco
FY 2005-06 Closing Schedule Key Dates
Task # Due Date Task Description Responsibility Contact
35 Aug-30-06 Run automated carryforward of requesting Controller's Office Leo Casipit
department's appropriation to support the approved
(both regular & work order) encumbrance balances
(FAML 9820). Run carryforward of performing
departments appropriation to support the approved
requesting department's work order balances.
36 Sep-01-06 Run closing of outstanding (both regular & work order) Controller's Office Leo Casipit
encumbrances not approved for carryforward. (1090
Process)
37 Sep-1-06 Complete review of sufficiency and adequacy of final All Departments & Fund
year-end closing tasks Controller’s Office Accountants/Grant
Personnel
38 Sep-1-06 Draft Analyticals due - based on August 27th EIS Controller's Staff Grant
Personnel/Alan
Pavkovic/Todd
Rydstrom/Wing
Leung/Carmen
Le Franc
39 Sep-5-06 Reallocate in FP 01-2007 (July 2006) automated Performing Controller's Office
carryforward appropriations based on approved departments Fund Accountants
requesting departments' work encumbrance to specific
objects of expenditures
40 Sep-5 to 8- Close Purchase Orders in FAMIS Purchasing to match Controller's Staff Annette Reardon
06 FAMIS Accounting
41 Sep-10-06 Last day for departments to post material and pre- All Departments & Frances Lee/
Sun approved adjusting entries, including accruals of Controller’s Office Tristan
material expenditures for goods & services Levardo/Alan
received on or before June 30, 2006, and paid after Pavkovic/Carmen
August 23, 2006 into fiscal period 13-2006 Le Franc

42 Sep-11-06 Month 13 is closed at 5 p.m. and EIS re-fresh Controller's Office Carmen Le Franc
43 Sep-13-06 Complete review and processing of requests for Controller Office & Controller's Office
carryforwards of annually budgeted appropriations Mayor's Budget Office Fund Accountants

44 Sep-14-06 Complete review of sufficiency and adequacy of final All Departments & Carmen Le Franc
year-end closing tasks Controller’s Office
45 Sep-18-06 Draft Financial Statements, including all Notes to Separately audited Mary Fitzpatrick/
(Monday) F/S, for each segment due to Controller's Office departments Carmen Le Franc
and to External Auditors
46 Sep-18-06 Final Analyticals due - based on Sep, 14th EIS Controller's Staff Grant
Personnel/Alan
Pavkovic/Todd
Rydstrom/Wing
Leung/Carmen
Le Franc
47 Oct-27-06 Final Printed Financial Statement for each segment Separately audited Mary Fitzpatrick/
(Friday) due to Controller's Office departments Carmen Le Franc

48 Nov-22-06 Submit CAFR to the Board Controller's Office Mary Fitzpatrick/

(Wed) Carmen Le Franc

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 Exhibit 1
City and County of San Francisco
FY 2005-06 Closing Schedule Key Dates
Task # Due Date Task Description Responsibility Contact
49 Jan-31-07 Issue Single Audit Report for the year ended Controller’s Office & Frances Lee/
6/30/06 Auditors Tristan Levardo
50 Feb-7-07 Draft Management Letters Due to Controller's Office Controller’s Office & Mary Fitzpatrick/
Auditors Carmen Le Franc

51 Feb-28-07 Final Management Letters Due to Controller's Office Controller’s Office & Mary Fitzpatrick/
Auditors Carmen Le Franc

52 Mar-19-07 Single Audit & Final Management Letters Presented to Controller’s Office, Mary Fitzpatrick/
the Government Audit and Oversight Committee Selected Carmen Le Franc
Departments, &
Auditors

Schedule for Workers Compensation and General

Liability Study:
Sep-1-06 ~Preliminary draft report of the Workers Compensation Study
Sep-1-06 ~Preliminary draft report of the General Liability Study
Oct-13-06 ~Final report of the Workers Compensation Study
Oct-13-06 ~Final report of the Workers Compensation Budget Analysis for Payment Year 2006/2007
Oct-13-06 ~Final report of the General Liability Study

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