Esurvey USER Manual

MAPLE
MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City, Philippines
Mactan Economic Zone, Lapu-Lapu City, Ph
E-SURVEY
Revision History
Version No.
Date
Modified By
00.00.00
2014.10.23
Giezel C. Cabal
Modifications
New Document
System Overview
Electronic Survey (E-Survey) is a web-based system that allows the creation of survey and send survey questionnaire links to
respondents through e-mails.
Objective
To be able to conduct a statistical survey by means of online tools to generate summary reports from respondents evaluation.
Recommended Browser
Google Chrome
Basic Structure of the System
A.MENU- located at the top of the interface .It is the navigation to go through other pages.
ITEMS ON THE MENU
1. MAINTENANCE
- where basic and common data are encoded and maintained.
2. MANAGEMENT
-where users can manage the survey and send survey questionnaire
3. REPORTS
-where specific reports can be viewed.
4. SECURITY
-where SECURITY details are maintained
B. SUBMENU-displayed automatically when Menu is clicked particularly in Maintenance and Reports. It is also a navigation to
go through other pages.
ITEMS ON THE SUBMENU (MAINTENANCE)
1.
DEPARTMENTS
-where DEPARTMENTS detail is encoded and maintained (Add, Update And

Delete).
2.
QUESTION CATEGORY
-where QUESTION CATEGORY detail is encoded and maintained (Add, Update

And Delete).
3.
QUESTIONS
-where QUESTIONS detail is encoded and maintained (Add, Update

And Delete).
4.
SURVEY
Information System: E-Survey
-where SURVEY detail is encoded and maintained (Add, Update and Delete).
MAPLE

ITEMS ON THE SUBMENU (REPORTS)
Mactan Economic Zone, Lapu-Lapu City, Ph
1. SURVEY REPORTS
-where SURVEY report is viewed
2. IMPROVEMENT REPORTS
-where IMPROVEMENT report is viewed
3. RESPONDENT REPORTS
-where RESPONDENT report is viewed
4. PENDING REPLY REPORT
-where PENDING REPLY report is viewed
5. REVIEW SURVEY
-where REVIEW report is viewed
C. LIST-PANEL- It displays the primary information according to the MENU/SUBMENU selected.

D.DETAIL-PANEL- located at the right side of the List- Panel. It displays the details on a particular transaction.
MAPLE

Figure 1. THE USER INTERFACE

E -SURVEY
MactanOF
Economic
Zone, Lapu-Lapu City, Philippines
A.MENU
B.SUBMENU
C.LIST-PANEL
D.DETAIL-PANEL
L-PANEL
MAPLE

General Steps on How to Perform a Transaction

1.
Mactan Economic Zone, Lapu-Lapu City, Philippi
Fill in LIST-PANEL
Departments Submenu
A. Add
1. Click New
2. Supply the fields correctly.
3. Click Save
B. Update
1. Click the record you wish to update
2. Edit the fields correctly
3. Click Update
C. Delete
1. Click the record you wish to delete
1. Click Delete to delete Departments
Figure 2. A sample screenshot to add new list-panel (Departments Submenu)
To add new Departments
To save Departments
Figure 3. A sample screenshot to update/delete list-panel (Departments Submenu)
To update Departments
To delete Departments
MAPLE

Question Category Submenu
A. Add
1. Click New
3. Click Save
B. Update
1. Click the record from list-panel you wish to update
3. Click Update
C. Delete
1. Click the record you wish to delete
2. Click Delete to delete Question Category
Figure 4. A sample screenshot to add new list-panel (Question Category)
To add new Question Category
To save Question Category
Figure 5. A sample screenshot to update/delete list-panel (Question Category)
To update Question Category
To delete Question Category
MAPLE

Questions Submenu
A. Add
1. Click New
3. Click Save
B. Update
1. Click the record from list-panel you wish to update
3. Click Update
C. Delete
1. Click the record from list-panel you wish to delete
2. Click Delete to delete Question Category
Figure 6. A sample screenshot to add new list-panel (Questions)
To add new Questions
To save Questions
Figure 7. A sample screenshot to update/delete list-panel (Questions)
To update Questions
To delete Questions
Note: A List-Panel will not be deleted if it has an existing detail or is used by any other transaction.
MAPLE
2.

Add questions to survey /send survey form to participants
Add Questions to Survey

1. Select Management Menu
2. Select survey from list-panel you wish to manage
3. Select questions you want to add to survey by clicking the check boxes provided.
4. Click ADD QUESTION TO SURVEY button
Note: A Survey cant be change after clicking the ADD QUESTION TO SURVEY button.
Figure 8. A sample screenshot to manage survey
Management Menu
Add Question to Survey

button
Button
List-Panel
Checkboxes (Select questions)
Send Survey to the Participants

1.
2.
3.
4.
5.
6.
7.
Select Management Menu

Select Survey from List-Panel
Click SEND SURVEY button
Click the rectangular textbox, select date range and click apply
Click Load button
Select Email Address by clicking the check boxes provided.
Click Send Email button
MAPLE

Figure 9. Send Survey Transaction

Management Menu
SEND SURVEY button
Figure 9.1. Send Survey Transaction
Rectangular textbox (select date range)
Apply button
MAPLE

Figure 9.2. Send Survey Transaction
Load button
Send Email Button
Check boxes (Select

Email Address)
IMPORTANT DOS AND DONT IN PERFORMING A TRANSACTION

In order to successfully work on the different transactions, the following must be considered:
MAINTENANCE (Departments, Question Category, Questions, Survey)

A. ADD
All fields in MAINTENECE are required.
B. UPDATE
Edit the fields correctly and fields cant be empty.
C.
DELETE
Records in MAINTENANCE cannot be deleted if they are being used by other transactions.
MANAGEMENT
A. ADD QUESTION TO SURVEY
1.
Questions are required. Select questions properly by clicking the check boxes provided before pressing the
ADD QUESTIONS TO SURVEY button.
2.
The Questions disabled once they are already added to the particular survey.
B. SEND SURVEY
1.
Date range are required. Input the correct date range and it filter the corresponding Email Accounts.
2.
Emails are required. Click the check boxes provided in every email account you wish to send the survey.
3.
By pressing the Send Email, the survey emailed automatically to all selective participants.
MAPLE

OTHER OPTIONAL ITEMS ON THE MENU
REPORTS
A.RESULT REPORTS - view the evaluation results in particular survey.
1. Questions/Question Category displayed with the corresponding average rate in every department, average
rate in every questions, average rate in every question category, and maximum average rate in every question
category, percentage in every question category and overall average in a particular survey.
* AVERAGE RATE (in every department) = sum (answer) in a particular department/ total number of
respondents in a particular department
* AVERAGE RATE (in every question) = sum (AVERAGE RATE (in every department)) in a particular
question/total number of departments
* TOTAL AVERAGE RATE (in every question category) = sum (AVERAGE RATE (in every question)) in a
particular question category/total number of questions in a particular question category
* MAXIMUM AVERAGE RATE (in every Question Category) =max (AVERAGE RATE (in every department)) in a
particular question category
*PERCENTAGE= sum (AVERAGE RATE (in every question)) in a particular question category/total number of
questions in a particular question category
*OVER ALL AVERAGE= sum (PERCENTAGE) /total number question category
MAPLE

Figure 10.Mactan
ResultEconomic
Reports Zone, Lapu-Lapu City, Philippines
Maximum
Average Rate (in
every Question
Category)
Percentage (in every

Question Category)
Average Rate (in
every
department)
Total Average Rate

(in every Question
Category)
Average Rate (in
every Questions)
Overall Average
MAPLE

A. IMPROVEMENT REPORTS - view comments given by different respondents.
Figure 11. Improvement Reports
B.
RESPONDENT REPORTS - view respondents details who took the survey.

Figure 12. Respondent Reports
C.
PENDING REPLY view the details of all participants failed to response on a specific survey.
Figure 13. Pending Response Report
MAPLE

D. REVIEW REPORTS - view the tally of evaluation results in a particular survey.

Figure 14. Review Report
SECURITY
1.
ADD
1.1. All fields in SECURITY are required.
1.2. Click new button to add new user.
1.3. Click save to save new user.
(See figure14)
2.
UPDATE
2.1. Edit the USER correctly and fields cant be empty.
2.2. In changing the password, you need to input first the new password in the empty field and other field
appears immediately for the old password for confirmation.
2.3. Click Update.
(See figure15)
MAPLE
3.

DELETE
3.1 Only administrator has the privilege to delete users account.
Figure 15. Sample screenshot to add new user
To add new user
To save new user
Figure 16. Sample screenshot to add update user
To delete user
To update user

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MAPLE

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City, Ph

- where basic and common data are encoded and maintained.

-where specific reports can be viewed.

-where SECURITY details are maintained

-where DEPARTMENTS detail is encoded and maintained (Add, Update And

-where QUESTION CATEGORY detail is encoded and maintained (Add, Update

-where QUESTIONS detail is encoded and maintained (Add, Update

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

ITEMS ON THE SUBMENU (REPORTS)

Mactan Economic Zone, Lapu-Lapu City, Ph

-where SURVEY report is viewed

-where IMPROVEMENT report is viewed

-where RESPONDENT report is viewed

4. PENDING REPLY REPORT

-where PENDING REPLY report is viewed

-where REVIEW report is viewed

C. LIST-PANEL- It displays the primary information according to the MENU/SUBMENU selected.

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Figure 1. THE USER INTERFACE

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

General Steps on How to Perform a Transaction

Mactan Economic Zone, Lapu-Lapu City, Philippi

To add new Departments

Figure 3. A sample screenshot to update/delete list-panel (Departments Submenu)

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Question Category Submenu

Mactan Economic Zone, Lapu-Lapu City, Philippi

To add new Question Category

To save Question Category

Figure 5. A sample screenshot to update/delete list-panel (Question Category)

To update Question Category

Information System: E-Survey

To delete Question Category

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Mactan Economic Zone, Lapu-Lapu City, Philippi

To add new Questions

Figure 7. A sample screenshot to update/delete list-panel (Questions)

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Add questions to survey /send survey form to participants

Mactan Economic Zone, Lapu-Lapu City, Philippi

Add Questions to Survey

Add Question to Survey

Checkboxes (Select questions)

Send Survey to the Participants

Select Management Menu

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Figure 9. Send Survey Transaction

Mactan Economic Zone, Lapu-Lapu City, Philippi

SEND SURVEY button

Figure 9.1. Send Survey Transaction

Rectangular textbox (select date range)

Information System: E-Survey

MURAMOTO AUDIO-VISUAL PHILIPPINES, INC.

Figure 9.2. Send Survey Transaction

Mactan Economic Zone, Lapu-Lapu City, Philippi