What is Smart-it?

Smart-it is an office management and accounting

system with a difference. It is not only an office
essential – it leads to increased productivity, If time is money
greater profit, improved performance and ultimately Grow Director
business success.
Alfred Minnaar and you save both,
with Email:
us!am@smart-it.co.za
real success
Smart-it offers a range of features, such as
advanced customer relationship management
(CRM), general ledger, creditors/debtors, bank
reconciliation, sales and purchase analysis,
job costing, customer differentiation, credit Contact details
is in the palm of
management, project tracking, back orders and
task scheduling. Other unique functions include Phone: +27 21 949 9177 your hand.
the prediction of sales and creditor reconciliation
– features that place Smart-it software a big step Email: sales@smart-it.co.za
ahead. This is an integrated package, guaranteed
to streamline your business. Web: www.smart-it.co.za

The question is not: Why another office

management system? It is: Why haven’t I
switched to Smart-it yet?
CONTACT DETAILS

Physical Address: 2nd Floor, Tygerforum B,

53 Willie van Schoor Drive, Tygervalley,
Bellville, 7530
Postal Address: P O Box 3347,
Tygervalley, 7536
Telephone No: +27 21 914 0261
Fax No: +27 21 914 0262
E-mail Address: info@c2mca.co.za
Website: www.c2m.co.za

chartered accountants
geoktrooieerde rekenmeesters

The birth of Smart-it
Smart-it originated in 1998, when the available software could
not meet the developers’ need to combine management
and accounting functions. Smart-it integrates all office and
management functions with the accounting system, leading to
greater control, productivity and efficiency.
Smart-it offers hands-on solutions for day-to-day tasks and
supplies real-time analytics. Information usually scattered across
multiple databases in different internal departments is now easily
available. With Smart-it, information is entered into the system
only once and then updated.
The target market?
Smart-it was developed to improve efficiency and performance
of small and medium enterprises. The programme is available
in different packages to suit individual needs. Smart-it has been
used with great success in various industries and satisfied
clients include stationery businesses, computer businesses,
general dealers and motor related businesses.
The value-add for YOU
• Improved management efficiency and control
• Increased productivity
• Improved management of client relationships
• Enhanced stock control output
• Simplified accounting system and better accounting
control
• Support of all operational functions
• User-friendly with full support
• Smooth, problem-free data transfer from your current
accounting programme
The Smart-it promise
Smart-it offers increased productivity and efficiency. The
developers have first-hand experience of how the programme
enhanced their work-flow: Stocktaking of over 25 000 items
could be done in two hours, without someone checking every
shelf manually. Debtor managers could maintain an effective
workflow with immediate access to all data. Purchasing time
was reduced from a full-time activity to two hours per day.
Too good to be true or too good an opportunity to miss?
A tailor-made package Other features
Smart-it has an economic unit for 1 to 10 workstations and an • POS – reconcilable with barcodes, POS equipment
extensive unit for more than 10 workstations. The package can and modern sales techniques
be custom-made to include only the functions most appropriate • Invoicing – optimal support of terms of sale/cash
to your business. control
Ledger • Asset management – meaningful grouping,
• Date-driven system – no more month and year ends administration and control of capital assets, inventory
management
• General functions such as ledger journals and bank
reconciliations
• Reports of trial balances, balance sheets, income
• Administration – integration with day-to-day
administration and operational procedures
statements, VAT reports, cashbook, as well as a
unique function for tracing errors • Search and sort function – guaranteed quick
and easy access to information
Debtors
• Administration of an unlimited amount of debtors • Data storage – storage of photo images and
without compromising on speed scanned documents, enabling simple integration of
• Various analytic reports can be drawn, e.g. sales all source documents into the programme.
analysis
• Improved communication with debtors and more “With over 20 000 items in my businesses, I was initially
insight into the debtors base sceptical, especially about the data transfer. I prepared myself
for weeks of work, but within two days everything was up and
Creditors running. The system is user-friendly and functions perfectly.”
• Effective administration of creditors – Louis Smit, business owner and Smart-it client.
• Simplified communication with creditors
• Support of reconciliation of creditors’ statements Training and support
creates financial control.
As Smart-it wants to add value to your business by making it
Stock-keeping more cost-effective, clients are empowered to get the most
from the programme. The Smart-it team provides complete
• Monitoring stock regularly training in using Smart-it with installation, ensuring immediate
• Extensive description and segmentation of stock full and efficient operation. Your Smart-it contract entitles you
• Effective handling of multiple price allocation units to unlimited support via phone or email. The technical support
• Photo of products with description/order history includes installation queries, troubleshooting or guidance on
• Simplified data filtering to track products with similar error messages.
characteristics and trade history
• Sophisticated price determination on four levels Additional support benefits:
• Optimal stock control and prediction
• Efficient purchasing through electronic supplier • Software updates and upgrades – Access to
comparison and sales statistics enhancements as they are developed
• Hassle-free cost allocation • Extended support hours – Monday to Thursday, 08:30 to 17:00
– Friday, 08:30 to 16:00
Marketing – Saturday, 09:00 to 12:00
• Seminars and workshops – Cover subscribers get reduced
• Use sales information to drive direct mail campaigns
rates
• Track the success rate of direct sales calls
• Customer differentiation
System requirements and compatibility
Multiple users
Hardware requirements for installing Smart-it:
• Up to 20 users at one time
• Simultaneous processing by multiple users • Pentium 4 or higher
• Control through individual passwords • 512MB ram or more
• 300MB free space on your hard drive
Internet connectivity
Software requirement:
• Send information electronically from the programme
• Email newsletters/marketing brochures to selected • Windows XP or Vista
groups
The programme is integrated with Microsoft Office, which allows
• Any report can be sent in HTML format
the production of reports in MS Word and Excel, increasing the user
value of the reports.
What is Smart-it?
Smart-it is an office management and accounting
system with a difference. It is not only an office
essential – it leads to increased productivity,
If time is money
greater profit, improved performance and ultimately
business success.
Grow and you save both,

Phone: +27 21 949 9177 Email: sales@smart-it.co.za

Director Alfred Minnaar Email: am@smart-it.co.za
Smart-it offers a range of features, such as with us! real success
advanced customer relationship management
(CRM), general ledger, creditors/debtors, bank
reconciliation, sales and purchase analysis,
PARTNERS
is in the palm of

Web: www.smart-it.co.za
Carel Bester
job costing, customer differentiation, credit
management, project tracking, back orders and
B Rek, B Compt (Hons), CA (SA)
your hand.
task scheduling. Other unique functions include Carel Steenkamp
B Rek, B Compt (Hons), CA (SA)
the prediction of sales and creditor reconciliation
– features that place Smart-it software a big step Malan Erasmus
B Rek, B Compt (Hons), CA (SA)
ahead. This is an integrated package, guaranteed
to streamline your business. Arno Nel
B Rek, B Compt (Hons), CA (SA)

ASSOCIATES
Michael D Dreyer
The question is not: Why another office (MIAC)
management system? It is: Why haven’t I
switched to Smart-it yet? CONTACT DETAILS

Physical Address: 2nd Floor, Tygerforum B,

53 Willie van Schoor Drive, Tygervalley,
Bellville, 7530
Postal Address: P O Box 3347,
Tygervalley, 7536
Telephone No: +27 21 914 0261
Fax No: +27 21 914 0262
E-mail Address: info@c2mca.co.za
Website: www.c2m.co.za

chartered accountants
geoktrooieerde rekenmeesters