Procedure for uploading employee photos into SAP-HR IT002

By Venkata Raju Duggirala, Yash Technologies

1. Create a number range for SAP Archive Link:

IMG>Basis Components>Basis Services>SAP Archive Link>Basic Settings>Maintain number ranges.
Tcode: OANR
Create range 01 from 0000000001 to 9999999999 without the external number flag.

2. Document type HRICOLFOTO must exist with document class JPG.

IMG>Basis Components>Basis Services>SAP Archive Link>System Settings>Maintain document types.
Table: TOAVE
Tcode: OAC2

3. Document type HRICOLFOTO must be linked to object type PREL and IT0002.
IMG>Personnel Management>Personnel
Archiving in HR.

Administration>Tools>Optical

View: V_T585O,
In all three columns there are minuses, don't put a flag in the check box.

Archiving>Set

up

Optical

4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object
type PREL.
IMG>Basis Components>Basis Services>SAP Archive Link>Basic Settings>Maintain Links.
Table: TOAOM_C,
Tcode: OAC3

5. Create this content repository with storage type FILE archive.

IMG>Basis Components>Basis Services>SAP Archive Link>Basic Settings>Maintain content repositories.
Tcode: OAC0
Storage type FILE archive can be attained by clicking on the field Storage type and clicking somewhere
else in the screen with the right mouse button. Choose Possible entries and only then you get a list of all
values. FILE Archive is entry number 08. Choose Version no. 0031 and Archive path something (e.g. C .

6. Link photo to personnel number.

Menu>Tools>Business Documents>Miscellaneous>Stored Documents.
Tcode: OAAD

Click on the Create button. Business objects PREL and Document type HRICOLFOTO. Click on create
(fill in the right personnel number in the pop up and click Continue). Choose the photo (as a JPG file) from
the place where it is saved (e.g. hard disk). SAP will notify that the Stored Document was created
successfully. Photo is visible via PA10, PA20, PA30, and PA40. Double-click to magnify photo.
Step1.

Step2 Click on Store and Assign the below screen will appear. Then click create.

To delete archived document:

Tcode: OAAD
click Find. In document type field select HRICOLFOTO and after execute you get a list of all documents.
Select appropriate document and click on delete icon.
4.7 Version
1).Use SICF Tcode: that displays lot of services. Under sap --> bc there is a service called content server
interface. Activate this service.
2).Now Create the A2 repository with Tcode: OAC0.
3).While creating the repository, keep the Document Area blank, Storage type as R/3 database, Rep.
Sub-type will appear as Normal by default, Version No. as 0046 and in Contents table put 'SDOKCONT1'
as the table name.
4).Now upload the picture using Tcode: OAAD
Additional Information for ESS/MSS
And we can call and show the existing photo in MSS/ESS using standard RFC

For more details

http://help.sap.com/Business_Packages/EN/85/24d43b2520b77be10000000a114084/content.htm

Employee Photo Upload - Screen Shots - Content Server

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Step By Step Screen Shots to configure the Employee photo Upload in the
Content Server
1. Creation of Number Range
T Code - OANR

2.Creation of Document Type

T Code - SPRO

3.Linking Employee Photo in Info type 0002

T Code - SPRO

4.Define Content Server ID

Creation of the link between the ECC and the content server.

T Code - SPRO

5.Edit Links
T Code - SPRO

6.Upload of Employee photo

T Code - OAAD
Choose the Store and Assign button

Business Object - PREL

Document Type - HRICOLFOTO
Click on the Create Button

Choose the Personnel Number and Enter

Choose the Photo for the Employee

Display Photo of any employee in PA30

By Saikumar Bonakurthi, HCL Technologies

To display photo of any employee in PA30/PA20/PA10 , we need to modify header .

To modify header go to SM30 table name T588J.

Make a entry in the table 06 2 70 0000 PERNR PIC

To know the header modifyer no we have to check in PA30 and selecting one header filed of tech
settings , we can see a program name is /1PAPAXX/HDR_80006A.
so here 06 is your header modifier. so for 06 u need to make entries in the table.

T.Code : OAAD
To upload photo into R/3 select the button Store and Assign

Enter Business object PREL and Document Type HRICOLOFOTO and create

A pop will appear to enter personal number of the Employee.

On selecting OK button another popup would appear to chose the Photo.

On selecting the photo a document will created

Photo is displaying in PA30 initial screen for particular employee number on right side.
When double clicking it is magnifying