RISK ASSESSMENT

EXCEL Format
This EXCEL version of the risk assessment forms has been provided to aid risk assessors and give a means of holding
assessments electronically for review and printing.
The columns have been numbered the same as the paper system with the exception of columns 8&9 which are not needed
and are, therefore, not included
It is intended that users of this system are already familiar with EXCEL and able to create new worksheets, copy and paste
information and name/re-name worksheets etc.
These risk assessments should be kept in a central network folder (accessable to others)
A Matrix worksheet (which can be printed) has been provided to give assisstance on the selection of risk scores and action
to take to reduce risks
Please make sure that the assessors name is on the assessment and check the PRINT PREVIEW before printing.

a means of holding

9 which are not needed

heets, copy and paste

risk scores and action

efore printing.

RISK ASSESSMENT MATRIX and HIERACHY OF CONTROL

S

Spot the Hazards

Physical

Electricity, water, contact with machinery, heat, light, radiation, struck by an object, slips, trips, falls, strain, sprain, vibration, noise, manual
handling, WRULDs, etc

Chemical
Biological

Dusts, fumes, vapours, mists, liquids, gas, solids etc - by Inhalation, Ingestion, Injection, Skin contact
Hepatitis, MRSA, HIV, Weils disease, Zoonoses (transferred from animals), salmonella and other diseases associated with poor food
preparation etc

Psychological

Abuse, violence (also physical), work-related stress, bullying etc

Assess the Risks

Severity

(2) Severity of
Risk

Likelihood

Definition

Points
Rating

(5) Likelihood of
Occurrence

Definition

Points
Rating

There is no risk present. Only under freak

conditions would there be any probability of an
accident or illness. All responsible precautions have
been taken so far as is reasonably practicable

Any incident where the probability is low and the

risk is minimal

Nil

No risk of injury or disease

Not Likely

Low

May cause minor injury without absence

from work or medical attention

Possible

Moderate

Any activity which may cause injury or

disease resulting in absence from work
for more than 3 days

Likely

An accident may happen if other factors precipitate

High

May cause serious injury to an

individual(s) or major property damage

Very Likely

If the activity continues without introducing control

measures an accident is likely to happen

Very High

May cause single or multiple deaths

and/or major injuries. Such a risk might
include a major fire or explosive risk

Almost Certain

If the activity continues there is almost 100%

certainty that the accident will occur

(6) Risk Score

20/25

(7) Possible Actions & (10) Action Required

Stop Activity. Change process / task / substance, include new control measures to
reduce the level of risk

(11) Priority
1. Immediate

16/19

Issue Warnings / Instructions. Introduce new or a higher level of control measures

to reduce the level of risk

2. Very High

12/15
7/11
2/6

Review Safety Measures. Introduce new control measures

Inform, Instruct and train personnel. Review if necessary
Monitor and Review. Consider any necessary measures

Make the Changes

1st 2nd 3rd -

E
R
I

Eliminate
Reduce at source
Isolate

4th

Control

3. High.
4. Moderate
5. Low

Remove the hazard completely

Safer alternatives (substitution), reduce use, reduce storage, and reduce exposure time etc.
Separate risk from workers, or workers from the risk - guarding, acoustic hoods, enclosures etc
Safe systems of work, permits to work, operational procedures, Personal Protective Equipment
(PPE), Information, Instruction, Training & Supervision, Discipline (enforce rules using disciplinary
procedures) etc

NB. Sometimes it may be necessary to use a combination of the above methods

RISK ASSESSMENT
Directorate:
Section:
Task / Activity:
Date of Assessment:

Reason for Risk Assessment:

New Activity/Process:
Change in Activity/Process:
Accident Associated with Activity/Process:

RE-Assessment Due:

Review of Activity/Process

(1) & (9) Hazard(s)

(2)
Severity
of Risk
Rating

(3) Persons /
Equipment at
Risk

(4) Existing Controls

(5) Likelihood
(6)
of
Risk
Occurrence Rating
Rating
(auto)

(7) & (10) Possible Action /

Action Required

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Page 4 of 11

Assessor

(11)
Priority

(12)
Completion
Date

(13) Action (14) Action

by Whom Checked By

RISK ASSESSMENT

(15)
Review
Due Date

Page 5 of 11

RISK ASSESSMENT
Directorate:
Section:
Task / Activity:
Date of Assessment:

All Directorates
All Sections (Generic)
General office hazards
1/1/2003

Reason for Risk Assessment:

New Activity/Process:
Change in Activity/Process:
Accident Associated with Activity/Process:

RE-Assessment Due:

1/1/2004

GENERIC

(1) & (9) Hazard(s)

(2)
Severity
of Risk
Rating

Ozone & paper dust

produced by photocopiers

(3) Persons /
Equipment at
Risk
Admin staff,
officers, agency
workers etc

(4) Existing Controls

For generic assessments
such as this, we will take it
that there are no present
controls

(5) Likelihood
(6)
of
Risk
Occurrence Rating
Rating
(auto)
3

12

(7) & (10) Possible Action /

Action Required
Review Safety Measures.
Introduce new control measures.

Assessor
R Foster

(11)
Priority

(12)
Completion
Date

(13) Action (14) Action

by Whom Checked By

3. High

Team Manager Heads of

/ Heads of
Service Service
annually

3. High

Team
Managers

1. Photocopiers isolated and in

situated in well ventillated areas.
2. All copiers have a maintenance
contract.
3. Specify ozone reduced copiers
on replacement.
4. Inform affected staff of dangers
and symptoms through training
and team meeting discussions
Slip/Trip/Fall on same
level

Admin staff,
Officers, visitors,
members of the
public, contractors,
agency workers etc

For generic assessments

such as this, we will take it
that there are no present
controls

12

Review Safety Measures.

Introduce new control measures.

1. Offices cleaned regularly by

trained contractors / staff
2. Repairs and maintenance
caried out immediately as
necessary
3. Stairs, entrances and
hallway/corredors well lit
4. Handrail proved to stairs
5. Housekeeping issues raised at
quality circle / risk management
meetings

Page 6 of 11

Head of
Service annually

RISK ASSESSMENT
Directorate:
Section:
Task / Activity:
Date of Assessment:

All Directorates
All Sections (Generic)
General office hazards
1/1/2003

Reason for Risk Assessment:

New Activity/Process:
Change in Activity/Process:
Accident Associated with Activity/Process:

RE-Assessment Due:

1/1/2004

GENERIC

(1) & (9) Hazard(s)

(2)
Severity
of Risk
Rating

(3) Persons /
Equipment at
Risk

(4) Existing Controls

(5) Likelihood
(6)
of
Risk
Occurrence Rating
Rating
(auto)

(7) & (10) Possible Action /

Action Required

Assessor
R Foster

(11)
Priority

(12)
Completion
Date

(13) Action (14) Action

by Whom Checked By

6. Continous reinforcement of
control measures through training
and team meetings
Use of Display Screen
Equipment

Admin staff,
officers, agency
workers etc

For generic assessments

such as this, we will take it
that there are no present
controls

Inform, Instruct and train

personnel. Review if necessary

1. Eyesight checks available to all

staff using DSE who request it.
2. Blinds provided to control
ambient light
3. Adjustable equipment provided
4. Individual risk assessments
carried out - annually.
5. Continuous reinforcement of
control measures through training
and team meetings

Page 7 of 11

4.
Moderate

Team
Managers

Heads of
Service annually

RISK ASSESSMENT

(15)
Review
Due Date
1/1/2004

1/1/2004

Page 8 of 11

RISK ASSESSMENT

(15)
Review
Due Date

1/1/2004

Page 9 of 11

RISK ASSESSMENT

Directorate:
Section:
Task / Activity:
Date of Assessment:

Environment
Commercial Services
Fishing Vessel Inspection
1/1/2003

Reason for Risk Assessment:

New Activity/Process:
Change in Activity/Process:
Accident Associated with Activity/Process:

RE-Assessment Due:

1/1/2004

Review of Activity/Process

(1) & (9) Hazard(s)

(2)
Severity
of Risk
Rating

Injury to inspectors while

boarding vessels

(3) Persons /
Equipment at
Risk
Inspecting Officers

(4) Existing Controls

Work not currently
undertaken

(5) Likelihood
(6)
of
Risk
Occurrence Rating
Rating
(auto)
4

12

(7) & (10) Possible Action /

Action Required
Review Safety Measures.
Introduce new control measures.

1. Officers have PPE,

wellingtons, safety shoes,
waterproof jacket

1. Inspection not being carried out

2. Liason with harbourmaster

prior to boarding vessel

2. Consultation with officers prior

to commencement of inspection
program

3. Continuous reinforcement
of control measures through
training and team meeting
discussions

Page 10 of 11

Assessor
R Foster

(11)
Priority
3. High

(12)
Completion
Date

(13) Action (14) Action

by Whom Checked By
Team Manager Service Head
- S Ridalls
- F Hughes

RISK ASSESSMENT

(15)
Review
Due Date
1/1/2004

Page 11 of 11