ESC CONSULTING

STATUS REPORT
PROJECT:
PROJECT HERCULES
Date: 7th May 2015
Reporting period: 5th of May 2015 to 26th of May 2015

Produced by: Kenneth Hendricks, Chi Zhang,

Louis Cummings, Gurleen Kaur

The following template is for educational purposes only.

Project summary
The objective of the project is to help Pegasus Trucks track their
expenses and companys stock efficiently by installing a new ERP
system (with appropriate Hardware). The project is also being
undertaken to help Pegasus Trucks to load their delivery trucks faster
and efficiently while taking care of the product quality by installing
industrial robots for the company.
The project was started on time at 9:00am on Tuesday 22nd April 2015.
The project is scheduled to be over by 18th May 2015. The progress of
the project will be reported weekly to the director of ESC, Dr. Raymond
Osiris. The reporting dates are: 5th May 2015, 12th May 2015, 19th may
2015 and 26th May 2015. The agenda of these status meetings will be to
discuss the project schedule review, budget review, resource use
review, any risks involved, risk management and further action plans.

ESC Consulting Project Initiation Document

Page 1

Schedule
The following table will describe the full analysis of the schedule of the
project. It will show the start date of the project and end date, the
completed milestones and all the human resources that will be required
for the project. This schedule will also show all the changed tasks and
dates as the project progressed till the 7th of May.
Task
Mode

Duration Start Finish Pred

eces
sors
Auto Beginning
0 days
Wed Wed
Sched of Project
4/22/ 4/22/
uled
15
15
Auto Negotiating/ 2 days Wed Thu
Sched Purchasing
4/22/ 4/23/
uled
15
15
Auto
Order
4 hrs
Wed Wed 1
Sched Daedalus
4/22/ 4/22/
uled
Server
15
15

Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Manu
ally
Sched
uled

Task Name

Resource Names

Order
phones

Daedalus
minicomputer[1],
Computer
terminals[6],
Printers[6],
Project
Manager[10%]
Mobile
phones[12]

1 hr

Order ERP 5 hrs

system
Order
robots

6 hrs

Purchasing 0 days
complete
Building
and Cabling

2 days

ESC Consulting Project Initiation Document

Wed
4/22/
15
Wed
4/22/
15
Thu
4/23/
15
Thu
4/23/
15
Mon
4/27/
15

Wed
4/22/
15
Thu
4/23/
15
Thu
4/23/
15
Thu
4/23/
15
Tue
4/28/
15

Andromeda ERP
software[1]

Hub for robots[1],

Robots[12]

Page 2

Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled

Build
computer
room
Cabling

2 days

Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled

Install
Daedalus

8 hrs

Install
printers/work
stations
Daedalus
complete

4 hrs

7 hrs

0 days
Building/Cabl
ing complete
Delivery/inst 1.75
allation days
Server
Daedalus
2 hrs
delivered check

0 days

Delivery/Inst 1.13
allation days
ERP
ERP
1 hr
software
delivered

Mon
4/27/
15
Tue
4/28/
15
Tue
4/28/
15
Wed
4/29/
15
Wed
4/29/
15

Tue
4/28/
15
Tue
4/28/
15
Tue
4/28/
15
Thu
4/30/
15
Wed
4/29/
15

1,7

Wed
4/29/
15
Thu
4/30/
15
Thu
4/30/
15
Thu
4/30/
15
Thu
4/30/
15

Thu
4/30/
15
Thu
4/30/
15
Thu
4/30/
15
Fri
5/1/1
5
Thu
4/30/
15

13

Auto
Install ERP 1 day
Sched software
uled

Thu Fri
4/30/ 5/1/1
15
5

Auto
ERP
Sched complete
uled

Fri
Fri
5/1/1 5/1/1
5
5

0 days

ESC Consulting Project Initiation Document

9SS

Bill the Builder,

Project
Manager[10%]
Custom Cables,
Project
Manager[10%]

10,9

3FS
+4
days
,11

14

Purchasing
Officer,
Technical Officer,
Odysseus
Installer, Project
Manager[10%]
Odysseus
Installer, Project
Manager[10%]
Odysseus
Installer, Project
Manager[10%]

15

5FS
+4
days
,16
18

Andromeda
Installer,
Project
Manager[10%]
Andromeda
Installer, Project
Manager[10%],
Technical Officer

19

Page 3

Auto
Sched
uled
Auto
Sched
uled

Delivery/Inst 1.38
allation days
Robots
Robots
1 hr
delivered check

Fri
5/8/1
5
Fri
5/8/1
5

Mon
5/11/
15
Fri
5/8/1
5

Auto
Install
1 day
Sched robots
uled
Auto
Install
2 hrs
Sched switches and
uled
connect

Fri
5/8/1
5
Mon
5/11/
15

Mon
5/11/
15
Mon
5/11/
15

Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled

Mon
5/11/
15
Mon
5/11/
15
Fri
5/1/1
5
Fri
5/1/1
5
Mon
5/4/1
5
Mon
5/4/1
5
Wed
5/6/1
5
Wed
5/6/1
5
Thu
5/7/1
5

Mon
5/11/
15
Mon
5/11/
15
Wed
5/6/1
5
Fri
5/1/1
5
Tue
5/5/1
5
Wed
5/6/1
5
Fri
5/8/1
5
Wed
5/6/1
5
Fri
5/8/1
5

Robots
complete

0 days

All
installation
complete
Web Page
Design

0 days

3.13
days

Contact
1 hr
Graphic
Artist
Commence 2 days
Graphic
Design
Commence 3 days
HTML work
Documentat 3 days
ion
Analyse
manuals

1 day

Write brief
user guides

2 days

ESC Consulting Project Initiation Document

6FS Viking Installer,

+10 Project
days Manager[10%],P
urchasing Officer
22
Viking Installer,
Project
Manager[10%]
23
Viking installer,
Technical Officer,
Project
Manager[10%]
24

16,2
0,25

17

Fred Rembrandt,
Project Manager

28

Fred Rembrandt

28

Web Page
Designer

7FS
+8
days
32

Technical Officer,
Project
Manager[10%]
Technical Officer,
Project
Manager[10%]

Page 4

Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled
Auto
Sched
uled

0 days
Documentati
on complete
Data
Conversion

3.25
days

Analyse
conversion

2 hrs

Convert
data

3 days

Data
conversion
complete
Training

0 days

ERP
training staff

4 hrs

2 days

Fri
5/8/1
5
Mon
5/4/1
5
Mon
5/4/1
5
Mon
5/4/1
5
Thu
5/7/1
5
Mon
5/11/
15
Mon
5/11/
15

Fri
5/8/1
5
Thu
5/7/1
5
Mon
5/4/1
5
Thu
5/7/1
5
Thu
5/7/1
5
Wed
5/13/
15
Mon
5/11/
15

33

20

36

37

37F
S+2
days
,38,2
6,34

Auto
ERP
Sched Power User
uled
training

6 hrs

Mon Tue
5/11/ 5/12/
15
15

40

Auto
Robot
Sched training
uled

6 hrs

Tue Wed
5/12/ 5/13/
15
15

41

Auto
Training
Sched complete
uled
Auto Acceptance
Sched Testing
uled

0 days

Wed
5/13/
15
Wed
5/13/
15

42

3 days

ESC Consulting Project Initiation Document

Wed
5/13/
15
Mon
5/18/
15

Database
Programmer,
Project Manager
Data Entry Cleck,
Project
Manager[10%]

Katharine
Quokka,
Pegasus staff, Dr
Zeus, Aphrodite,
Project
Manager[10%]
Athena,
Aphrodite,
Project
Manager[10%]
Katharine
Quokka, Truck
drivers, Project
Manager[10%]

Page 5

Auto
ChangeSched Over / Signuled
Off

3 days

Wed Mon
5/13/ 5/18/
15
15

43

Auto End of
Sched Project
uled

0 days

Mon Mon
5/18/ 5/18/
15
15

45

ESC Consulting Project Initiation Document

Pegasus staff,
Aphrodite, Dr
Zeus, Truck
drivers, Project
Manager[25%],P
hone calls

Page 6

Completed tasks
The following list will show all the tasks completed by 7th of May 2015.

Ordering of Daedalus Server

Ordering phones
Ordering ERP systems
Ordering Robots
Building of computer room
Wire cabling
Delivery and checking of the Daedalus Server
Installation of the Daedalus Server
Installation of printers and work stations
Delivery of ERP software
Installation of ERP software
Commence graphics design work
Commence Web Page Building (HTML) work
Analyse user manuals
Analyse conversion data

ESC Consulting Project Initiation Document

Page 7

Pending tasks
The following list will show all the tasks that are yet to be done and will
commence after the 7th of May 2015.

Delivery an checking of robots

Installation of Robots
Installation and connection of the switches
Contacting the graphics artist
Write brief user guides
Conversion of data
ERP training for the staff
ERP power user training
Robot training
Change over and sign off

Budget
The following table will describe the budget analysis for the project that
must be considered in undertaking of the project. It will describe the
description of the cost in the project, the amount that will be needed for
each, the rate per unit and the total amount for each description. It will
also show the following changes in the budget that have been made as
the project has progressed till the 30th of April. No budget changes have
been made as the project progressed further till the 7th of May 2015.
The total amount for the Cabling has gone up to $546 as it took 7
hours instead of 5 hours.
The budget now has an additional cost of $3,000 for a Graphic
Artist, Fred as demanded by the CEO of Pegasus Trucks, Dr.
Zeus.
The budget also has an additional cost of 1,800 for a Web Page
Designer, an employee of ESC for the website.
The budget also has a total cost of $5,250 for the impact of
changes of the late finishing of building work, late completion of
cabling, late delivery of the Daedalus server and the additional
cost of the graphics artist and web page designer, which has been
agreed by Dr. Zeus.

ESC Consulting Project Initiation Document

Page 8

Description of the
costs in the project

Amount

Rate/ Unit

Total

Cost of Robots

12 Robots

$200,000 for
each robot
plus $10,000
for delivery
fee

$210,000

Daedalus Server

1 Server

$15,000 plus
$5,000 for
delivery and
installation

$20,000

Printers

6 Printers

$450 for
each printer

$2,700

Workstation

6
Workstations

$350 for
each
workstation

$2,100

Switch to connect
the server and
Robots.

1 Switch

$7,500

ERP System

1 Andromeda
System

$75,000

Mobile phones

12 Samsung
mobile
phones

Building of a new
room

1 New room
built in 2 days

Cabling

200 meters
cable plus 5
hours of
installation

ESC Consulting Project Initiation Document

$400 for
each mobile
phone

$4,800

$12,500
$3.75 for
each meter
plus $78/
hours for
installation

$750 for cabling

plus $546 for
installation.

Page 9

Cost of Human
Resources

1 Project
Manager
1 Database
Programmer
for 2 hours
1 Technical
Officer for 14
hours
1 Technical
Writer for 3
days
1 Purchasing
Officer for 18
hours
1 Data Entry
Clerk for 3
days
1 Training
Officer for 4
hours

Project
manager$180/hour

Database
Programmer$280

Database
Programmer$140/hour

Technical Officer$350

Technical
Officer$140/hour
Technical
Writer$25/hour
Purchasing
Officer$70/hour

Technical Writer$3,360
Purchasing
Officer- $1,260
Data Entry Clerk$1,560
Training Officer$320

Data Entry
Clerk$65/hour
Training
Officer$80/hour

National and
International
Phone Calls

For out going

national and
international
calls

$480- Estimated
cost

Graphics Artist

2 days for
design of the
web pages

$3,000

Web Page
Designer

3 days for
building the
website

ESC Consulting Project Initiation Document

$75/ hours
for building
the website

$1,800

Page 10

Impact of changes
of the late finishing
of building work,
late completion of
cabling, late
delivery of the
Daedalus server
and the additional
cost of the
graphics artist and
web page designer

$5,250

Problems
The changes in the tasks for the last weeks status report have affected
a few tasks in this weeks report. Due to the delay in the delivery of the
Daedalus Server, the installation was delayed but has now been
completed. This did not affect any other task and the installation of the
ERP system went according to plan. As these tasks are completed, they
did not impact the budget or the finish tie of the schedule.
The Web Page Art work also started according to plan as the ERP
installation completed on time. This did not impact the budget either and
did not change the end date of the project or have any other significant
impacts on the schedule.
The Data Conversion analysis was delayed by 1 day, as it was
dependent on the Daedalus Server installation. Since there was a delay
to install the server, the Data Conversion analysis could not be started
until Monday, the 4th of May 2015. It still took 2 hours as anticipated and
ended on the same day. But there are no significant impacts of this
delay on the schedule as the projects end date is still the same. To
avoid any severe impact there was already extra time allocated for this
job. There was 1 day kept in the initial project plan provided. Originally,
there was also a gap between the Training and Data Conversion of 2
days excluding the weekend. The training wouldnt start till Monday next
week. So the 1 day delay in the Data Conversion Analysis would not
make a big impact on the entire schedule or the Training or the end
date.
ESC Consulting Project Initiation Document

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