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Purchase info records are information about terms for purchasing a specific material from a
vendor. They are maintained at vendor/material combination and can contain data for pricing and
conditions, overdelivering and underdelivering limits, planned delivery date, availability period.
3. You have to choose an info category for desired procurement type. Press ENTER to
Step 2) Here you give information on Info Record General Data.This information is
maintained for all procurement types (maintained only once for all: Standard, Subcontracting,
Pipeline, Consignment), and there are the most relevant fields:
1. Reminder 1, 2, 3: These three fields indicate remainders to be issued to vendor. Negative
value indicates that the vendor should be prior to quotation or delivery date.
2. Vendor mat. No: Material number that is used by the vendor for this material.
3. Vendor material group: material group used by the vendor for this material.
4. Sales person: Name od the contact person.
5. Telephone: phone number of contact person or vendor
6. Return agreement: this can indicate if goods return is available, and if there are refunds
available.
7. Order unit: unit in which this material is ordered by vendor.
8. Certificate category: type of certificate issued by the vendor that applies to this material.
9. Country of origin: country in which this material is produced.
After entering all the desired data, we can click the button Purch. Org. Data 1 to be transferred to
the screen for entering Purchase Organization dependent information.
Step 3) This view is maintained separately for every procurement type. We have chosen
Standard procurement type, and we can populate several relevant fields here.
1. Planned delivery time: default time in days in which the material delivery is planned.
2. Purchasing group: purchasing group mentioned in material master lessons.
3. Standard quantity: standard purchase quantity for material.
4. Minimum quantity: do not allow procurement of a quantity less than stated here.
5. Maximum quantity: we do not want to purchase more than this quantity at a time.
6. Net price: net price of material per procurement unit.
7. Incoterms: trading and delivery terms.
The next screen is used for maintaining pricing conditions and as you can see, price that was
entered on the previous screen was transferred to this screen.
example 2.800 EUR) and quantity for which this amount is valid (1 PAL).
3. Valid from.
4. Valid to. Fields 3 and 4 represent a validity period for condition(s). It means that this
Step 5) Standard texts for this material/vendor combination can be defined in Texts view of the
purchase info record.
1. You can enter the info record note in these five lines, and it will be active only if a check
box for info record note is ticked.
2. Same logic as previous except that this is a standard item text that will be copied to
purchase order item.
Once you have entered all the desired information about our material/vendor combination you
can save the transaction data and will be presented with information about the purchase info
record number assigned to our info record. We can use it for future reference to edit or display
our record.
Now we can set up the other three procurement type info records, which you need to maintain
only in the Purchase Organization data 1 screen.