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Oracle Payables
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Oracle Payab
File Ref: 271579075.doc
Document Control ii
Contents
Document Control.......................................................................................ii
Overview..................................................................................................... 1
Century Date Compliance.....................................................................1
System Test Sequences..............................................................................2
01 - System Test Specifications < Opening Payable Periods >...................3
02 - System Test Specifications < Defining Banks >..................................4
03 - System Test Specifications < Defining Distribution Sets >..................5
04 - System Test Specifications < PO Invoice for Goods >.........................6
05 - System Test Specifications < Prepayment (Supplier / Employee
Advances) >................................................................................................ 7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances
>................................................................................................................. 9
7 - System Test Specifications < Employee Expense Reports >...............11
8 - System Test Specifications < Debiting Suppliers Liability >................13
9 - System Test Specifications < Create Invoice Not Matched To PO >.....14
10 - System Test Specifications < Supplier / Employee Refund >............16
11 - System Test Specifications < Entering Payments >..........................17
12 - System Test Specifications < Cancel Unpaid Invoices >...................18
13 - System Test Specifications < Invoice Distribution Correction >........19
14 - System Test Specifications < Void Payment >...................................20
15 - System Test Specifications < Payables Month-End Processing >......21
16 - System Test Specifications < Payables Close Period >......................23
Defect Log................................................................................................. 24
Open And Closed Issues For This Deliverable...........................................25
Open Issues......................................................................................... 25
Closed Issues.......................................................................................25
Oracle Payab
File Ref: 271579075.doc
Document Control ii
Doc Ref:
Overview
This System Test Script documents the steps needed to test the
integration of application extensions with the target application system
with respect to the Payables process.
System testing measures the quality of the entire application system,
using system test sequences and scripts. You must create scripts for all
business processes based on the Mapped Business Requirements
(BR.030). You should be able to reuse the test scripts you created during
Test Business Solutions (BR.080); however, the focus of business solution
testing is confirming individual business processes, while business system
testing focuses on confirming the collective application system. For more
information, refer to Business Mapping Test Results (BR.080) as a basis for
business system test specifications.
This system test will include the following types of testing:
Integrated Business Processes
Security Testing
Document Control ii
Doc Ref:
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Payables Test
Opening Payable Periods
Defining Banks
Defining Distribution Sets
PO Invoice for Goods
Prepayment (Supplier / Employee
Advances)
Prepaid Expenses, Rent & Other
Advances
Employee Expense Reports
Debiting Suppliers Liability
Create Invoice Not Matched To PO
Supplier / Employee Refund
Entering Payments
Cancel Unpaid Invoices
Invoice Distribution Correction
Void Payment
Payables Month-End Processing
Payables Close Period
Description
Opening Payable Periods
Defining Banks
Defining Distribution Sets
PO Invoice for Goods
Prepayment (Supplier / Employee
Advances)
Prepaid Expenses, Rent & Other
Advances
Employee Expense Reports
Debiting Suppliers Liability
Create Invoice Not Matched To PO
Supplier / Employee Refund
Entering Payments
Cancel Unpaid Invoices
Invoice Distribution Correction
Void Payment
Payables Month-End Processing
Payables Close Period
Teste
r
Test
Status
Pass/Fail
Notes
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Document Control ii
Doc Ref:
Test
Step
Event
1.1
Period Start
Role
Action
or Path
Expected Results
Actual Results
Status
AP Manager
Document Control ii
Doc Ref:
Even
t
Test
Step
Role
Action
or Path
Expected Results
Actual Results
Status
AP
Supervisor
Setup >
Payments >
Bank
(B) Bank
Accounts
(B) Payment
Documents
- Bank Account
Saved
- Bank Payables
Document Saved
- The bank account
and the payables
document are
available for
payments
Document Control ii
Doc Ref:
Event
3.1
Test
Step
Defining
Distribution
Sets
Role
AP Supervisor
Action
or Path
Setup >
Invoice>
Distribution Set
Expected Results
Actual Results
Status
- Distribution Set is
Saved and can be
used
Document Control ii
Doc Ref:
Test
Step
Role
Action
or Path
Event
Receive the
Invoice,
Receipt doc.
and
purchase
order
4.2
Expected Results
Test Step Details
Create
Standard
Invoice
(Match to
PO)
AP
Invoice
User
Validate
Invoice
and create
accounting
AP
Invoice
Actual
Results
Statu
s
Document Control ii
Doc Ref:
Test
Step
Role
Action
or Path
Event
Receiving
Request for
Prepayment
to Supplier
5.2
5.3
Expected Results
Test Step Details
Enter
Prepayme
nt to
Supplier
AP
Invoice
Validate
Prepayme
nt and
create
accounting
AP
Invoice
Print
Invoice
Register
Standard
Report
AP
Invoice
Actual
Results
Statu
s
- Prepayment Saved
Document Control ii
Doc Ref:
Scenari
o
Step
5.4
Test
Step
Role
Action
or Path
Event
Payment
Due
Expected Results
Test Step Details
Create
Payment
to Supplier
AP
Payment
Actual
Results
Statu
s
Document Control ii
Doc Ref:
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenari
o
Step
6.1
Test
Step
Role
Action
or Path
Event
Receiving
Request
for
Prepayme
nt to
Supplier
6.2
6.3
6.4
Expected Results
Actual Results
Status
AP Invoice
Validate
Prepayme
nt &
Create
Accounting
AP Invoice
Payment
to Supplier
AP Payment
Recurring
Invoice
Creation
AP
Supervisor
(N) Invoice>
Entry>
Invoice Batch
(N) Invoice>
Entry>
Invoice Batch
(N) Invoice>
Entry>Invoic
e Batch > (B)
Actions >
Pay in full
Prepayment
Saved
Prepayment
Status Never
Validated
Prepayment
Saved
Prepayment
Status unpaid
GL Accounting
Created
Prepayment
Saved
Prepayment
Status Available
GL Accounting
Created
Recurring
Invoices
Template saved
with no error
Document Control ii
Doc Ref:
Scenari
o
Step
Test
Step
Role
Action
or Path
Event
6.5
Recurring
Invoice
Periodical
Settlement
AP
Supervisor
6.6
Invoicing
AP Invoice
(N) Invoice>
Entry>
Invoice Batch
6.7
Validate
the
Invoices
AP
Supervisor
(N) Invoice>
Entry>
Invoice Batch
Match the
available
prepayme
nt to
supplier
invoice
AP Payment
6.8
Payment
Due
Expected Results
Test Step Details
(N) Invoice>
Entry>
Invoice Batch
Actual Results
Status
The Recurring
Invoices created
No of remaining
Periods in the
Recurring
Invoices
Template
decreases by
one
The Invoice
Created Correctly
The Invoices
Validated
The Accounting
created and
correct
The Invoice is
Fully Paid
The Prepayment
Invoice is Partially
Applied
The Accounting
Created and
correct
Document Control ii
Doc Ref:
Test
Step
Role
Action
or Path
Event
Enter
Prepayment
to
Employee
AP
Invoice
7.2
Validate
Employee
Prepayment
AP
Superviso
r
(N) Invoice
> Entry >
Invoice
Batch
7.3
Payments to
Employee
AP
Payment
(N) Invoice
> Entry >
Invoice
Batch
(B) Actions
> Pay in full
Employee
Expense
Report
Entry
AP
Invoice
(N) Invoice
> Entry >
Expense
Reports
7.4
Receiving
Request for
Prepayment
to
Employee
Receiving
Employee
Expense
Report
Expected Results
Actual Results
Status
Prepayment
Saved
Prepayment
Status Never
Validated
Prepayment
Saved
Prepayment
Status unpaid
GL Accounting
Created and
correct
- Prepayment Saved
- Prepayment Status
Available
- GL Accounting
Created and correct
-
- Expense report is
saved
Document Control ii
Doc Ref:
Scenari
o
Step
Test
Step
Role
Action
or Path
Event
Expected Results
Test Step Details
Select the Expense Template: Travel Exp
Select Meals: Enter Amount & Select Account
Transportation: Enter Amount & Select
Account
Hotel: Enter Amount & Select Account
Save your work
Select Request Name: Expense Report Import
Enter Report Parameters:
Batch Name:
Source Payables Expense Reports
GL Date:
(B) Ok, (B) Submit
Query on the Required Batch
Query on the Required Invoice
Review the Invoice
(B) Actions: Validate Invoice
(B) Create Accounting
(M) Tools > View Accounting
Enter Payment Information:
Payment Type: Quick
Payment Bank Account:
Payment Document:
Payment Date:
Supplier Name:
Supplier Site:
(B) Press Enter / Adjust Invoices
Select the required Invoices to be paid
Only the Remaining unpaid Amount Appears
for this Employees invoices
Save the Payment
(B) Press Actions: Format
(B) Press Actions: Create Accounting
Actual Results
Status
7.5
Employee
Expense
Reports
create
AP
Superviso
r
(N) Others
>
Requests>
Run
7.6
Validate the
Invoice
AP
Superviso
r
(N) Invoice
> Entry >
Invoice
Batches >
(B) Actions
AP
Payment
(N)
Payments >
Entry >
Payments
7.7
Payment
Due
Payments to
Employee
Expense report
converted to
invoice correctly
The Invoice
Validated
The Accounting
Entry Created
The Payment
saved
The Accounting
Entry Created
Document Control ii
Doc Ref:
Test
Step
Action
or Path
Event
Receiving
credit
note from
supplier
8.2
8.3
Role
Payment
Due
Expected Results
Actual Results
Status
AP Invoice
Validate Credit
Memo &
Create
Accounting
AP
Supervisor
Payments to
Supplier
AP
Payment
Document Control ii
Doc Ref:
Test
Step
Action
or Path
Event
Receive
Supplier
Invoice
9.2
9.3
9.4
Role
Payment
Expected Results
Test Step Details
Create
Standard
Invoice
AP
Invoice
Validate
Invoice
and create
accounting
AP
Invoice
Print
Invoice
Register
Standard
Report
AP
Invoice
Apply
AP
Actual
Results
Statu
s
Doc Ref:
Scenari
o
Step
Test
Step
Role
Action
or Path
Event
Due
Expected Results
Test Step Details
available
Supplier
Prepayme
nt to
invoice
Payment
Actual
Results
Statu
s
Document Control ii
Doc Ref:
Test
Step
Action
or Path
Event
Receiving
Credit Note
& Payment
from
supplier
Or
Employee
pay back
10.2
10.3
Role
Payment
Due
Expected Results
Actual Results
Status
AP Invoice
Validate
Credit Memo
& Create
Accounting
AP Supervisor
Create
Negative
Payment
(Refund)
AP Payment
The Payment
Amount is
Defaulted
The Supplier is
Defaulted
The Payment
Saved
The Accounting
Entry Created
Document Control ii
Doc Ref:
Even
t
Test
Step
Role
Action
or Path
Expected Results
Actual Results
Status
AP
Payment
Payments
> Entry
>
Payments
Document Control ii
Doc Ref:
Test
Step
Action
or Path
Event
Invoice
Cancellation
12.2
12.3
Role
End of
Period
(Month)
Expected Results
Test Step Details
Invoice
Cancellation
AP
Superviso
r
Print Invoice
Register
Standard
Report
AP
Superviso
r
Payables
Transfer to
General
Ledger
AP
Superviso
r
Actual
Results
Statu
s
- GL Accounting Entries
created for all invoices
- All AP transactions for
the period range
specified posted
successfully to the
General ledger
Document Control ii
Doc Ref:
13.2
13.3
13.4
Even
t
Test
Step
Role
Action
or Path
Transmit
AP journal
entries to
GL
Update to
the Invoice
Distributio
n Lines
AP
Supervisor
AP Invoice
(N) Invoices
> Entry >
Invoices >
(B)
Distributions
View
invoice
status
Run
Invoice
Register
Report
AP Invoice
AP Invoice
Expected Results
Actual Results
Status
- An unposted journal
batch will be
created for AP
transactions
- The user should not
be able to change
the distribution in
the normal invoice
entry screen,
because the
original
distributions were
already posted to
the GL
- Invoice changes
should have been
applied properly
- Corrections to the
invoice should be
reflected in the
Invoice Register
Report
Document Control ii
Doc Ref:
Event
14.1
Test
Step
Void
Payment
Role
AP Payment
Action
or Path
(N) Payments
> Entry >
Payments
Summary
(B) Actions
Expected Results
Actual Results
Status
Document Control ii
Doc Ref:
Test
Step
Role
Action
or Path
Event
End of
Period
(Month)
Expected Results
Get a list
of invoices
on hold
AP
Supervisor
(N) Other
> Request
> Run
15.2
Reviews
invoice
distributio
ns before
posting
AP
Supervisor
(N) Other
> Request
> Run
15.3
Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other
> Request
> Run
15.4
Generate
Mass
Addition
Create
AP
Supervisor
(N) Other
> Request
> Run
Actual Results
Status
- GL Accounting Entries
created for all invoices
and payments
- All AP transactions for
the period range
specified posted
successfully to the
General ledger
- Assets Lines
transferred to Oracle
Assets Correctly
Document Control ii
Doc Ref:
Scenari
o
Step
Test
Step
Role
Action
or Path
Event
Expected Results
-
15.5
15.6
Actual Results
Status
View Mass
Additions
Lines
Submit
Month-End
Reports
FA
Supervisor
AP
Supervisor
(N) FA>
Mass
Addition >
Prepare
Mass
Addition
Other >
Requests
> Run
Lines transferred
from AP with Status
of NEW
Document Control ii
Doc Ref:
Event
End of Period
(Month)
Test
Step
Close
Curren
t
Period
Role
AP
Manage
r
16.2
AP
Manage
r
16.3
AP
Manage
r
Action
or Path
(N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
Other > Requests
> Run
(N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
(N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
Expected Results
Actual Results
Status
Document Control ii
Doc Ref:
Defect Log
Defect ID
Number
Test Step
Referenc
e
Module Name
Defect
Description
Resolution
Re-Test By
Re-Test Date
Pass/Fail
Status
(open,
closed, in
process)
Document Control ii
Doc Ref:
ID
Issue
Resolution
Responsibility
Target
Date
Impact
Date
Resolution
Responsibility
Target
Date
Impact
Date
Closed Issues
ID
Issue
Document Control ii