BAOC Quarterly Board Meeting Agenda

May 11, 2015 @ 7:00 p.m.

1. Secretary Report Yuka Akera
a. Board meeting minutes approval
2. Treasurer Report Jocelyn Liao
a. Annual Meeting Financial Update
b. Budget Report
3. President Report Sara Chiu
a) Welcome
b) Communication
a. BAOC CE Meeting Google Drive
i. Each society should update their committee folders for our 2015
meeting
ii. 2016 BAOC Meeting Folder is now set up. 2016 Punch List has also
been updated.
b. Designated Gmail accounts set up for BAOC officers
i. More efficient way of ensuring info & communication notes gets
passed on to upcoming officers
ii. Upload agendas, minutes, staff notes, and budgets. Update officer
manuals.
c. Pre-meeting reports from Society Presidents and board members are
appreciated
d. Advance Secretary Minutes
c) BAOC Student Award ($1000)
a. Awarded to Britney Kitamata-Wong in honor of Dr. David Redman at New
Home Night.
b. Dr. Wendy Lam along with Dr. David Redman is presenting the award
tonight.
d) Presidents Council topics deadline due May 12
4. Staff Report Jim Heitzig
a) Board Member/Guests Contact List Update
b) BAOC Annual Meeting Report
a. Registration email confirmation and cancellation policies
b. Breakdown of registrants (total = 214)
i. SCCOS 91
ii. SFOS 24
iii. ACCCOS 30
iv. SMCOS 34
v. REOS 7
vi. Students 11
vii. Non-Members 16
viii. Sacramento OS 1
c) Newsletter
a. Content: UCBSO, VSP column, COA, Society Presidents Messages
b. Frequency of circulation: Monthly or quarterly?
c. Email reminders to all board members to submit articles
d) Website
a. Master Calendar to include upcoming society meetings
b. Sponsorship page
c. Bylaws need to be updated to reflect bylaw amendments from 2014.
5. ACCCOS Report Melanie Mason (President)
a. Past Meetings/Events:

BAOC Quarterly Board Meeting Agenda

May 11, 2015 @ 7:00 p.m.
i. April 22 Installation GMM Aly Wasik, OD, Grand Rounds of
Commonly Seen Pathology with Uncommon Etiology; Hepatitis
C Virus, Interferon, and the Optometrist. Honored Dr. Larry Thal
as ACCCOS OD of the Year, and Dr. Andrea De Souza as Young OD of
the Year.
b. Upcoming Meetings/Events:
i. June 16 GMM - Alejandra de Alba, M.D. (UCSF Pediatric OMD),
Strabimus
6. SCCOS Report Elaine Chung (President)
a) Past Meetings/Events
a. Feb 10 Young OD Meeting - Viva Los Gatos, Dr. Borden. The Science
behind assessing and recommending task lighting
b. Feb 19 GMM & Business Meeting- Dr. John Samples, M.D.
i. Alcon Educational Grant- involves reports
ii. Genetics of Glaucoma and its Future Therapy
iii. 100 RSVP
iv. Gift card raffles
c. March 10 Young OD Meeting Maggianos, Dr. Colin and Kelly Kageyama.
The Myths and Facts of Amblyopia, Strabismus and Dyslexia
d. April 14 Young OD Meeting - Retinal Diagnostic Center, Dr. Howard Chen.
Clinical Characteristics of White Dot Uveitis Conditions
e. April 16 GMM & Business Meeting- Dr. Clement Chow, M.D. (Retinal
Diagnostic Center)
i. Case Studies
ii. 124 RSVPs
b) Upcoming Meetings/Events:
a. May 21 GMM & Business Meeting Palo Alto VA Residents: Dr. Jasdeep
Manik, Jill Yuzuriha. PA VA Grand Rounds
b. May 19 Young OD meeting Furlong Vision Center, Dr. Theresa Nguyen.
Fuchs Endothelial Dystrophy.
c. Special Summer CE Meeting:
i. Sunday, June 7- Biltmore Hotel, Santa Clara 8am-12noon
ii. Ready or Not, ICD 10 is Coming, Why Not be Ready?
iii. 4 hours CE Practice Management: ICD 10 (2hrs); Chart Auditing
(1hr); Billing & Coding (1hr)
iv. Speaker Dr. Pete Cass from Optometric Business Solutions.
Sponsored by Vision West. Facility sponsored by SCCOS
v. Fees:
1. FREE for SCCOS Member Doctors +1 non-doctor staff
2. $55 for COA Member Doctors who are not part of SCCOS
3. $55 each per COA Member Doctor's staff
4. $90 for Non-COA Doctors
5. $90 each per Non-COA Doctor's staff
6. No show/cancellation fee $55 if not cancelled by June 1
d. Summer Picnic July 19, Ortega Park Sunnvale
e. UCBSO Presentation Day May 20
c) Other Noteworthy items:
a. COA Leg Day 10 SCCOS doctors attended. Overall good response from
the 6 Leg/Staff
i. Sen. Jim Beall, Sen. Jerry Hill, Asm Nora Campos, Asm. Rich Gordon,
Asm. Kansen Chu, Asm. Evan Low
b. Breakfast meetings with local legislators Dr. Tommy Lim, Stephanie
Judkins

BAOC Quarterly Board Meeting Agenda

May 11, 2015 @ 7:00 p.m.
i. April 10, Dennys in Campbell with Senator Jim Bell
ii. May 8, District office in San Mateo with Senator Jerry Hill
c. Fundraiser for Sen. Jim Beall, Strike Brewery on April 30 th
i. LSCOA-PAC donated $1000
d. Marketplace Communications; coordinated with COA
i. Editorial in local San Jose Mercury Newspaper
e. Ways to communicate to members for urgent legislative actions
i. Buying group IVA/PERC & AOA emails regarding AB 789
ii. Some districts cant submit electronic letters to our leg.
iii. Who are the key leg people to contact in our area? Can COA
help us find out?
7. SFOS Report Carrie Lee & Clifford Lee (President) both unable to attend
a. Past Meetings/Events:
i. March 25 GMM - Marlena Chu, OD. Treatment of the Low Vision
Patient
b. Upcoming Meetings/Events:
i. May GMM & Installation John Flanagan, O.D.. Topic TBD.
8. SMCOS Report MJ Lew (President), Radbert Chin (President-elect)
a. SMCOS meetings have been moved to the fourth Wednesday of the month.
b. Upcoming Meetings/Events:
i. May 27 GMM & Installation - Andrew Soss, O.D. Hypertension: our
role as optometrists. Dr. Richard Hom will be installing the new
officers.
ii. June 24 GMM Maria Liu, OD, PhD, MPH, MBA, FAAO, Assistant
Professor of Clinical Optometry, Head of Myopia Control Clinic.
Myopia control
iii. July Membership Drive BBQ date TBD
iv. Aug 26 GMM John Flanagan, OD, PhD, FAAO, Dean and Professor at
UCBSO. Topic TBD.
9. REOS Report Bruce Abramson (President) Unable to attend
a) Past Events
b) Upcoming Events
10. UCBSO Report John Flanagan (UCBSO Dean) Unable to attend
a) Report by Mika Moy
11. BAOC Externship Program Report Stephen Chun
a) Closing reception for the BAOC-UC Berkeley Mentorship Program held on
4/12/2015. Successful event led by Britney Kitamata-Wong and Karen
Wong. Delightful evening of exchange, Q & A, and delectable buffet dinner!
12. UCOSA Report Karen Wong (Student Rep) & Ciara McCaffrey (Student Rep-Elect)
a) New BAOC-Rep Elect
b) BAOC-Berkeley Mentorship Program Closing Reception
c) Plans to recruit members for next year
d) Externship Program budget proposal
13. VSP Report Jim Winnick
a. Smart-phone adapter autorefractors. Will there be a VSP version?
b. VSP Covered CA website link

BAOC Quarterly Board Meeting Agenda

May 11, 2015 @ 7:00 p.m.
c. Which campuses are VSP clinics located in (Apple, Cisco, etc.) What is VPSs
anticipated direction?
d. Improvement of VSP phone lines and website access during the holiday
season?
14. COA Report Ron Seger (Trustee)
a. COA update
15. Old Business:
a) BAOC Annual Meeting Review post meeting notes are available in BAOC Google
Drive
16. New Business:
a) 2016 BAOC Annual Meeting
a. Date consider changing to 2nd or 3rd week of March instead of the 4th .
Possible conflicts with Palm Sunday and Easter. Next Annual Meeting will
be held on Sunday March 13, 2016
b. Venue SSF Conference Center
i. New contract with reduced room rental from $1500 to $1000, and
will include adjacent salon as a sound buffer.
c. Cancellation Policy & registration deadlines.
d. PayPal Account can this be changed to show BAOC as the account
name?
e. Registration fees
i. Consider increasing registration cost to $45 to cover PayPal Costs
ii. Separate on-site registration fee
f. Sponsorship
i. Raffle prizes collection date should be included on the Sponsorship
Commitment Forms
ii. Sponsorship Committee will take over all vendor communication
once a society has confirmed agreement with a vendor (i.e.
Sponsorship committee should be direct contact with all vendors
regarding payment, event details, collection of raffle prizes, and
any questions from reps).
g. Committee Assignments for 3/13/2016:
i. ACCCOS
Speaker
ii. REO
Administrative
iii. SFOS
Sponsor/Raffle
iv. SMCOS
A/V
v. SCCOS
Facility
vi. UCOSA
Meeting Day Assistants
vii. BAOC Officers
Head
b) Quarterly Board Meetings - 2nd Monday of the month
1) 8/10/15
Final Budget Approval
2) 11/9/15
Pre-Presidents Council
3) 2/8/16
Pre-HOD & Pre-Annual Meeting
4) 5/9/16
Post Annual Meeting New Term
17. General Board Meeting Adjournment

18. Executive Session