Welcome to Mango's Financial System !

We hope that you will enjoy using Mango's Financial System to keep on top of your accounts!
The User Guide gives full instructions and hints on using Excel.
Ten essential steps to getting started and using the system . . . . . .
10
Monthly Tasks 9
8
7
Daily Tasks
5
4
Preparation
2
1

Complete entries on Monthly Financial Report

Complete the entries on the Consolidation Form

Check entries on the Cashbook Analysis Sheets

Prepare Monthly cash and bank Reconciliations

Record non cash transactions in Registers

Support transactions with Mango Forms

Enter transactions in the Cashbook(s)

Enter your budget on the Management Report

Prepare your List of Accounts

Name and Save this File

Remember to save and back up your work every day !

Click on "Accounts List" Tab when you are ready to go to Step Two

Mango 2010
Version 3, April 2010
www.mango.org.uk

273035314.xls Welcome

printed 06/09/2015

NAME>>>
Account
Code

List of Accounts
Account Details

Notes

INCOME
100 Donations (example only)

EXPENDITURE

PAYMENTS FOR ASSETS

600 Office equipment (example only)

TRANSFERS BETWEEN CASHBOOKS

CS To/From Cashbook 1 (Cash)
BK To/From Cashbook 2 (Bank)

(You will probably need these accounts)

WORKING ASSETS
FL Floats paid/reimbursed
LO Loans paid/ reimbursed

273035314.xls Accounts List

(Do not delete this account!)

(Do not delete this account!)

-2-

printed 06/09/2015 14:54:43

CASHBOOK 1CASH TRANSACTIONS

OFFICE NAME
ACCOUNT

"OFFICE NAME"
"ACCOUNT NAME"

OPENING BALANCE

MONTH:
YEAR:

"MONTH"
"YEAR"

ENTER HERE >>>>>>>>

Analysis

Total Receipts

Total Payments

Closing Balance
Date

Voucher

=
Description

No.

Acc.

RECEIPTS

PAYMENTS

Code

TOTAL

273035314.xls

Sheet Total

Page 3 of 14

0.00

0.00

06/09/2015, 14:54:43

Date

Voucher

Description

No.

RECEIPTS

PAYMENTS

Code
Date:

Prepared By:

Checked By:

273035314.xls

Acc.

Date:

Page 4 of 14

06/09/2015, 14:54:44

CASHBOOK 1

ANALYSIS SHEET

"OFFICE NAME"
"ACCOUNT NAME"

"MONTH"
"YEAR"

Summary

Cashbook
Analysis
Exchange
Totals
Totals
Rate
THIS MONTHS EXCHANGE RATE Enter here >>>>
1.00
LAST MONTHS EXCHANGE RATE Enter here >>>>
1.00
(If ony one currency used leave entry as "1")
CURRENCY SYMBOL

Reporting
Currency
<<<<<<
<<<<<<
"Symbol"

Opening Balance

0.00

0.00

Total Receipts less payments

0.00

0.00

Exchange Difference
Closing Balance
CODE

ACCOUNT NAME

100 Donations (example)

273035314.xls

0.00

0.00

CASHBOOK 1
Receipts Payments
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Page 5 of 14

This month
Total
Exchange Reporting
Rate
Currency
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-

06/09/2015, 14:54:44

CODE

CS
BK
FL
LO

ACCOUNT NAME

CASHBOOK 1

Receipts Payments
To/From Cashbook 1 (Cash
0.00
0.00
To/From Cashbook 2 ( Bank
0.00
0.00
0.00
0.00
Floats paid/reimbursed
0.00
0.00
Loans paid/ reimbursed
0.00
0.00
0.00
0.00
0.00
0.00
TOTALS

0.00

Prepared By:

Date:

Checked By:

273035314.xls

0.00

This month
Total
Exchange Reporting
Rate
Currency
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-

Date:

Page 6 of 14

06/09/2015, 14:54:44

CASHBOOK 2BANK TRANSACTIONS

OFFICE NAME
ACCOUNT

"OFFICE NAME"
"ACCOUNT NAME"

OPENING BALANCE

MONTH:
YEAR:

"MONTH"
"YEAR"

ENTER HERE >>>>>>>>

Analysis

Total Receipts

Total Payments

Closing Balance
Date

Voucher

=
Description

No.

Acc.

RECEIPTS

PAYMENTS

Code

TOTAL

Prepared By:
273035314.xls

Sheet Total

0.00

0.00

Date:
Page 7 of 14

06/09/2015, 14:54:44

Date

Voucher

Description

No.

RECEIPTS

PAYMENTS

Code

Checked By:

273035314.xls

Acc.

Date:

Page 8 of 14

06/09/2015, 14:54:44

CASHBOOK 2

ANALYSIS SHEET

"OFFICE NAME"
"ACCOUNT NAME"

"MONTH"
"YEAR"

Summary

Cashbook
Analysis
Totals
Totals
This Month's Exchange Rate
Enter here >>>>>>
1.00
Last Month's Exchange Rate
Enter here >>>>>>
1.00
If you only work in one currency leave above rates as "1.00"
Currency symbol

Reporting
Currency
<<<<<<
<<<<<<
"Symbol"

Opening Balance

0.00

0.00

Total Receipts less payments

0.00

0.00

Exchange Difference
Closing Balance
CODE

ACCOUNT NAME

100 Donations (example only)

273035314.xls

0.00

0.00

CASHBOOK 2
Receipts Payments
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Page 9 of 14

This mont
Total
Exchange Reporting
Rate
Currency
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-

06/09/2015, 14:54:44

CODE

CS
BK
FL
LO

ACCOUNT NAME

CASHBOOK 2

Receipts Payments
0.00
0.00
To/From Cashbook 1 (Cash
0.00
0.00
To/From Cashbook 2 ( Bank
0.00
0.00
0.00
0.00
Floats paid/reimbursed
0.00
0.00
Loans paid/ reimbursed
0.00
0.00
0.00
0.00
0.00
0.00
TOTALS

0.00

Prepared By:

Date:

Checked By:

273035314.xls

0.00

This mont
Total
Exchange Reporting
Rate
Currency
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-

Date:

Page 10 of 14

06/09/2015, 14:54:44

CONSOLIDATION FORM

Enter income as positive figures and payments as negative figures.

Income in journal entries should also be entered as positive figures
Office:
Code

*OFFICE NAME*
List of Accounts
Description

Month:

*MONTH*

*YEAR*

Currency: *CURRENCY*

Details from Analysis Sheets - Received / (Paid out) Journal Expenditure

Cashbook1 Cashbook2 Cashbook3 Cashbook4 Vouchers
made in
other offices

INCOME
100 Donations (example only)

Total

EXPENDITURE

273035314.xls

Year:

Page 11 of 14

06/09/2015, 14:54:44

Office:
Code

*OFFICE NAME*
List of Accounts
Description

Month:

*MONTH*

Year:

*YEAR*

Currency: *CURRENCY*

Details from Analysis Sheets - Received / (Paid out) Journal Expenditure

Cashbook1 Cashbook2 Cashbook3 Cashbook4 Vouchers
made in
other offices

PAYMENTS FOR ASSETS

TRANSFERS BETWEEN CASHBOOKS

CS To/From Cashbook 1 (Cash)
BK To/From Cashbook 2 ( Bank)
WORKING ASSETS
FL1 Floats (paid)/reimbursed
LO1 Loans (paid)/ reimbursed
OPENING BALANCE +(-)
Exchange Difference for month
Roundings
CLOSING BALANCE
WRITE IN THE CLOSING BALANCE
FROM EACH ANALYSIS SHEET HERE >>>>>>>
Do Totals agree with Analysis Sheets?
YES
Do Cashbook Transfers balance?
YES!
273035314.xls

Total

YES

Page 12 of 14

YES

YES

YES

YES

06/09/2015, 14:54:44

Office:
Code

*OFFICE NAME*
List of Accounts
Description

Month:

*MONTH*

Year:

*YEAR*

Currency: *CURRENCY*

Details from Analysis Sheets - Received / (Paid out) Journal Expenditure

Cashbook1 Cashbook2 Cashbook3 Cashbook4 Vouchers
made in
other offices

Total

Please read these notes before transferring entries to this form and to the Management Report:
Floats and loans - payments are entered as negative on this form - but as positive on the Management Report.
Floats and loans - reimbursements are entered as positive on this form - but as negative on the Management Report.
Roundings - if different currencies are used very small differences may arise - enter the difference in "Roundings"

273035314.xls

Prepared By:

Date:

Checked By:

Date:

Page 13 of 14

06/09/2015, 14:54:44

MANAGEMENT REPORT Enter both income and expenditure as positive figures.

Currency: *CURRENCY*
Budget Period: "

Office:*OFFICE NAME*
Code

Accounts

Jan

Total monthly income/expenditure

Committed
Total
Mar
Apr May Jun Jul Aug Sep Oct Nov DecExpenditureYear to date Budget

Feb

Income
100 Donations (example only)

Monthly exchange difference

Roundings
Total Income

Month:
Year:

"

*MONTH*
*YEAR*

Balance
%
positive Received
(negative) or spent
-

#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!

#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!

Expenditure
-

Capital expenditure

Total expenditure
Total income/ (expenditure)
Working Assets
Opening Balances:
Cash and Bank
Floats and loans
Monthly movements
Net income/(expenditure)
FL1 Floats (paid out)/reimbursed
LO1 Loans (paid out)/ reimbursed
Closing Balances:
Cash and Bank
Floats and loans outstanding
Total working assets

273035314.xls

Jan

Feb

Mar

Apr May Jun

Jul Aug Sep Oct Nov Dec

totals
monthly
cross-checktotals
Arithmetical controls
YES
YES

Prepared by:

Date:

Authorised by:

Date

Page 14 of 14

06/09/2015, 14:54:44