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Segment and Qualifiers

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Basic Flexfields Concepts - Structure,

Segment and Qualifiers
Posted by Velmurugan T

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We use the following terms for both key and

descriptive flexfields:
1. Structure, Segment & Qualifier
2. Value (Parent, Group, Hirearchy &
Qualifier) , Value Description & Value
Set
3. Security Rule, Cross-Validation & Alias

Structure
A flexfield structure is a specific
configuration of segments. If you add or
remove segments, or rearrange the order of
segments in a flexfield, you get a different

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structure.
You can define multiple segment structures for the same flexfield (if that flexfield has been built to

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support more than one structure). Your flexfield can display different prompts and fields for
different end users based on a data condition in your form or application data. Both key and
descriptive flexfields may allow more than one structure.
In some applications, different users may need a different arrangement of the segments in a flexfield

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(key or descriptive). Or, you might want different segments in a flexfield depending on, for example,
the value of another form or database field.
Your Oracle General Ledger application, for example, provides different Accounting Flexfield (Chart
of Accounts) structures for users of different sets of books. The Oracle General Ledger application
determines which flexfield structure to use based on the value of the GL Set of Books Name user
profile option.

Segment
A segment is a single subfield within a flexfield. You define the appearance and meaning of
individual segments when customizing a flexfield. A segment is represented in your database as a
single table column.
You must choose two lengths for each segment, the displayed length and the maximum length. The
maximum length is the length of the longest value a user can enter into a segment. The largest

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maximum length you can choose must be less than or equal to the length of the underlying column
that corresponds to the segment. Because these column sizes vary among flexfields, you need to
know what column lengths are available for your flexfield. The displayed length is the segment
length a user sees in the popup window. If the displayed length is less than the maximum length, the

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user must scroll through the segment to see its entire contents.

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For a key flexfield, a segment usually describes a particular characteristic of the entity identified by
the flexfield. For example, you can have a key flexfield that stores part numbers. The key flexfield can
contain the part number PADYELNR8 1/2x14, which represents a yellow, narrow ruled, 8 1/2 x
14 note pad. Each section in the part number, separated by a hyphen, describes a characteristic of
the part.
The first segment describes the object, a note pad, the second segment describes the color of the
object, yellow, and so on. Note that we also refer to the fields in a descriptive flexfield popup
window as segments even though they do not necessarily make up meaningful codes like the
segments in key flexfields. However, they do often describe a particular characteristic of the entity

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identified elsewhere on the form you are using.

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Values,ValidationandValueSets

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Your end user enters a segment value into a segment while using an application. Generally, the
flexfield validates each segment against a set of valid values (a value set) that are usually
predefined. To validate a segment means that the flexfield compares the value a user enters in the
segment against the values in the value set for that segment.
You can set up your flexfield so that it automatically validates segment values your end user enters
against a table of valid values (which may also have value descriptions). If your end user enters an

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invalid segment value, a list of valid values appears automatically so that the user can choose a valid

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value.

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You can think of a value set as a container for your values. You choose what types of values can fit
into your value set: their length, format, and so on. A segment is usually validated, and usually each

Value Set Windows

segment in a given flexfield uses a different value set. You can assign a single value set to more than

Rollup Groups

one segment, and you can even share value sets among different flexfields. For most value sets,
when you enter values into a flexfield segment, you can enter only values that already exist in the
value set assigned to the segment.

Segment Values Window

Values and Value Sets
Flexfields Combination
Basic Flexfields Concepts - Structure,
Segment and...
Descriptive Flex field
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To Retriew the records from Org
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Query : PO, Supplier and Inventory Item
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Operating...
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User name, Employee & Associated

Accounting Flexfield : The code you use to identify a general ledger (GL) account in Oracle.
Flexfield Qualifiers : Balancing segment, cost center segment, natural account, inter-company
segment.

responsibilities
Supplier , Supplier Bank and Supplier bank
branch ...
I/C AP & AR Invoice from SO
Reason for invoices rejected by Payables
Open Inte...

Balancing Segment - Balancing segment is the level for balancing the accounting entries.
A balancing entity is one for which you prepare a balance sheets as a balancing segment value in the
accounting flexfield structure. In any OU, you can have multiple balancing entities and each of these

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must balance within itself.If you define the balancing segment as company, then both debit and
credit should be balanced at the company level when the transactions are posted to GL.
A Legal entity may consist of one or more balancing segments. If you define multiple divisions of a

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Important Account Payables Tables -Part 1

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company in your chart of accounts for which you produce a balance sheet then each compnay is
setup as a legal entity and each division as an OU.
(Notes: There is no hard and fast rule what should be the values of your balancing segment. While
doing the implementation the client should specify at what level they want to see the net balance,
profit/loss etc. The values can be some customers for which they want to track the profit-loss, some
joint venters..etc. It should aslo contain one value for the whole business for which you want to track
the net retained earnings)

Cost Center Segment - This attribute is used to identify the cost center segment.
Cost centres are divisions that add to the cost of the organization, but only indirectly add to the

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profit of the company. Typical examples include Research and Development, Marketing and
Customer service. Companies may choose to classify business units as cost centres, profit centres, or
investment centres.
(Examples: Corporate transaction, Engineering Dept,Material Dept, XYZ Exepense, Sales, Discount,

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ABC A/P )

Natural Account Segment - The natural account number is that portion of the account number that
identifies what the financial activity is in pure accounting terms. Some people (and some general
ledger systems) confuse this definition by referring to the natural account number as the account
number, implying that it is the entire basis for the chart of accounts.
Natural segment is nothing but the account heads type. In other words, natural segment determines
the account type. There are five types of account types assets, liabilities, expenses, revenue and

owner's equity. Typically ACCOUNT segment would be your natural segment.

ex: Current Assets, Fixed Assets, Other Assets, Current liabilities

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Code Combination : One full accounting flexfield with all segment values.
Dynamic Insertion / Cross-Validation : Automatic creation of account code combination based on
rules defined with code combinations.

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Secondary Tracking Segment is a Flex field qualified added in the 11.5.10 release. The secondary
tracking segment is used in the revaluation, translation, and fiscal year-end close processes. The
system will automatically maintain unrealized gain/loss, retained earnings, and cumulative
translation adjustments by unique pairs of balancing segment and secondary tracking segment
values. you can assign Secondary tracking segment flex field qualifier to an segment which havent
assigned Natural account, balensing Segment and inter company.
What exactly it does:
Secondary tracking segment is not another balancing segment; it allows you to maintain accounting
data at a finer level of detail for unrealized gain/loss account (Revaluation) account, Cumulative
Translation Adjustment (CTA) account & Retained Earnings account (closing).
If you specified to use a Secondary Tracking Segment for Revaluation, the Unrealized Gains/Losses
account will be tracked by the balancing segment and secondary tracking segment.
If you specified to use a Secondary Tracking Segment for Closing and Translation, the Retained
Earnings account and the Cumulative Translation Adjustment (CTA) accounts will be tracked by
both the balancing segment and secondary tracking segment.
Advantages of using Secondary Tracking Segment
Secondary tracking segments provide better audit and analysis capabilities.
You now have more visibility into the detailed components of Retained Earnings, Cumulative

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Translation Adjustment, and Unrealized Gains and Losses. Instead of tracking these accounts by a

HZ tables in Oracle Receivables

balancing segment alone, you can track them by the balancing segment and another segment of your

AP invoice interface

choice, such as Department, Line of Business, or Cost Center.

A secondary tracking segment also provides better control and consistency of similar transactions

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because this option is set at the ledger level instead of through a profile option.

FND_GLOBAL.APPS_INITIALIZE for initializing

By being able to nominate any segment other than your primary balancing segment or natural

session in Oracle Ebusiness suite

account segment to act as your secondary tracking segment, you have greater flexibility in tracking
accounts by pairs of segments.
Disadvantages of using Secondary Tracking Segment
Secondary tracking segment does not support suspense adjustment, intercompany segment value

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balancing and rounding imbalance processing.

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