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Granie comune. Soluii comune.

Seminar de pregtire a potenialilor beneficiari n vederea elaborrii de proiecte


6 iulie 2009 Constana, Hotel Bulevard
8 iulie2009- Galai, Sala Auditorium, Complexul Muzeal de tiinele Naturii
Agend
ORA

EVENIMENTUL/FACILI

OBIECTIVUL /CONINUTUL

TATOR/ ANTRENOR

9.00-9.30

Introducere
Prezentatori
Prezentator:
ACM

 Remarci de bun venit


 Sinteza i agenda evenimentului informaional
 Ateptrile participanilor la eveniment

9.3010.00

Sesiunea 1
Prezentarea
primului apel
pentru propuneri
de proiecte

Obiective
 Informarea participanilor despre primul apel pentru propuneri de
proiecte
Coninut
 Prezentarea primului apel pentru propuneri de proiecte
Rezultatele preconizate
 Familiarizarea participanilor cu cerinele primului apel pentru
propuneri de proiecte

Prezentator
ACM
10.0010.30

Sesiunea 2
Cum s aplici
pentru
finanarea
proiectului
Prezentarea
Ghidului
Solicitantului
Prezentator
ACM

10.3011.00

Pauza de cafea

11.0011.30

Sesiunea 3
Cererea de
finanare
Prezentator
ACM

Obiective
 Prezentarea coninutului Ghidului Solicitantului i informarea despre
ceea ce potenialii solicitani trebuie s fac pentru a aplica pentru
finanare
Coninut
 Prezentarea formatului Ghidului Solicitantului pentru primul Apel
pentru propuneri de proiecte
Rezultatele preconizate
 nelegerea coninutului Ghidului Solicitantului
Clarificarea ntrebrilor specifice

Obiective
 Familiarizarea participanilor cu formatul Cererii de Finanare
Coninut
 Prezentarea formatului Cererii de Finanare i legtura cu sesiunile
urmtoarea
Rezultatele preconizate
 Informarea despre Cererea de Finanare i nelegerea structurii i
logicii acestuia

ORA
11.3012.00

EVENIMENTUL/FACILI

Sesiunea 4
Partenerii i
rolul
partenerilor i a
Beneficiarilor
Prezentator
ACM

12.0012.30

OBIECTIVUL /CONINUTUL

TATOR/ ANTRENOR

ntrebri i
rspunsuri
Prezentator

Obiective:
 nelegerea rolurilor i beneficiilor partenerilor n cadrul proiectelor
transfrontaliere
Coninut:
 Cine poate fi partener i tipuri de parteneri
 Importana lucrului cu partenerii n vederea abordrii n comun a
necesitilor regionale
 Componentele-cheie ale Acordului de parteneriat
Rezultatele preconizate
nelegerea beneficiilor lucrului n parteneriat n vederea soluionrii
problemelor comune
Coninut
ntrebri i rspunsuri

ACM
12.3013.30

Pauz de mas

13.3014.00

Sesiunea 5
Idei de Proiect
Prezentator
Ecosfera

Obiective
 Explicarea cum o idee de proiect poate fi transformat ntr-o
propunere solid de proiect
Coninut
 Completarea formularului cu idei de proiect
 Cum se elaboreaz propuneri n baza ideilor de proiect
Rezultatele preconizate
 Idei de proiect care abordeaz necesiti comune i se ncadreaz n
prioritile Programului
 nelegerea pailor necesari pentru a transforma ideile n propuneri de
proiect
Participanii vor putea evalua dac ideilor lor de proiect au caracter
transfrontalier, ct de avansat este proiectul lor i dac exist
potenialii parteneri/ lideri de proiect n ara lor

ORA
14.0015.00

EVENIMENTUL/FACILI
TATOR/ ANTRENOR

Sesiunea 6
Elaborarea
propunerilor de
proiect:
obiective,
activiti,
rezultate
Prezentator
Ecosfera

OBIECTIVUL /CONINUTUL
Obiective
 Clarificarea componentelor-cheie ale unui proiect i cum trebuie s fie
prezentate n cererea de finanare, inclusiv Matricea cadru logic
 nelegerea beneficiilor utilizrii Matricei Cadru Logic n planificarea,
implementarea i evaluarea proiectelor
Coninut
 Descrierea componentelor de baz ale planului proiectului, inclusiv:
obiectivul general, obiectivul specific, rezultatele preconizate,
activiti, modaliti, presupuneri i riscuri
 Elaborarea Matricei Cadru Logic ca un instrument pentru pregtirea,
implementarea, monitorizarea i evaluarea proiectului
Rezultatele preconizate
 Matricea Cadrul Logic completat cu obiective, activiti, rezultate i
presupuneri
 nelegerea legturii dintre activitile i obiectivele specifice i
generale ale proiectului
 nelegerea diferenei dintre obiectivul specific i obiectivul general al
proiectului relevana proiectului
 nelegerea logicii de interveniei a proiectui

15.0015.30
15.3016.00

Pauz de cafea
Sesiunea 7
Pregtirea
planului de
aciuni
Prezentator
Ecosfera

16.0016.30

Sesiunea 8
Pregtirea
budgetului
proiectului
Prezentator
Ecosfera

Obiective
 Planificarea activitilor n vederea pregtirii i transmiterii cererii de
finanare
 Oferirea de informaii privind termene, proceduri i suport disponibil
Coninut
 Recomandri de completare a cererii de finanare
 Informaii privind gsirea partenerilor, formarea i meninerea
parteneriatelor
 Urmtorii pai necesari pentru finalizarea propunerii de proiect
 Suportul disponibil
Rezultatele preconizate
 Planuri individuale pentru pregtirea i depunerea cererii de finanare
pentru primul apel pentru propuneri de proiecte
Informaii despre unde i cum s obii sprijin
Obiective
 Participanii s neleag care sunt costurile eligibile, liniile de buget
cerute i corelaia acestora cu activiti
Coninut
 Regulile privind liniile separate de budget
 Cum este elaborat bugetul proiectului ncepnd de la un budget
bazat pe activiti
Rezultatele preconizate
 nelegerea a:
o liniilor separate de buget
o cum s elaboreaz un buget bazat pe activiti
o costurilor eligibile i neeligibile

ORA
16.3017.00

EVENIMENTUL/FACILI

OBIECTIVUL /CONINUTUL

TATOR/ ANTRENOR

Concluzii
Prezentator
ACM
Ecosfera

Coninut

 Evaluarea seminarului
 Intrebri i rspunsuri
 Concluzii

Common borders. Common solutions.


Black Sea Basin ENPI CBC Programme 2007-2013
Constanta, 6 July 2009, Bulevard Hotel
Galati, 8 July 2009, Auditorium Hall, Natural Sciences Museal Complex
Agenda
TIME

9.009.30

EVENT/FACILITATOR/

OBJECTIVE / CONTENT

TRAINER

Introduction

 Welcoming remarks

Presenter/s

 Outline and schedule of the event

 JMA

 Introduction of participants

Session 1

Objectives

Introduction the
coming Call for
Proposals

 To introduce participants to ENPI CBC, the Black Sea Basin ENPI CBC
Programme and the benefits of working in partnership across
borders

 Expectations
9.3010.00

Content
Facilitator

 Introduction the coming Call for Proposals

 JMA

Expected outputs/outcomes
 Information on the coming Call for Proposals

10.00
10.30

Session 2

Objectives

How to apply for


project support
Introducing
the Applicant
Guidelines

 To introduce the format for the Applicant Guidelines and what


potential applicants/partners need to do to apply for projects
under the open Call for Proposals
Content
 Presentation of the format of the expected Applicant Guidelines
for the current call

Facilitator

Expected outputs/outcomes

JMA

 Awareness of the expected content of the Applicant Guidelines


 An understanding of CBC projects
Clarification of specific issues

10.30
-

Coffee break

11.00
11.00
11.30

Session 3

Objectives

The application
form

 To make the participants familiar with the structure and set-up


the format for ENPI CBC Application Forms
Content

Facilitator
JMA

 Presentation of the format for the Application Form and the


connection to upcoming sessions
Expected outputs/outcomes
Awareness of the Application Form and understanding of its
structure and logic

Common borders. Common solutions.


TIME

11.30
12.00

EVENT/FACILITATOR/

OBJECTIVE / CONTENT

TRAINER

Session 4

Objectives:

Partners and the


role of partners
and lead
partners

To increase understanding of the roles and benefits of partners in


cross border projects

Facilitator

Content:
 Who can be partners and types of partners
 Added value of working with partners to address common
regional needs
 Key Components of a partnership agreement
Expected Outputs/Outcomes
An understanding of the benefits of working in partnership with
others to solve common problems

12.00
-

Questions and
Answers

12.30
12.30
13.30
13.30
-

Content
Questions and Answers

Lunch
Session 5
Project Ideas

14.00

Objectives
 To explain what is needed to turn project ideas into sound CBC
project proposals

Facilitator

Content

Ecosfera

 Completing the project ideas form


 How to prepare proposals based on project ideas
Expected outputs/outcomes
 Completed project ideas that address common needs and fit
within the Programme priorities
 An understanding of the steps needed to turn ideas into a
project proposal
Participants will be able to assess whether their project idea is
really CBC, how much work they still need to do (how advanced
they are) and whether there are possible partners/lead partners in
their country

Common borders. Common solutions.


TIME

14.00
15.00

EVENT/FACILITATOR/

OBJECTIVE / CONTENT

TRAINER

Session 6

Objectives

Developing
project
proposals:
objectives,
activities, results

 To clarify the key components of a project and how they should


be presented on the application form including the Logical
Framework

Facilitators
 Ecosfera

 An understanding of the benefits of using the Logical Framework


in planning, implementing and evaluating projects
Content
Description of the main components of a project outline,
including: overall objective, specific objectives, expected results,
activities, means, assumptions and risks
 Development of a Logframe as a tool for project preparation,
project implementation, monitoring and evaluation
Expected outputs/outcomes
 Completed Logframe with objectives, activities, results and
assumptions
 An understanding of the links between activities and specific
project objectives and overall objective
 An understanding of the difference between specific project
objectives and its overall objective i.e. the relevance of the
project
 An understanding of the logic of project intervention

15.00
15.30

Coffee break

15.30
16.00

Session 7

Objectives

Where to from
here Preparing
an action plan

 To plan the further work needed to prepare and submit a project


application
 To give information on deadlines, procedures and support
available

Facilitator

Content

Ecosfera

 Tips on completing the application form


 Information on finding partners and how to build and maintain
partnerships
 Further steps needed to finalize the project proposal
 Support available
Expected outputs/outcomes
 Individual plans for preparing and submitting a project
application for the coming Call for Proposals
Knowledge about where and how to find support

Common borders. Common solutions.


TIME

16.00
16.30

EVENT/FACILITATOR/

OBJECTIVE / CONTENT

TRAINER

Session 8

Objectives

Preparing the
project budget

 To help participants understand what are eligible costs, the


required budget lines and their correlation with activities
Content

Facilitator

 The rules for separate budget lines

 Ecosfera

 How to develop a project budget starting from the budget


based on activities
Expected outputs/outcomes
 An understanding of:

16.30
17.00

Conclusion

the separate budget lines

how to develop a budget starting from planned


activities

eligible and non-eligible costs

Content
 Conclusions - Summary of what was covered

Facilitator

 Evaluation of the workshop

 JMA

 Closing remarks

 Ecosfera

Joint Operational Programme


Black Sea 20072007-2013
Project Preparation Workshop

Bulgaria: Severoiztochen, Yugoiztochen;


Greece: Kentriki Makedonia, Anatoliki Makedonia Thraki;
Romania: South East Region;
Turkey: Istanbul, Tekirda, Kocaeli, Zonguldak, Kastamonu, Samsun, Trabzon;
Russia: Rostov Oblast, Krasnodar Krai, Adygea republic;
Ukraine: Odesa, Mykolaiv, Kherson, Sevastopol, Zaporoshye and Donetsk Oblast,
Crimea Republic, Sevastopol;
Armenia, Azerbaijan, Georgia, Rep. of Moldova - all regions.

Programmes main features


 Programme addressing cooperation at regional level
 10 Participating States: 3 Member States, 1 Negotiating
Candidate Country, 6 partner countries
 NUTS II regions and equivalent territorial units in partner
countries
 Joint Programme: joint programming, joint projects
 90% EU co-financing + 10% national co-financing
 Joint budget: 17 millions Euro (ENPI funds)

 Turkey: 1 million Euro/year (IPA funds)

1st Call for Proposals

Notice
Open Call for Proposals
All documents are submitted at one
stage
Call for Proposals is launched under
suspension clause linked to the signing
of Financing Agreements before 31st of
Dec 2009

Timeline and budget


Launch of the Call: 30th of June 2009
Deadline of the Call: 12th of October 2009
Budget for the Call:
3,311,369 EUR(ENPI contribution)
1,339,401 EUR(IPA contribution)

Programme strategy
OBJECTIVE 1: PROMOTING ECONOMIC AND SOCIAL DEVELOPMENT IN THE BORDER AREAS
Priority 1: Supporting cross border partnerships for
economic and social development based on
common resources
1,169,318 Euro (ENPI)
472,972 Euro (IPA)

Measure 1.1:Strengthening accessibility and connectivity for new


intra-regional information, communication, transport and
trade links
Measure 1.2: Creation of tourism networks in order to promote joint
tourism development initiatives and traditional products
Measure 1.3: Creation of administrative capacity for the design and
implementation of local development policies

OBJECTIVE 2: WORKING TOGETHER TO ADDRESS COMMON CHALLENGES

Priority 2: Sharing resources and competencies for


environmental protection and conservation
1,328,770 Euro (ENPI)
537,468 Euro (IPA)

Measure 2.1: Strengthening the joint knowledge and information


base needed to address common challenges in the
environmental protection of river and maritime systems
Measure 2.2: Promoting research, innovation and awareness in the
field of conservation and environmental protection for
protected natural areas
Measure 2.3: Promotion of cooperation initiatives aimed at
innovation in technologies and management of solid waste and
wastewater management systems

OBJECTIVE 3: PROMOTING LOCAL, PEOPLE-TO-PEOPLE COOPERATION


Priority 3: Supporting cultural and educational
initiatives for the establishment of a common
cultural environment in the Basin
813,281 Euro (ENPI)
328,961 Euro (IPA)

Measure 3.1: Promoting cultural networking and educational


exchange in the Black Sea Basin communities.

Financial allocation of the Call


ENPI

EC Funding

National
co-financing

National
co-financing rate

Total funding
(EC + national)

Priority 1

1,169,318

116,932

10%

1,286,249

Priority 2

1,328,770

132,877

10%

1,461,647

Priority 3

813,281

81,328

10%

894,610

TOTAL

3,311,369

331,137

10%

3,642,506

IPA

EC Funding

National
co-financing]

National
co-financing rate

Total funding
(EC + national)

Priority 1

472,972

52,552

10%

525,524

Priority 2

537,468

59,719

10%

Priority 3

328,961

36,551

10%

365,512

TOTAL

1,339,401

148,822

10%

1,488,223

597,187

Size of grants and duration of actions


Type of actions (or projects)

Minimum
amount

Maximum
amount

Priorities 1 & 2

EUR 100,000

EUR 700,000

Priority 3

EUR 50,000

EUR 250,000

Projects implemented mainly or


entirely in a single participatingcountry but having a cross-border
impact

EUR 50,000

EUR 250,000

Duration:
For actions of Eur 50,000 up to Eur 100,000 max.12 months;
For actions over Eur 100,000 up to Eur 700,000 - 12 to 24 months.

Payment rates

Grants

Duration
of actions

(First
instalment
of)
Prefinancing

Forecast
second
instalment
of
prefinancing

Forecast
final
payment

Eur 50,000
up to Eur 100,000

max 12
months

80 %

20 %

over Eur 100,000


up to Eur 700,000

max 24
months

30 %

50 %

20 %

Further information 1/3


Date

Project Preparation
Workshops

Type of event

Location

06.07

PP Workshop

Constanta (RO)
Galati (RO)

08.07

PP Workshop

23.07

P Forum

30.07

PP Workshop

Varna (BG)
stanbul (TR)

04.08

P Forum

Odessa (UA)

06.08

PP Workshop

Trabzon (TR)

10.08

PP Workshop

Kastamonu (TR)

13.08

PP Workshop

Amasya (TR)

04.09

PP Workshop

Thessaloniki (GR)

09.09

PP Workshop

15.09

PP Workshop

Partnership Forums

Stara Zagora(BG)
Tulcea (RO)

22.09

PP Workshop

Alexandropolis(GR)

22.09

PP Workshop

Burgas(BG)

Further information 2/3


Questions to JMA - no later than 15 days before deadline
Replies from JMA- no later than 11 days before deadline
Relevant questions together with answers - published on
website - Frequently Asked Questions

JMA cannot give a prior opinion on eligibility

Further information 3/3


National Info Points (NIP)
established in each participating country (except
Romania)
available for informing potential applicants and
partners in their own language and taking into
account their own national context
contact details: www.blacksea
- cbc.net

1st Call for Proposals


Indicative time table

Launching:
30th of June
2009
Deadline:
12th of
October 2009

Deadline for request for any clarifications


from the Joint Managing Authority
Last date on which clarifications are issued
by the Joint Managing Authority

DATE
27th of September
2009
1st of October
2009

Deadline for submission of Grant


Application Form

12th of October
2009

Information to Applicants on the


administrative check

16th of November
2009 *

Notification of award (after the JMC


decision)

January 2010 *

Contract signature

February 2010 *

Publishing the list of contracts awarded by


JMA on programmes website

March 2010 *

Useful information
Contact person:
Ms. Sorina Canea, Programme Manager
Directorate for International Territorial Cooperation
Ministry of Regional Development and Housing
blacksea-cbc@mdrl.ro
sorina.canea@mdrl.ro
www.blacksea-cbc.net
www.mdrl.ro

Application package

Guidelines for Grant Applicants 1/3


Sets out the rules for this Call for Proposals
Documents to fill in:

Annex A: Grant Application Form (Word format)

Annex B: Budget (Excel format)

Annex C: Logical Framework (Excel format)

Annex D: Legal Entity Sheet (pdf format)

Annex E*: Financial Identification Form (pdf format)

Guidelines for Grant Applicants 2/3


Documents for information:

Annex F*: Standard Grant Contract

Annex G: Eligibility of Expenditure

Annex H*: Standard Contribution Agreement

Annex I*: Partnership Agreement

Eligibility of applicants and partners


1/2
represent one of the following legal entities:
a. national, regional or local public authority;
b. body governed by public law;
c. association formed by one or several national, regional or local
public authorities or one or several bodies governed by public
law, as defined under paragraphs a-b
d. other non-profit organisation, other than legal entities
defined under paragraph c;
e. public undertaking operating in the water, energy and
transport services sectors

Eligibility of applicants and partners


2/2

be directly responsible for the preparation and management of the


action with their partners, not acting as an intermediary and

be located in the eligible area of the programme or

be organizations whose headquarters are registered and located


outside the programme area in actions implemented in the eligible
area - but in one of the ten participating countries conditions:
have local/regional subsidiary/branch offices established in the eligible
area:
i. in case of a subsidiary (legal personality) - subsidiary shall be Applicant;
ii. in case of a branch (without legal personality) - central organization shall be
Applicant;

have no local/regional subsidiary/branch offices established in the


eligible area, but:


are located at central/national/regional level,


have exclusive competences in a field of activity and/or geographical area and
demonstrate that their areas of legal competences established by legal acts extend to
the eligible area of the programme and
the proposed Action is for the full benefit of the eligible area of the programme.

Potential applicants and partners


public administrations and their
institutions
decentralised and/or local
governmental public services
development agencies
public undertakings
chambers of commerce
agricultural, forestry and fishery
authorities
tourism public authorities
urban and rural development
institutions
ports, rails and roads
management authorities
operators and service providers
on electronic communication

environmental protection
agencies and similar institutions
waste, water and wastewater
management bodies
natural protected areas and
reservations administrations
emergency situations
institutions
protection against floods bodies
cultural institutions and
operators
educational institutions,
research and training
institutions
NGOs
Euroregions

Eligibility of partnerships
Actions will be jointly submitted and implemented by partnerships
that will always involve partners from one or several Member
States and from one or several partner countries and/or Turkey.
Turkish partners in tripartite projects involving at least one partner
from a Member State and one partner from a partner country.
The recommended number of partners involved in each partnership
is between 3 and 10 partners.
Priority will be given to projects involving minimum 3 partners from
minimum 3 different countries.
Other:
Associate partners
Subcontractors

Eligible actions
Types of actions (projects):
Integrated projects with different activities in several countries that
jointly achieve a certain objective having a cross-border impact;
Symmetrical projects with the similar activities in all countries
participating in the project;
Projects implemented mainly or entirely in a single participatingcountry but having a cross-border impact.
Priority - integrated projects.
Only 10% available for projects implemented mainly or entirely in a single
participating-country, but having a cross-border impact.

Cross-border impact:

Joint development
Joint implementation
Joint staffing
Joint financing

Minimum requirement: 2 conditions out of 4.

Indicative activities (1/3)


Priority 1










Support to the promotion of traditional products from Black Sea agriculture


on the international market;
Development of cooperation networks aimed at promoting the use of
information and communication technologies in local/regional economic
initiatives;
Pre-feasibility studies for small-scale transport infrastructures for a better
integration of less developed areas and tourist destinations in the Basin;
Common initiatives for promoting transit transportation infrastructures in
the region aimed at increasing freight and passenger transportation
efficiency.
Creation of cross-border tourism products and common service standards
(thematic routes, quality systems etc).
Training for staff of local bodies and institutions supporting SMEs,
especially for the improvement of capacity to operate in interregional
initiatives (e.g. marketing plans, product development and small business
management);
Networks for the promotion of innovative urban and rural planning and
management methodologies for urban development and rehabilitation;
Establishment of a Black Sea Basin network for capacity building for local
and regional administrators through the exchange of good practices and
innovations for local development.

Indicative activities (2/3)


Priority 2










Establishment or strengthening of networks for the development in


partnership of methodologies and capabilities of the responsible rescue
authorities in view of the response to oil spills on the coastal area and the
mitigation of marine pollution;
Support to the development in partnership of contingency plans in order to
ensure the ability of the Black Sea coastal authorities to respond to
pollution;
Preparation/promotion or implementation of scientific studies in the fields
of monitoring, control and protection of the maritime system and of rivers
in the area.
Development of concepts for coordination and cooperation in case of
natural or man-made disasters
The establishment or strengthening of networks for joint development of
planning and management methodologies and the creation of databases for
the natural protected areas of the Black Sea Basin;
Support to information and educational activities, including awarenessraising campaigns, in the field of wastewater and solid waste management,
water saving and waste recycling;
Partnerships for innovation in waste management in regions with
significant seasonal tourism flows that are concentrated in particular areas;
Partnerships of authorities for the exchange of good practices and
governance tools in the sectors of solid waste and wastewater management
- based on EU approaches.

Indicative activities (3/3)


Priority 3








Establishment of partnerships for the promotion of cultural heritage


values;
Establishing networks of cultural institutions in the Black Sea Basin for
strengthening regional identity;
The creation of networks of cultural centres, sharing cultural values
from all regions
The establishment of partnerships for the exchange of experiences with
traditional popular culture through the promotion of common cultural
events in the Black Sea Basin.
Partnerships for the exchange of students and academics for the
establishment of channels of cultural integration in the Black Sea Basin;
Partnerships among universities, high schools and research centres
aimed at the design and development of special educational programmes
based on topics of common interest in the Black Sea Basin;
Networks for the exchange of experience in adapting education and
vocational training systems to the needs of a market economy, based on
common approaches.

Number of
applications and grants per Applicant
An Applicant may submit more than one application under this
Call for Proposals.
An Applicant may not be awarded more than three grants under
this Call for Proposals, one grant per each priority.
An Applicant may at the same time be partner in another
application.
Partners may take part in more than one application

Eligibility of costs
Eligible direct costs
Contingency reserve (max 2%)
Eligible indirect costs (max 7% flat-rate)
Contributions in kind - not eligible
Ineligible costs
Annex G: Eligibility of expenditure

Annexes and supporting documents


Applicant / IPA FLB:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Partner:

Declaration by the Applicant


(in Annex A)
Legal Entity Sheet (Annex D)
Financial Iden. Form (Annex E)
Statutes or Art. of Association
Registration Acts
Latest accounts
External Audit Report
Certification
Ad-hoc declaration

1.
2.
4.
5.
6.
7.
8.

Partnership Statement
(in Annex A)
Legal Entity Sheet (Annex D)
Statutes or Art. of Association
Registration Acts
Latest accounts
Certification
Ad-hoc declaration

Supporting documents

Statutes or Articles of Association

all partners

unofficial translations of relevant parts proving their eligibility

not applying to public authorities


Registration Acts

all partners

unofficial translations of extracts from national Registers of organizations

not applying to public authorities


Latest accounts

all partners

for the last financial year

full unofficial translation

not applying to public authorities


External Audit Report

Applicant and IPA FLB where the grant requested exceeds EUR 500,000

for the last financial year

full unofficial translation

not applying to public authorities and bodies governed by public law


Certification proving payment of debts*

all partners

full unofficial translation

before contract signature


Ad-hoc declaration

international organizations

Where and how


to send the applications
One original and 3 copies (A4 size)
Also in electronic format (CD-Rom) in a unique file (pdf)
In a sealed envelope by registered mail, private courier service
or by hand-delivery
Postal address
Ministry of Regional Development and Housing
General Directorate for European Territorial Cooperation
Directorate for International Territorial Cooperation
Bulevardul Libertatii nr. 12, 040129 Bucuresti, sector 5, Romania

Useful information
Contact person:
Ms. Sorina Canea, Programme Manager
Directorate for International Territorial Cooperation
Ministry of Regional Development and Housing
blacksea-cbc@mdrl.ro
sorina.canea@mdrl.ro
www.blacksea-cbc.net
www.mdrl.ro

Grant Application Form


(Annex A)

Grant Application Form


I. The Action
Description of the Action
Budget for the Action
Experience of similar actions
II. Applicant
III. IPA FLB
IV. Partners of the Applicant
V. Associates
VI. Checklist
VII. Declaration by the Aplicant
VIII. Declaration by the IPA FLB
IX. Indicators of the programme

I. The Action 1/5


1. DESCRIPTION OF THE ACTION
1.1. Title of the Action and acronym
1.2. Locations of the Action
1.3. Priority and Measure concerned
1.4. Type of Action
Type of project
Criteria

1.5. Cost of the Action and amount requested from JMA


Total eligible cost
of the Action
(A)

Amount requested
from JMA
(B)

ENPI partners: EUR .....

ENPI funds: EUR ......

IPA partners: EUR ......

IPA partners: EUR ......

Total funds: EUR ......

Total grant: EUR ......

% of JMA co-financing / total


eligible cost of the Action
(B/Ax100)
,%
(cannot be more than 90%)
,%
(cannot be more than 90%)

I. The Action 2/5


1.6. Summary
1.7. Objectives
1.8. Relevance of the Action

Problems and their interrelations


Target groups and final beneficiaries
Specific problems and perceived needs and constraints of target groups
Relevance to needs and constrains and how it will provide desired
solutions
Relevance to the chosen objective and priority
Demonstrate type of the project
Demonstrate direct cross-border impact
Integration of Community horizontal policies
Links to policies and initiatives in the region
Complementarity and synergies with other actions and avoidance of
duplication
Building on results

I. The Action 3/5


1.9. Description of the Action and its effectiveness

Expected outputs and results


Proposed activities and their effectiveness:
Group of Activities
Group of Activities
Group of Activities
Group of Activities
Action

1
2
3 Visibility of the Action
4 Management and coordination of the

I. The Action 4/5

1.10. Methodology

Method of implementation and reasons


Partners level of involvement and participation and reasons
Organisational structure and team
Main means
Justification for participation of partners outside the programme area
Attitudes of stakeholders and how it shall address them
Procedures for follow-up and evaluation

1.11. Duration and indicative action plan for implementing the


Action

I. The Action 5/5


1.12. Sustainability

Main preconditions and assumptions


Risk analysis and possible contingency plans
Secured sustainability:
Financial sustainability
Institutional level
Policy level
Environmental sustainability
Springboard or multiplier effects

1.13. Logical framework (Annex C)


2. BUDGET FOR THE ACTION (Annex B)
3. EXPERIENCE OF SIMILAR ACTIONS

II. Applicant / III. IPA FLB

1. Identity
2. Profile legal status
3. Capacity to manage and implement actions
3.1. Experience in project management
3.2. Resources
3.2.1. Financial data
3.2.2. Financing sources
3.2.3. Number of staff

IV. Partners
1. Description
2. Partnership Statement
Partner/IPA FLB:
Legal status
Acceptance of obligations
Sufficient capacity
Partnership Agreement before Grant Contract
Statement of financial commitment

V. Associates
1. Description

VII. Declaration by Applicant


Legal status
Sources of financiang and professional competence
Bank account for the Action
Acceptance of obligations foreseen in Partnership Statement
Acceptance of contractual conditions

VIII. Declaration by IPA FLB


Legal status
Sources of financiang and professional competence
Acceptance of obligations foreseen in Partnership Statement
Acceptance of contractual conditions

IX. Indicators of the programme

Output indicators
Result indicators
VI. Checklist

Administrative
Eligibility

Evaluation and selection


STEP 1: ADMINISTRATIVE CHECK
Submission deadline has been respected
Grant Application Form satisfies all the criteria specified in the
Checklist

STEP 2: VERIFICATION OF ELIGIBILITY


Declaration by the Applicant cross-checked with the annexes and
supporting documents;
Eligibility of Applicant, partners and Action verified according to
criteria

STEP 3: EVALUATION
Selection criteria
Award criteria
Additional criteria

Assessement Grid
(to be used by Selection Committee)
STEP 1: Administrative Check

YES

NO

YES

NO

YES

NO

1. Submission deadline has been respected


2. Grant Application Form satisfied all the criteria mentioned in Part 1 (Administrative) of the Checklist

STEP 2: Eligibility Verification


3. Grant Application Form satisfied all the criteria mentioned in Part 2 (Eligibility) of the Checklist

4. Annexes and supporting documents satisfied all the eligibility criteria of the Applicant, IPA FLB and
partners

STEP 3: Evaluation of the Grant Application Form


5. Proposal successfully passed the min. score of 12 points for Section 1 of the Evaluation Grid

6. The proposal successfully passed the min. score of 20 points for Section 2 of the Evaluation Grid

7. The proposal successfully passed the min. total score of 65 points for the entire Evaluation Grid

Evaluation Grid
Section

Maximum
score

Minimum
score

20

12

Selection criteria
1. Technical, financial and operational capacity of the
partnership
Award criteria
2. Relevance

25

20

3. Methodology

25

4. Sustainability

15

5. Budget and cost-effectiveness

10

Additional criteria
6. Priority for the programme
Maximum total score

100

65

Other annexes 1/3


Documents to fill in:

Annex B: Budget (Excel format)

Annex C: Logical Framework (Excel format)

Annex D: Legal Entity Sheet (pdf format)

Annex E*: Financial Identification Form (pdf format)

Other annexes

2/3

Documents for information (1/2):

Annex F*: Standard Grant Contract


Annex
Annex
Annex
Annex
Annex
Annex
Annex

I:
II:
III:
IV:
V:
VI:
VII:

Description of the Action


General Conditions
Budget for the Action
Contract-award procedures
Standard request for payment and financial identif.form
Model narrative (progress) and financial report
Model report of factual findings and ToRs for expenditure
verification
Model report of factual findings and ToRs for a consolidated
expenditure verification
[Annex VIII: Model financial guarantee]

Other annexes

3/3

Documents for information (2/2):

Annex G: Eligibility of Expenditure


Human resources
Travel
Equipment and supplies
Offices
Subcontracted services
Other
Contingency reserve (max 2%)
Administrative costs (max 7% flat rate)

Annex H*: Standard Contribution Agreement (IO)


Annex I*: Partnership Agreement
PA between ENPI Beneficiary and ENPI Partner
PA between ENPI Beneficiary and IPA FLB

Useful information
Contact person:
Ms. Sorina Canea, Programme Manager
Directorate for International Territorial Cooperation
Ministry of Regional Development and Housing
blacksea-cbc@mdrl.ro
sorina.canea@mdrl.ro
www.blacksea-cbc.net
www.mdrl.ro

Partners
and

cross-border cooperation
cross
cross-border

Why a partnership?
partnership?
Address common challenges jointly
(e.g. cross-border pollution)

Jointly develop opportunities


(e.g. cross-border tourism)

Share experience and good practice on issues of


common interest
(e.g. regional development)

What sort of partnership?


one or several partners from EU Member States
(BG, GR, RO) and
one or several partners from Partner Countries
(AM, AZ, GE, MD, RU, UA) and/or
Turkey.
For Turkey - at least one partner from a MS and
one partner from a PC.
Recommended number of partners - between 3
and 10 partners.
Priority to projects involving min. 3 partners
from min. 3 different countries.

Responsibilities 1/3
Beneficiary (Lead Partner):
Applicant;
Signs a Partnership Agreement with each partner - laying down
arrangements for their relations - as a prior condition for concluding
the Grant Contract with JMA;
Signs the Grant Contract with JMA;
Ensures coordination of the implementation of the Action;
Transfers the ENPI contribution to project partners;
Claims the reimbursement of expenses from JMA and transfer these
reimbursements to the partners;
Ensures that the expenditure presented by project partners has been
paid for the purpose of implementing the operation and corresponds
to the activities agreed between the partners;
Ensures the sound financial management of the whole project; it shall
contract auditors or use the designated controllers for the verification
of expenditure in accordance with programme procedures (PRAG);
Organizes the recovery of amounts unduly spent;
Provides the JMA with all data relevant for monitoring indicators;
Records and store project documents.

Responsibilities 2/3
Participation of Turkish partner(s)
Turkish partners shall appoint an IPA Financial Lead
Beneficiary (IPA FLB) among themselves
ENPI Grant Contract

ENPI Beneficiary

JMA

IPA FLB

CFCU in Turkey
IPA Grant Contract

IPA FLB shall cooperate closely with the ENPI


Beneficiary for a successful implementation of the
joint project and with the aim of ensuring single
operational reporting of the project

Responsibilities 3/3
Partners:
Sign a Partnership Agreement with the Applicant as a prior
condition for concluding the Grant Contract with JMA;
Ensure the implementation of the project activities under their
responsibility;
Cooperate with the partners in the implementation of the
project, reporting and monitoring;
Provide
financial
and
progress
reports
to
the
auditors/controllers for the verification of expenditure per
each of the reporting periods and ensure full cooperation and
assistance for the timely and accurate performance of
verification;
Assume responsibility in the event of any irregularity in the
expenditure they have declared and repay the Beneficiary the
amounts unduly received.

Who else may be involved in


implementing the project
Associates
Do not meet the eligibility criteria
Should be mentioned in the application form
May not receive funding (except per diem and
travel)
May play a real role in the action

Subcontractors
For works, supplies, services
Should not be mentioned in the application form
(tendering procedure)

Beneficiary capacity
Beneficiary should have:
Appropriate project management experience
and track record
Sufficient financial capacity
Appropriate human resources
Able to ensure that results are sustained and
project records are kept

Capacity of partners
Partners should be able to:
Receive and and properly use funds
Finance activities
Implement the required activities
Provide required reports and keep required
documentation

Tools for building partnerships


"Finding Partners" tools on RCBIs website on
www.rcbi.info
Find partners in the Partner Countries
Find Partners in EU Member States and Turkey
Register to be included in the Partner Countries database

"Partner Search" tool on www.blacksea-cbc.net


Search for partners in all participating countries
Register to be included in the database
by country, by Priority and by Measure

Submitting project ideas on www.blacksea-cbc.net


only those project ideas explicitly mentioned as to be
published will be posted in order to facilitate partnerships

Useful information
Contact person:
Ms. Sorina Canea, Programme Manager
Directorate for International Territorial Cooperation
Ministry of Regional Development and Housing
blacksea-cbc@mdrl.ro
sorina.canea@mdrl.ro
www.blacksea-cbc.net
www.mdrl.ro

Notice

Romanian Ministry of Regional Development and Housing


Directorate for International Territorial Cooperation
Joint Managing Authority of the
Joint Operational Programme BLACK SEA 2007-2013

This is an open Call for Proposals, where all documents are submitted at one stage. Each
application (Grant Application Form, requested annexes and supporting documents) will be
evaluated by the Selection Committee.
This Call for Proposals is launched under suspension clause linked to the signing of the Financing
Agreements between the European Commission and participant countries.
The actual award and signature of contracts following this Call for Proposals is therefore
conditional to the conclusion of the Financing Agreements before 31st of December 2009. The
selected applications including (a) partner(s) from (a) country(ies) which had not signed the
Financing Agreement(s) with EC within the above mentioned deadline will be rejected.

GUIDELINES FOR GRANT APPLICANTS


Reference: 1st Call for Proposals
Deadline for submission of proposals: 12th of October 2009

June 2009
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Table of contents
GLOSARRY OF ACRONYMS.4

1.

JOINT OPERATIONAL PROGRAMME "BLACK SEA 2007-2013" ........................... 5

1.1

Background .................................................................................................................5

1.2

Legal framework. .......................................................................................................5

1.3

Objectives of the programme and priority issues ..................................................................6

1.4

Financial allocation provided by the Joint Managing Authority............................................... 10

2.

RULES FOR THIS CALL FOR PROPOSALS.................................................... 12

2.1 Eligibility criteria ........................................................................................................ 12


2.1.1 Eligibility of Applicants and partners: who may apply ................................................ 12
2.1.2 Eligibility of partnerships.................................................................................. 19
2.1.3 Eligible actions: actions for which an application may be submitted............................... 21
2.1.4 Eligibility of costs: costs which may be taken into consideration for the grant ................... 26
2.2 How to apply, and the procedures to follow ...................................................................... 29
2.2.1 Grant Application Form.................................................................................... 29
2.2.2 Annexes and supporting documents ..................................................................... 31
2.2.3 Where and how to send the applications ............................................................... 34
2.2.4 Deadline for submission of applications................................................................. 34
2.2.5 Further information for the applications................................................................ 35
2.3

Evaluation and selection of applications ........................................................................... 36

2.4 Notification of the Joint Monitoring Committees decision .................................................... 37


2.4.1 Content of the decision .................................................................................... 37
2.4.2 Indicative time table ....................................................................................... 37
2.5

3.

Conditions applicable to implementation of the Action following JMC's decision to award a grant 37

GLOSSARY OF ACRONYMS

Deleted: 26
Deleted: 29

Deleted: 34
Deleted: 34

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Cross-Border Cooperation

CFCU

Central Finance and Contracts Unit

EC

European Commission

e.g.

for example

ENPI

European Neighbourhood and Partnership Instrument

EU

European Union

IPA

Instrument for Pre-Accession Assistance

JMA

Joint Managing Authority

JMC

Joint Monitoring Committee

JOP

Joint Operational Programme

NGO

Non Governmental Organisation

NUTS

Nomenclature of Territorial Units for Statistics

OJ

Official Journal of the European Union

pdf

Portable Document Format (Adobe Acrobat or PDF Creator


softwares)

PRAG

Practical Guide to Contract procedures for EC external


actions 2008

Deleted: 42

SC

Selection Committee

Deleted: 43

TA

Technical Assistance

VAT

Value Added Tax

xls

Microsoft Office Excel Format

Deleted: 35
Deleted: 36
Deleted: 41
Deleted: 41
Deleted: 41

LIST OF ANNEXES ............................................................................... 37

2009

CBC

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1. JOINT OPERATIONAL PROGRAMME BLACK SEA 2007-2013


1.1

BACKGROUND

The Joint Operational Programme Black Sea 2007-2013 (hereafter JOP Black Sea or
Programme) is one of three maritime basin programmes established in the framework of the
European Neighbourhood and Partnership Instrument Cross-Border Cooperation: Strategy Paper
2007-2013 (ENPI CBC Strategy Paper) and one of the most complex, even if with a limited
financial allocation.
The Programme eligible area occupies a territory of 834,719 sq. km. and includes a population of
74.2 million people. It involves ten countries, some of them including their whole national
territory (Armenia, Azerbaijan, Georgia and R. Moldova), while some others including those
regions closest to the Basin (Bulgaria, Greece, Romania, Russia, Turkey and Ukraine). The ten
countries include four states (Greece, Armenia, Azerbaijan and R. Moldova) that are not
physically on the coast of the Black Sea, but clearly integrated or connected to the Black Sea
Basin in terms of historical, economic, cultural, social and environmental factors. The other six
countries (Bulgaria, Romania, Russia, Turkey, Georgia and Ukraine) have direct access to the
Black Sea.
According to the ENPI CBC Strategy Paper, joint ownership of the process, based on the
awareness of shared values and common interests, is essential. The EU does not seek to impose
priorities or conditions on its partners. Therefore a partnership for programming has been
promoted, involving all participating countries, and with the support of the European Commission
(EC) through Technical Assistance (TA) projects, for both EU Member States and partner
countries in the programme partnership. Equal participation of each participating country has
been promoted during the programming process and in the institutional architecture for
programme implementation.
The Joint Managing Authority (JMA) has been established in Romania within the Ministry for
European Integration, subsequent Ministry of Development, Public Works and Housing, now
Ministry of Regional Development and Housing.
1.2

Commission Regulation (EC) No.718/2007 of 12 June 2007 implementing Council Regulation


(EC) No.1085/2006 establishing an Instrument for Pre-accession Assistance (IPA);

Council Regulation (EC, Euratom) No.1605/2002 of 25 June 2002 on the Financial Regulation
applicable to the general budget of the European Communities;

Commission Regulation (EC, Euratom) No.2342/2002 of 23 December 2002 laying down


detailed rules for the implementation of Council Regulation (EC, Euratom) No.1605/2002 on
the Financial Regulation applicable to the general budget of the European communities;

Commission Decision No.7406/2008 of 27th of November 2008 adopting the Joint Operational
Programme Black Sea 2007-2013;

Practical Guide to Contract procedures for EC external actions 2008 (PRAG)1.

In carrying out their activities related to award of works, supply and service contracts, all
Beneficiaries and partners will have to follow the rules for selection and award of contracts
referred to in Annex IV of the Standard Grant Contract.
Exceptionally, where a Beneficiary or a partner established in a Member State is a contracting
authority and/or a contracting entity as defined by the Community Directives applicable to
procurement procedures2, it must apply the relevant provisions of those texts, as transposed in
its national legislation3.
1.3

OBJECTIVES OF THE PROGRAMME AND PRIORITY ISSUES

The global objective of the programme, also covered by this Call for Proposals, is to achieve
stronger regional partnerships and cooperation. By doing so, the programme aims to contribute
to its key wider objective: a stronger and more sustainable economic and social
development of the regions of the Black Sea Basin.
The programmes 3 specific objectives, also covered by this Call for Proposals, are:
1. Promoting economic and social development in the Black Sea Basin areas
2. Working together to address common challenges
3. Promoting local, people-to-people type actions
These three specific objectives will be pursued by means of 3 priorities, which together form the
programmes approach to achieve these objectives:

Legal Framework

European Union legislation

Regulation (EC) No.1638/2006 of the European Parliament and of the Council of 24 October
2006 laying down general provisions establishing a European Neighbourhood and Partnership
Instrument (ENPI);

Commission Regulation (EC) No.951/2007 of 9 August 2007 laying down implementing rules
for cross-border co-operation programmes financed under Regulation (EC) No.1638/2006 of
the European Parliament and of the Council laying down general provisions establishing a
European Neighbourhood and Partnership Instrument (ENPI);

Council Regulation (EC) No.1085/2006 of 17 July 2006 establishing an Instrument for PreAccession Assistance (IPA);

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1 http://ec.europa.eu/europeaid/work/procedures/implementation/grants/index_en.htm
2 Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of
procedures for the award of public works contracts, public supply contracts and public service contracts (http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0114:0240:EN:PDF).
3 For Bulgaria: Public Procurement Law, published, SG No. 28/06.04.2004 with further amendments; Rules for the
implementation of the Public Procurement Law; Ordinance for the Award of Small Public Contracts; Council of
Ministers Decree No. 55/2007 laying down the provisions for the award of service, supply and works contracts by EU
Structural Funds and PHARE Programme grant beneficiaries.
For Greece: Law 3263/2004 Tendering of Public Works; Law 3316/2005 Public contracts for studies and services
(infrastructure projects); Law 2286/1995 Public Procurement Law; Presidential Decree 118/2007 Public Procurement
Regulation; Presidential Decree 60/2007 Adaptation of the Greek legislation to Directive 2004/18/EC (on public
procurement for works, supplies and services); Presidential Decree 59/2007 Adaptation of the Greek legislation to
Directive 2004/17/EC.
For Romania: Governmental Emergency Ordinance no. 34/2006 regarding the award of the public procurement
contracts, public works concession contracts and services concession contracts, with further amendments.

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1. Supporting cross border partnerships for economic development based on combined


resources
2. Sharing resources and competencies for environmental protection and conservation
3. Supporting cultural and educational initiatives for the establishment of a common cultural
environment in the Basin
The three priorities will be implemented through a total of 7 measures at operational level, as
described below.
Objective 1 Promoting economic and social development in the border areas
The key area of intervention for the promotion of economic development is the development of
initiatives based on local resources, starting from those of rural development, tourism,
traditional manufacturing, with a strong focus on the promotion of SMEs and the promotion of
administrative capacity at local level.
Priority 1 - Supporting cross border partnerships for economic and social development based
on combined resources
Objective 1 will be achieved through Priority 1, which concentrates action in those fields with
the richest potential: promotion of SME development through the support to initiatives aiming at
the creation of a stimulating business environment, rural development and tourism. The focus of
the activities supported by this priority will be on the promotion of accessibility, innovation,
entrepreneurial capacity and administrative capacity. The transnational partnerships will
promote the transfer of good practice and the spread of innovations among similar
entrepreneurial initiatives.
Measure 1.1: Strengthening accessibility and connectivity for new intra regional
information, communication, transport and trade links
The measure aims at supporting local development through improving links and connections in
various dimensions between the regions of the programme area. This includes trade links
supporting the accessibility to other markets of local traditional products.
The indicative list of activities is presented in Section 2.1.3.
Measure 1.2: Creation of tourism networks in order to promote joint tourism development
initiatives and traditional products
This measure aims at promoting the development of common activities in the tourism sector,
based on an integrated conservation and exploitation of Black Sea resources, in all partner
regions. It targets the establishment of partnerships for exchange of experience and good
practices in improving the standards of services in the area and for the development of common
tourism products specific for the area.

Measure 1.3 Creation of administrative capacity for the design and implementation of
local and regional development policies
This measure aims to increase the institutional capacity to promote economic and social
development through the establishment of international partnerships for the exchange of best
practices and know how in this area. The creation of a favourable environment for business at
local level is a critical factor for development. The integration and networking of local
administration or agencies in the area will promote capacity building and the exchange of
methodologies and approaches to common problems.
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Objective 2: Working together to address common challenges


The challenges related to environmental protection and promotion appear to be the most
relevant for the partner regions in the Black Sea Basin. International partnerships and networks,
promoting integration of instruments, methodologies and activities in this field will particularly
address the real cross-border nature of these environmental challenges.
Priority 2:
Sharing resources and competencies for environmental protection and
conservation
Objective 2 will be addressed by Priority 2. The central focus of this priority will be the
environmental protection and conservation. The challenges related to the environment should be
addressed by paying close attention to the technical and political instruments available to the
programme and partners. The main areas of intervention are the protection of the maritime
environment, the natural areas on the coasts and also the inland areas, and waste treatment
technologies and management. This priority will promote innovation and exchange of good
practices in the fields of scientific, technical and administrative competencies and capacities for
environmental protection and conservation.
In order to guarantee coherence with the DABLAS, projects aimed at supporting co-operation for
the protection of water and water-related ecosystems in the Danube and Black Sea Region should
indicate how synergy with DABLAS initiatives would be attained. The same goes for coherence
with the BSEC (for environmental protection-related projects), as well as for coherence with the
Convention on the Protection of the Black Sea against Pollution (for pollution-related projects).
Under all three measures of this priority, networking activities play an important role for the
exchange and implementation of appropriate solutions to environmental common challenges. The
selection process of projects will take into account that programme support to networking should
be used for long lasting and visible assistance projects. Networking needs to be firmly in the
framework of existing environmental initiatives or the Black Sea Convention. In any case, the aim
is not to create new institutions, but rather to strengthen and expand cooperation between
existing institutions.
Measure 2.1 Strengthening the joint knowledge and information base needed to address
common challenges in the environmental protection of river and maritime systems
This measure aims at the promotion of stronger integration and development of research,
innovation, awareness and scientific partnerships in the fields of monitoring, control and
protection of maritime systems and rivers in the Black Sea Basin.
The indicative list of activities is presented in Section 2.1.3.

The indicative list of activities is presented in Section 2.1.3.

2009

The indicative list of activities is presented in Section 2.1.3.

Measure 2.2 Promoting research and innovation in the field of conservation and
environmental protection of protected natural areas
This measure focuses on the sustainable development of natural protected areas in the partner
regions. The aim of the measure will be achieved through various activities in the fields of
management, research and economic initiatives.
The indicative list of activities is presented in Section 2.1.3.

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Measure 2.3 Promotion of cooperation initiatives aimed at innovation in technologies and


management of Waste and Wastewater Management systems
This measure addresses one of the main challenges for all Black Sea partner regions: the
management of waste, including both wastewater and solid waste. Current waste management
has a high impact on public health, the quality of drinking water and the Black Sea environment.

1.4

FINANCIAL ALLOCATION PROVIDED BY THE JOINT MONITORING COMMITTEE

The indicative amount made available under this Call for Proposals is EUR 3,311,369 (ENPI
contribution). The Joint Monitoring Committee reserves the right not to award all available
funds.
Indicative allocation of ENPI funds by priority distribution:

The indicative list of activities is presented in Section 2.1.3.


Objective 3 Promoting local, people-to-people type actions
The promotion of people-to-people initiatives in the Black Sea Basin is especially challenging
because of the large number of countries the extremely large geographical area and the
historical and geopolitical background of the region. The activities that will be pursued under
this objective can also generate strong synergies with the activities promoted under the priorities
of Objective 1 and 2, which are all connected to human resources development, governance
capability and stronger integration of communities in the Basin.
Priority 3: Supporting cultural and educational initiatives for the establishment of a common
cultural environment in the Basin
Objective 3 will be pursued by Priority 3. The main focus of the priority will be to promote the
integration and networking in terms of the rich cultural heritage and current cultural life in the
partner countries. The main areas of activity that could contribute to the objective are those
involving young generation, cultural and educational institutions. Both areas are the most
promising in the long term, not the least in terms of the impact on local development based on
mobilization of local resources. The educational institutions and cultural associations will be the
main instrument for this strategy. Networking among cultural institutions will be promoted
especially through the exchange of experiences and the sharing of cultural heritage and
traditions. This is aimed at the establishment of a common cultural environment for the Black
Sea Basin community, which in turn will contribute to the reduction of the negative impact of
borders on reciprocal understanding and friendship.
Measure 3.1 Promoting cultural networking and educational exchange in the Black Sea
Basin communities
This measure aims to create stronger social and cultural relations among communities around the
Black Sea Basin, in order to promote good relations between the communities and stronger and
better-integrated educational institutions in the Black Sea Basin, in order to support social and
economic development. It focuses on the promotion of mutual understanding between
neighbours and respect for cultural diversity. The activities foreseen are various, involving
cultural institutions and NGOs active in cultural and social promotion or inter-ethnic relations.
The improvement of the connection of educational institutions in the Black Sea Basin will
contribute to the reduction of gaps among regions in terms of education.
The indicative list of activities is presented in Section 2.1.3.

ENPI

EC Funding

Priority 1
Priority 2
Priority 3
TOTAL

1,169,318
1,328,770
813,281
3,311,369

National
co-financing4
116,932
132,877
81,328
331,137

National
co-financing rate
10%
10%
10%
10%

Total funding
(EC + national)
1,286,249
1,461,647
894,610
3,642,506

For actions (projects) involving also Turkish partners, the indicative amount made available
under this Call for Proposals is EUR 1,339,401 (IPA contribution). The Central Finance and
Contracts Unit (CFCU) in Turkey reserves the right not to award all available funds.
Indicative allocation of IPA funds by priority distribution:
IPA
Priority 1
Priority 2
Priority 3
TOTAL

National
co-financing5
52,552
59,719
36,551
148,822

EC Funding
472,972
537,468
328,961
1,339,401

National
co-financing rate
10%
10%
10%
10%

Total funding
(EC + national)
525,524
597,187
365,512
1,488,223

Adjustments to the joint operational programme financial table which merely involve the
transfer from one priority to another of no more than 20 % of the Community funds initially
allocated to each priority may be made directly by the Joint Managing Authority, with the prior
approval of the Joint Monitoring Committee6.
Co-financing
No grant may exceed 90% of the total eligible costs of the Action. See also Section 2.1.4.
The rate of co-financing is 10% of the total eligible costs of the Action and it is requested for
each approved proposal. Each participating country shall decide on its own co-financing system
(from national or regional/local level or directly from the Beneficiary). Co-financing is to be
provided by the Beneficiaries in order to demonstrate local commitment. No resources, which
have been assisted by other EC contribution, may be taken into account as own contribution7.
Furthermore, proposals financed by other EU sources can not be submitted.
Contribution in kind is not allowed8.

4 Calculated as 10% of EC funding, according with ENPI rules.


5 Calculated as 10% of Total funding (EC + national), according with IPA rules.

6 Regulation (EC) No 951/2007, art. 7.1.


7 Regulation (EC) No 951/2007, art.19(1).
8 Please see Section 2.1.4.

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Size of grants
Any EU grant contribution awarded under this Call for Proposals must fall between the following
minimum and maximum amounts:
Type of actions (projects)
Priorities 1 & 2
Priority 3
Projects implemented mainly or entirely in a single
participating-country but having a cross-border impact

Minimum amount
EUR 100,000
EUR 50,000

Maximum amount
EUR 700,000
EUR 250,000

EUR 50,000

EUR 250,000

2.

RULES FOR THIS CALL FOR PROPOSALS

These guidelines set out the rules for the submission, selection and implementation of actions
(projects) financed under this Call for Proposals, in conformity with the provisions of the
Practical Guide to contract procedures for EC external actions (PRAG), which is applicable to
the present Call for Proposals (available on the Internet at this address:
http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/index_en.htm).

2.1

Payments
For actions with an implementation period not exceeding 12 months and where the financing is
between Eur 50,000 and Eur 100,000, payments will take the form of pre-financing payment
(80% of the grant) and forecast final payment (20% of the grant).
For actions with an implementation period not exceeding 24 months and where the financing is
over Eur 100,000 up to Eur 700,000, payments will take the form of first instalment of prefinancing (30% of the grant), forecast second instalment pre-financing (50% of the grant) and
forecast final payment (20% of the grant). Forecast second instalment of pre-financing will be
made only if the Beneficiary proves that 70% of the first instalment of pre-financing is spent9.

ELIGIBILITY CRITERIA

There are three sets of eligibility criteria, relating to:

Applicant(s)10 which may request a grant (2.1.1), and their partners (2.1.2),
actions (projects) for which a grant may be awarded (2.1.3),
types of cost which may be taken into account in setting the amount of the grant (2.1.4).

2.1.1

Eligibility of Applicants and partners: who may apply

(1) In order to be eligible for a grant, Applicants and partners must:


Grants
Eur 50,000 up to
Eur 100,000
over Eur 100,000
up to Eur 700,000

Duration
of the actions

(First instalment of)


Pre-financing

Forecast second
instalment of
pre-financing

Forecast final
payment

max 12 months

80 %

20 %

max 24 months

30 %

50 %

20 %

represent one of the following legal entities11:


a. national, regional or local public authority;
b. body governed by public law12, other than legal entities defined under paragraph a,
established for the specific purpose of meeting needs in the general interest (needs not
having an industrial or commercial character) and which fulfils at least one of the following
conditions:
i.
ii.
iii.

be financed, for the most part, by the national, regional or local authorities, or
other bodies governed by public law or
be subject to management supervision by those bodies or
have an administrative, managerial or supervisory board, more than half of whose
members are appointed by the national, regional or local authorities, or by other
bodies governed by public law;

c. association formed by one or several national, regional or local public authorities or one
or several bodies governed by public law, as defined under paragraphs a-b;
d. other non-profit organisation, other than legal entities defined under paragraph c13;

9 As provided in Article 15(1) of the General Conditions of the Grant Contract (Annex F of these Guidelines).

10 According with ENPI Implementing Regulation, the body which signs a grant contract with the Joint Managing
Authority and which assumes full legal and financial responsibility for project (action) implementation vis--vis that
authority is called Beneficiary. Until the grant contract is signed, any body that submits a proposal is called
Applicant.
11 According with Article 14 of ENPI Regulation.
12 Bodies governed by public law as defined in Article 1(9) of Directive 2004/18/EC of the European Parliament and of
the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply
contracts and public service contracts
(http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0114:0240:EN:PDF) and in compliance with
the national legislation of each participating country.
13 Please note that international organisations can participate only if they have an agreement with the government of
the country in which they are going to carry out project activities.

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e. public undertaking14 operating in the water, energy and transport services sectors,
undertakings over which the legal entities defined under paragraphs a-c may exercise
directly or indirectly a dominant influence by virtue of their ownership of it, their financial
participation therein, or the rules which govern it; a dominant influence on the part of the
entities defined under paragraphs a-c shall be presumed when these entities, directly or
indirectly, in relation to an undertaking:
i.
ii.
iii.

hold the majority of the undertaking's subscribed capital or


control the majority of the votes attaching to shares issued by the undertaking or
can appoint more than half of the undertaking's administrative, management or
supervisory body

and
be directly responsible for the preparation and management of the Action with their
partners, not acting as an intermediary and

be registered and located in the eligible area of the programme:


1.
2.
3.
4.
5.
6.
7.
8.
9.

Armenia (all regions),


Azerbaijan (all regions),
Bulgaria (NUTS II regions of Severoiztochen and Yugoiztochen),
Greece (NUTS II regions of Kentriki Makedonia and Anatoliki Makedonia Thraki),
Georgia (all regions),
R. Moldova (all regions),
Romania (NUTS II region of South-East),
Russia (Rostov Oblast, Krasnodar Krai and Adygea Republic),
Turkey (NUTS II equivalent regions of stanbul, Tekirda, Kocaeli, Zonguldak,
Kastamonu, Samsun and Trabzon15),
10. Ukraine (Odeska, Mykolayivska, Khersonska, Zaporizhska and Donetska Oblasts,
Autonomous Republic of Crimea and the City of Sevastopol) or

be organizations whose headquarters are registered and located outside the programme
area in actions implemented in the eligible area16 - but in one of the ten participating
countries and:

have local/regional subsidiary/branch offices established in the eligible area:
i.
in case of a subsidiary (having legal personality) the subsidiary shall be the Applicant
(and in case of contracting, it shall be the Beneficiary) / partner;
ii.
in case of a branch (not having legal personality) the central organization shall be
the Applicant (and in case of contracting, it shall be the Beneficiary) / partner;
 have no local/regional subsidiary/branch offices established in the eligible area, but are
located at central/national/regional level, have exclusive competences in a field of

14 Public undertaking as defined in Article 2(1)b of Directive 2004/17/EC of the European Parliament and of the

Council of 31 March 2004 coordinating the procurement procedures of entities operating in the water, energy,
transport and postal services sectors
(http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0001:0113:EN:PDF).
15 More precisely: NUTS II equivalent regions of TR10 (stanbul), TR21 (Tekirda, Edirne, Krklareli), TR42 (Kocaeli,
Sakarya, Dzce, Bolu, Yalova), TR81 (Zonguldak, Karabk, Bartn), TR82 (Kastamonu, ankr, Sinop), TR83 (Samsun,
Tokat, orum, Amasya) and TR90 (Trabzon, Ordu, Giresun, Rize, Artvin, Gmhane).
16 Subject to approval of the JMC in the framework of these Guidelines for Grant Applicants. This exception can only
be applied on the basis of a substantial justification showing that the Action cannot be implemented or would have
difficulties in achieving its objectives without that Applicant/partners participation as mentioned in art. 40(2) of
Regulation (EC) No 951/2007. The proposal will be evaluated by the Selection Committee under the technical
evaluation stage and it will be up to JMC to decide on the necessity of the involvement of an Applicant/partner
located outside the eligible area of the programme and grant the exception.

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activity and/or geographical area and demonstrate that their areas of legal competences
established by legal acts extend to the eligible area of the programme and also the
proposed Action is for the full benefit of the eligible area of the programme.
Each partner organisation has to confirm that it fulfils the criteria either a, b, c, d or e as
defined above in the Partnership Statement (see Section IV.2 in the Grant Application Form).
In order to be able to act as Applicant, an organisation should be a legal entity registered and
located either in a EU Member State or in a partner country (all participant countries except
Turkey, as candidate country financed by IPA), it should hold a dedicated bank account17 for the
Action, it needs to be legally able to transfer funds to foreign countries and it must have a
proven technical, financial and operational capacity to manage the proposed Action.
In the joint actions which involve the participation of one or more Turkish partners, the
Turkish partners shall appoint an IPA Financial Lead Beneficiary (Lead Beneficiary as in IPA
terminology), who if the application is approved - shall sign a Grant Contract for IPA funds with
the Central Finance and Contracts Unit (CFCU) in Turkey.
Legal entities not meeting the above mentioned eligibility criteria are welcomed to
participate in actions as associate partners. See also Section 2.1.2.
In accordance with the provisions set out in the European Neighbourhood and Partnership
Instrument Cross-Border Cooperation: Strategy Paper 2007-2013, priority shall be given to local
and regional authorities, civil society and NGOs, chambers of commerce, and the academic
and educational community.
Participation of international organisations
Pursuant to Article 43 of the Implementing Rules of the Financial Regulation for the General
Budget of the European Communities, international organisation means international publicsector organisations set up by intergovernmental agreements, and specialised agencies set
up by such organisations these organisations may have worldwide or regional scope.
Organisations created under national law are not international organisations (e.g. national NGO
with several regional/country offices).
International organisations act under international law and they can only participate in the
Programme upon explicit acceptance, in line with what is requested to any of the Programme
eligible body, of all requirements deriving from the ENPI CBC Regulations and the other
provisions applicable in the framework of the Joint Operational Programme "Black Sea 20072013", including but not limited to the following:
Adherence to applicable Community Policies, including the respect of rules on public
procurement;
Acceptance of the control requirements set by the PRAG (Grant Contract and its annexes) in
the framework of the Programme and/or by the national control systems of EU Member States
(applicable if the organisation is located in the EU Member State that adopted its own national
control system);
Acceptance of undergoing audits and checks by all those bodies entitled to carry out such
controls in the framework of the Programme, including the European Commission, the Joint
Managing Authority, the European Court of Auditors, the European Anti-Fraud Office, as well as
the relevant national authorities if the organisation is located in a EU Member State. Storage of
all documents required for these controls must allow performing them in the geographical area
covered by the Programme;
Final financial liability for all the sums wrongly paid out.
17 The bank account may be in national currency at the application moment. If proposal is selected and before
contracting, the Applicant must open a dedicated bank account for the implementation of the action, EUR currency
being strongly recommended, due to high currency exchange risks.

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The international organisation will have to submit, as supporting document, an ad hoc


declaration explicitly stating it undertakes to these obligations. The format of this declaration
will be provided by the JMA.

Taking into consideration the previous mentioned eligibility conditions, an indicative list with
examples of potential Applicants and partners is presented below:

Priority 1 - Supporting cross border partnerships for economic and social development based
on combined resources

Measure 1.1: Strengthening accessibility and connectivity for new intra regional information,
communication, transport and trade links
public administrations and their institutions,
public undertakings,
development agencies,
ports, rails and roads management authorities,
naval communication authorities,
operators and service providers on electronic communication,
rural development authorities,
agricultural, forestry and fishery authorities,
chambers of commerce, business incubators, trade unions associations, cooperatives,
consumer organisations, professional associations, associations of agricultural producers and
fishermen,
research and training institutions active in economic and social development,
NGOs active in economic and social development, information and communication
technologies, supporting and promoting SMEs, business development, entrepreneurship,
marketing and innovation, promoting accessibility and international trade links, promoting
local traditional products on the international market,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.
Measure 1.2: Creation of tourism networks in order to promote joint tourism development
initiatives and traditional products
public administrations and their institutions,
development agencies,
public undertakings,
tourism public authorities,
associations of tourism agencies and operators, tourists organisations,
rural development authorities,
chambers of commerce, professional associations,
research and training institutions active in tourism,
NGOs active in supporting and promoting cross-border tourism, developing new tourism
products and standards, promoting accessibility and sustainable tourism,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.
Measure 1.3: Creation of administrative capacity for the design and implementation of local and
regional development policies
public administrations and their institutions,
development agencies,
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urban and rural development institutions,


research and training institutions active in the following fields: administrative capacity,
development policies, urban and rural development and rehabilitation, supporting SMEs and
business development, marketing, innovation, economic and social development,
NGOs active in the following fields: administrative capacity, development policies, urban and
rural development and rehabilitation, supporting SMEs and business development, marketing,
innovation, economic and social development,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.

Priority 2:
Sharing resources and competencies for environmental protection and
conservation
Measure 2.1 Strengthening the joint knowledge and information base needed to address common
challenges in the environmental protection of river and maritime systems
public administrations and their institutions,
development agencies,
public undertakings,
decentralised and/or local governmental public services,
waste, water and wastewater management bodies,
environmental protection agencies and similar institutions,
natural protected areas and reservations administrations,
rural development authorities,
agricultural, forestry and fishery authorities,
educational institutions (universities, colleges, schools, vocational schools),
research and training institutions in environmental protection and conservation,
emergency situations institutions and other bodies involved in developing emergency plans,
protection against floods bodies,
ports management authorities,
NGOs active in environmental protection and conservation,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.
Measure 2.2 Promoting research and innovation in the field of conservation and environmental
protection of protected natural areas
public administrations and their institutions,
development agencies,
public undertakings,
environmental protection agencies and similar institutions,
natural protected areas and reservations administrations,
rural development authorities,
agricultural, forestry and fishery authorities,
educational institutions (universities, colleges, schools, vocational schools),
research and training institutions in environmental protection and conservation,
NGOs active in environmental protection and conservation,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.
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Measure 2.3 Promotion of cooperation initiatives aimed at innovation in technologies and


management of Waste and Wastewater Management systems
public administrations and their institutions,
development agencies,
public undertakings,
decentralised and/or local governmental public services,
waste, water and wastewater management bodies,
environmental protection agencies and similar institutions,
natural protected areas and reservations administrations,
rural development authorities,
agricultural, forestry and fishery authorities,
educational institutions (universities, colleges, schools, vocational schools),
research and training institutions in environmental protection and conservation,
NGOs active in environmental protection and conservation,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.
Priority 3: Supporting cultural and educational initiatives for the establishment of a common
cultural environment in the Basin
Measure 3.1 Promoting cultural networking and educational exchange in the Black Sea Basin
communities
public administrations and their institutions,
development agencies,
public undertakings,
cultural institutions and operators (museums, libraries, theatres, operas, philharmonics, arts
and cultural heritage institutions etc.),
educational institutions (universities, colleges, schools, vocational schools),
research and training institutions active in the cultural and social areas,
NGOs active in the cultural and social areas,
civil society / local community organisations,
Euroregions,
other public or non-profit organisations.

(d) they have not fulfilled obligations relating to the payment of debts to the consolidated state
budget in accordance with the legal provisions of the country in which they are established;
(e) they have been the subject of a judgment which has the force of res judicata for fraud,
corruption, involvement in a criminal organisation or any other illegal activity detrimental to the
Communities' financial interests;
(f) they are currently subject to an administrative penalty referred to in Art.96(1) of the
Financial Regulation18.
The cases referred to in point (e) applicable are the following:
1) cases of fraud as referred to in Article 1 of the Convention on the protection of the European
Communities' financial interests drawn up by the Council Act of 26 July 199519;
2) cases of corruption as referred to in Article 3 of the Convention on the fight against
corruption involving officials of the European Communities or officials of Member States of the
European Union, drawn up by the Council Act of 26 May 199720;
3) cases of participation in a criminal organisation, as defined in Article 2(1) of Joint Action
98/733/JHA (Justice and Home Affairs) of the Council21;
4) cases of money laundering as defined in Article 1 of Council Directive 91/308/EEC22.
In Section VII of the Grant Application Form (Declaration by the Applicant), Applicants
must declare that they do not fall into any of the situations.

Ineligible Applicants and partners:


private sector (profit making entities etc.);
political parties.
(2) Potential Applicants and their partners may not participate in Calls for Proposals or be
awarded grants if they are in any of the following situations:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts,
have entered into an arrangement with creditors, have suspended business activities, are the
subject of proceedings concerning those matters, or are in any analogous situation arising from a
similar procedure provided for in national legislation or EU regulations;
(b) they have been convicted of an offence concerning their professional conduct by a
judgement which has the force of res judicata (e.g. against which no appeal is possible);
(c) they have been guilty of grave professional misconduct proven by any means which the Joint
Managing Authority can justify;
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18 The managing authority may impose administrative or financial penalties on the following: (a) candidates or
tenderers who are guilty of misrepresentation in supplying the information required by the managing authority as a
condition of participation in the procurement procedure or fail to supply this information; (b) contractors who have
been declared to be in serious breach of their obligations under contracts covered by the budget. In all cases,
however, the managing authority must first give the person concerned an opportunity to present his observations.
19 OJ C 316, 27.11.1995, p.48.
20 OJ C 195, 25.6.1997, p.1.
21 OJ L 351, 29.12.1998, p. 1. Joint Action of 21 December 1998 making it a criminal offence to participate in a
criminal organisation in the Member States of the European Union.
22 OJ L 166, 28.6.1991, p. 77. Directive of 10 June 1991, as amended by Directive 2001/97/EC of the European
Parliament and of the Council of 4 December 2001 (OJ L 344, 28.12.2001, p.76).

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2.1.2

Eligibility of partnerships

Applicants and partner organisations must act as specified hereafter.


The actions (projects) will be jointly submitted and implemented by partnerships that will
always involve partners from one or several Member States (Bulgaria, Greece, Romania) and
from one or several partner countries23 (Armenia, Azerbaijan, Georgia, R. Moldova, Russia,
Ukraine) and/or Turkey24. The participation of Turkish partners is only possible in tripartite
projects involving at least one partner from a Member State and one partner from a partner
country.
The recommended number of partners involved in each project partnership is between 3 and 10
partners.
All partnerships will be led by a Beneficiary (Lead Partner) responsible for the management of
the project in question and signing a contract on behalf of the partnership with the JMA.
The Beneficiary shall assume the following responsibilities:
Sign the Grant Contract with the JMA;
Lay down the arrangements for its relations with the project partners in a Partnership
Agreement comprising, inter alia, provisions guaranteeing the sound financial management
of the funds allocated to the operation, including the arrangements for recovering amounts
unduly paid;
Organize the recovery of amounts unduly spent;
Ensure the implementation of the entire project;
Transfer the ENPI contribution to the project partners;
Ensure that the expenditure presented by the project partners has been paid for the purpose
of implementing the operation and corresponds to the activities agreed between the
partners;
Ensure the sound financial management of the whole project. It shall contract auditors or use
the designated controllers for the verification of expenditure in accordance with programme
procedures25;
Claim the reimbursement of expenses from the JMA, and transfer these reimbursements to
the partners;
Record and store project documents (originals and copies) in a manner specified in the Grant
Contract;
Provide the JMA with all data relevant for monitoring indicators as outlined in the Grant
Contract;
Ensure coordination of the implementation of the Action;
Sign a Partnership Agreement with each partner as a prior condition for concluding the Grant
Contract with the JMA.
For joint projects, which involve the participation of one or more Turkish partners, the Turkish
partners shall appoint an IPA Financial Lead Beneficiary (Lead Beneficiary as in IPA
terminology26) among themselves. The CFCU will sign a Grant Contract for the corresponding IPA
funds with the IPA Financial Lead Beneficiary defining all arrangements for the implementation
of the project, after receiving a notification from the JMA on the signature of the contract for
23 Partner countries are included in the Annex to the ENPI Regulation (EC) No 1638/2006.
24 The beneficiary countries are included in Annex I to the IPA Regulation (EC) No 1085/2006.
25 Programme procedures will be those of PRAG, with the derogations and additions agreed among partners and
approved by EC.
26 Commission Regulation (EC) No 718/2007 of 12 June 2007 implementing Council Regulation (EC) No 1085/2006
establishing an Instrument for Pre-accession Assistance (IPA), art. 96.

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the joint project (ENPI Grant Contract). The IPA Financial Lead Beneficiary shall cooperate
closely with the ENPI Beneficiary for a successful implementation of the joint project and with
the aim of ensuring single operational reporting of the project, even if differentiating between
ENPI and IPA expenditure. The IPA Financial Lead Beneficiary will report on financial issues to
the CFCU, according to the provisions laid down in the relevant Grant Contract.
The partners shall assume the following responsibilities:
Ensure the implementation of the project activities under their responsibility according to
the project plan and the contract signed with the Beneficiary;
Cooperate with the project partners in the implementation of the project, the reporting and
monitoring;
Provide financial and progress reports, including all supporting documentation, to the
auditors/controllers for the verification of expenditure per each of the reporting periods
established for the project and ensure full cooperation and assistance for the timely and
accurate performance of verification;
Assume responsibility in the event of any irregularity in the expenditure they have declared,
and repay the Beneficiary the amounts unduly received;
Sign a Partnership Agreement with the Applicant as a prior condition for concluding the Grant
Contract with the JMA.
Beneficiaries partners participate in designing and implementing the Action, and the costs they
incur are eligible in the same way as those incurred by the grant Beneficiary. They must
therefore satisfy the same eligibility criteria as applicable on the grant Beneficiary himself.
Before an application is submitted, each partner (by legally authorised representative(s))
intending to participate in the Action has to sign a Partnership Statement (see Section IV.2 of
the Grant Application Form). For the objective evaluation of the partnership, the real role and
involvement of the partners during preparation, implementation, financing and management, as
well as utilisation of the proposed Action outputs and results after completion must be described
in detail and endorsed by all partners. The necessary number of copies (3) of this document
should be provided and included in the Grant Application Form, under Section IV. Any
application not containing the Partnership Statement signed, stamped and dated by each
partner is considered ineligible.
If the application is selected, the Applicant shall become the contracting party of the grant (the
"Beneficiary").
Partnership Agreements between the Applicant and each partner must be signed and provided
to JMA as a prior condition for the signature of the Grant Contract between JMA and the
Applicant. An indicative template of Partnership Agreement is presented in Annex I of the Guidelines27.
Other organisations may be involved in the Action. The following entities do not bear the status
of partners and therefore they do not have to sign the partnership statement:
Associate partners
Such associates play a real role in the Action but may not receive funding from the grant with
the exception of per diem or travel costs (to be reflected in the budget of the Applicant or
partner(s)). Associate partners do not have to meet the eligibility criteria referred to in
Section 2.1.1. The associates have to be mentioned in Section V - Associates of the Applicant
participating in the Action of the Grant Application Form.
Subcontractors
The grant Beneficiaries have the possibility to award contracts to subcontractors.
Subcontractors are neither partners nor associates, and are subject to the procurement rules set
out in Annex IV of the Standard Grant Contract.
27 Annex Ia for Partnership Agreement between ENPI Beneficiary and ENPI Partner and Annex Ib for Partnership
Agreement between ENPI Beneficiary and IPA Financial Lead Beneficiary.

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2.1.3

Eligible actions: actions for which an application may be submitted

Definition: An Action (project) is composed of several Groups of Activities and defined by


milestones within which the activities will be carried out, outputs will be produced and results
will be delivered.
Duration
The initial planned duration of an Action (project):
For actions of Eur 50,000 up to Eur 100,000 - maximum 12 months;
For actions over Eur 100,000 up to Eur 700,000 - maximum 24 months.
Location

 Joint development means that the project must be designed in common by partners,
meaning that applications must clearly integrate the ideas, priorities and actions of all
stakeholders. The Applicant is the coordinator of this process but should include other
partners from the beginning of the development process;
 Joint implementation means that activities must be carried out and coordinated among all
partners. It is not enough that activities run in parallel. There must be clear content-based
links between what is happening on each side of the borders and regular contact between all
the sides. The Beneficiary (Lead Partner) is responsible for ensuring that activities are
properly coordinated, that schedules are kept and that the right quality levels are achieved;
 Joint staffing means that the project should not duplicate functions. Therefore, regardless
of where the person is registered and located, there should be one joint project manager,
one joint financial manager etc. (more staff may be required for larger projects). These staff
will be responsible for project activities on all sides of the borders. The Beneficiary (Lead
Partner) is generally the employer of core project staff;

Actions (projects) must take place in one or more of the following eligible areas:
1. Armenia (all regions),
2. Azerbaijan (all regions),
3. Bulgaria (NUTS II regions of Severoiztochen and Yugoiztochen),
4. Greece (NUTS II regions of Kentriki Makedonia and Anatoliki Makedonia Thraki),
5. Georgia (all regions),
6. R. Moldova (all regions),
7. Romania (NUTS II region of South-East),
8. Russia (Rostov Oblast, Krasnodar Krai and Adygea Republic),
9. Turkey (NUTS II equivalent regions of stanbul, Tekirda, Kocaeli, Zonguldak, Kastamonu,
Samsun and Trabzon28),
10. Ukraine (Odeska, Mykolayivska, Khersonska, Zaporizhska and Donetska Oblasts, Autonomous
Republic of Crimea and the City of Sevastopol).

 Joint financing means that there will be only one contract per project and there must
therefore be one joint project budget and one joint reporting. The joint budget should be
divided between partners according to the activities carried out. There is also only one
project bank account30 - held by the Beneficiary (Lead Partner) - and payments (from ENPI)
are made from the programme to this account. The Beneficiary (Lead Partner) is responsible
for administration and distribution of these funds among the partners and for reporting on
their use. Match-funding should come from all sides of the borders and illustrates the
commitment by each partner to the joint project. Exception will be made in case of projects
involving IPA partner(s) where the IPA Lead Beneficiary will sign the contract with CFCU in
Turkey for the IPA funds and it will have a separate bank account for IPA funds31.
Types of activities
An indicative list with examples of types of activities which may be financed under this Call
for Proposals is presented below:

Types of actions (projects)


Projects implemented within the Black Sea Programme should always have a cross-border
impact.
Three types of projects are eligible29:
1. Integrated projects with different activities in several countries that jointly achieve a
certain objective having a cross border impact;
2. Symmetrical projects with the similar activities in all countries participating in the
project;
3. Projects implemented mainly or entirely in a single participating-country but having a
cross-border impact.
Only 10% of this Call for Proposals budget will be available for projects implemented mainly
or entirely in a single participating-country, but having a cross-border impact.
The projects must have direct cross-border impact, which shall be understood in terms of
respecting at least two of the following conditions, as described below: joint development, joint
staffing, joint implementation and/or joint financing.

Priority 1 - Supporting cross border partnerships for economic and social development based
on combined resources
Measure 1.1: Strengthening accessibility and connectivity for new intra regional information,
communication, transport and trade links

Promotion of international trade links in the area, including with respect to trade in
energy;
Support to the promotion of traditional products from Black Sea agriculture on the
international market;
Development of cooperation networks aimed at promoting the use of information and
communication technologies in local/regional economic initiatives;
Establishment of partnerships for needs assessment and project generation activities
e.g. through feasibility studies;
Pre-feasibility studies for small-scale transport infrastructures for a better integration of
less developed areas and tourist destinations in the Basin;
Setting up networks of research and innovation centres that will facilitate the
identification of projects for infrastructure that can then be supported by other EU
programmes and initiatives or other national and international institutions;

28 More precisely: NUTS II equivalent regions of TR10 (stanbul), TR21 (Tekirda, Edirne, Krklareli), TR42 (Kocaeli,
Sakarya, Dzce, Bolu, Yalova), TR81 (Zonguldak, Karabk, Bartn), TR82 (Kastamonu, ankr, Sinop), TR83 (Samsun,
Tokat, orum, Amasya) and TR90 (Trabzon, Ordu, Giresun, Rize, Artvin, Gmhane).
29 Art. 41 of Regulation (EC) No 951/2007.

30 Bank accounts in EUR are strongly recommended, due to high currency exchange risks.
31 Bank accounts in EUR are strongly recommended, due to high currency exchange risks.

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Common initiatives for promoting transit transportation infrastructures in the region


aimed at increasing freight and passenger transportation efficiency;
Pre-feasibility and preliminary studies for the development of environmental friendly,
safe and reliable maritime routes;
Common initiatives for promoting integrated urban-port strategies in the Black Sea Basin,
pre-feasibility and preliminary studies for the reintegration of old ports into the city;
Cooperation between civil aviation authorities for future extending of the European
Common Aviation Area to the Black Sea countries.

Measure 1.2: Creation of tourism networks in order to promote joint tourism development
initiatives and traditional products

Creation of networks of agencies active in the tourism sector to increase the economic
impact of tourism in the areas, e.g. a cultural route between Black Sea and Caspian Sea;
Partnerships between authorities of natural protected areas for the promotion of
sustainable tourism in the natural areas of the Black Sea Basin;
Networks of tourism agencies for the promotion of common initiatives on the
international market;
Creation of cross-border tourism products and common service standards (thematic
routes, quality systems etc);
Cooperation partnerships aimed at preventing or counteracting migration of most skilled
workers to EU-industrialized countries /prevention of "brain drain".

Measure 1.3 Creation of administrative capacity for the design and implementation of local and
regional development policies

Establishment of a Black Sea Basin network for capacity building for local and regional
administrators through the exchange of good practices and innovations for local
development;
Networks for the promotion of innovative urban and rural planning and management
methodologies for urban development and rehabilitation;
Partnerships among development agencies for the exchange of expertise, competencies
and innovation in development policies e.g. training of development agents and
application of common methodologies for SMEs development;
Training for staff of local bodies and institutions supporting SMEs, especially for the
improvement of capacity to operate in interregional initiatives (e.g. marketing plans,
product development and small business management);
Promoting exchanges of good practices supporting social and economic integration of
migrants (inclusion in the labour market, education, languages, dedicated services related
to housing, social services and legal assistance, etc.).
Cross-border actions aimed at improving training standards (qualification and vocational
training responding to the demand of productive sectors), at promoting entrepreneurship
and certification of skills and at encouraging the inclusion of young people in the labour
market.
Promotion of twinning initiatives among local administrations in the area, for the
establishment of a positive framework for cross border cooperation;

Measure 2.2 Promoting research and innovation in the field of conservation and environmental
protection of protected natural areas

Measure 2.1 Strengthening the joint knowledge and information base needed to address common
challenges in the environmental protection of river and maritime systems

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Creation or strengthening of networks between authorities managing natural protected


areas in order to exchange expertise, good practices and innovation in technical and
scientific methodologies and in addition to support the monitoring, protection and
conservation of natural resources and biodiversity;
Development of joint strategies, methodologies, and/or action plans to ensure the
promotion of sustainable tourism in the natural protected areas of the Black Sea
Establishment or strengthening of networks for joint development of planning and
management methodologies and the creation of databases for the natural protected areas
of the Black Sea Basin;
Training and raising awareness for citizens living in protected natural areas.

Measure 2.3 Promotion of cooperation initiatives aimed at innovation in technologies and


management of Waste and Wastewater Management systems

Priority 2:
Sharing resources and competencies for environmental protection and
conservation

2009

Support to the creation of joint action plans and/or carrying out feasibility studies of
research institutions and/or regional organisations in the fields related to maritime
natural systems;
Exchange of experiences and good practices through the establishment of cooperation
partnerships among environmental NGOs and educational institutions;
Establishment or strengthening of networks for the development in partnership of
methodologies and capabilities of the responsible rescue authorities in view of the
response to oil spills on the coastal area and the mitigation of marine pollution;
Promotion of monitoring of environmental factors, through partnerships of institutions
responsible for pollution control in the Black Sea Basin;
Support to the development in partnership of contingency plans in order to ensure the
ability of the Black Sea coastal authorities to respond to pollution;
Cross-border partnerships for the implementation of scientific studies, especially those
relevant for monitoring and/or addressing environmental risks in the Black Sea Basin;
Establishment
or
strengthening
of
existing
cooperation
partnership
for
identifying/eliminating land-originating polluters, arising especially from agricultural
activities, and for exploring methods of their elimination;
Preparation/promotion or implementation of scientific studies in the fields of monitoring,
control and protection of the maritime system and of rivers in the area;
Development of concepts for coordination and cooperation in case of natural or manmade disasters;
Development of joint Maritime Spatial Planning and/or regional Strategies for Integrated
Costal Zones Management,
Promoting/fostering marine observation and data networks for Black Sea JOP eligible
area in order to integrate the existing and new marine data, allowing a long term
monitoring and a high quality process for risks assessment;
Supporting regional fisheries management cooperation initiatives.

Partnerships among institutions for exchange of know how related to innovative


technologies and procedures for waste management and disposal;
Support to information and educational activities, including awareness-raising campaigns,
in the field of wastewater and solid waste management, water saving and waste
recycling;
Partnerships for innovation in waste management in regions with significant seasonal
tourism flows that are concentrated in particular areas;

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Partnerships of authorities for the exchange of good practices and governance tools in the
sectors of solid waste and wastewater management - based on EU approaches.

Priority 3: Supporting cultural and educational initiatives for the establishment of a common
cultural environment in the Basin
Measure 3.1 Promoting cultural networking and educational exchange in the Black Sea Basin
communities

Activities for the promotion of cultural heritage values;


Strengthening of the regional identity through networking of cultural institutions and
operators32in the Black Sea Basin;
Creation of networks of cultural centres, sharing cultural values from all regions;
Exchange of experiences with traditional popular culture through the promotion of joint
cultural events in the Black Sea Basin.
Exchange programmes for students and academics aiming at the establishment of
channels of cultural integration in the Black Sea Basin;
Partnerships among universities, high schools and research centres aimed at the design
and development of special educational programmes based on topics of common interest
in the Black Sea Basin;
Networks for the exchange of experience in adapting education and vocational training
systems to the needs of a market economy, based on common approaches, in cooperation
with already existing regional/national structures;
Partnerships contributing to address the challenges of migration and the risks of conflicts;
Cooperation for future setting up of an Institute of European Studies in the Black Sea
Region.

The following types of actions are ineligible:


activities of political, ideological or religious nature;
investments in modernization and development of transport infrastructure;
actions concerned only or mainly with individual sponsorships for participation in workshops,
seminars, conferences, congresses;
actions concerned only or mainly with individual scholarships for studies or training courses.
Number of applications and grants per Applicant33
-

An Applicant may submit more than one application under this Call for Proposals.
An Applicant may not be awarded more than three grants34 under this Call for Proposals,
one grant per each priority.
An Applicant may at the same time be partner in another application.
Partners may take part in more than one application.

The Selection Committee may decide to limit the number of grants awarded to one Applicant
and shall justify its decision in the Evaluation Report (e.g. other grants awarded under other
measures).

2.1.4

Eligibility of costs: costs which may be taken into consideration for the grant

Only "eligible costs" can be taken into account for a grant. The categories of costs considered as
eligible and non-eligible are indicated below. The budget is both a cost estimate and a ceiling
for "eligible costs". Note that the eligible costs must be based on real costs based on accounting
documents (except for indirect costs where flat-rate funding applies).
Recommendations to award a grant are always subject to the condition that the checking
process which precedes the signing of the contract does not reveal problems requiring changes
to the budget (for instance arithmetical errors, inaccuracies or unrealistic costs and other
ineligible costs). The checks may give rise to requests for clarification and may lead the Joint
Managing Authority to impose modifications or reductions to address such mistakes or
inaccuracies. The amount of the grant and the percentage of co-financing as a result of these
corrections may not be increased in any case.
It is therefore in the Applicant's interest to provide a realistic and cost-effective budget.
Eligible direct costs
To be eligible under the Call for Proposals, costs must comply with the provisions of article 14 of
the General Conditions to the Standard Grant Contract (see Annex II), as described also below.
Eligible costs are costs actually incurred by the Beneficiary of this grant and its partners,
which meet all the following criteria:
a) they are incurred during the implementation of the Action as specified in Article 2 of the
Special Conditions (see the Standard Grant Contract) with the exception of costs relating to final
reports, expenditure verification and evaluation of the Action, whatever the time of actual
disbursement by the Beneficiary and/or its partners. Procedures to award subcontracts for
goods/services/works used/provided/delivered during the implementation period may have
been initiated but contracts may not be concluded by the Beneficiary or its partners before the
start of the implementation period of the Action, provided the provisions of Annex IV of the
Grant Contract were respected.
b) must be indicated in the estimated overall budget of the Action,
c) must be necessary for the implementation of the Action which is the subject of the grant,
d) must be identifiable and verifiable, in particular being recorded in the accounting records of
the Beneficiary or its partners and determined according to the applicable accounting standards
of the country where the Beneficiary or its partners are established and according to the usual
cost accounting practices of the Beneficiary or its partners,
e) must be reasonable, justified and comply with the requirements of sound financial
management, in particular regarding economy and efficiency.
Subject to the above and where relevant to the provisions of Annex IV of the Standard Grant
Contract being respected, the following direct costs of the Beneficiary and its partners shall
be eligible:

32 E.g. museums, libraries, theatres, operas, philharmonics, arts and cultural heritage institutions etc.
33 In case of a subsidiary (having legal personality), the subsidiary shall be the Applicant, and in case of contracting, it
shall be the Beneficiary. In case of a branch (not having legal personality), the central organization shall be the
Applicant, and in case of contracting, it shall be the Beneficiary.
34 According with PRAG provisions (Section 6.4.8.6), where several proposals submitted by the same Applicant are
selected for financing, but the Applicant does not prove to have the necessary capacity required to implement all
selected proposals for which grants may be awarded, the Selection Committee shall reject the proposal(s) which has
(have) been awarded a lower score, and select the proposal(s) that the Applicant has the capacity to implement.

35 According to their respective national legislation.

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cost of staff assigned to the Action, corresponding to actual salaries including statutory
deductions35 and other remuneration-related costs; salaries and costs must not exceed those

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normally borne by the Beneficiary or its partners, as the case may be, unless it is justified by
showing that it is essential to carry out the Action;
travel and subsistence costs for staff and other persons taking part in the Action, provided they
do not exceed those normally borne by the Beneficiary or its partners, as the case may be;
purchase (new) or rental (new or used) costs for equipment and supplies specifically for the
purposes of the Action, and costs of services, provided they correspond to market rates;
costs of consumables;
subcontracting expenditure;
costs deriving directly from the requirements of the Grant Contract (dissemination of
information, evaluation specific to the Action, expenditure verification, translation,
reproduction, insurance, etc.) including financial service costs (in particular the cost of transfers
and financial guarantees);
any other cost necessary for the implementation of the Action, in line with the national
legislations and the Budget of the Action.

interest owed;
items already financed in another framework;
purchases of land or buildings, except where necessary for the direct implementation of the
Action, in which case ownership must be transferred to the final beneficiaries and/or local
partners, at the latest at the end of the Action;
currency exchange losses;
taxes, including VAT, unless the Beneficiary (or the Beneficiarys partners) cannot reclaim
them and the applicable regulations do not forbid coverage of taxes;
credits to third parties;
fines and penalties.

Contingency reserve
A contingency reserve not exceeding 2% of the direct eligible (total ENPI plus IPA) costs may be
included in the Budget of the Action, without increasing the total amount to be financed by the
JMA. It can only be used with the prior written authorisation of the Joint Managing Authority in
case of ENPI funds and CFCU in Turkey for IPA funds.
Eligible indirect costs (overheads)
A fixed percentage not exceeding 7% of the total amount of direct eligible costs of the Action
may be claimed as indirect costs to cover the administrative overheads incurred by the
Beneficiary for the Action, without increasing the total amount to be financed by the JMA. The
flat-rate funding in respect of indirect costs does not need to be supported by accounting
documents.
Indirect costs are eligible provided that they do not include costs assigned to another heading of
the Budget of the Action (Annex B of these Guidelines).
Details regarding the eligibility of expenditure by budget lines are presented in Annex G to
these Guidelines for Grant Applicants.
Contributions in kind
Contributions in kind are not considered actual expenditure and are not eligible costs. The
contributions in kind may not be treated as co-financing by the Beneficiary or its partners.
However, any contribution in kind must be explained in section 1.10.4 of the Grant Application
Form (Annex A) and listed separately in the Budget of the Action (Annex B, Table 4 Sources of
funding).
The cost of staff assigned to the Action is not a contribution in kind and may be considered
as co-financing in the Budget of the Action when paid by the Beneficiary or its partners.
Notwithstanding to the above, if the Description of the Action foresees the contributions in kind,
such contributions have to be provided.
Ineligible costs
The following costs are not eligible:
contributions in kind;
debts and provisions for losses or debts;
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2.2

Where to get the Grant Application Form and all its annexes?
The Grant Application Form and all its annexes are available on the website of the Joint
Operational Programme Black Sea 2007-2013: www.blacksea-cbc.net.

HOW TO APPLY AND THE PROCEDURES TO FOLLOW IN OPEN CALL FOR PROPOSALS

2.2.1 Grant Application Form

Applications must be submitted using the Grant Application Form (Annex A to these Guidelines
for Grant Applicants), together with the annexes and supporting documents presented in Section
2.2.2.
Applicants must apply in English.
Important notes:
Applicants should keep strictly to the format of the different forms and fill in the paragraphs
and the pages in order.
Please complete the documents carefully and as clearly as possible so that they can be
assessed properly.
Hand-written applications will not be accepted.
The annexes D and E 36 must always be submitted as originals.
The supporting documents37 must be submitted as unofficial translations into English
certified by the head of the Applicant organisation, as described in Section 2.2.2 below.
The budget tables (Annex B) have to be drawn up in Euro and provide clear information
about the way the money will be spent according to the activities described and divided per
each partner and where it comes from.
The Applicant should be precise and provide enough detail to ensure the application is clear,
particularly as to how the aims of the Action will be achieved, the benefits that will flow
from it and the way in which it is relevant to the programme's objectives.
Applicants must verify that the application is complete on the basis of the Checklist (Annex
A, Section VI) and that the signatures and official stamps are well visible and recognisable.
Please make sure that the Declaration by the Applicant (Annex A, Section IV and Section VII)
and Partnership Statements (Annex A, Section IV.2) are signed and stamped by the legally
authorised representative of the relevant organisations.
Each application should be bound (together with its annexes and supporting documents) in
the way that pages could not be taken away from a whole set, and attached together with a
list of contents. The very first two pages of the Grant Application Form should be visible,
where <Name of the Applicant> and <Priority> and <Measure> should be written by the
Applicant.
The partners must explain in the Grant Application Form how they will integrate the Community
horizontal policies in the Action, especially as regards the environmental protection, sustainable
development, equal opportunities, and non-discrimination.

Below there is a list of reasons for exclusion of a Grant Application Form in the administrative
check step:
1. if the Grant Application Form is sent after the deadline and received after the effective date
of approval of the administrative check step;
2. if the Grant Application Form is delivered to other addresses than the one specified in
Section 2.2.3 or sent by other means (e.g. by fax or by e-mail);
3. if the correct Grant Application Form template (published for this Call for Proposals) has not
been used;
4. if the Grant Application Form is not typed and submitted in English (except for dates and
signatures);
5. if the Grant Application Form is not entirely filled in (point by point);
6. if the requested annexes are not provided;
7. if the Grant Application Form does not contain the Partnership Statements signed, stamped
and dated by each partner.
Clarifications will only be requested - copies by fax or scanned by e-mail and originals by
registered mail or private courier service - when information provided is unclear (for example
due to national specific issues), thus preventing the Joint Managing Authority / Selection
Committee from conducting an objective assessment. Clarifications will only be requested to
conclude the administrative and eligibility checks and not to improve the content of the
application.
The Applicants will send their answers within 7 calendar days since they receive the request for
clarifications - copies by fax or scanned by e-mail and originals by registered mail or private
courier service (date on the envelope) or by hand-delivery.
Please note that it is the Applicants responsibility to bind the Grant Application Form and the
related documents. The Joint Managing Authority will not be held responsible for any incidents
regarding the loss of files if this condition is not met.
Please note that only the Grant Application Form, the requested annexes which have to be filled
in and the requested supporting documents will be evaluated. It is therefore of utmost
importance that these documents contain ALL relevant information concerning the Action. No
additional annexes should be sent.

The partners must explain in the Grant Application Form also whether they have links to various
policies and initiatives implemented in the Black Sea Region, or whether the Action has any
complementarity or synergies with other actions implemented in the area on a similar topic, and
how duplication with similar activities will be avoided.
The partners must also explain in the Grant Application Form whether the Action is expected to
have springboard or multiplier effects, and if so, how these are foreseen to come into action.
36 Please see Section 2.2.2 below.
37 Statutes or Articles of Association, Registration Act, Latest accounts, External Audit Report, Certification proving

that obligations relating to the payment of debts to the consolidated state budget are fulfilled.

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2.2.2 Annexes and supporting documents


The annexes and supporting documents should be attached to the Grant Application Form in the
order described below and a cover sheet will separate each document.
All annexes and supporting documents to the Grant Application Form need to be bound and
attached together with a list of contents.
Please note that the supporting documents will be checked at the moment of application
(except the Financial Identification Form and Certification proving that obligations relating to
the payment of debts to the consolidated state budget are fulfilled38, which will be required
before the contract signature).
Applicants will be requested to supply the following documents together with the Grant
Application Form (Annex A) in order to allow the Joint Managing Authority to verify the eligibility
of the Applicants and their partners:
For ENPI Applicant:
1.
2.
3.
4.
5.
6.

Declaration by the Applicant (in Annex A Grant Application Form, Section VII)
Budget of the Action (Annex B)
Logical Framework Sheet (Annex C)
Legal Entity Sheet (Annex D)
Financial Identification Form (Annex E)
Statutes or Articles of Association (not in case of public authorities and international
organisations which have signed a framework agreement with the EC)
7. Registration Act (not in case of public authorities)
8. Latest accounts (not in case of public authorities)
9. External Audit Report, in case the grant sum exceeds EUR 500,000 (not in case of public
authorities, bodies governed by public law and international organisations.)
10. Certification proving that obligations relating to the payment of debts to the
consolidated state budget are fulfilled39
11. Ad hoc declaration explicitly stating the undertaking of the obligations mentioned in
section 2.1.1 (only in case of international organisations)
For IPA Financial Lead Beneficiary:
1. Declaration by the IPA Financial Lead Beneficiary (in Annex A - Grant Application Form,
Section VIII)
2. Legal Entity Sheet (Annex D)
3. Financial Identification Form (Annex E)
4. Statutes or Articles of Association (not in case of public authorities and international
organisations which have signed a framework agreement with the EC)
5. Registration Act (not in case of public authorities)
6. Latest accounts (not in case of public authorities)

7. External Audit Report, in case the grant sum exceeds EUR 500,000 (not in case of public
authorities, bodies governed by public law and international organisations)
8. Certification proving that obligations relating to the payment of debts to the
consolidated state budget are fulfilled40
9. Ad hoc declaration explicitly stating the undertaking of the obligations mentioned in
section 2.1.1 (only in case of international organisations)
For partners (ENPI and IPA):
1.
2.
3.
4.
5.
6.

Partnership Statement (in Annex A - Grant Application Form, Section IV.2)


Legal Entity Sheet (Annex D)
Statute or Articles of Association (not in case of public authorities)
Registration Act (not in case of public authorities)
Latest accounts (not in case of public authorities)
Certification proving that obligations relating to the payment of debts to the
consolidated state budget are fulfilled41
7. Ad hoc declaration explicitly stating the undertaking of the obligations mentioned in
section 2.1.1 (only in case of international organisations)
Requirements for annexes:
1. Budget of the Action (Annex B) - all Excel worksheets must be filled in with costs estimates
(budget breakdown), emphasising the detailed local contribution and including the Action
related cash flow for the whole duration of the Action. This document must be submitted as
original.
2. Logical Framework Sheet (Annex C) - the Applicant should start the preparation of the
Action by filling first in the Logical Framework, and thereafter the Grant Application Form.
3. Legal Entity Sheet (Annex D) must conform to the model, it must be duly completed and
signed, stamped and dated by the Applicant, IPA Financial Lead Beneficiary (if is the case)
and all partners, accompanied by the justifying documents which are requested therein. This
document must be submitted as original.
4. Financial Identification Form (Annex E) must conform to the model, it must be duly
completed and signed, stamped and dated by the Applicant, IPA Financial Lead Beneficiary (if
is the case) and by the bank to which the payments will be made42. This bank must be located
in the country(ies) where the Applicant and IPA Financial Lead Beneficiary (if is the case) is/are
registered and located. This document must be submitted as original before the contract
signature43.
Requirements for supporting documents:
5. Statutes or Articles of Association or other applicable documents of the Applicant
organisation, IPA Financial Lead Beneficiary (if it is the case) and of each partner organisation
must be submitted as unofficial translation(s) of the relevant parts proving their eligibility

38 In cases where this kind of document is not available, a Self Declaration of the Applicant/partner - stating that
obligations relating to the payment of debts to the consolidated state budget are fulfilled - should be provided.
39 In cases where this kind of document is not available, a Self Declaration of the Applicant - stating that obligations
relating to the payment of debts to the consolidated state budget are fulfilled - should be provided.

40 In cases where this kind of document is not available, a Self Declaration of the IPA Financial Lead Beneficiary stating that obligations relating to the payment of debts to the consolidated state budget are fulfilled - should be
provided.
41 In cases where this kind of document is not available, a Self Declaration of the partner - stating that obligations
relating to the payment of debts to the consolidated state budget are fulfilled - should be provided.
42 The bank account may be in national currency at the application moment. If proposal is selected and before
contracting, the Applicant /IPA Financial Lead Beneficiary must open a dedicated bank account for the
implementation of the action, EUR currency being strongly recommended, due to high currency exchange risks.
43 If the Financial Identification Form is not provided before the deadline indicated in the request sent to the
Applicant by the Joint Managing Authority, the Grant Contract will not be concluded.

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(relevant parts are legal status, registration and location of headquarters and, if it is the
case, of the subsidiary(ies)/branch(es)). In case of modifications of the relevant parts proving
non-profit organisations and public undertakings eligibility (as mentioned above), the
Courts decision regarding the registration of the modifications to the Statute and of the
Leading Boards of the organisation, according to the national legislations in force, must also
be submitted as unofficial translation(s) of the modified relevant parts proving their
eligibility. Where the Applicant and/or (a) partner(s) is a public body created by a law, the
said law must be provided, as unofficial translation(s) of the relevant parts proving their
eligibility (as mentioned above). This obligation does not apply to public authorities. This
obligation does not apply to international organisations which have signed a framework
agreement with the European Commission. A list of the relevant framework agreements is
available at the following address:
http://ec.europa.eu/europeaid/work/procedures/implementation/international_organisations/index_en.htm

6. Registration Acts must be submitted by the Applicant organisation, IPA Financial Lead
Beneficiary (if it is the case) and each partner organisation, as unofficial translation(s) of the
extract(s) from the national Register(s) of organizations. This obligation does not apply to
public authorities.
7. Latest accounts (the profit and loss account and the balance sheet for the previous financial
year for which the accounts have been closed, including a clear distinction between public
and private revenues) must be submitted by the Applicant, IPA Financial Lead Beneficiary (if
it is the case) and all partners, as full unofficial translation(s). This obligation does not
apply to public authorities.
8. External Audit Report must be submitted with the applications where the grant requested
exceeds EUR 500,000, as full unofficial translation(s). The External Audit Report must be
produced by an approved auditor, certifying the accounts for the last financial year
available and assessing the viability of the Applicant and IPA Financial Lead Beneficiary (if it
is the case). The auditor does not have to analyse the Applicants / IPA Financial Lead
Beneficiarys (if it is the case) future financial viability, but to identify any concerning
elements as regards its financial soundness, which is a normal part of the annual audit of the
Applicants / IPA Financial Lead Beneficiarys (if it is the case) accounts. This obligation
does not apply to public authorities, bodies governed by public law and international
organisations.
9. Certification issued by the competent state authority in each participating country proving
that potential Applicants and their partners have fulfilled their obligations relating to the
payment of debts to the consolidated state budget in accordance with the legal provisions of
the country in which they are registered and located44, as full unofficial translation(s). As an
exception, this document must be submitted before the contract signature45.
Ad hoc declaration explicitly stating that the international organisation undertakes to the
following obligations detailed in section 2.1.1 of these Guidelines: adherence to applicable
Community Policies, acceptance of the control requirements set by the PRAG, acceptance of
undergoing audits and checks by all those bodies entitled to carry out such controls in the
framework of the Programme, final financial liability for all the sums wrongly paid out. This
obligation applies only to international organisations.
The Selection Committee/Joint Managing Authority may demand additional documentary
evidence and argumentations in case of doubts.

2.2.3

Where and how to send the applications

Applications must be submitted in one original and 3 copies in A4 size, each bound. The
complete Grant Application Form and all annexes and supporting documents must also be
supplied in electronic format (CD-Rom) in a separate and unique (pdf format) file (e.g. the Grant
Application Form must not be split into several different files. In addition, the Budget of the
Action will also be supplied separately in xls format.
The electronic formats must contain exactly the same application as the paper version
enclosed.
The Checklist (Section VI of the Grant Application Form) and the Declaration by the Applicant
(Section VII of the Grant Application Form) must be stapled separately and enclosed in the
envelope.
Where an Applicant sends several different applications, each one has to be sent separately.
The outer envelope must bear the reference number of the Call for Proposals, together with
the full name and address of the Applicant.
Applications must be submitted in a sealed envelope by registered mail, private courier
service or by hand-delivery (a signed and dated certificate of receipt will be given to the
deliverer) at the address below:
Postal address and address for hand delivery or by private courier service
Ministry of Regional Development and Housing
General Directorate for European Territorial Cooperation
Directorate for International Territorial Cooperation
Bulevardul Libertatii nr. 12, 040129 Bucuresti, sector 5, Romania
Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses
will be rejected.
The first page of the Grant Application Form must be also attached to the front side of the
envelope for identification.
Applicants must verify that their application is complete using the Checklist (Section VI in
the Grant Application Form). Incomplete applications may be rejected.
2.2.4

Deadline for submission of applications

The deadline for the submission of applications is 12th of October 2009 as evidenced by the
date of dispatch, the postmark or the date of the deposit slip.
In case of hand-deliveries, the deadline for receipt is at 16.00 hours local time as evidenced by
the signed and dated receipt. Any application sent after the deadline as defined above will
automatically be rejected.
However, for reasons of administrative efficiency, the JMA may reject any application received
after the effective date of approval of the administrative check step.

44 In cases where this kind of document is not available, a Self Declaration of the Applicant/partner - stating that
obligations relating to the payment of debts to the consolidated state budget are fulfilled - should be provided.
45 If the Certification is not provided before the deadline indicated in the request sent to the Applicant by the Joint
Managing Authority, the application may be rejected.

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2.2.5

2.3

Further information for the applications

EVALUATION AND SELECTION OF APPLICATIONS

Project (Action) preparation workshops that will concentrate on addressing the information
needs of the potential Applicants of the programme shall be organized.

Applications will be examined and evaluated by the Selection Committee with the possible
assistance of external assessors. All actions submitted by Applicants will be assessed according
to the following steps and criteria.

Further details regarding the venue and exact date and hours shall be published on the
programmes website (in Call for Proposals section).

(1)

Questions may in addition be sent by e-mail or by fax no later than 15 days before the
deadline for the submission of applications to the below address, indicating clearly the
reference of the Call for Proposals:

The following will be assessed:

E-mail address: blacksea-cbc@mdrl.ro


Fax: +40 372 111 456

The submission deadline has been respected. If the deadline has not been respected the
application will automatically be rejected.

Replies will be given no later than 11 days before the deadline for the submission of
applications. The Joint Managing Authority has no obligation to provide further clarifications
after this date.

The Grant Application Form satisfies all the criteria specified in points 1-14 of the
Checklist (Section VI of the Grant Application Form). If any of the requested information
is missing or is incorrect, the application may be rejected on that sole basis and the
application will not be evaluated further.

Questions that may be relevant to other Applicants, together with the answers, will be published
on the programme website: www.blacksea-cbc.net.
In the interest of equal treatment of Applicants and partners, the Joint Managing Authority
cannot give a prior opinion on the eligibility of an Applicant, a partner, an Action or specific
activities.

STEP 1: ADMINISTRATIVE CHECK

The JMA staff proceeds with the administrative check of the applications, under the supervision
of the Selection Committee (SC) Secretary and Chairperson.

Following the administrative check, the Joint Managing Authority will send a letter to all
Applicants, indicating whether their application was submitted prior to the deadline,
informing them of the reference number they have been allocated and whether they have
been recommended for further evaluation.
(2) STEP 2: VERIFICATION OF ELIGIBILITY OF THE APPLICANT AND PARTNERS
Considering the high cost and logistic complexity of gathering the SC members over a long period
of time, the JMA staff also proceeds with the eligibility check in parallel with the administrative
check and under the supervision of the SC Secretary and Chairperson.

The Declaration by the Applicant (Section VII of the Grant Application Form) will be crosschecked with the annexes and supporting documents provided by the Applicant. Any missing
document or any incoherence between the Declaration by the Applicant and the annexes
and supporting documents may lead to the rejection of the application on that sole basis.

The eligibility of the Applicant, the partners, and the Action will be verified according to the
criteria set out in Sections 2.1.1, 2.1.2 and 2.1.3.

If the examination of the application reveals that the proposed Action does not meet the
eligibility criteria stated in paragraph 2.1.3, the application shall be rejected on this sole
basis.
After both checks are completed (steps 1 and 2), the SC is gathered to approve the
administrative and eligibility reports and to proceed with the technical evaluation of the
applications (steps 3 and 4), according to procedures detailed in PRAG46.

46 http://ec.europa.eu/europeaid/work/procedures/implementation/grants/index_en.htm

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(3) STEP 3: EVALUATION OF THE APPLICATION

Evaluation Grid

An evaluation of the quality of the applications, including the proposed budget, and of the
capacity of the Applicant and its partners, will be carried out in accordance with the evaluation
criteria set out in the Evaluation Grid included below.
There are three types of evaluation criteria: selection, award and additional criteria.
The application will be given an overall score out of 100 points.
The selection criteria are intended to help evaluate the Applicants' financial and operational
capacity to ensure that they:
have stable and sufficient sources of finance to maintain their activity throughout the period
during which the Action is being carried out and, where appropriate, to participate in its
funding;
have the management capacity, professional competencies and qualifications required to
successfully complete the proposed Action. This also applies to any partner of the Applicant
and also to IPA Financial Lead Beneficiary (if it is the case).
The award criteria allow the quality of the applications submitted to be evaluated in relation to
the set objectives and priorities, and grants to be awarded to actions which maximise the
overall effectiveness of the Call for Proposals. They enable the selection of applications which
the Joint Managing Authority can be confident will comply with its objectives and priorities and
guarantee the visibility of the Community financing47. They cover such aspects as the relevance
of the Action, its consistency with the objectives of the Call for Proposals, quality, expected
impact, sustainability and cost-effectiveness.
The additional criteria are intended to give priority to integrated projects (actions).
Scoring:
The evaluation criteria are divided into sections and subsections. Each subsection will be given a
score between 1 and 5 in accordance with the following guidelines: 1 = very poor; 2 = poor; 3 =
adequate; 4 = good; 5 = very good.

Maxim
um
Score

Section
Selection criteria
1. Technical, financial and operational capacity of the partnership
1.1 Do the Applicant and its partners have sufficient and proven experience in
project management?48
1.2 What is the level of technical expertise of the Applicant and partners?
(notably knowledge of the issues to be addressed)49
1.3 Do the Applicant and its partners have sufficient management capacity?
(including staff, equipment and ability to handle the Budget for the Action)50
1.4 Do the Applicant and its partners have stable and sufficient financial
resources?51
Award criteria
2. Relevance
2.1 How relevant is the proposal to the chosen programmes and Call for
Proposals objective and priority?52
2.2 How relevant to the particular needs and constraints of the target
country/countries and/or region(s) is the proposal?
In particular, does the proposal demonstrate a real cross-border impact?
(e.g. fulfils at least two of the following criteria: (1) joint development; (2)
joint implementation; (3) joint staffing; and/or (4) joint financing)53
2.3 Does the Action have any links with any of the BSB-specific policies
implemented in the region, or complementarity or synergies with various
actions implemented in the region?
(including synergy with other EC initiatives and avoidance of duplication,
without overlapping with the actions)54
2.4 How clearly defined and strategically chosen are those involved (final
beneficiaries, target groups)? Have their needs been clearly defined and
does the proposal address them appropriately?55
3. Methodology
3.1 Are the proposed activities appropriate, practical, and consistent with the
objectives and expected outputs and results?
How coherent is the overall design of the Action?
(in particular, does it reflect the analysis of the problems involved, take into
account external factors and anticipate an evaluation?)56

20
5
5
5
5
25
5

5x2

5
25

48 Based on sections II.3.1, III.3.1 and IV.1 in the Grant Application Form (Annex A).
49 Based on sections I.3 in the Grant Application Form (Annex A).
50 Based on sections I.1.10.3, I.1.10.4, II.3.2.3, III.3.2.3 in the Grant Application Form (Annex A).
51 Based on sections II.3.2.2, III.3.2.2 in the Grant Application Form (Annex A).
52 Based on sections I.1.8.5 in the Grant Application Form (Annex A).
53 Based on sections I.1.8.4 and I.1.8.7 in the Grant Application Form (Annex A).
54 Based on sections I.1.8.9, I.8.10 and I.1.8.11 and I.1.8.12 in the Grant Application Form (Annex A).
55 Based on sections I.1.8.2, I.8.3 and I.1.10.6 in the Grant Application Form (Annex A).

47 See http://ec.europa.eu/europeaid/work/visibility/index_en.htm.

2009

56 Based on sections I.1.7, I.1.9 and I.1.10.7 in the Grant Application Form (Annex A).

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3.2 Is the proposed partnership appropriate in terms of number of partners,


relevance of partners for the implementation of the Action57 and their
level of involvement satisfactory?
(maximum score will only be allocated if the proposal cumulates the following
requirements: it involves minimum 3 partners from minimum 3 different
countries, the partnership proves to be coherent and it involves the
appropriate partners to implement the proposed solution)58
3.3 Is the action plan clear, realistic and feasible?59
3.4 Does the proposal contain objectively verifiable, measurable and
appropriate indicators for measuring the outcome of the Action?60
4. Sustainability
4.1 Is the Action likely to have a tangible impact on the target groups?
Is the communication strategy clearly defined in order to ensure an efficient
and well-targeted dissemination and capitalisation of the Action results?61
4.2 Is the proposal likely to have springboard or multiplier effects?
(including scope for replication and extension of the deliverables,
dissemination of information, distribution of publications and maintenance of
the Action website after the end of the Action)62
4.3 Are the expected results of the proposed Action sustainable:
- financially (how will the activities be financed after the funding ends?)
- institutionally (will structures allowing the activities to continue be in place at
the end of the Action? Will there be local ownership of the results of the
Action?)
- at policy level (where applicable) (what will be the structural impact of the
Action e.g. will it lead to improved legislation, regulations, planning methods,
etc?)
- environmentally (will the Action have a negative/positive environmental impact?)
(maximum score will only be allocated if the proposal contains specific addedvalue elements, such as promotion of gender equality and equal opportunities)63
5. Budget and cost-effectiveness
5.1 Is the ratio between the estimated costs and the expected results
satisfactory?64
(in accordance with the principles of economy, efficiency and
effectiveness65)
5.2 Is the proposed expenditure necessary for the implementation of the
Action?66
57

5x2

5
5
15

Additional criteria
6. Priority for the programme
6.1 The Action is an integrated project67
Maximum total score

5
5
100

Note on Section 1. Technical, financial and operational capacity


If the total average score is less than 12 points out of 20 for Section 1, the application will
be rejected.
Note on Section 2. Relevance
If the total average score is less than 20 points out of 25 for Section 2, the application will
be rejected.

5
Note on Total score
If the total score is less than 65 points, the application will be rejected.
5

Selection
The entire evaluation procedure, with the SC recommendations, is recorded in an evaluation
report to be submitted to the JMC for approval. It includes the applications recommended for
funding, as well as a reserve list. The SC may recommend the selection of an application under
conditions (e.g. eligible costs reduced).

10
5

The JMC will approve the ranking of the applications and SC recommendations. No
application failing to pass the minimum total score threshold may be approved.
Please note that from the deadline of the Call for Proposals until the Applicant may sign the
Grant Contract, it may take up to 6 to 7 months, although not necessarily: according with the
number of proposals received for the first call and the number of possible clarifications to be
requested from the Applicants/partners, the administrative check and eligibility verification may
take up to 45 calendar days, the technical and financial evaluation may take up to 30 calendar
days, the selection process may take up to 30 calendar days, the negotiation and signing of the
Grant Contract may take up to 60 calendar days.
Once the contract is signed, the Beneficiary will receive the first instalment of pre-financing
within the following 45 days.

Priority should be given to local and regional authorities, civil society and NGOs, chambers of commerce, and the
academic and educational community, according with the provisions set out in the European Neighbourhood and
Partnership Instrument Cross-Border Cooperation: Strategy Paper 2007-2013.

58 Based on section I.1.10.2 in the Grant Application Form (Annex A).


59 Based on section I.1.11 in the Grant Application Form (Annex A).
60 Based on section I.1.13 in the Grant Application Form (Annex A) and Logical Framework (Annex C).
61 Based on sections I.1.6 and I.1.9 in the Grant Application Form (Annex A).
62 Based on section I.1.12.4 in the Grant Application Form (Annex A).
63 Based on sections I.1.8.8 and I.1.12.3 in the Grant Application Form (Annex A).
64 Based on section I.2 in the Grant Application Form (Annex A).

65 According with the Article 27 of the Council Regulation No.1605/2002 on the Financial Regulation, The principle
of economy requires that the resources used by the institution for the pursuit of its activities shall be made available
in due time, in appropriate quantity and quality and at the best price. The principle of efficiency is concerned with
the best relationship between resources employed and results achieved. The principle of effectiveness is concerned
with attaining the specific objectives set and achieving the intended results.

66 Based on section I.2 in the Grant Application Form (Annex A).


67 Based on section I.1.8.6 in the Grant Application Form (Annex A).

2009

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2.4

NOTIFICATION OF THE JOINT MONITORING COMMITTEES DECISION

2.5

2.4.1 Content of the decision


Applicants will be informed in writing of the Joint Monitoring Committees decision
concerning their application and, in case of rejections, the reasons for the negative
decision.
Applicants believing that they have been harmed by an error or irregularity during the award
process may appeal to the Joint Managing Authority directly. JMA must reply within 90 days of
68
receipt of the complaint. See further Section 2.4.15 of PRAG .

CONDITIONS APPLICABLE TO IMPLEMENTATION OF THE ACTION


MONITORING COMMITTEE'S DECISION TO AWARD A GRANT

FOLLOWING THE

JOINT

Following the decision to award a grant, the Applicant will be offered a contract based on the
Joint Managing Authority's Standard Grant Contract (see Annex F of these Guidelines for Grant
Applicants). By signing the Grant Application Form (Annex A of these Guidelines for Grant
Applicants), the Applicant declares accepting, in case where it is awarded a grant, the
contractual conditions as laid down in the Standard Grant Contract.
If the successful Applicant is an international organisation, the Standard Contribution Agreement
with an international organisation (model in Annex H) will be used instead of the Standard Grant
Contract (Annex F) provided that the international organisation in question offers the guarantees
provided for in article 53d (1) of the Financial Regulation, as described in Chapter 7 of the
Practical Guide to contract procedures for EC external actions.

2.4.2 Indicative time table


Implementation contracts
DATE

TIME*

27th of September 2009

16.00

1st of October 2009

12th of October 2009

16.00

16th of November 2009*

Notification of award (after the JMC decision)

January 2010*

Contract signature

February 2010*

March 2010*

Deadline for request for any clarifications


from the Joint Managing Authority
Last date on which clarifications are issued
by the Joint Managing Authority
Deadline for submission of Grant Application
Form
Information to Applicants on the
administrative check

Publishing the list of contracts awarded


by the JMA on programmes website

Where implementation of the Action requires the Beneficiary to award procurement contracts, it
must award the contract to the tenderer offering the best value for money, that is to say, the
best price-quality ratio, in compliance with the principles of transparency and equal treatment
for potential contractors, care being taken to avoid any conflict of interests. In this framework,
it is advisable that the time allowed for candidates to submit their applications is sufficient to
permit proper competition. To this end, a minimum deadline of 30 days from the date of
publication for submitting applications is recommended regardless of the contract amount. In all
cases, the Beneficiary must follow the procedures set out in Annex IV of the Grant Contract.

Provisional date. All times are in the time zone of the country of the Joint Managing Authority

68 http://ec.europa.eu/europeaid/work/procedures/implementation/grants/index_en.htm

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3.

LIST OF ANNEXES

DOCUMENTS TO FILL IN
ANNEX A: GRANT APPLICATION FORM (WORD FORMAT)
ANNEX B: BUDGET OF THE ACTION (EXCEL FORMAT)
ANNEX C: LOGICAL FRAMEWORK (EXCEL FORMAT)
ANNEX D: LEGAL ENTITY SHEET (PDF FORMAT)
ANNEX E: FINANCIAL IDENTIFICATION FORM (PDF FORMAT)

DOCUMENTS FOR INFORMATION


ANNEX F: STANDARD GRANT CONTRACT
ANNEX G: ELIGIBILITY OF EXPENDITURE
ANNEX H: STANDARD CONTRIBUTION AGREEMENT, APPLICABLE IN CASE WHERE THE BENEFICIARY IS AN
INTERNATIONAL ORGANISATION (only for those international organisations which have successfully undergone
a four pillars assessment by the European Commission)

ANNEX I: PARTNERSHIP AGREEMENT


ANNEX Ia - PARTNERSHIP AGREEMENT BETWEEN ENPI BENEFICIARY AND ENPI PARTNER
ANNEX Ib - PARTNERSHIP AGREEMENT BETWEEN ENPI BENEFICIARY AND IPA FINANCIAL LEAD BENEFICIARY

All these documents are available on the Black Sea Programmes web address:
www.blacksea-cbc.net.

PROJECT CYCLE MANAGEMENT GUIDELINES


http://ec.europa.eu/europeaid/multimedia/publications/publications/manualstools/t101_en.htm

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Nationality of the
Applicant2
Legal status of the
Applicant

<specify the type of legal entity, as presented in Section


2.1.1, point (1) of the Guidelines for Grant Applicants>

Partners3

Name, Nationality

Total eligible cost of the


Action (A)

Romanian Ministry of Regional Development and Housing


Directorate for International Territorial Cooperation
Joint Managing Authority of the
Joint Operational Programme BLACK SEA 2007-2013

ENPI funds: EUR ......


4

IPA funds : EUR ......


Total funds: EUR ......

Total duration of the


Action

Amount requested from the


Joint Managing Authority (B)

% of JMA co-financing /
total eligible cost of the
Action (B/Ax100)

ENPI funds: EUR ......


5

IPA funds : EUR ......


Total funds : EUR ......

,%
,%
,%

<specify the number of months of Action implementation>


months

Contact details of the Applicant for the purpose of this Action:

GRANT APPLICATION FORM

Postal address:
Telephone number: Country
code + city code + number

Reference: 1st Call for Proposals


Deadline for submission of proposals: 12th of October 2009

Fax number: Country code +


city code + number
Contact person for this Action:
Contact persons e-mail
address:

Title of the Action and


acronym
Locations of the Action

Contact persons mobile


phone:
<specify country(ies), region(s) and town(s) that will benefit
from the Action>

Website of the Organisation:


Any change in the addresses, phone numbers, fax numbers and in particular e-mail, must be
notified in writing to the Joint Managing Authority. The Joint Managing Authority will not be
held responsible in case it cannot contact an Applicant.

Name of the Applicant


Name of the IPA Financial
Beneficiary1
Priority and measure

<specify the priority and measure, as presented in Section


1.3 of the Guidelines for Grant Applicants>

Dossier No
(for official use only)

June 2009
1

If at least one Turkish partner is involved in the project.


2009
090610 Grant Application Form

Page 1 of 43

2
The statutes must make it possible to ascertain that the organisation was set up by an act governed by
the national law of the country concerned. In this respect, any legal entity whose statutes have been
established in another country cannot be considered an eligible local organisation.
3
Add as many rows as partners.
4
If it is the case.
5
If it is the case.
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TABLE OF CONTENTS

I. THE ACTION
To be submitted by all applicants

I. THE ACTION ....................................................................................................... 4


DESCRIPTION ........................................................................................................................................................... 4
1.1.
Title of the Action and acronym................................................................................................................ 4
1.2.
Locations of the Action ............................................................................................................................... 4
1.3.
Priority and Measure concerned ................................................................................................................ 4
1.4.
Type of the Action (or project) ................................................................................................................. 4
1.5.
Cost of the Action and amount requested from the Joint Managing Authority, split by the
financial partners ....................................................................................................................................................... 5
1.6.
Summary (max 1 page)................................................................................................................................ 6
1.7.
Objectives (max 1 page) ............................................................................................................................. 7
1.8.
Relevance of the Action (max 3 pages) .................................................................................................... 7
1.9.
Description of the Action and its effectiveness (max 5 pages) ............................................................ 9
1.10.
Methodology (max 2 pages) ...................................................................................................................... 15
1.11.
Duration and indicative action plan for implementing the Action .................................................... 16
1.12.
Sustainability (max 1.5 pages) ................................................................................................................. 18
1.13.
Logical framework...................................................................................................................................... 19
2.
BUDGET FOR THE ACTION ................................................................................................................................... 19
3.
EXPERIENCE OF SIMILAR ACTIONS ...................................................................................................................... 19

For economical and ecological reasons, we strongly recommend that you submit your files on
paper-based materials (no plastic folder or divider).
We also suggest you use double-sided print-outs as much as possible.

1.

II. THE APPLICANT .................................................................................................20


1.
2.
3.

IDENTITY................................................................................................................................................................ 20
PROFILE ................................................................................................................................................................. 21
CAPACITY TO MANAGE AND IMPLEMENT ACTIONS ........................................................................................... 21
3.1. Experience in project management .............................................................................................................. 21
3.2. Resources........................................................................................................................................................... 22

III. THE IPA (FINANCIAL) LEAD BENEFICIARY.................................................................24


1.
2.
3.

IDENTITY................................................................................................................................................................ 24
PROFILE ................................................................................................................................................................. 25
CAPACITY TO MANAGE AND IMPLEMENT ACTIONS ........................................................................................... 25
3.1. Experience in project management .............................................................................................................. 25
3.2. Resources........................................................................................................................................................... 26

IV. PARTNERS OF THE APPLICANT PARTICIPATING IN THE ACTION .....................................28


1.
2.

DESCRIPTION OF THE PARTNERS ........................................................................................................................ 28


PARTNERSHIP STATEMENT .................................................................................................................................. 30

V. ASSOCIATES OF THE APPLICANT PARTICIPATING IN THE ACTION ...................................33


VI. CHECKLIST ......................................................................................................34
VII. DECLARATION BY THE APPLICANT ........................................................................37
VIII. DECLARATION BY THE IPA FINANCIAL LEAD BENEFICIARY ..........................................39

DESCRIPTION

1.

1.1. Title of the Action and acronym6

1.2. Locations of the Action


Country(ies), region(s), town(s)

1.3. Priority and Measure concerned


As presented in Section 1.3 of the Guidelines for Grant Applicants

1.4. Type of the Action (project)


As presented in Section 2.1.3 of the Guidelines for Grant Applicants
8

Please check the type of project :


Integrated project
Symmetrical project
Project implemented mainly or entirely in a single participating-country but having a
cross-border impact
Please check the criteria which the project respects9:
Joint development
Joint implementation
Joint staffing
Joint financing

IX. INDICATORS OF THE PROGRAMME .........................................................................41


Annex. ASSESSMENT GRID .......................................................................................43

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For easier identification, an acronym is strongly recommended.


7 If not in one of the eligible regions listed in section 2.1.1 of the Guidelines for Grant Applicants (except
Turkey, as candidate country financed by IPA), please justify its location in Section 1.10.5. This exception
can only be applied on the basis of a substantial justification showing that the projects cannot be
implemented or would have difficulties in achieving their objectives without that partners participation.
8
Explanation will have to be provided in Section 1.8.6.
9
Explanation will have to be provided in Section 1.8.7.
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1.5. Cost of the Action and amount requested from the Joint Managing Authority, split by
the financial partners
Total eligible cost
of the Action
(A)
ENPI partners: EUR ......
10

Amount requested from the


Joint Managing Authority
(B)
ENPI funds: EUR ......
11

IPA partners : EUR ......

IPA partners : EUR ......

Total funds: EUR ......

Total grant: EUR ......

% of JMA co-financing / total


eligible cost of the Action
(B/Ax100)
,%
(cannot be more than 90%)
,%
(cannot be more than 90%)

1.6. Summary (max 1 page)


Total duration of the
Action

< months>

Objectives of the
Action

<Overall objective>
<Specific objectives>

Partners
12
Applicant : <name, country, region>

ENPI Partner no 1: <name, country, region>

Please note that the cost of the Action and the contribution requested from the Joint Managing
Authority have to be expressed in Euro.

ENPI Partner no 2: <name, country, region>


13
ENPI Partner no 3 : <name, country, region>

IPA Financial Lead <name, Turkey, NUTS II equivalent region>


14
Beneficiary :
15

IPA Partner

no 1: <name, Turkey, NUTS II equivalent region>

16

17
no 2 : <name, Turkey, NUTS II equivalent region>

IPA Partner

18

Target group(s)

Final beneficiaries

19

Estimated outputs and


results
Expected impacts
Main activities

12

10

If it is the case.
If it is the case.
2009
11

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According with ENPI Implementing Regulation, the body which signs a grant contract with the Joint
Managing Authority and which assumes full legal and financial responsibility for project implementation vis-vis that authority is called Beneficiary. Until the grant contract is signed, any body that submits a
proposal is called Applicant.
13
Please insert as many rows as you need.
14
If it is the case.
15
If it is the case.
16
If it is the case.
17
Please insert as many rows as you need.
18
Target groups are the groups/entities who will be directly positively affected by the project.
19
Final beneficiaries are those who will benefit from the project in the long term at the level of the
society or sector at large.
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1.7. Objectives (max 1 page)


Describe the overall objective to which the Action aims to contribute towards and the specific
objectives that the Action aims to achieve, with a clear demonstration of the cross-border impact.
1.7.1. Overall objective
1.7.2. Specific objectives

1.8.7. Demonstrate a direct cross-border impact of the Action. Explain how the
following criteria (1) joint development; (2) joint implementation; (3) joint staffing;
or (4) joint financing are fulfilled.

1.
2.

1.8.8. Explain how the Community horizontal policies will be integrated in the Action,
especially the environmental protection, equal opportunities, and non-discrimination.

1.8. Relevance of the Action (max 4 pages)

1.8.9. Explain whether your Action has links to various policies and initiatives
implemented in the Black Sea Region, for example initiatives under DABLAS,
Commission for the Protection of the Black Sea against pollution etc.

Please provide the following information:

1.8.1. Provide a detailed presentation and analysis of the problems and their
interrelation at all levels.
1.8.10. Explain whether the Action has any complementarity or synergies with other
actions implemented in the area on a similar topic, and how duplication with similar
activities will be avoided.
1.8.2. Provide a detailed description of the target groups and final beneficiaries and
estimated number.
1.8.11. If the Action is the prolongation of a previous Action, explain how the Action is
intended to build on the results of this previous Action. Give the main conclusions and
recommendations of evaluations that might have been carried out.
1.8.3. Identify clearly the specific problems to be addressed by the Action and the
perceived needs and constraints of the target groups.

1.8.12. If the Action is part of a larger programme, explain how it fits or is


coordinated with this programme or any other eventual planned project.
1.8.4. Demonstrate the relevance of the Action to the needs and constraints in general
of the target country(ies) or region(s) and to the target group(s)/final beneficiary in
particular and how the Action will provide the desired solutions, in particular for the
targeted beneficiaries.

1.8.5. Demonstrate the relevance of the Action to the chosen programmes and Call
for Proposals objective and priority.

1.8.6. Demonstrate the type of the Action (project): integrated project, symmetrical
project or project implemented mainly or entirely in a single participating-country but
having a cross-border impact
2009

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1.9. Description of the Action and its effectiveness (max 5 pages)

1.9.1. GROUP OF A CTIVITIES 1


Name

Provide a description of the proposed Action including, where relevant, background information
that led to the formulation of the Action. This should include:
Expected outputs and results. Indicate how the Action will improve the situation of target
groups/final beneficiaries as well as the technical and management capacities of target groups
and/or any partners where applicable. Be specific and quantify outputs and results as much as
possible. Indicate notably foreseen publications. Describe the possibilities for replication and
extension of the Action outcomes (multiplier effects).
The proposed activities and their effectiveness. In order to facilitate the management of the
Action, Applicants are asked to divide the Action into thematically diversified components: Groups
of Activities interlinked thematically in the Action. The Action must provide a comprehensive
description of the activities and the implementation process planned under each Group of
Activities (GA). The description under GAs must be as precise as possible to deliver a clear picture
of the planned activities and their outputs and results, to allow for proper assessment of the
relevance and necessity of the Action, as well as its cost-effectiveness and cross-border impact.
The last GA must always contain information about the overall management and coordination of
the Action activities and the penultimate GA must always contain information about the visibility
of the Action activities. The remaining GAs (up to 3 thematic GAs) will be defined by the Action.
First, the Action must define the titles of the GAs, describe their aim and purpose (justification),
and then provide the description of the GAs as defined below in the GA tables.
In the tables below, the Action must identify and describe each activity to be undertaken in
different Groups of Activities to produce the results and which partners are involved in
implementing these activities. Also, it must justify the choice of the Groups of Activities,
indicating their sequence and interrelation and specifying where applicable the role of each
partner (or associates or subcontractors) in the activities. In this respect, the detailed description
of activities must develop the action plan to be provided in section 1.11 below.
The information must be consistent with the contents of the Logical Framework (please see
section 1.13 of this Grant Application Form).
Please note that the texts in blue are provided only as examples and remember to delete them
in the final version of the Grant Application Form.

G
R
O
U
P

Responsible
partner (P):
Partner no 2
Involved
partners
Partner no 1:
Partner no 5:
Applicant:
..
Aim
and
purpose
(general
description
of
the GA)

of
A
C
T
I
V
I
T
I
E
S

for example: Increasing public awareness

for example: The aim of the Action is to contribute to a cleaner


environment in the Black Sea Basin by increasing the competence
and awareness in the region on sustainable waste management.
The aim of this GA is to change the inhabitants patterns in their
household waste management (by encouraging people to produce
less waste or recycle their waste domestically).
At the moment, very little waste in recycled in the countries
participating in the Action, and tons of waste is delivered to
landfills each day, contributing to high level of greenhouse gases
produced in these countries. Changing this practice at national
level is only beginning in many countries and takes years,
including changing the applicable legislation.
This GA will encouraging the people themselves to change their
behaviour - to reduce the load of waste they produce, and reuse
and recycle their waste at home (for example composting
biodegradable items, giving old clothes to charities, reusing
packages, etc), which can be done even without the national
legislation and procedures on recycling in place.
Activities description

Activity 1:

Activity 2:

Activity 3:

Activity 4:
.

Partners involved

for example: Organising two


cross-border expert
seminars on environment
protection and sustainable
development to discuss the
situation in countries
participating in the Action
(one in R.Moldova, one in
Turkey)
for example Elaborating
guidelines for waste
reduction, reuse and
recycling
for example: 6 Public
awareness activities (one in
each country participating
in the Action)
Expected outputs (quantified)

2009

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for example
Months 1-4
Until 1st Progress
Report
Months 5-8
Until 2nd Progress
Report
Months 9-12
Until Interim
Report

for example: 2 expert seminars organised, 50 participants at each


seminar.

for example: Guidelines for waste reduction, reuse and recycling


developed (40 pages) in English.
for example: Guidelines for waste reduction, reuse and recycling
translated to all 6 national languages in the Action.
6 public awareness events completed, participants ranged from
100 180, altogether 900 participants.

Activity 2:
A
C
T
I
V
I
T
I
E
S

Months 21-24
Until Final
Report
Expected results (listed; if possible, quantified)
for example: Expert knowledge on the situation of waste management and
sustainable development increased in the region.
Public knowledge of the necessity to reduce waste, and increase the share of reuse
and recycling significantly increased in participating regions, which over years may
contribute to cleaner environment in the Black Sea Basin.

Activity 3:
Activity 4:
.

Expected outputs (quantified)


for example
Months 1-4
Until 1st Progress
Report
Months 5-8
Until 2nd
Progress Report
Months 9-12
Until Interim
Report

Months 21-24
Until Final
Report
Expected results (listed; if possible, quantified)

1.9.2. GROUP OF A CTIVITIE S 2


Name

G
R
O
U
P

for example: Study-trip to


for example Germany to see
a good practice of waste
recycling and get information
on the legislation what
regulates it.
...

for example: Increasing sector expertise

Responsible
partner (P):
Partner no 2
Involved
partners
Partner no 1:
Partner no 5:
Applicant:
..
Aim
and
purpose (general for example: The Aim of this GA is to increase the knowledge of
description
of the legislation and waste recycling procedures in various bestthe GA)
practice countries in the authorities in charge of waste
management in the countries participating in the Action.
Activities description
Activity 1:

of

Partners involved

for example: 4 Training of


municipality environmental
officials, 30 participants in
each.

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1.9.3. GROUP OF A CTIVITIE S 3


1.9.4. GROUP OF A CTIVITIES 4

20

Name

Visibility of the Action

Name

Responsible
partner (P):
Partner no 2
Involved
partners
Partner no 1:
Partner no 5:
Applicant:
..
Aim
and
purpose (general
description
of
the GA)
G
R
O
U
P

Activity 1:

for example: Dissemination of


press releases

Activity 2:

for example: Creation of


brochures
Dissemination of
brochures
for example: Creation of
newsletters
Dissemination
of
newsletters
for example: Organisation of
dissemination events

Activity 3:

Activity 4:

G
R
O
U
P
of

Activity 1:

Partners involved

for example: Organisation of


Steering Committee meetings

Activity 2:
Activity 3:
Activity 4:
.
Expected outputs (quantified)

A
C
T
I
V
I
T
I
E
S

Expected outputs (quantified)


for example: No. of press releases disseminated

Until 1st
Progress Report
Months 5-8
Until 2nd
Progress Report
Months 9-12
Until Interim
Report

...
Months 21-24
Until Final
Report

for example: Municipality of YYY (Greece)

Activities description

Partners involved

..
for example
Months 1-4

for example: Municipality of XXX (Romania)

Aim and purpose


(general
description of the
GA)
Activities description

of
A
C
T
I
V
I
T
I
E
S

Responsible
partner (P):
Applicant
Involved partners
Partner no 1:

21

Management and coordination of the Action

for example: No. of brochures created


No. of brochures disseminated

for example
Months 1-4
Until 1st Progress
Report
Months 5-8
Until 2nd Progress
Report
Months 9-12
Until Interim
Report

for example: Number of Steering Committee meetings organised

Months 21-24
Until Final Report

for example: No. of newsletters created


No. of newsletters disseminated

Expected results (listed; if possible, quantified)


for example: No. of dissemination events organised
for example: A well managed Action reaching its objectives, without serious conflict
between the partners, without irregularities and with smooth reporting to the
programme.
Expected results (listed; if possible, quantified)

for example: No. of articles/appearances in press and media


Estimated no. of participants in events
Average no. of visits per month on Actions website
20 Visibility of the Action is compulsory as Group of Activities.
2009
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Page 13 of 43

21 Management and coordination of the Action is compulsory as a Group of Activities.


2009
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1.11. Duration and indicative action plan for implementing the Action
1.10. Methodology (max 2 pages)
The duration of the Action will be <X> months.
Describe in detail:
1.10.1. The methods of implementation and reasons for the proposed methodology.

The procurement procedures (if necessary) should be taken into account.


Applicants should not indicate a specific start up date for the implementation of the Action but
simply show "month 1", "month 2", etc.

1.10.2. Explain the partners relevance for the implementation of the Action, their
level of involvement and the reasons for which the roles have been assigned to them.
Demonstrate the coherence of the partnership and if it involves the appropriate
partners to implement the proposed solution.

1.10.3. Explain the organisational structure and the team proposed for the
implementation of the Action (by function: there is no need to include the names of
individuals).

1.10.4. Explain the main means proposed for the implementation of the Action
(equipment, materials, and supplies to be acquired or rented, any contribution in
kind).

Applicants are recommended to base the estimated duration for each activity and total period on
the most probable duration and not on the shortest possible duration by taking into consideration
all relevant factors that may affect the implementation timetable.
The activities stated in the action plan should correspond to the activities described in detail
in section 1.9. The implementing body shall be either the Applicant or any of the partners,
associates or subcontractors. Any months or interim periods without activities must be included in
the action plan and count toward the calculation of the total estimated duration of the Action.
The action plan for the first 12 months of implementation should be sufficiently detailed to give an
overview of the preparation and implementation of each activity within each Group of Activities
(Table 1).
23
In addition , the action plan should give an overview of the preparation and implementation of
each Group of Activities for the second year of the Action (Table 2). (NB: A detailed action plan for
the second year will have to be submitted before the receipt of the forecast second instalment of
pre-financing).
The action plan will be drawn up using the following formats:

22

1.10.5. In case of partners registered and located outside the programme area , in an
Action implemented in the eligible area, please provide a substantial justification
showing that the Action cannot be implemented or would have difficulties in achieving
its objectives without that partners participation.

1.10.6. Present briefly the attitudes of all stakeholders towards the Action in general
and the activities in particular and how the Action shall address them (focus on the
problem, the needs and actors identified).

1.10.7. Explain the procedures for follow up and internal/external evaluation.

22

This exception will be subject to approval of the JMC in the framework of the Guidelines for Grant
Applicants.
2009
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23

In case of projects with a duration of more than 12 months


2009
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Table 1

Table 2

Year 1

Year 2
Month 1

Semester 1
2 3 4
5

Semester 2
9
10 11

12

Action
Example
GA 1

GA 1
Activity 1 (title)
Preparation Activity 1 (title)
Execution Activity 1 (title)
Activity 2 (title)
Preparation Activity 2 (title)
Execution Activity 2 (title)
Activity 3 (title)
Etc.
GA 2
Activity 1 (title)

Month 1
example

Semester 1
3 4

Semester 2
9
10 11

12

GA 2
GA 3
GA 4

1.12. Sustainability (max 3 pages)


1.12.1. Describe the main preconditions and assumptions during and after the
implementation phase.

Preparation Activity 1 (title)


Execution Activity 1 (title)
Activity 2 (title)
Preparation Activity 2 (title)
Execution Activity 2 (title)
Activity 3 (title)
Etc.
GA 3
Activity 1 (title)

1.12.2. Provide a detailed risk analysis and possible contingency plans. This should
include at least a list of risks associated for each activity proposed accompanied by
relevant corrective measures to mitigate such risks. A good risk analysis would include
a range of risk types including physical, environmental, political, economic and social
risks.

Preparation Activity 1 (title)


Execution Activity 1 (title)
Activity 2 (title)
Preparation Activity 2 (title)
Execution Activity 2 (title)
Activity 3 (title)
Etc.
GA 4
Activity 1 (title)

1.12.3. Explain how sustainability will be secured after completion of the Action. This
can include aspects of necessary measures and strategies built into the Action, followup activities, ownership by target groups etc.
In so doing, please make a distinction between the following dimensions of
sustainability:
(a) Financial sustainability (financing of follow-up activities, sources of revenue for
covering all future operating and maintenance costs, etc.);
(b) Institutional level (which structures would allow, and how, the results of the Action
to continue be in place after the end of the Action? Address issues about the local
"ownership" of Action outcomes);
(c) Policy level where applicable (What structural impact will the Action have - for
example will it lead to improved legislation, regulations, planning methods, etc.):
(d) Environmental sustainability (what impact will the Action have on the environment
have conditions put in place to avoid negative effects on natural resources on which
the Action depends and on the broader natural environment).

Preparation Activity 1 (title)


Execution Activity 1 (title)
Activity 2 (title)
Preparation Activity 2 (title)
Execution Activity 2 (title)
Activity 3 (title)
Etc.

1.12.4. Explain whether the Action is expected to have springboard or multiplier


effects, and if so, how these are foreseen to come into action.

2009

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2009

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1.13. Logical framework

II. THE APPLICANT

24

Please fill in Annex C to the Guidelines for Grant Applicants. The Applicants should start the
preparation of the Action by filling first in the Logical Framework, and thereafter the Grant
Application Form.

BUDGET FOR THE ACTION

2.

Name of the organisation:

1.

Fill in Annex B (several worksheets) to the Guidelines for Grant Applicants for the total duration of
the Action. For further information see the Guidelines for Grant Applicants (Sections 1.4, 2.1.4 and
2.2.1).
Please note that there are several different sheets to be completed, depending on the
25
partners number and type (ENPI, IPA ).

IDENTITY
Registration Number (or
equivalent)
Date of Registration

Place of Registration

EXPERIENCE OF SIMILAR ACTIONS

3.

Maximum 1 page. Please provide a detailed description of similar actions managed by your
organisation over the past three years.

Official address of Registration

This information will be used to assess whether you have sufficient and stable experience of
managing actions of a comparable scale to the one for which a grant is being requested.

Country and region of


Registration

Project title:
Locations of
the Action

Cost of the
Action (EUR)

Lead manager or
partner

Donors to the
Action (name)

Amount
contributed
(by donor)

Dates (from
dd/mm/yyyy to
dd/mm/yyyy)

E-mail address of the


Organisation
Telephone number: Country
code + city code + number
Fax number: Country code + city
code + number

Objectives and results of the


Action

Website of the Organisation


Contact person
Name and position of the
person(s) who is/are legally
authorised to sign the contract

24

Explanations can be found at the following address:


http://ec.europa.eu/europeaid/evaluation/methodology/tools/too_obj_bib_en.htm
25
If it is the case.

2009

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2009

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3.2. Resources

PROFILE

2.

Legal
status26

National public authority

Regional public authority

Local public authority

Body governed by public law

Association formed by one or several national, regional or


local public authorities or one or several bodies governed
by public law

Other non-profit organisation

Public undertaking

3.2.1. Financial data. Please provide the following information, if applicable, on the
basis of the profit and loss account and balance sheet of your organisation27,
amounts in thousands EUR
Year

Turnover
or
equivalent

Net earnings
or equivalent

Total
balance
sheet or
budget

Shareholders
equity or
equivalent

Medium and
long-term
debt

Short-ter
m debt
(< 1 year)

N28
N-1
N-2

3.2.2. Financing Source(s) (please tick the source(s) of the revenues of your
organisation and specify the additional information requested)

CAPACITY TO MANAGE AND IMPLEMENT ACTIONS

3.

Year

Source

Percentage (total for a


given year must be
equal to 100%)

3.1. Experience in project management


N
N
N
N
N

Maximum 1 page. Please provide a detailed description of actions managed by your organisation
over the past three years.
Project title:
Locations of
the Action

Cost of the
Action (EUR)

Lead manager or
partner

Donors to the
Action (name)

Amount
contributed
(by donor)

Dates (from
dd/mm/yyyy to
dd/mm/yyyy)

N
N
N

Objectives and results of the


Action

EU Commission
Member States Public Bodies
Partner Countries Public Bodies
United Nations
Other International
Organisation(s)
Private Sector
Member's fees
Other (please specify):

Total

Number of feepaying members


(only for source
= Member's
fees)
N/A
N/A
N/A
N/A
N/A
N/A
N/A

100%

N/A

Furthermore, where the grant requested exceeds EUR 500,000, please provide the references of
the External Audit Report established by an approved auditor for the last financial year available.
This obligation does not apply to public authorities, public equivalent bodies and international
organisations.
Year

26

Please specify the type of legal entity of your organisation, as defined in its statutes (or equivalent
document) and as described in Section 2.1.1 in the Guidelines for Grant Applicants ONE CHOICE ONLY.

Name of approved auditor

Period of validity

From dd/mm/yyyy to dd/mm/yyyy

N1

From dd/mm/yyyy to dd/mm/yyyy

N2

From dd/mm/yyyy to dd/mm/yyyy

27

Not applicable for public authorities.


N = previous financial year.
2009
28

2009

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III. THE IPA (FINANCIAL) LEAD BENEFICIARY 30


3.2.3.

Number of staff
Name of the organisation:

Members of the team of the Action should be directly employed by the Beneficiarys and/or
partner(s) organisation(s) on the basis of a regular work contract between themselves as
employees and the Beneficiarys and/or partner(s) organisation(s) as employer(s).
The employee(s) could work full-time or part-time for the Action.
In instances where the Beneficiarys and/or partner(s) organisation(s) do(es) not have the
adequate professionals to perform the tasks related to the Action, external experts may be
employed/contracted for these tasks.

IDENTITY

1.

Registration Number (or


equivalent)
Total
number of staff
Full-time
for example
4 project
coordinators
4 assistants
2 financial
managers
.

Part-time
.

Number of staff
which could be used for
Action implementation
Full-time
Part-time
for example
for example
1 project
1 financial
coordinator
manager
1 assistant
.
.

Number of external experts


contracted29
Full-time
for example
1 project
manager
..

Part-time
..

Date of Registration

Place of Registration

Official address of Registration


Region (NUTS II equivalent) of
31
Registration
E-mail address of the
Organisation
Telephone number: Country
code + city code + number
Fax number: Country code + city
code + number
Website of the Organisation
Contact person
Name and position of the
person(s) who is/are legally
authorised to sign the contract

30

If at least one partner from Turkey is involved in the project.


If not in one of the Turkish eligible NUTS II equivalent regions listed in section 2.1.1 of the Guidelines,
please justify its location. This exception can only be applied on the basis of a substantial justification
showing that the projects cannot be implemented or would have difficulties in achieving their objectives
without that partners participation.
2009
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090610 Grant Application Form
31

29

If it is the case.

2009

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3.2. Resources

PROFILE

2.

Legal
status32

National public authority

Regional public authority

Local public authority

Body governed by public law

Association formed by one or several national, regional or


local public authorities or one or several bodies governed
by public law

Other non-profit organisation

Public undertaking

3.2.1. Financial data. Please provide the following information, if applicable, on the
basis of the profit and loss account and balance sheet of your organisation33,
amounts in thousands EUR
Year

Turnover
or
equivalent

Net earnings
or equivalent

Total
balance
sheet or
budget

Shareholders
equity or
equivalent

Medium and
long-term
debt

Short-ter
m debt
(< 1 year)

N34
N-1
N-2

3.2.2. Financing Source(s) (please tick the source(s) of the revenues of your
organisation and specify the additional information requested)

3. 3CAPACITY TO MANAGE AND IMPLEMENT ACTIONS

Year

Source

Percentage (total for a


given year must be
equal to 100%)

3.1. Experience in project management


N
N
N
N
N

Maximum 1 page. Please provide a detailed description of actions managed by your organisation
over the past three years.
Project title:
Locations of
the Action

Cost of the
Action (EUR)

Lead manager or
partner

Donors to the
Action (name)

Amount
contributed
(by donor)

Dates (from
dd/mm/yyyy to
dd/mm/yyyy)

N
N
N

Objectives and results of the


Action

EU Commission
Member States Public Bodies
Partner Countries Public Bodies
United Nations
Other International
Organisation(s)
Private Sector
Member's fees
Other (please specify):

Total

Number of feepaying members


(only for source
= Member's
fees)
N/A
N/A
N/A
N/A
N/A
N/A
N/A

100%

N/A

Furthermore, where the grant requested exceeds EUR 500,000, please provide the references of
the External Audit Report established by an approved auditor for the last financial year
available. This obligation does not apply to public authorities, public equivalent bodies and
international organisations.
Year

32

Please specify the type of legal entity of your organisation, as defined in its statutes (or equivalent
document) and as described in Section 2.1.1 in the Guidelines for Grant Applicants - ONE CHOICE ONLY.

Name of approved auditor

Period of validity

From dd/mm/yyyy to dd/mm/yyyy

N1

From dd/mm/yyyy to dd/mm/yyyy

N2

From dd/mm/yyyy to dd/mm/yyyy

33

Not applicable for public authorities.


N = previous financial year.
2009
090610 Grant Application Form
34

2009

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Page 26 of 43

3.2.3.

IV. PARTNERS OF THE APPLICANT


PARTICIPATING IN THE ACTION

Number of staff

Members of the team of the Action should be directly employed by the Beneficiarys and/or
partner(s) organisation(s) on the basis of a regular work contract between themselves as
employees and the Beneficiarys and/or partner(s) organisation(s) as employer(s).
The employee(s) could work full-time or part-time for the Action.
In instances where the Beneficiarys and/or partner(s) organisation(s) do(es) not have the
adequate professionals to perform the tasks related to the Action, external experts may be
employed/contracted for these tasks.

Total
number of staff
Full-time
for example
4 project
coordinators
4 assistants
2 financial
managers
.

Part-time
.

Number of staff
which could be used for
Action implementation
Full-time
Part-time
for example
for example
1 project
1 financial
coordinator
manager
1 assistant
.
.

Number of external experts


contracted35
Full-time
for example
1 project
manager
..

Part-time
..

1.

DESCRIPTION OF THE PARTNERS


This section must be completed for each partner organisation within the meaning of Section
2.1.2 of the Guidelines for Grant Applicants. Any associates as defined in the same section need
not be mentioned. You must make as many copies of this table as necessary to create entries for
more partners.
Partner 1
Full legal name
Date of Registration
Place of Registration
Legal status

36

Official address of
37
Registration
Country and region of
Registration
Contact person
Telephone number:
country code + city code +
number
Fax number: country
code + city code +
number
E-mail address
Number of employees
Other relevant resources
Experience of similar
projects, in relation to
the role in the
implementation of the

35

If it is the case.

2009

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36
Please specify the type of legal entity of your organisation, as defined in its statutes (or equivalent
document) and as described in Section 2.1.1 in the Guidelines for Grant Applicants.
37
If not in one of the eligible regions listed in section 2.1.1 of the Guidelines, please justify its location.
This exception can only be applied on the basis of a substantial justification showing that the projects
cannot be implemented or would have difficulties in achieving their objectives without that partners
participation.
2009
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090610 Grant Application Form

proposed Action

Action name and acronym:


Name of the legal entity
applying for funding as
partner or IPA Lead
41
Beneficiary :
Country and region of
Registration:

Role and involvement in


preparing the proposed
Action
Role and involvement in
implementing the
proposed Action

Financial data: Please provide the following information, if applicable, on the basis of the profit
and loss account and balance sheet of your organisation38, amounts in thousands EUR
Year

Turnover
or
equivalent

Net earnings
or equivalent

Total
balance
sheet or
budget

Shareholders
equity or
equivalent

Medium and
long-term
debt

Short-ter
m debt
(< 1 year)

A partnership is a relationship of substance between two or more organisations involving shared


responsibilities in undertaking the Action contracted by the Romanian Ministry of Regional
Development and Housing (Joint Managing Authority). To ensure that the Action runs smoothly,
the Joint Managing Authority requires all partners to acknowledge this by agreeing to the
principles of good partnership practice set out below.
By signing this Partnership Statement, the above named legal entity applying for funding from
42
the Joint Operational Programme Black Sea 2007-2013 as partner or IPA Lead Beneficiary
(hereafter referred to as organisation) hereby declares:
43

1. The legal status of our organisation falls within the following category
one category a-e):

N39
N-1

(please choose only

a. national, regional or local public authority;

N-2

Important:

PARTNERSHIP STATEMENT

2.

History of cooperation
with the Applicant

b. body governed by public law44, other than legal entities defined under paragraph a, established
for the specific purpose of meeting needs in the general interest (needs not having an industrial or
commercial character) and which fulfils at least one of the following conditions:
This Grant Application Form must be accompanied by a signed, stamped and dated
40
Partnership Statement from each partner (including IPA Lead Beneficiary ), in
accordance with the model provided.

i.

be financed, for the most part, by the national, regional or local authorities, or other
bodies governed by public law or

ii.

be subject to management supervision by those bodies or

iii.

have an administrative, managerial or supervisory board, more than half of whose


members are appointed by the national, regional or local authorities, or by other
bodies governed by public law;

c. association formed by one or several national, regional or local public authorities or one or
several bodies governed by public law, as defined under paragraphs a-b;
d. other non-profit organisation, other than legal entities defined under paragraph c;
45

e. public undertaking
operating in the water, energy and transport services sectors,
undertakings over which the legal entities defined under paragraphs a-c may exercise directly or
indirectly a dominant influence by virtue of their ownership of it, their financial participation
41
42
43

44 Bodies governed by public law as defined in Article 1(9) of Directive 2004/18/EC of the European Parliament and of
the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply
contracts
and
public
service
contracts
(http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0114:0240:EN:PDF) and in compliance with the national
legislation of each participating country.
45
Public undertaking as defined in Article 2(1)b of Directive 2004/17/EC of the European Parliament and of the Council
of 31 March 2004 coordinating the procurement procedures of entities operating in the water, energy, transport and
postal services sectors
(http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0001:0113:EN:PDF).

38

Not applicable for public authorities.


N = previous financial year.
40
If it is the case.
2009
090610 Grant Application Form

If it is the case.
If it is the case.
As described in the Guidelines for Grant Applicants, section 2.1.1.

39

Page 29 of 43

2009

Page 30 of 43
090610 Grant Application Form

therein, or the rules which govern it; a dominant influence on the part of the entities defined
under paragraphs a-c shall be presumed when these entities, directly or indirectly, in relation to
an undertaking:
i.
ii.
iii.

hold the majority of the undertaking's subscribed capital or


control the majority of the votes attaching to shares issued by the undertaking or
can appoint more than half of the undertaking's administrative, management or
supervisory body.

2. Our organisation has read the Grant Application Form and understood what our role in the
Action is before the proposal is submitted to the Joint Managing Authority.
3. Our organisation got acquainted with the joint operational programme, has read the
Guidelines for Grant Applicants and the Grant Contract and we understand and accept what
our obligations under the contract will be if the grant is awarded. We authorise the
46
Applicant to sign the contract with the Joint Managing Authority and represent us in all
dealings with the Joint Managing Authority in the context of the Action's implementation.
4. Our organisation has sufficient human, financial and administrative capacity to implement
Action activities that have been assigned to our organisation. Our organisation will be able to
maintain sufficient financial liquidity to implement the Action activities.
5. The activities that our organisation will carry out in the Action are in line with the
Community and national legislation and policies and with the rules of the Programme, in
particular, on requirements for public procurement, environmental impact and sustainable
development, equal opportunities, and non-discrimination.
6. We are aware of our obligation to sign a Partnership Agreement with the Applicant as a prior
condition for the signature of the Grant Contract between the Applicant and the JMA, and
we will sign the above agreement, which specifies our obligations in the Action, with the
Applicant in due time.

12. Our organisation will assume responsibility in the event of any irregularity in the expenditure
which our organisation has declared, and will repay the Joint Managing Authority any amount
unduly paid.
13. Our organisation will keep available all documents related to the Action in accordance with
the programme requirements on the availability of documents.
14. The total budget of our organisation within the Action amounts to EUR ,. In the event of
approval of the Action applying for assistance from the Joint Operational Programme Black
Sea 2007-2013, we hereby commit to participate in the Action and provide as a partner EUR
, as a co-financing to the budget of the Action.
Please choose:
a). Our organisation is not entitled to recover any paid VAT (Value Added Tax) by whatever
means, and therefore all Action related expenditure to be reported will include VAT.
b). Our organisation is entitled to recover any paid VAT (Value Added Tax), and therefore all
Action related expenditure to be reported will not include VAT.
c). Our organisation is entitled to partially recover the paid VAT (Value Added Tax), and
therefore the respective Action related expenditure to be reported will not include VAT. For
the partially non-recoverable paid VAT (Value Added Tax) by whatever means, the respective
Action related expenditure to be reported will include VAT.
I have read and approved the contents of the proposal submitted to the Joint Managing
Authority. I undertake to comply with the principles of good partnership practice.
Name:
Organisation:
Position:

7. We are aware of the Applicant/Beneficiarys obligation to consult our organisation and other
partners regularly and keep us fully informed of the progress of the Action.
8. We have agreed with the Applicant/Beneficiary that it is obliged to send us and the other
partners the copies of the reports - narrative and financial - made to the Joint Managing
Authority.

Signature and
official stamp:
Date and place:

9. We are aware that the proposals for substantial changes to the Action (for example
activities, partners, etc.) should be agreed by the partners before being submitted to the
Joint Managing Authority. Where no such agreement can be reached, the
Applicant/Beneficiary must clearly indicate this when submitting changes for approval to the
Joint Managing Authority.
10. Our organisation will inform the public about Community assistance received from the
Programme to implement the Action in compliance with external aid visibility guidelines.
11. Our organisation has not received or will receive either in whole or in part, any other
Community funding for any of the activities scheduled in the proposal.

46

According with ENPI Implementing Regulation, the body which signs a grant contract with the Joint
Managing Authority and which assumes full legal and financial responsibility for project implementation
vis--vis that authority is called Beneficiary. Until the grant contract is signed, any body that submits a
proposal is called Applicant.
2009
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090610 Grant Application Form

2009

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090610 Grant Application Form

V I. CHECKLIST
1ST CALL FOR PROPOSALS

V. ASSOCIATES OF THE APPLICANT


PARTICIPATING IN THE ACTION

ADMINISTRATIVE DATA

To be filled in by the Applicant

Name of the Applicant


Country /
Registration

This section must be completed for each associated organisation within the meaning of Section
2.1.2 of the Guidelines for Grant Applicants. You must make as many copies of this table as
necessary to create entries for more associates.

Legal status

region

and

date

of

48

Partner 1 /
49
Beneficiary

IPA

Financial

Lead Name:
Country / region of Registration:
Legal status:

Associate 1

Partner 2

Name:
Country / region of Registration:

Full legal name

NB: Add as many rows as partners

Legal status:

Country and region of Registration


Legal status

47

Official address
Contact person
Telephone number: country code +
city code + number

48

Please specify the type of legal entity of your organisation, as defined in its statutes (or equivalent document) and as described in Section 2.1.1 in the Guidelines
for Grant Applicants.
If it is the case.
2009
Page 34 of 43
090610 Grant Application Form
49

Fax number: country code + city


code + number
E-mail address
Number of employees
Other relevant resources
Experience of similar projects, in
relation to role in the
implementation of the proposed
Action
History of cooperation with the
Applicant
Role and involvement in preparing
the proposed Action
Role and involvement in
implementing the proposed Action
Relevance and added value of the
Associate Partner

47
Please specify the type of legal entity of your organisation, as defined in its statutes (or equivalent
document) and as described in Section 2.1.1 in the Guidelines for Grant Applicants.

2009

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090610 Grant Application Form

BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING COMPONENTS IS COMPLETE
AND RESPECTS THE FOLLOWING CRITERIA:
Title of the proposal:
PART 1 (ADMINISTRATIVE)
1. The correct Grant Application Form template (published for this Call for Proposals) has been used
2. The Grant Application Form is typed and is in English (except for dates and signatures)
3. The Grant Application Form is entirely filled in (point by point)
4. One original of the Grant Application Form (with original annexes and supporting documents as unofficial
translations into English) are enclosed
5. 3 copies of the Grant Application Form (with annexes and supporting documents) are enclosed
6. A complete electronic version of the Grant Application Form, all annexes and all supporting documents (as
a unique pdf file and separately the Budget also as xls file, on CD-Rom) is enclosed
7. Each partner has completed, signed, stamped and dated a Partnership Statement and the statements are
enclosed
8. Declaration by the Applicant and Declaration by the IPA Financial Lead Beneficiary (if it is the case)
has/have been filled in, has/have been signed, stamped and dated and is/are enclosed
9. Budget (Annex B, all worksheets) is presented in the format requested, is expressed in EUR and is enclosed
10. Logical Framework Sheet (Annex C) has been completed and is enclosed
11. Legal Entity Sheet(s) (Annex D) for the Applicant, IPA Financial Lead Beneficiary (if it is the case) and each
partner have been completed, signed and stamped and dated, and are enclosed
12. Statutes or Articles of Association and Registration Acts (as unofficial translation(s) into English of the
relevant parts/extract(s) from national Register(s)) are enclosed (this obligation does not apply to public
authorities and international organisations which have signed a framework agreement with EC)
13. Latest accounts (as full unofficial translation(s) into English) has/have been enclosed (this obligation does
not apply to public authorities)
14. External Audit Report(s) for the ENPI Applicant and IPA Financial Lead Beneficiary (if it is the case) (as full
unofficial translation(s) into English) has/have been enclosed, in case the grant sum exceeds EUR 500,000 (this
obligation does not apply to public authorities, bodies governed by public law and international organisations)

2009

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090610 Grant Application Form

To be filled in by
the Applicant
Yes

No

PART 2 (ELIGIBILITY)
15. The Action is between Eur 50,000 and Eur 100,000 and has a duration not exceeding 12 months
16. The Action is over Eur 100,000 up to Eur 700,000 and has a duration not exceeding 24 months
17. The requested grant under Priorities 1 and 2 is equal to or higher than EUR 100,000 (the minimum
allowed) and is equal to or lower than EUR 700,000 (the maximum allowed)
18. The requested grant under Priority 3 and for projects implemented mainly or entirely in a single
participating-country but having a cross-border impact is equal to or lower than EUR 50,000 (the minimum
allowed) and is equal to or lower than EUR 250,000 (the maximum allowed)
19. The rate of national co-financing is equal to or higher than 10% of the total eligible costs (minimum
percentage required)
20. The Action includes at least 1 partner from Member State and 1 partner from Partner Country (non
Member States, except Turkey) and/or Turkey
21. The Applicant represents one of the eligible legal entities (national, regional or local public authority,
body governed by public law, non-profit organisation or public undertaking)
22. The Applicant is registered and located:
 in the eligible programme area OR
 outside the programme area in this case a justification is provided
23. The IPA Financial Lead Beneficiary (if it is the case) represents one of the eligible legal entities (national,
regional or local public authority, body governed by public law, non-profit organisation or public undertaking)
24. The IPA Financial Lead Beneficiary (if it is the case) is registered and located:
 in the eligible programme area OR
 outside the programme area in this case a justification is provided
25. All partners represents eligible legal entities (national, regional or local public authority, body governed
by public law, non-profit organisation or public undertaking)
26. The partners are registered and located:
 in the eligible programme area AND/OR
 outside the programme area in this case a justification is provided
27. The Action activities will take place in the eligible programme area
28. The Action (project) falls under one of the eligible project types (integrated project; symmetrical project;
project implemented mainly or entirely in a single participating-country but having a cross-border impact)

2009

Page 36 of 43
090610 Grant Application Form

Yes

No

5. Our organisation is directly responsible for the preparation, management


implementation of the Action with our partners and is not acting as an intermediary;

VII. DECLARATION BY THE APPLICANT


The Applicant, represented by the undersigned, being the authorised signatory of the Applicant,
in the context of the present Call for Proposals, representing any partners in the proposed
Action, hereby declares that:

and

(please choose only

6. Our organisation and our partners are not in any of the situations excluding them from
participating in contracts, which are listed in Section 2.3.3 of the Practical Guide to contract
procedures for EC external actions (available from the following Internet
address:http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/ind
ex_en.htm ). Furthermore, we recognise and accept that if we participate in spite of being in
any of these situations, we may be excluded from other procedures in accordance with
Section 2.3.5 of the Practical Guide;

b. body governed by public law51, other than legal entities defined under paragraph a, established
for the specific purpose of meeting needs in the general interest (needs not having an industrial or
commercial character) and which fulfils at least one of the following conditions:

7. Our organisation and each of our partners are eligible in accordance with the criteria set out
under Sections 2.1.1 and 2.1.2 of the Guidelines for Grant Applicants;

50

1. The legal status of our organisation falls within the following category
one category a-e):
a. national, regional or local public authority;

i.

be financed, for the most part, by the national, regional or local authorities, or other
bodies governed by public law or

8. If recommended to be awarded a grant, we accept the contractual conditions as laid down in


the Grant Contract annexed to the Guidelines for Grant Applicants (Annex F);

ii.

be subject to management supervision by those bodies or

iii.

have an administrative, managerial or supervisory board, more than half of whose


members are appointed by the national, regional or local authorities, or by other
bodies governed by public law;

9. Our organisation and our partners are aware that, for the purposes of safeguarding the
financial interests of the Communities, our personal data may be transferred to internal
audit services, to the European Commission, to the European Court of Auditors or to the
European Anti-Fraud Office.

c. association formed by one or several national, regional or local public authorities or one or
several bodies governed by public law, as defined under paragraphs a-b;
d. other non-profit organisation, other than legal entities defined under paragraph c;
e. public undertaking52 operating in the water, energy and transport services sectors,
undertakings over which the legal entities defined under paragraphs a-c may exercise directly or
indirectly a dominant influence by virtue of their ownership of it, their financial participation
therein, or the rules which govern it; a dominant influence on the part of the entities defined
under paragraphs a-c shall be presumed when these entities, directly or indirectly, in relation to
an undertaking:
i.
ii.
iii.

hold the majority of the undertaking's subscribed capital or


control the majority of the votes attaching to shares issued by the undertaking or
can appoint more than half of the undertaking's administrative, management or
supervisory body.

2. Our organisation has the sources of financing and professional competence and qualifications
specified in Section 2 of the Guidelines for Grant Applicants;
53

3. Our organisation can hold a dedicated bank account for the Action
capacity to transfer funds to foreign countries.

and it has the legal

The following Grant Application Forms have been submitted (or are about to be submitted) to
the European Institutions, the European Development Fund and the EU Member States in the last
12 months:

<list only Actions in the same field as this proposal>

Our organisation is fully aware of the obligation to inform without delay the Joint Managing
Authority to which this proposal is submitted if the same proposal for funding made to other
European Commission departments or Community institutions has been approved by them after
the submission of this Grant Application Form.
Signed on behalf of the Applicant:
Name
Signature
Position
Date

4. Our organisation undertakes to comply with the obligations foreseen in the Partnership
Statement of the Grant Application Form and with the principles of good partnership
practice;

50

As described in the Guidelines for Grant Applicants, section 2.1.1.

51 Bodies governed by public law as defined in Article 1(9) of Directive 2004/18/EC of the European Parliament and of
the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply
contracts
and
public
service
contracts
(http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0114:0240:EN:PDF) and in compliance with the national
legislation of each participating country.
52
Public undertaking as defined in Article 2(1)b of Directive 2004/17/EC of the European Parliament and of the Council
of 31 March 2004 coordinating the procurement procedures of entities operating in the water, energy, transport and
postal services sectors
(http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0001:0113:EN:PDF).
53

Bank accounts in EUR are strongly recommended, due to high currency exchange risks.
2009
090610 Grant Application Form

Page 37 of 43

2009

Page 38 of 43
090610 Grant Application Form

VIII. DECLARATION BY THE IPA FINANCIAL LEAD BENEFICIARY 54


The IPA Financial Lead Beneficiary, represented by the undersigned, being the authorised
signatory of the IPA Financial Lead Beneficiary, in the context of the present Call for Proposals,
representing any Turkish partner (if it is the case), hereby declares that:
55

1. The legal status of our organisation falls within the following category
one category a-e):

(please choose only

a. national, regional or local public authority;


b. body governed by public law56, other than legal entities defined under paragraph a, established
for the specific purpose of meeting needs in the general interest (needs not having an industrial or
commercial character) and which fulfils at least one of the following conditions:
i.

be financed, for the most part, by the national, regional or local authorities, or other
bodies governed by public law or

ii.

be subject to management supervision by those bodies or

iii.

have an administrative, managerial or supervisory board, more than half of whose


members are appointed by the national, regional or local authorities, or by other
bodies governed by public law;

4. Our organisation is directly responsible for the preparation and implementation of the Action
58
with the Applicant/Beneficiary and our Turkish partners (if it is the case) and is not acting as
an intermediary;
5. Our organisation and our Turkish partners (if it is the case) are not in any of the situations
excluding them from participating in contracts, which are listed in Section 2.3.3 of the Practical
Guide to contract procedures for EC external actions (available from the following Internet
address:
http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/index_en.htm).
Furthermore, we recognise and accept that if we participate in spite of being in any of these
situations, we may be excluded from other procedures in accordance with Section 2.3.5 of the
Practical Guide;
6. Our organisation and each of our Turkish partners (if it is the case) are eligible in accordance
with the criteria set out under sections 2.1.1 and 2.1.2 of the Guidelines for Grant Applicants;
7. If recommended to be awarded a grant, we accept the contractual conditions as laid down in
the Grant Contract annexed to the Guidelines for Grant Applicants (Annex F);

c. association formed by one or several national, regional or local public authorities or one or
several bodies governed by public law, as defined under paragraphs a-b;
d. other non-profit organisation, other than legal entities defined under paragraph c;
57

e. public undertaking
operating in the water, energy and transport services sectors,
undertakings over which the legal entities defined under paragraphs a-c may exercise directly or
indirectly a dominant influence by virtue of their ownership of it, their financial participation
therein, or the rules which govern it; a dominant influence on the part of the entities defined
under paragraphs a-c shall be presumed when these entities, directly or indirectly, in relation to
an undertaking:
i. hold the majority of the undertaking's subscribed capital or
ii. control the majority of the votes attaching to shares issued by the undertaking or
iii. can appoint more than half of the undertaking's administrative, management or
supervisory body.

8. Our organisation and our Turkish partners (if it is the case) are aware that, for the purposes
of safeguarding the financial interests of the Communities, our personal data may be transferred
to internal audit services, to the European Commission, to the European Court of Auditors or to
the European Anti-Fraud Office.
The following Grant Application Forms have been submitted (or are about to be submitted) to
the European Institutions, the European Development Fund and the EU Member States in the last
12 months:

<list only Actions in the same field as this proposal>

Our organisation is fully aware of the obligation to inform without delay the Joint Managing
Authority to which this proposal is submitted if the same proposal for funding made to other
European Commission departments or Community institutions has been approved by them after
the submission of this Grant Application Form.
Signed on behalf of the IPA Financial Lead Beneficiary:
Name

2. Our organisation has the sources of financing and professional competence and qualifications
specified in Section 2 of the Guidelines for Grant Applicants;
3. Our organisation undertakes to comply with the obligations foreseen in the Partnership
Statement of the Grant Application Form and with the principles of good partnership practice;

Signature
Position
Date

54
55

If it is the case.
As described in the Guidelines for Grant Applicants, section 2.1.1.

56 Bodies governed by public law as defined in Article 1(9) of Directive 2004/18/EC of the European Parliament and of
the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply
contracts
and
public
service
contracts
(http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0114:0240:EN:PDF) and in compliance with the national
legislation of each participating country.
57
Public undertaking as defined in Article 2(1)b of Directive 2004/17/EC of the European Parliament and of the Council
of 31 March 2004 coordinating the procurement procedures of entities operating in the water, energy, transport and
postal services sectors
(http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2004:134:0001:0113:EN:PDF).

2009

Page 39 of 43
090610 Grant Application Form

58

According with ENPI Implementing Regulation, the body which signs a grant contract with the Joint
Managing Authority and which assumes full legal and financial responsibility for project implementation
vis--vis that authority is called Beneficiary. Until the grant contract is signed, any body that submits a
proposal is called Applicant.
2009
Page 40 of 43
090610 Grant Application Form

The Action (project) will contribute to the following programme result indicator(s) (please check
the box(es) of the result indicator(s) to which your Action will contribute):

IX. INDICATORS OF THE PROGRAMME

Result indicators:
The Action (project) will contribute to the following programme output indicator(s) (please
check the box(es) of the output indicator(s) to which your Action will contribute):

PRIORITY 1

Check

RES 1: Number of project partnerships establishing permanent economic


relations between the economic actors from different countries after the
end of project activities

RES 2: Number of entrepreneurs adopting innovations and starting new


production after involvement in projects

RES 3: Number of entrepreneurs / economic agents completing activities


and achieving new skills and competencies

RES 4: Number of new permanent joint products or partnerships in the area


of tourism

RES 5: Number of local administrations and organizations activating new


types of services or new ways of providing existing services

PRIORITY 2

Check

Output indicators:
PRIORITY 1

Check
59

OUT 1: Number of cross border partnerships for local development


projects created
OUT 2: Number of entrepreneurs / economic agents involved in project
activities
OUT 3: Number of training / innovation promotion initiatives for
entrepreneurs initiated
OUT 4: Number of local administrations involved in initiatives for capacity
building
OUT 5: Number of new researched and/or established links of information,
communication, transport and trade

PRIORITY 2

Check

OUT 6: Number of environmental training and/or research initiatives


carried out

OUT 7: Number of agencies / associations involved in project activities

OUT 8: Number of research / education institutions assisted / involved in


project initiatives

OUT 9: Number of trainings initiatives begun in environmental protection

OUT 10: Number of inhabitants of natural areas participating in awareness


events

PRIORITY 3

Check

OUT 11: Number of partnerships created for cultural and educational


initiatives

OUT 12: Number of media products produced and distributed by the project

OUT 13: Number of cultural agencies / associations participating in project


activities

OUT 14: Number of education institutions assisted in project initiatives

OUT 15: Number of citizens / students participating in events and activities


implemented in the project

RES 6: Number of partnerships contracts / agreements establishing


permanent relations among institutions / agencies active in the
environmental sector
RES 7: Number of entrepreneurs / technicians / researchers completing
activities and achieving new skills and competencies
RES 8: Number of institutions active in environmental protection adopting
innovations developed by projects.
PRIORITY 3
RES 9: Number of permanent cultural and educational networks established
after the implementation of projects
RES 10: Number of citizens completing cultural projects and achieving
educational / cultural objectives
RES 11: Number of students completing an internship or training in partner
countries

Check

59

Partnerships are defined as two or more organisations acting together by contributing their diverse
resources in pursuing of a common vision that has clearly defined goals and objectives.
2009
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2009

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090610 Grant Application Form

Anne x. ASSESSMENT GRID


(to be used by the Selection Committee)
Title of the proposal:

STEP 1: ADMINISTRATIVE CHECK

YES

NO

YES

NO

YES

NO

1. The submission deadline has been respected


2. The Grant Application Form satisfied all the criteria mentioned in Part 1
(Administrative) of the Checklist (Section VI of this Grant Application Form)
The administrative check has been conducted by:
Date:

STEP 2: ELIGIBILITY VERIFICATION


3. The Grant Application Form satisfied all the criteria mentioned in Part 2
(Eligibility) of the Checklist (Section VI of this Grant Application Form)
4. The annexes and supporting documents listed hereunder satisfied all the
eligibility criteria of the Applicant, IPA Financial Lead Beneficiary (if it is the
case) and partners:
a. Legal Entity Sheet(s) (Annex D) for the Applicant, IPA Financial Lead
Beneficiary (if it is the case) and each partner
b. Statutes or Articles of Association and Registration Act for each partner (this
obligation does not apply to public authorities and international organisations
which have signed a framework agreement with EC)
c. Latest accounts for each partner (this obligation does not apply to public
authorities)
d. External Audit Report(s) for the ENPI Applicant and IPA Financial Lead
Beneficiary (if it is the case), in case the grant sum exceeds EUR 500,000 (this
obligation does not apply to public authorities, bodies governed by public law
and international organisations)
The assessment of the eligibility has been conducted by:
Date:
DECISION 1:
The Selection Committee has recommended the Grant Application Form for
evaluation after having passed the administrative check and eligibility
verification.

STEP 3: EVALUATION OF THE GRANT APPLICATION FORM


5. The proposal successfully passed the minimum score of 12 points for Section 1
of the Evaluation Grid (Section 2.3 of the Guidelines for Grant Applicants)
6. The proposal successfully passed the minimum score of 20 points for Section 2
of the Evaluation Grid (Section 2.3 of the Guidelines for Grant Applicants)
7. The proposal successfully passed the minimum total score of 65 points for the
entire Evaluation Grid (Section 2.3 of the Guidelines for Grant Applicants)
The evaluation of the proposal has been conducted by:
Date:
DECISION 2:
The Selection Committee has recommended the proposal for funding after having
successfully passed the evaluation of the Grant Application Form.

2009

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Annex B. Table 1 - Budget1 - Overall budget2 by year and cost categories


Year 13

TOTAL
Expenses

Unit

n. of
units

Unit rate (in


EUR)

Costs (in EUR)

Unit

n. of units

Unit rate (in


EUR)

Costs (in EUR)

1. Human Resources (gross amount)


1.1 Technical staff
1.1.1 Project coordinator

Per month

0.00

Per month

0.00

1.1.2 (please specify)

Per month

0.00

Per month

0.00

1.1.3 (please specify) - please add as many rows as you need

Per month

0.00

Per month

0.00

1.2.1 Financial manager

Per month

0.00

Per month

0.00

1.2.2 (please specify)

Per month

0.00

Per month

0.00

1.2.3 (please specify) - please add as many rows as you need

Per month

0.00

Per month

1.2 Administrative and support staff

Subtotal Human Resources

0.00

0.00
0.00

2. Travel

2.1 Travel
2.2 Per diem

2.3 Other travel expenditures

Per travel

0.00

Per travel

0.00

Per day

0.00

Per day

0.00

Per day

0.00

Per day

Subtotal Travel

0.00

0.00
0.00

3. Equipment and supplies


3.1 Purchase of vehicles

Per vehicle

0.00

Per vehicle

0.00

3.2 Rent of vehicles

Per month

0.00

Per month

0.00

3.3 Computer hardware/software

Per item

0.00

Per item

0.00

3.4 Machines, tools, spare parts/equipment (please specify)

Per item

0.00

Per item

0.00

3.5 Other (please specify) - please add as many rows as you


need

0.00

0.00

Subtotal Equipment and supplies

0.00

0.00

4. Offices

4.1 Vehicle costs

Per month

0.00

Per month

0.00

4.2 Office rent

Per month

0.00

Per month

0.00

4.3 Furniture and office supplies

Per month

0.00

Per month

0.00

4.4 Other services (tel/fax, electricity/heating,


maintenance)

Per month

0.00

Per month

Subtotal Offices

0.00

0.00
0.00

10

5. Subcontracted services

5.1 External experts (please specify) - please add as many


rows as you need

Per expert

0.00

Per expert

0.00

Per item

0.00

Per item

0.00

5.3 Costs for expenditure verification

Per service

0.00

Per service

0.00

5.4 Evaluation costs

Per service

0.00

Per service

0.00

Per page/Per day

0.00

Per page/Per day

0.00

Per service

0.00

Per service

0.00

Per event

0.00

Per event

0.00

Per action

0.00

Per action

0.00

5.2 Publications, studies, research


11

5.5 Translation, interpreters


5.6 Financial services (bank guarantee costs etc.)
5.7 Costs of conferences/seminars
12

5.8 Visibility actions

5.9 Other (please specify) - please add as many rows as you


need

0.00

0.00

Subtotal Subcontracted services

0.00

0.00

0.00

0.00

6. Other
(please specify)
(please specify) - please add as many rows as you need

0.00

0.00

Subtotal Other

0.00

0.00

7. Subtotal direct eligible costs of the Action (1-6)

0.00

0.00

8. Provision for contingency reserve (maximum 2% of

0.00

13

7.Subtotal direct eligible costs of the Action)

9. Total direct eligible costs of the Action (7+8)

0.00

10. Administrative costs (maximum 7% of 9. Total direct

0.00

14

eligible costs of the Action)

11. Total eligible costs (9+10)

2009

0.00

0.00

090610 Table 1 - Overall budget by year and cost categories

0.00

1. The Budget must cover all eligible costs of the Action, not just the Programme's contribution. The description of items must be sufficiently detailed and all items broken down into their main
components. The number of units and unit rate must be specified for each component depending on the indications provided: for example, for a 24 months duration Action with a full time
project coordinator, the expense is "Project coordinator", the unit is "per month", the number of unit is "24", the unit rate is the gross monthly cost and the cost will be automatically calculated
as the product between the cost per unit and the number of units.
2. Please fill in one sheet for ENPI budget and, if applicable, one separate sheet for IPA budget.
3. In case of 24 months duration Actions.
4. Costs and unit rates are rounded to the nearest euro cent.
5. Please add different rows if same positions have different cost. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the item and
reflected in the number of units (not the unit rate).
6. Costs for C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the
supporting documents) or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount.
7. Per diems cover accommodation, meals and local travel within the place of the mission and miscellaneous expenses. The calculation of per diems and the applicable rates must not exceed the
scales published by the E.C. at the time of contract signature (http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/index_en.htm). If information is not available,
enter a global amount.
8. Costs of purchase or rental.
9. These costs may cover only premises rented especially for the Action. The normal rental and service costs are administrative expenditure under heading 10.
10. Specify. Lump sums will not be accepted.
11. Maximum 5% of the total eligible expenditure of the Action.
12. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicising the EU
support for the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website:
http://ec.europa.eu/europeaid/work/visibility/index_en.htm).
13. Contingency reserve can only be used with the prior written authorization of the Joint Managing Authority in case of ENPI funds and CFCU in Turkey for IPA funds.
14. Only indirect costs which are not assigned to another heading of the budget are included here. Please mention the general condition taken into account for the use of flat rates:
- The ratio of the number of people working for the Action / number of people working in the organization or department;
- The ratio of the number of hours worked on the Action / number of hours worked in total in the organization or department;
- The ratio of the surface used by the personnel working for the Action / surface of the organization or department.

NOTA BENE: The Applicant alone is responsible for the correctness of the financial information provided in all budget tables.

2009

090610 Table 1 - Overall budget by year and cost categories

Annex B. Table 2 - Budget - Expected distribution per partners15 and cost categories
Applicant/
/IPA Financial LB

TOTAL

1. Human resources

0.00

2. Travel

0.00

3. Equipment and supplies

0.00

4. Offices

0.00

5. Subcontracted services

0.00

6. Other

0.00

7. SUBTOTAL DIRECT ELIGIBLE


COSTS (1-6)

0.00

8. Provision for contingency


reserve (maximum 2% of 7.
Subtotal direct eligible costs of the
Action)

0.00

9. TOTAL DIRECT ELIGIBLE COSTS


(7+8)

0.00

10. Administrative costs


(maximum 7% of 9. Total direct
eligible costs of the Action)

0.00

11. TOTAL ELIGIBLE COSTS (9+10)

0.00

Partner 1

Partner 2

Partner 3

16

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

15. Please fill in one sheet for ENPI Applicant and partner(s) and, if applicable, one separate sheet for IPA Financial Lead Beneficiary and partner(s), if it is
the case.
16. Please add as many columns as necessary.

2009

090610 Table 2 - Expected distribution per partners and costs

Annex B. Table 3 - Budget - Expected distribution per Group of Activities, partners 17 and cost categories

Partners

3.
5.
1. Human
2. Travel Equipment 4. Offices Subcontracted
resources
and supplies
services

6. Other

Applicant/IPA Fin LB
Partner 1
GA 1 Partner 2

9. Total
10.
7. Subtotal 8. Provision for
11. TOTAL
direct
Administrati
direct
contingency
ELIGIBLE
eligible costs ve costs
eligible
reserve (max
COSTS
of the
(max 7% of
costs (1-6)
2% of 7)
(9+10)
Action (7+8)
9)
0.00
0.00
0.00

18

Partner 3

0.00

GA 1 TOTAL

0.00

0.00

0.00

0.00

0.00

0.00

Applicant/IPA Fin LB
Partner 1
GA 2
Partner 2
18
Partner 3
GA 2 TOTAL

0.00
0.00
0.00
0.00
0.00

0.00

0.00

0.00

0.00

0.00

Applicant/IPA Fin LB
Partner 1
GA 3
Partner 2
18
Partner 3
GA 3 TOTAL

0.00

0.00
0.00
0.00
0.00
0.00

0.00

0.00

0.00

0.00

0.00

0.00

Applicant/IPA Fin LB
Partner 1
GA 4
Partner 2
18
Partner 3

0.00
0.00
0.00
0.00
0.00

GA 4 TOTAL

0.00

0.00

0.00

0.00

0.00

0.00

0.00

7. Subtotal direct
eligible costs (1-6)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

PERCENTAGE

#DIV/0! #DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

17. Please fill in one sheet for ENPI Applicant and partner(s) and, if applicable, one separate sheet for IPA Financial Lead Beneficiary and partner(s), if it is the case.
18. Please add as many rows as necessary.

2009

090610 Table 3 - Expected distribution per Group of Activities, partners and costs

Annex B. Table 4 - Budget - Sources of funding19


Amount (in EUR)

EU contribution20

Percentage
#DIV/0!

TOTAL PARTNERS' FINANCIAL CONTRIBUTION


Applicant's/IPA Financial LB financial contribution

0.00

#DIV/0!
#DIV/0!

Partner 1's financial contribution

#DIV/0!

Partner 2's financial contribution

#DIV/0!

Partner 3's financial contribution

21

#DIV/0!
#DIV/0!

Contribution(s) from other European Institutions or


EU Member States
Name
Conditions

0.00

#DIV/0!
#DIV/0!

Name

Conditions

#DIV/0!

Name

Conditions

#DIV/0!
#DIV/0!

Contribution from other organisations

0.00

#DIV/0!

Name

Conditions

#DIV/0!

Name

Conditions

#DIV/0!

Name

Conditions

#DIV/0!
#DIV/0!

Other contribution (please specify)

0.00

#DIV/0!

Name

Conditions

#DIV/0!

Name

Conditions

#DIV/0!

Name

Conditions

#DIV/0!
#DIV/0!

22

TOTAL CONTRIBUTIONS

0.00

#DIV/0!

In kind contribution23
19. Please fill in one sheet for ENPI Applicant and partner(s) and, if applicable, one separate sheet for IPA
Financial Lead Beneficiary and partner(s), if it is the case.
20. The maximum EU contribution cannot exceed 90% of the total budget of the Action (all contributions
included).
21. Please add as many raws as necessary.
22. Included EU contribution.

2009

090610 Table 4 - Sources od funding

23. Please list any in kind contribution, if it is the case.

2009

090610 Table 4 - Sources od funding

Joint Operational Programme Black Sea 2007-2013

LOGICAL FRAMEWORK FOR THE ACTION


Intervention
logic
Overall

What are the overall broader

objectives

objectives to which the Action


will contribute?

Objectively verifiable
indicators of achievement
What are the key indicators related
to the overall objectives?
Indicate the indicators' target value.

Sources and means of

Assumptions

verification
What are the sources of
information for these indicators?

Specific

What specific objective is the

Which indicators clearly show

What are the sources of

Which factors and conditions outside

objective

Action intended to achieve to

that the objective of the

information that exist or can be

the Beneficiary's responsibility

contribute to the overall objectives?

Action has been achieved?


Indicate the indicators' target value.

collected? What are the methods

are necessary to achieve that

required to get this information?

objective? (external conditions)


Which risks should be taken
into consideration?

Expected

The results are the outputs envisaged to

results

What are the indicators to measure

What are the sources of

What external conditions must be met

achieve the specific objective.

whether and to what extent the

information for these indicators?

to obtain the expected results

What are the expected results?

Action achieves the expected

(enumerate them)

results?

on schedule?

Indicate the indicators' target value.


GA 1

What are the key activities to be carried out

Means:

What are the sources of

What pre-conditions are required before

and in what sequence in order to produce

What are the means required to

information about Action

the Action starts?

the expected results?

implement these activities, e. g.


personnel, equipment, training,

progress?

What conditions outside the Beneficiary's

Activity 1.1

Costs

direct control have to be met

Activity 1.2

studies, supplies, operational

What are the Action costs?

for the implementation of the planned

facilities, travel, services, etc.

How are they classified?

activities?

(breakdown in the Budget


of the Action)
GA 2

What are the key activities to be carried out

Means:

What are the sources of

What pre-conditions are required before

and in what sequence in order to produce

What are the means required to

information about Action

the Action starts?

the expected results?


Activity 2.1

implement these activities, e. g.


personnel, equipment, training,

progress?
Costs

What conditions outside the Beneficiary's


direct control have to be met

Activity 2.2

studies, supplies, operational

What are the Action costs?

for the implementation of the planned

facilities, travel, services, etc.

How are they classified?

activities?

(breakdown in the Budget

2009

090610 Logical Framework

Joint Operational Programme Black Sea 2007-2013

for the Action)


GA 3

What are the key activities to be carried out

Means:

What are the sources of

What pre-conditions are required before

and in what sequence in order to produce

What are the means required to

information about Action

the Action starts?

the expected results?

progress?

What conditions outside the Beneficiary's

Activity 3.1

implement these activities, e. g.


personnel, equipment, training,

Costs

direct control have to be met

Activity 3.2

studies, supplies, operational

What are the Action costs?

for the implementation of the planned

facilities, travel, services, etc.

How are they classified?

activities?

(breakdown in the Budget


for the Action)
GA 4

What are the key activities to be carried out

Means:

What are the sources of

What pre-conditions are required before

and in what sequence in order to produce

What are the means required to

information about Action

the Action starts?

the expected results?

implement these activities, e. g.

progress?

What conditions outside the Beneficiary's

Activity 4.1

personnel, equipment, training,

Costs

direct control have to be met

Activity 4.2

studies, supplies, operational

What are the Action costs?

for the implementation of the planned

facilities, travel, services, etc.

How are they classified?

activities?

(breakdown in the Budget


for the Action)

2009

090610 Logical Framework

LEGAL ENTITIES
PRIVACY STATEMENT

http://ec.europa.eu/budget/execution/legal_entities_fr.htm

PUBLIC ENTITIES
TYPE OF
COMPANY
NGO

YES

NO

(Non-Governmental Organisation)

NAME(S)

ABBREVIATION
OFFICIAL
ADDRESS

P.O. BOX

POSTCODE
TOWN/CITY
COUNTRY
VAT**
PLACE OF REGISTRATION
DATE OF REGISTRATION
D D

MM

Y Y Y Y

REGISTRATION No
PHONE

FAX

E-MAIL
THIS "LEGAL ENTITIES" FORM SHOULD BE COMPLETED, SIGNED AND RETURNED TOGETHER WITH:
* A COPY OF THE RESOLUTION, LAW, DECREE OR DECISION ESTABLISHING THE ENTITY IN QUESTION;
* OR, FAILING THAT, ANY OTHER OFFICIAL DOCUMENT ATTESTING TO THE ESTABLISHMENT OF THE ENTITY BY
THE NATIONAL AUTHORITIES
** IF THIS FIELD IS COMPLETED, PLEASE ATTACH AN OFFICIAL VAT DOCUMENT
DATE:
NAME + FUNCTION OF AUTHORISED REPRESENTATIVE

SIGNATURE

STAMP

FINANCIAL IDENTIFICATION
PRIVACY STATEMENT

http://ec.europa.eu/budget/execution/ftiers_fr.htm

ACCOUNT NAME
ACCOUNT NAME(1)

ADDRESS

TOWN/CITY

POSTCODE

COUNTRY

CONTACT
TELEPHONE

FAX

E - MAIL

BANK
BANK NAME

BRANCH ADDRESS

TOWN/CITY

POSTCODE

COUNTRY
ACCOUNT NUMBER
IBAN(2)

REMARKS:

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE

DATE + SIGNATURE ACCOUNT HOLDER :

(Both Obligatory)(3)

(Obligatory)

%"5&
(1) The name or title under which the account has been opened and not the name of the authorized agent
(2) If the IBAN Code (International Bank account number) is applied in the country where your bank is situated
(3) It is preferable to attach a copy of recent bank statement, in which event the stamp of the bank and the signature

of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

Annex G: Eligibility of expenditure by budget lines

1. Human resources
2. Travel
3. Equipment and supplies
4. Offices
5. Subcontracted services (external expertise and services)
6. Other costs
7. Contingency reserve
8. Administrative costs

1. Human resources
The costs of the personnel executing tasks for the management of the Action (project
coordinator, project manager, assistant, financial manager, etc.) are eligible under the
following conditions:
Members of the team of the Action should be directly employed by the Beneficiarys and/or
partner(s) organisation(s) on the basis of a regular work contract between themselves as
employees and the Beneficiarys and/or partner(s) organization(s) as employer(s). The
employee(s) could work full-time or part-time for the Action. In instances where the
Beneficiarys and/or partner(s) organization(s) do(es) not have the adequate professionals to
perform the tasks related to the Action, external experts may be employed/contracted for
these tasks. These costs shall be budgeted under the cost category external expertise and
services.
 Staff costs shall be calculated in monthly rates according to the following rules:
- Only gross salaries based on pay slips or other documentation of similar status can be
taken into consideration;
- Statutory deductions shall be calculated according to the national
legislation
concerned. No additional charges besides the statutory deductions can be included in the
monthly rate;
 Staff costs must be supported by the following documents:
- Work contracts, which permits the identification of the employment relationship between
the staff of the Action and the partners organization;
- A clear assignment including information on the extent of involvement with the Action;
- Pay slips, proofs of payment (e.g. bank statements), and calculation evidence for the
determination of the monthly rates of the staff of the Action;
- Timesheets which prove the overall working time and the time spent on carrying out
activities for the Action (name of the employee, date, time and detailed description of the
activity); the timesheet must be signed by the Actions assigned employee and by the
employer.
2009

090610 Eligibility of expenditures

Page 1 of 4

2. Travel
Travel, accommodation and subsistence allowances costs (per diems1) related to the Action
are eligible costs under the following conditions:
 Travelling costs of the staff of the Action are eligible. Travelling costs of associate
partners and final beneficiaries of the Action will be included in this budget line (for
example trainees, participants in seminars and conferences etc.);
 Travels within and to the programme area are eligible costs, exceptionally the
location of the JMA;
 Travel insurance;
 As a general rule the most economic2 way of transport should be used. Exceptions
from this principle must be duly justified in each case;
 Beneficiaries shall apply per diem rates according to PRAG or the national rules of
the partners organization. Per diem rates must not exceed the scales published by
the
EC
at
the
time
of
contract
signature
http://ec.europa.eu/europeaid/work/procedures/index_en.htm).
Per
diems
accounted for in the Action include statutory deductions according to the relevant
national rules;
 Accommodation costs can be accepted if they are in the middle price range (no
more than 150 Euros/night)3. Higher price ranges must be duly justified in each
case;
 Visa costs.
3. Equipment and supplies
 Expenditure for purchase of new equipment is eligible under the following
conditions:
- Equipment is necessary for the implementation of the Action and is foreseen in the
Budget annexed to the Grant Contract;
- Equipment should be exclusively used for the implementation of the Action;
- Suppliers should be selected according to Annex IV of the Grant Contract;
 Expenditure related to purchasing (new), and installation of:
- Special equipment, software and application necessary for the implementation of
the Action (e.g. laboratory and special measurement equipment);
- Office equipment (e.g. computers, laptops, office furniture, etc.) related to the
management of the Action can be eligible in duly justified cases and only if clearly
indicated in the Budget annexed to the Grant Contract;
- Renting of vehicles.
4. Offices
Directly allocated for premises rented especially for the Action4 and justified by receipted
invoices or accounting documents having an equivalent probative value.
1

Per diems cover accommodation, meals and local travel within the place of the mission and miscellaneous
expenses.
2
According with the Article 27 of the Council Regulation No.1605/2002 on the Financial Regulation, The principle of
economy requires that the resources used by the institution for the pursuit of its activities shall be made available in
due time, in appropriate quantity and quality and at the best price.
3
For countries where the national legislation does not allow the use of per diems.
4
The normal rental and service costs are Administrative costs (the last budget line).

2009

090610 Eligibility of expenditures

Page 2 of 4

Eligible costs for this category:


- Offices rent (eligible only if an office is rented specifically for the Action);
- Offices supplies (consumables), furniture and other endowments that are directly
related to implementation of the Action;
- Internet and fax/phone calls and other running costs (electricity, heating, water,
etc.);
- Vehicle costs, offices rent;
- Other services.
5. Subcontracted services (external expertise and services)
Services directly related to the Action and ordered from an external part are eligible for the
cost categories listed below, under the following conditions:
- The work of the external expert is essential to the Action;
- Rates charged by the external expert are reasonable and are in relation to level of
experience and expertise;
- The selection of the external experts shall comply with Annex IV of the Grant
Contract.
- Partners cannot be contracted as an external expert or a subcontractor.
External expertise:
- Travelling costs of external experts shall be included in the service contracts and
budgeted under the external experts budget line;
- Professional expertise (e.g. studies, feasibility, impact and land studies, planning
documentation, researches);
- Experts for management of the Action, assistant, financial manager, etc (in
circumstances whereby the Beneficiary or the partners organisation does not have
the adequate professionals to perform the tasks related to the Action or for shared
activities as specified;
- Costs of technical and financial experts, accountancy and costs for expenditure
verification, if they are directly linked to the Action and are necessary for its
implementation, etc.
Organisation of meetings and events:
- Expenses for organisation of conferences, seminars, meetings, workshops, events
directly related to the Action and traceable from the Budget annexed to the Grant
Contract;
- Documentation of the participants (participant list) shall be provided in each case
of catering expenses;
- Renting of premises and equipment for events;
- Interpretation at events;
- Printing of materials directly related to events, etc.
-Translation of materials;
Information and publicity costs:
- Costs of brochures and leaflets;
- Press releases, inserts in newspapers;
- Newsletters;
- The design and maintenance of web page for the Action;
- Other publication costs related to the Action but not linked to specific events or
seminars, etc.
2009

090610 Eligibility of expenditures

Page 3 of 4

Other services concerning costs not linked to specific budget lines, but necessary for the
implementation of the Action.
Costs for expenditure verification
Evaluation costs
Financial services:
- Charges for transnational financial transactions;
- Bank charges for opening and administering the account or accounts where the
Implementation of an Action requires a separate account or accounts to be opened;
- The cost of guarantees provided by a bank or other financial institution to the
extent to which the guarantees are required by national or Community legislation;
- Legal consultancy fees, notarial fees if they are directly linked to the Action and
are necessary for its implementation.
6. Other costs:
Any other cost necessary for the implementation of the Action, in line with the national
legislations and the Budget of the Action.
7. Contingency reserve
A contingency reserve not exceeding 2% of the direct eligible (total ENPI plus IPA) costs may be
included in the Budget of the Action. It can only be used with the prior written authorization of
the Joint Managing Authority in case of ENPI funds and CFCU in Turkey for IPA funds.
8. Administrative costs
Administrative costs (maximum 7% of the total direct eligible costs of the Action) - office rent,
postal services, fax, phone, internet access, electricity, heating, water, gas, cleaning, security,
garbage, stationery, refurbishment and sanitation, office supplies and other reasonable costs.
The general conditions for the use of flat rates are the following:
- The ratio of the number of people working for the Action / number of people
working in the organization or department;
- The ratio of the number of hours worked on the Action / number of hours worked
in total in the organization or department;
- The ratio of the surface used by the personnel working for the Action / surface of
the organization or department.
Eligible costs for this method:
- Administrative service, bookkeeping, salary administration, postal / telephone
services, copying and centralized computer support;
- Office supplies;
- Office costs such as office rental fees, electricity, heating, water and service
charges related solely to the Action and corresponding to the square meter space
used for the activities of the Action. Besides standard accounting material, a copy of
the office rental contract/agreement is obligatory for eligibility.

2009

090610 Eligibility of expenditures

Page 4 of 4

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Programul Operaional Comun


Marea Neagr 2007-2013
Matricea cadrul logic

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Definiie
Instrument principal folosit n planificarea unui
proiect, care ajut la crearea unei relaii logice
ntre activiti, rezultate, scopuri i obiective
Permite s:
Se pun ntrebri (cine, cnd, cum, ct)
Se identifice punctele slabe
Se ia deciziile corecte la timp

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Structur

4 rnduri i 4 coloane

Logic vertical
Identific ceea ce vor s fac proiectele
Clarific relaia cauz-efect
Specific presupunerile i riscurile

Logic orizontal
Ajut la msurarea efectelor obinute prin intermediul
indicatorilor (prin folosirea mijloacelor i a resurselor)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Mod de completare

OBIECTIV
GENERAL

OBIECTIVL
SPECIFIC

INDICATORI
10

11

INDICATORI

12

13

SURSA DE
VERIFICARE

SURSA DE
VERIFICARE

PRESUPUNERE

REZULTATE

INDICATORI

SURSA DE
VERIFICARE

PRESUPUNERE

ACTIVIT
I

MIJLOACE

SURSA DE
VERIFICARE

PRESUPUNERE

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Logica interveniei
Relaie DAC ATUNCI
DAC se asigur surse, ATUNCI se pot desfura
activitile;
DAC activitile sunt desfurate, ATUNCI se pot
obine rezultate,
DAC rezultatele sunt obinute, ATUNCI se vor
atinge obiectivele specifice;
DAC se ating obiectivele specifice, ATUNCI
acestea vor contribui la atingerea obiectivului general

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Ipotez
Relaie
OBIECTIVGENERAL
GENERAL
OBIECTIV

OBIECTIVESPECIFICE
SPECIFICE
OBIECTIVE

REZULTATE
REZULTATE

ACTIVIT
ACTIVIT
I I

+
PRESUPUNERI
PRESUPUNERI

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

PRESUPUNERI
PRESUPUNERI

PRESUPUNERI
PRESUPUNERI

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Indicatori
Descriei obiectivul general, obiectivul(ele)
specific(e) i rezultatele dup:
Cantitate (100 profesori care predau la liceu)
Calitate (100 profesori care predau geografia
la liceu)
Timp (100 profesori care predau geografia la
liceu din 15 septembrie 2006)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Rolul indicatorilor
Rspund de:
Cum se va msura contribuia fiecrui
factor pentru atingerea obiectivului general
Cum se va ti c respectivele obiective
(scopuri) specifice au fost atinse
Cum vom ti c rezultatele s-au obinut
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Tipuri de indicatori
Indicatori de realizare (a ceea ce s- aatins prin
activiti)- output
Indicatori de rezultat- result
Indicatori de impact- impact

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Indicatori de realizare
Legai de activitate. Adesea sunt msurai n
uniti fizice sau monetare (de exemplu numrul
de km dintr- un drum construit, numrul de firme
care au beneficiat de ajutor financiar, numrul
de locuri de instruire asigurate, etc.)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

10

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Indicatori de rezultat
Reprezint efectele directe i imediate generate
de un program
Asigur informaii privind schimbrile care
afecteaz comportamentul (sau performana)
beneficiarilor direci
pot fi fizici (scderea timpului necesar
deplasrilor, numrul de persoane instruite cu
succes, numrul accidentelor auto, etc.) sau de
natur financiar (investiii fcute de sectorul
privat, scderea costurilor de transport, etc.)
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

11

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Indicatorii de impact
Reprezint consecinele programului, dup
efectele imediate avute asupra beneficiarilor si
direci.
Se pot defini dou noiuni de impact, innd cont
de faptul dac acestea sunt efecte care se
produc dup un anumit interval de timp
(impacturi specifice) dar sunt legate direct de
aciunea ntreprins, sau pot fi efecte pe termen
lung, ce afecteaz o categorie mai mare de
populaie (impacturi globale)
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

12

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Un indicator trebuie s fie


SMART
Specific pentru obiectivul pe care trebuie s
- l
msoare
Msurabil (sau cantitativ sau calitativ)
Accesibil la costuri acceptabile
Relevant pentru necesitile de informaie ale
managerilor
Timp ca s putem ti cnd se va atinge
obiectivul/sarcina stabilit

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

13

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Surse de verificare
Rspund de:
CUM trebuie culeas informaia;
CINE strnge i CINE ofer informaia
CND i CT DE DES trebuie culese
informaiile
SV/urile vor fi specificate odat cu indicatorii

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

14

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Greeli
Care trebuie evitate:
obiectivul specific este CONSECINA
rezultatelor i nu doar o SUM a acestora
rezultatele sunt DIFERITE fa de activiti
obiectivele specifice sunt DIFERITE de
rezultate sau de activiti
Presupunerile sunt RELEVANTE?

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

15

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Joint Operational Programme Black Sea


20072007-2013

Log frame Matrix

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Definition
Main tool used in planning a project, that helps
the creation of an intervention logic between
activities, results, specific and general objective
Allow to:
Ask questions (who, when, how, how much)
Identify the weaknesses
Take the right decisions on time

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Structure

4 rows and 4 columns

Vertical logic
Identifies what project want to do
Clarifies cause effect relation
Specifies the presumptions and risks

Horizontal logic
Helps measuring the effects obtained therough the indicators
(by using means and resources)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Filing in

GENERAL
OBJECTIVE

SPECIFIC
OBJECTIVE

INDICATORS
10

11

ASSUMPTION

INDICATORS

VERIFICATION
SOURCE

ASSUMPTION

MEANS

VERIFICATION
SOURCE

ASSUMPTION

12

13

ACTIVITIES

VERIFICATION
SOURCE

INDICATORS

RESULTS

VERIFICATION
SOURCE

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Intervention logic
IF THEN relationship
IF resources are provided, THEN activities can be
undertaken;
IF activities are undertaken, THEN results can be
produced,
IF results are produced, THEN specific objective will
be obtained;
IF the specific objective is achieved, THEN this will
contribute to the general objective

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Hypothesis
Relationship
GENERALOBJECTIVE
OBJECTIVE
GENERAL

SPECIFICOBJECTIVES
OBJECTIVES
SPECIFIC

RESULTS
RESULTS

ACTIVITIES
ACTIVITIES

+
ASSUMTIONS
ASSUMTIONS

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

ASSUMTIONS
ASSUMTIONS

ASSUMTIONS
ASSUMTIONS

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Indicators
Describe the general objective, specific objective
(s) and results according to:
Quantity (100 teachers teach in the high
school)
Quality (100 teachers teach in the high
school geography)
Time (100 teachers teach in the high school
geography starting with 15 September 2006)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Role of Indicators
They answer to:
How we will measure the contribution in
order to reach the general objective
How we will know that the specific
objectives (aims) were fulfilled
How we will know that results were
achieved
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Types of Indicators
Output indicators (of achievement the activities)
Result indicators
Impact indicators

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Output Indicators
Relate to activity. They are often measured in
physical or monetary units (e.g. number of km of
a road built, number of firms having received
financial support, number of training places
provided etc.)

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

10

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Result Indicators
Represent the direct and immediate effects
generated by a programme.
They provide information on the changes that
affect the behaviour (or performance) of direct
beneficiaries.
These indicators may also be of a physical
(reduction in journey time, number of successful
trainees, number of roads accidents, etc.) or
financial nature (induced investment by the
private sector, decrease in transportation cost
etc.).
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

11

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Impact Indicators
Represent the consequences of the
programme beyond the immediate effects on its
direct beneficiaries.
Two notions of impact may be defined,
depending on whether these are effects
occurring after a certain lapse of time (specific
impacts) but are directly linked to the action
taken, or longer- term effects affecting a larger
population (global impacts).
Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

12

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

An indicator should be SMART


Specific to the objective it is supposed to
measure
Measurable (either quantitatively or qualitatively)
Available at an acceptable cost
Relevant to the information needs of managers
Time
- bound so we know when we can expect
the objective/target to be achieved

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

13

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Sources of Verification
Respond to:
HOW should information be collected;
WHO collects and provides information
WHEN and HOW OFTEN information have to
be collected
SoV will be specified with the indicators

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

14

Project financed under PHARE Economic and Social Cohesion sub-programme "Training at national and regional levels for enhancing the absorption capacity for
the Operational Programmes managed by the Ministry of Development, Public Works and Housing", Romania / RO2006/018-147.04.01.05.01

Mistakes
To be avoided:
Is the specific objective a CONSEQUENCE of
the results and not merely a SUM of results?
Are results DIFFERENT from activities?
Are specific objectives DIFFERENT from
results or activities?
Are there RELEVANT assumptions set?

Consultant:Consortium in cooperation with Ecosfera, Archidata and Informest

15

Programul Operaional Comun


Marea Neagr 2007-2013

Titlu eveniment: Seminar de pregtire a potenialilor beneficiari n vederea elaborrii de proiecte


Locatia: Constana, Hotel Bulevard
Data: 6 iulie 2009

Chestionar de evaluare a impactului asupra publicului

Pentru ca evenimentele pe care le organizm s fie ct mai aproape de ateptrile


dvs., facem eforturi pentru a mbunticalitatea acestora. Opinia dvs. este cel mai
bun instrument pentru a ti ce mai trebuie mbuntit. V rugm s ne acordai
cteva minute pentru a ne spune prerea dvs.
Mulumim anticipat!

5 = Acord total, 4 = Acord,

3 = Indecis, 2 = Dezacord, 1 = Dezacord total

1 V rugm s notai impresiile dvs. generale despre evenimentul la care tocmai ai


participat
5
4
3
2
1

2 Subiectele prezentate i dezbtute au fost n concordan cu ateptrile i


preocuprile dvs.
5
4
3
2
1

3 - V rugm s evaluai fiecare persoan care a prezentat, notnd de la 1 la 5 (1minim, 5-maxim) fiecare aspect menionat n tabel
Lector
Claritate n expunerea

coninutului
Interactivitate
Disponibilitate i
capacitate privind
rspunsul la ntrebri
Captarea ateniei
Gradul de interes al
prezentrilor
Calitatea prezentrilor

4 - S-a acordat suficient timp pentru a rspunde ntrebrilor dvs.?


5

5 Rspunsurile primite de la reprezentanii programului n timpul sesiunilor


de dezbatere au atins ateptrile dvs.?
5

7. Considerai c este oportun s mai realizm astfel de evenimente ?


5

8. Ne intereseaz sugestiile dvs. pentru mbuntirea urmtoarelor evenimente:

V putem contacta dac avem ntrebri n urma opiniei dumneavoastr sau pentru a va
trimite informaii privind desfurarea programului nostru?
Da
Nu
Dac da, v rugm s ne lsai datele dvs. de contact (nume, tel, fax, e-mail).

Programul Operaional Comun


Marea Neagr 2007-2013

Titlu eveniment: Seminar de pregtire a potenialilor beneficiari n vederea elaborrii de proiecte


Locatia: Galai, Galai, Sala Auditorium, Complexul Muzeal de tiinele Naturii
Data: 8 iulie 2009

Chestionar de evaluare a impactului asupra publicului

Pentru ca evenimentele pe care le organizm s fie ct mai aproape de ateptrile


dvs., facem eforturi pentru a mbunticalitatea acestora. Opinia dvs. este cel mai
bun instrument pentru a ti ce mai trebuie mbuntit. V rugm s ne acordai
cteva minute pentru a ne spune prerea dvs.
Mulumim anticipat!

5 = Acord total, 4 = Acord,

3 = Indecis, 2 = Dezacord, 1 = Dezacord total

1 V rugm s notai impresiile dvs. generale despre evenimentul la care tocmai ai


participat
5
4
3
2
1

2 Subiectele prezentate i dezbtute au fost n concordan cu ateptrile i


preocuprile dvs.
5
4
3
2
1

3 - V rugm s evaluai fiecare persoan care a prezentat, notnd de la 1 la 5 (1minim, 5-maxim) fiecare aspect menionat n tabel
Lector
Claritate n expunerea

coninutului
Interactivitate
Disponibilitate i
capacitate privind
rspunsul la ntrebri
Captarea ateniei
Gradul de interes al
prezentrilor
Calitatea prezentrilor

4 - S-a acordat suficient timp pentru a rspunde ntrebrilor dvs.?


5

5 Rspunsurile primite de la reprezentanii programului n timpul sesiunilor


de dezbatere au atins ateptrile dvs.?
5

7. Considerai c este oportun s mai realizm astfel de evenimente ?


5

8. Ne intereseaz sugestiile dvs. pentru mbuntirea urmtoarelor evenimente:

V putem contacta dac avem ntrebri n urma opiniei dumneavoastr sau pentru a va
trimite informaii privind desfurarea programului nostru?
Da
Nu
Dac da, v rugm s ne lsai datele dvs. de contact (nume, tel, fax, e-mail).

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Constana, 6 iulie 2009
ntrebare......

------------------------------------------------------------------------------------------------------------

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Constana, 6 iulie 2009
ntrebare......

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Constana, 6 iulie 2009
ntrebare......

------------------------------------------------------------------------------------------------------------

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Constana, 6 iulie 2009
ntrebare......

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Galai, 8 iulie 2009
ntrebare......

------------------------------------------------------------------------------------------------------------

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Galai, 8 iulie 2009
ntrebare......

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Galai, 8 iulie 2009
ntrebare......

------------------------------------------------------------------------------------------------------------

Seminar de pregtire a potenialilor beneficiari


n vederea elaborrii de proiecte
Galai, 8 iulie 2009
ntrebare......