General Instructions while filling the Spread Sheet for uploading of invoice data along wi

This is an offline system and do not require INTERNET connectivity while filling the details. The invoice details can
or copied from any other Excel sheet or systems like MS Access or Tally or similar applications. Separate sheets fo
provided.
Before starting data entry in Excel sheet, please do / check the following:

For Excels other than 2007, goto option Tools --> Macros --> Security and check the security level. If security level i
Save and close the excel and open once again to reflect the changes. If the Security level is not changed to low, th
shown as INACTIVE.

For Excel 2007 users, the security level can be changed by Click on Microsoft Office Button , and then click Exce
category, click Trust Center Settings, and then click the Macro Settings category,then enable macro. Save and clos
again to reflect the changes.

General Instructions for generating the excel from Other Applications

Dealers Using Applications like Tally for generating the Excel File has to change the format of all cells to 'Text' by s
'Ctrl + A' and right clicking on the cell and selecting the option 'Format Cells'
The mandatory fields in Invoice details are,

With Registered Dealers: Invoice No, Invoice date, Registration No, Value of Goods, VAT Amount Paid and Cess Am
Name and Address fields are optional. The "Total Amount" Would be calculated by the system. Also the invoice det
invoice wise and not commodity wise or schedule wise.Individual Bills Should be Entered. Please note that the Inv
the format "dd-mm-yyyy" (Eg: 01-12-2008). Examples are,

Invoice No
1001
1002

Invoice Date
(dd-mm-yyyy)
12/1/2008
12/2/2008

Registration No
32010707362
32060898765

Dealer Name

Dealer Address

8 Bills for Un-Registered Dealers: All the Fields in the Excel Sheet are Mandatory. The TIN Number should be enter
The "Total Amount" Would be calculated by the system. Also the invoice details have to be furnished only invoice w
or schedule wise. Individual Bills Should be Entered Please note that the Invoice Date should be entered in the form
2008). Examples are,
1003
12/1/2008
77777777777
Ramu
Pattom,Trivandrum
1004
12/2/2008
77777777777
Shamu
Mananchira,Kozhikode

8B Bills(Customer Bills): Enter TIN as 99999999999 (11 digits), Dealer Name and Address could be entered as "Ret
be consolidated and entered as one single entry. Invoice No Last Invoice Number, Invoice Date - Last Invoice date
&Address Retail Sales, Value, VAT Amount, Cess Amount Sum of all 8B bills. Examples are,

For Interstate / Export / Import / Stock Transfer Transactions: All columns are mandatory. If TIN is available enter th
as 88888888888 (11 digits) . The VAT Amount Paid can be zero. Examples are,
1101
12/1/2008
33020387654
ABC Ltd
ABC Ltd, Chennai
1102
12/2/2008
88888888888
XYZ Ltd
XYZ Ltd, Delhi
Note: System Would Allow only a single entry for 99999999999

After completing the invoice entry, click the Validate Purchases / Sales button (extreme right side of the Excel shee
correctness. A message File written to C:\KVATS" will be shown on successful validation of data and respective t
dealer's PC (in the path C:\KVATS). Separate text files will be generated for Sales and Purchase details. These text f
through the link "Upload Sales / Purchase" in the Online eFiling Application to upload along with the return form.

ta along with eReturns

e details can be either entered individually

ate sheets for Sales and Purchase are

wing:

curity level is in high change it to low.

ed to low, then the VALIDATE button may

n click Excel Options. In the Trust Center

ve and close the excel file and open once

cations

to 'Text' by selecting all the cells by using

at Cells'

nd Cess Amount are mandatory. Dealer

e invoice details have to be furnished only
that the Invoice Date should be entered in

dress

Value of
Goods
1000
2000

VAT
Amount
Paid
40
80

CESS
Amount
0.4
0.8

uld be entered as 77777777777 (11 digits).

nly invoice wise and not commodity wise
d in the format "dd-mm-yyyy" (Eg: 01-12-

andrum
ozhikode

1000
2000

40
80

0.4
0.8

ered as "Retail Sales" . All 8B Bills need to

Invoice date, TIN 99999999999, Name

able enter the details other wise enter TIN

ai

1000
2000

0
0

0
0

e Excel sheet) to verify the data

respective text file will be generated in the
These text files need to be attached
eturn form.

Invoice No
(Mandatory)

Invoice Date
(DD-MM-YYYY)
(Mandatory)

Seller
Registration No Seller Dealer Name
(Mandatory) (Mandatory for Unregistered)

Seller Dealer Address

(Mandatory for Unregistered)

Value of Goods
(Mandatory)

Vat Amount Paid

(Mandatory)

Cess Amount
(Mandatory)

Validate Purchases

Validate Purchases

Invoice No
(Mandatory)

Invoice Date
(DD-MM-YYYY) Buyer Registration Buyer Dealer Name
(Mandatory)
No (Mandatory) (Mandatory for Unregistered)

Buyer Dealer Address

(Mandatory for Unregistered)

Value of Goods
(Mandatory)

Vat Amount Paid

(Mandatory)

Cess Amount
(Mandatory)
Validate Sales