Ohio National Guard

USPFO Columbus Ohio (Army Contracting)

LTC Tom Caldwell 614-336-7140

4 Air National Guard Contracting Offices

121 ARW-Rickenbacker ANGB Columbus OH
SMSgt Mark Miesse 614-492-4232

178th FW-Springfield OH
MSgt Jason McClean 937-327-2310

179th AW-Mansfield OH
Mr. Gordon Strom 419-520-6390

180th FW-Toledo OH
MSgt Darrell Maxwell 419-868-4237

Ohio National Guard

State and Federal Funding
USPFO and Bases have Federal Purchasing and
State Purchasing.
Federal 75%, State 25%
Construction: Mostly Federal on Air Side
State: Mostly Facility maintenance
Minor maintenance on Bldg
Custodial
Grass Cutting etc.

Ohio National Guard Overview

Environmental Services
Asbestos Removal, Spill Clean up, Oil Water Separator

Construction
General Construction (MATOC)
Sub Contracting Opportunities

Architect Engineering Services

State and National IDIQs

Services
Mostly done by State Contracts
Ability One-Mess Attendants

ADPE Support Services/Supplies-AF Way

AF Way for all computer/ADPE Support
Maxwell AFB AL.

Supplies
Day to day operation of base

What Buyers Expect

Micro Purchases
Supplies under $3,000
Services Under $2,500

Purchased with Government Purchase Card

$3,001-$25,000-Oral Solicitations or advertise
Must seek competition

Over $25,000 must be posted on Fed Biz Ops or

GSA E buy.
www.fbo.gov
https://www.ebuy.gsa.gov/advantage/ebuy/start_pag
e.do

Soci-Economic Goals
Agencies must meet soci-economic goals
Small Business: 65%
Small Disadvantage Business: 21%
Service Disabled Veteran Owned: 6.5%
Woman Owned Small Business: 12%
Certified Hub Zone Small Business: 7%

Can be included in more than one category

What Buyers Expect

Have your registrations updated and complete in the
System Award Management System-SAMS.
www.sam.gov
To receive contract/purchase order, vendors need to
be registered in this system (CAGE/DUNS #)
Make sure all business size certifications are in SAM

Register in Wide Area Work Flow (WAWF)

-https://wawf.eb.mil
-DFAS electronic invoicing site
-All invoicing with Fed Government (with exception of
Credit Card purchases must be electronic)

Getting started

Obtain a DUNS number: https://fedgov.dnb.com/webform (Obtaining a DUNS

number is free of charge and best done online)

Identify NAICS codes (North American Industry Classification System) codes:

http://www.census.gov/eos/www/naics/

Register in SAM: www.sam.gov

WAWF (Wide Area Workflow) Registration, federal government invoicing system.

General Info/Registration: https://wawf.eb.mil
Training data base: https://wawftraining.eb.mil

For assistance with the government procurement process, contact your local
PTAC office. To find PTAC offices, go to www.aptac-us.org, click on Find a PTAC

Purchasing Priorities

FAR Part 8, list priorities that Federal Agencies must purchase from:
(1) Supplies.
(i) Agency inventories;
(ii) Excess from other agencies (see Subpart 8.1);
(iii) Federal Prison Industries, Inc. (see Subpart 8.6);
(iv) Supplies which are on the Procurement List maintained by the Committee for Purchase From People Who Are
Blind or Severely Disabled (see Subpart 8.7);
(v) Wholesale supply sources, such as stock programs of the General Services Administration (GSA) (see 41 CFR
101-26.3), the Defense Logistics Agency (see 41 CFR 101-26.6), the Department of Veterans Affairs (see 41 CFR
101-26.704), and military inventory control points;
(vi) Mandatory Federal Supply Schedules (see Subpart 8.4);
(vii) Optional use Federal Supply Schedules (see Subpart 8.4); and
(viii) Commercial sources (including educational and nonprofit institutions).
(2) Services.
(i) Services which are on the Procurement List maintained by the Committee for Purchase From People Who Are
Blind or Severely Disabled (see Subpart 8.7);
(ii) Mandatory Federal Supply Schedules (see Subpart 8.4);
(iii) Optional use Federal Supply Schedules (see Subpart 8.4); and
(iv) Federal Prison Industries, Inc. (see Subpart 8.6), or commercial sources (including educational and nonprofit
institutions).
DOD has no Mandatory Federal Supply Schedules

What to Expect
GSA schedules. FAR 8.4
(Far web site: https://farsite.hill.af.mil )
Contracts with GSA
Pre-approved pricing for agencies to use.
Pricing has been determined to be fair and reasonable

Agencies write Delivery Orders off of basic contracts.

www.gsa.gov
www.gsa.gov/market2feds
tips on doing business with Fed Government.

Best Value Contracts

Many Purchase Orders/GSA Delivery Orders are awarded by Best Value

Best Value
The expected outcome of an acquisition that, in the Governments estimation, provides the
greatest overall benefit in response to the requirement.

In addition to price when determining best value, the ordering activity may
consider, among other factors, the following:
(1) Past performance.
(2) Special features of the supply or service required for effective program
performance.
(3) Trade-in considerations.
(4) Probable life of the item selected as compared with that of a comparable item.
(5) Warranty considerations.
(6) Maintenance availability.
(7) Environmental and energy efficiency considerations.
(8) Delivery terms.

What small businesses should do if not

awarded a contract

Vendors can always ask for debriefing if they didnt get award if based on factors other than price
FAR 15.06 : Debriefing shall include:
(d) At a minimum, the debriefing information shall include -(1) The Governments evaluation of the significant weaknesses or deficiencies in the offerors proposal, if
applicable;
(2) The overall evaluated cost or price (including unit prices), and technical rating, if applicable, of the successful
offeror and the debriefed offeror, and past performance information on the debriefed offeror;
(3) The overall ranking of all offerors, when any ranking was developed by the agency during the source selection;
(4) A summary of the rationale for award;
(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful
offeror; and
(6) Reasonable responses to relevant questions about whether source selection procedures contained in the
solicitation, applicable regulations, and other applicable authorities were followed.
(e) The debriefing shall not include point-by-point comparisons of the debriefed offerors proposal with those of
other offerors. Moreover, the debriefing shall not reveal any information prohibited from disclosure by 24.202 or
exempt from release under the Freedom of Information Act (5 U.S.C. 552) including -(1) Trade secrets;
(2) Privileged or confidential manufacturing processes and techniques;
(3) Commercial and financial information that is privileged or confidential, including cost breakdowns, profit,
indirect cost rates, and similar information; and
(4) The names of individuals providing reference information about an offerors past performance.

Buyer expectations from Small Businesses

Ability to deliver on time with a fair and
reasonable price.
Quality
Quality products and services. Did we get what
we paid for? No more, no less

Open line of communications

Let us know of delays and honest assessment.

Fair and reasonable pricing on change orders.

What small businesses should know before soliciting

work from federal government agencies
Have a completed SAM registration. Completed SAM
registration will result in the issuance of a CAGE Code.
Completed Online Reps Certs (ORCA) registration.
Done through the SAM System
Are my business certifications up to date
Buyers use SAM to search for Small Business, Minority
Owned, Woman Owned, Hub Zone business.
North American Industry Classification System (NAICS)

Supplies and Services are coded by this system

Business size is determined by this code
Buyers will search for vendors in SAM by this code.
PTAC will assist with coding

How small businesses get to the top of the list

Have updated registration in SAM, list all
Certifications, make sure NAICS codes represent
core competencies.
Be responsive to solicitations, submit on time.
Read the solicitation documents, ask questions!
Is price the main factor or Technical/Past
Performance?
Solicitation should state what you need in proposal
Past performance can be Government or Commercial
Must be like products or services.

Submit what the solicitation asks for.

What are the best ways to

Market/Appeal to an agency
Speak to buyers in person.
Buyers should be able to tell you if your
service/supplies can be of use to them.
SBA Matchmaking..good opportunity to speak with
buyers

May not have requirement for item/service at

this timebut who knows about tomorrow!
Shooting out mass emails doesnt work.
Get 100s of emails a day.

Ask if agency/base can use your product.

Check Fed Biz Op/GSA E Buy daily

Dos/Donts
DO get registered and prepared to do business
with Fed Government
DO make contact with agency/base to see if
they use your product/service
DO check Fed Biz Ops daily, check GSA E-Buy if
on GSA Schedule
DO Check GSA Site for how to get on schedule
and training opportunities
Keep a good attitude!

Donts
Constantly call buyers if they cant use your
product/service
Let your SAM/OCRA expire
Get frustrated!

Ohio National Guard

USPFO Columbus Ohio (Army Contracting)
LTC Tom Caldwell 614-336-7140

4 Air National Guard Contracting Offices

121 ARW-Rickenbacker ANGB Columbus OH
SMSgt Mark Miesse 614-492-4232

178th FW-Springfield OH
MSgt Jason McClean 937-327-2310

179th AW-Mansfield OH
Mr. Gordon Strom 419-520-6390

180th FW-Toledo OH
MSgt Darrell Maxwell 419-868-4237