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Disclaimer:
The material presented in this Guide is presented as an information source only and is correct at time of publication. The
information is provided solely on the basis that readers will be responsible for making their own assessment of matters
presented herein.
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INTRODUCTION - PMCV
The Postgraduate Medical Council of Victoria
Established in August 1999, The Postgraduate Medical Council of Victoria (PMCV) supports the education,
training and career development of hospital medical officers in their first two postgraduate years, and those in
later years not in vocational training programs. PMCV has a number of subcommittees to facilitate the
objectives of PMCV:
Accreditation Subcommittee
Education Subcommittee
For further information about PMCV, please visit the website: www.pmcv.com.au or email pmcv@pmcv.com.au
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Process
Saturday 23 May
Monday 01 June
Registration
Referee Nomination
Candidate Priority List (CPL) Submission (you can change your preferences until 18
August)
Early June
Tuesday 11 August
Friday 14 August
Tuesday 18 August
Wednesday 19 August
Registration
Referee Nomination
Submit Referee Assessment Form (last date for referees to complete online Referee Form)
Wednesday 19 August
Friday 11 September
Date Unknown
Friday 11 September
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ELIGIBILITY CRITIERIA
Basic Physician Training 2nd Year (BPT2 Match)
Trainees applying for the 2nd year of Basic Physician Training should apply for the BPT2 Match. For most trainees
this will be their 3rd postgraduate year. However trainees, who have worked in positions which are not recognised
for Basic Physician Training, may be in their 4th or subsequent postgraduate year.
Australian/New Zealand -trained medical graduate holding "general" medical registration and completed
a minimum of 2 years fulltime medical employment post MBBS graduation; or
International Medical Graduate (i.e. Medical practitioners who have obtained their primary medical
degree outside Australia or New Zealand) holding "general" medical registration and completed a
minimum of 1 year of fulltime medical employment in Australia
Australian/New Zealand -trained medical graduate holding "general" medical registration and completed
a minimum of 3 years fulltime medical employment post MBBS graduation; or
International Medical Graduate (i.e. Medical practitioners who have obtained their primary medical
degree outside Australia or New Zealand) holding "general" medical registration and completed a
minimum of 2 year of fulltime medical employment in Australia
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Candidates nominate referees via their account on the matching website (Referee Support area).
Referee automatically receives an email with link to unique URL.
Referee completes the form and it is saved at the Matching Website.
Hospitals/Health Services you have nominated a preference for have access to completed referee reports.
IMPORTANT:
You CANNOT nominate more than THREE (3) referees so please give careful consideration to your
choice of referees
PMCV DO NOT chase up referees to complete the Referee Assessment Form, it is your responsibility
to ensure your nominate referees complete the form on time.
Some emails can be lost to spam filters etc. Once you have nominated a referee online check with
them directly to ensure they have received the email.
PMCV can re-send referee email request (please email computermatching@pmcv.com.au if you
would like a Referee Assessment Form email request to be re-sent).
Referee's title
Full name
Phone number
Current email address
Position Held
Hospital where Referee is currently employed
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14 August
18 August
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18 August 2015
Candidate Details
Candidate:
Referee Details
The following details were entered by the Candidate.
Peter Parker
Referee:
Dr Peter Smith
Radiology Consultant
Austin Health
esnowdon@pmcv.com.au
040146484
Instructions to Referee:
1. Complete the details below; rating the applicant according to the criteria by selecting the appropriate option, mindful of the applicant's ability expected at his/her particular
level of training. All questions are mandatory and must be completed.
2. Complete the declaration at the bottom of the screen, to declare that the information you have entered is correct by entering the date you completed the form (e.g
29/05/2014)
3. Click the "Submit" button, once you are satisfied that the information you have entered is complete.
In what capacity did this person work for
you or is known to you?(eg. medical
student, intern, HMO) *
Relationship to this candidate (eg Head of
Dept, clinical dean ,supervisor ) *
When?
(year, eg. 2008)*
No
N/A
5 to 10
more than 10
Additional Comments
Requires
Requires
Performance Consistent Performance Performance
substantial
further
just
with level of better than
exceptional
assistance development
adequate
appointment
expected
(5% of
(5% of
population)
population)
N/A
Unable
to
assess
CLINICAL COMPETENCY *
Knowledge base. Demonstrates adequate knowledge of
basic and clinical sciences.
Clinical skills. Elicits and records accurate, comp lete
history and clinical examination findings.
Clinical judgement and decision making. Organises,
synthesises and acts appropriately on information;
applies sound knowledge.
Self-awareness. Recognises limits of own skills &
knowledge, and actively seeks feedback & assistance to
continuously improve.
Procedural skills. Performs procedures competently.
VERBAL & WRITTEN COMMUNICATION SKILLS *
Patients and family. Interacts effectively and sensitively
with patients and families / care givers.
Medical records / Clinical Documentation. Provides
clear, comprehensive and accurate records.
PERSONAL AND PROFESSIONAL CONDUCT *
Professional responsibility. Demonstrates punctuality,
reliability, honesty and self-care.
Teaching. Proactive in teaching other healthcare
professionals, patients and/or care providers.
Time management skills. Organises and prioritises
tasks in an effective manner.
Teamwork and colleagues. Works with and contributes
effectively within a team.
Declaration
* I declare that the information I have entered within this Referee Assessment form is true and correct. Declared by: Dr Peter Smith Date:
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You can now select positions from the drop down menu. You must complete your Candidates Priority List (CPL) no
later than 18 August 2015.
It is compulsory for candidates in the BPT Match to rank all nine hospitals/consortia on their CPL.
Changing Preferences
Between 19 August 2015 and 11 September 2015 you can alter your preferences or withdraw/defer from the
Match.
To change your preference; login, click on Manage My Application - Edit CPL to move preferences up or down.
Withdrawing from the Match
Candidates wishing to withdraw from the BPT Match must do so by 11 September 2015. To withdraw from the
Match login to your account and click Manage My Application and Withdraw/Defer from Match.
Paired Candidates
If two (2) candidates wish to work together (paired) and obtain appointments at the same hospital or health
service, you are advised to first discuss this matter with the HMO Manager of the hospitals/health services
concerned. It is important that both candidates state this quite clearly on their application forms to any
hospital/health service in which they wish be so matched to. You should understand that if you are successful in
being appointed to the same hospital / health service as paired candidates that this does not guarantee that you
will receive identical rotations.
A candidate wishing to be considered as a paired candidate must lodge their Candidate's Priority List (CPL) and
both candidates must:
Enter the Candidate ID, Surname & Other Names of the person you wish to pair with
Have identical hospital preference listings
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Job-Share Candidates
If two (2) candidates wish to work together in a job-share arrangement, they are must first discuss this matter with
the Manager of the Medical Workforce Unit of the hospitals/health services concerned.
It is important that both candidates state this quite clearly on their application to any hospital/health service in
which they wish to be so matched.
Any candidates wishing to submit a job-share application must lodge their Candidate's Priority List (CPL) and both
candidates must:
submit a separate Candidates Priority List (CPL)
select the option to apply as Job-Share Candidates
enter the Candidate ID, Surname & Other Names of the person they wish to job-share with
have identical hospital preference listings (same positions in the same order)
Responsibility of Candidates:
If applicants are considered for a position, they are ranked consecutively on the Hospitals Nomination
Form (HNF)
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CPL Status
After you enter your preferences your CPL status will change from Access Approved, to CPL Pending.
Once the PMCV has verified your eligibility and your application is approved for inclusion in the match, your CPL
status will change to CPL Approved.
CPL status must be CPL Approved to be included in the match (please note at peak times it can take 2-3 days to
approve CPLs).
Definition
Access Approved:
Candidate has applied for access to the site but has not entered preferences
(i.e. CPL has not yet been submitted)
NO
CPL Pending:
NO
CPL Approved:
YES
Withdrawn:
NO
Deferred:
NO
Not Eligible:
Candidate applied to participate but did not meet the eligibility criteria.
NO
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Participating in Match
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APPLICATIONS TO HOSPITALS
As well as submitting your Candidate Priority List (CPL) via the Computer Matching website, you are also required
to make an application to each hospital you have nominated on your CPL. Hospitals require a range of information
(e.g. application form, application letter, etc.) and may offer an information session for you to attend. Please refer
to the Hospital Directory section in this Directory and ensure all hospital application requirements are met as
there are different selection criteria for each hospital.
Please note: You cannot participate in more than one match in one year.
If you would like to apply for positions in the BPT Match as well as applying for HMO2 positions via the HMO
Match, you will need to make a decision about which match you would like to participate in. It is suggested you
discuss your situation with the hospitals you are applying to. For example, seek advice from HMO Managers,
Directors of Physician Training, etc. if you need to transfer from either match, please contact PMCV on (03) 9419
1217 or email computermatching@pmcv.com.au
You can register for either HMO or BPT Match (NOT BOTH)
Discuss your application with relevant hospital staff (HMO Managers, Directors of Physician Training)
Apply for HMO or BPT positions directly to hospitals
Contact PMCV if you need to transfer HMO to / from BPT Match by 11 September 2015.
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List of all candidates who have nominated them as a preference (DO NOT have access to your
preferences Candidate preferences are CONFIDENTIAL!)
Most interviews will be conducted in this period (please note some hospitals/health services do not
conduct interviews)
Login to Matching Website and rank candidates on Hospitals Nomination Form (HNF)
Rank based on hospitals selection criteria which can include CV and cover letter, performance at
interview, referee reports etc.
Cand ID
888
Surname
Jones
First Name
Sarah
919
Smith
Michelle
799
Nguyen
Ben
771
Clarke
Paul
856
Lee
Chin
647
Singh
Praveen
901
Chen
Sally
941
Carey
Jess
983
Lee
Ji
Paired
771
888
Any paired
candidates / Jobshare candidates
are ranked
consecutively (e.g.
Paul Clarke and
Sarah Jones)
For information about how the computer matching algorithm works, please visit the About Computer Matching area of the
website http://computermatching.pmcv.com.au/public/about/index.cfm.
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NOTIFICATION OF RESULTS
Candidates who participated in the BPT Computer Matching Service can find out the results of the match via the Computer
Matching website from 23 September 2015. You need to:
Click the Match Results Link from the yellow navigation bar at the top of the screen.
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Compass 6
Alfred/ Peninsula
Consortium*
Greater Western
Basic Physician
Training Consortium
Ballarat Health
Service
Barwon Health
Geelong Hospital
Alfred Health
Caulfield Hospital,
Sandringham
Hospital,
The Alfred
Central Gippsland
(Sale)
Calvary Healthcare
Bethlehem
Goulburn Valley
Health (Shepparton)
Mildura Base
Hospital
Western Health
Sunshine Hospital
Western Hospital
Williamstown
Hospital
South West
Healthcare
(Warrnambool)
Peninsula Health
Frankston Hospital
Mount Eliza Centre
Rosebud Hospital
Swan Hill and District
Albury Wodonga
Health
Western District
(Hamilton)
Melbourne Health
Melbourne Extended
Care and
Rehabilitation Service
Royal Melbourne
Hospital
Wangaratta Hospital
Central North-West
Consortium
Austin Health
Austin Hospital
Heidelberg
Repatriation Hospital
Royal Talbot
Rehabilitation Centre
Bendigo Health
Greater South
Eastern Consortium
Bairnsdale Regional
Health
Echuca Regional
Health
Eastern Health
Angliss Hospital
Box Hill Hospital
Healesville Hospital
Maroondah Hospital
Peter James Centre
Latrobe Regional
Hospital (Traralgon)
Northern Health
The Northern Hospital
Broadmeadows
Health Service
Bundoora Extended
Care Centre
Craigieburn Health
Service
Wimmera Health
Care Group
(Horsham)
Southern Health
Monash Medical
Centre - Clayton
Monash Medical
Centre - Moorabbin
Dandenong Hospital
Kingston Centre
Casey Hospital
West Gippsland
Health Service
(Warragul)
The sites in blue script are sites that will offer employment to BPTs and serve as base sites within the consortium
(unless other arrangements are made) and must all be ranked on your preference listing.
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Read the eligibility criteria section - ensure you meet the criteria prior to registering for the Match.
Check the application requirements for each hospital you interested in.
Nominated 3 referees to complete the Referee Assessment Form (see How to Guide for more
information). Referees must be nominated before 14 August 2015.
Lodged an application with each hospital listed on your Candidate's Priority List (CPL) as per their
requirements. Hospital Applications close - 18 August 2015.
Logged in to your PMCV account and completed your CPL by 18 August 2015.
Read the regulations, code of conduct and privacy statement of the matching service in the About
Computer Matching area of the website.
Made sure your CPL has been approved (i.e. CPL Approved) before the closing date - 18 August
2015.
Follow up any pending referee reports. Referee Assessment Forms must be submitted by 18
August 2014 NO EXTENSIONS.
If you decide you would to withdraw from the match then you have logged into the website and
withdrawn by 11 September 2015.
Candidates, who have withdrawn from the match, checked that you have received a withdrawal
confirmation email.
After the match results are available, login and check (under Match Results) to see which
position you have been assigned to.
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