s16 Briefing For Teams

Preparation for SEM Asia 2016
Colin Chin & Kashka Tobias

July 2015
AGENDA
1.
Review of SEM Asia 2015
2.
The Journey
3.
The registration process (Phase 1, Phase 2, Phase 3)
Preparation
Challenges that SEM teams face
Submissions
Selection basis
World Cup
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1.0
REVIEW OF SEM ASIA 2015

Statistics
BEFORE THE EVENT
Not
ready
200
180
182
174
160
140
No
time
120
No
funding
100
129
126
15/2/27
Reasons
Teams
15/2/10
Lots of teams dropped out prior

to the event
80
60
40
20
14/11/12
14/8/31
AT THE EVENT
113 teams (90% ) passed
technical inspection
61 teams (48%) managed to do
a valid run
No cars came through technical
inspection on the first day
It
was even commented that

Asian teams seem more
interested in taking pictures
than getting cars ready
We need to improve the quality

of the teams
Number of teams
140
126
113
120
99
100
80
61
60
40
20
0
On site
Passed On track Valid runs

tech
inspection
5
THE WELDING SHOP WAS REALLY BUSY!

Purpose
To help desperate teams!
To provide a safe place for

teams to make minor
alterations to their cars on
site
To help teams procure parts
At any one time 5 or 6

teams were there
From Wednesday through

to Sunday !
Ideally, there should be no cars here

during the event !
ASIAN TEAMS VS EUROPEAN TEAMS

Asian teams are still way behind the European teams
Max of Best attempt
3000
2500
2000
1500
Region
1000
Asia
Europe
500
Prototype
Competition category
Hydrogen
Gasoline
Ethanol
Diesel
Battery-electric
Hydrogen
Gasoline
Ethanol
Diesel
CNG
Battery-electric
UrbanConcept
Energy type
THE SAD TRUTH

Most of the cars were not ready on arrival
Lots of teams only passed technical inspection toward the end

The low number of valid runs indicates that:
They did not have time for practice sessions

(not able to get a handle on the right speed, number of laps)
The cars were not reliable even though they passed
Technical Documentation at the event is still poor

Some teams treat the event like going on a holiday
2.0
THE JOURNEY
THE REGISTRATION PROCESS

3 phases of registration
Phase 1 (closing 22 Jul 2015)
Phase 2 (closing 1 Sep 2015)
Phase 3
Logistics and Documentation (closing 14 Dec 2015)
Off-track awards (closing 15 Feb 2016)
10
TIMELINE
Note closing dates in red cells
We are now in
Phase 1 registration
July
Phase I Opens
7/1/2015
Phase I Closes
7/22/2015
Selection Announcement
7/28/2015
Phase II Opens
7/28/2015
August
September
Phase II Closes
9/1/2015
Final Selection Announcement
9/9/2015
Phase III Opens
9/9/2015
Phase III Logistics Closes

Phase III Off-track awards Opens
Phase III Off-track awards closes
Event date
October
November
December
January
February
March
12/14/2015
9/9/2015
2/15/2016
3rd - 6th
March 2016
11
THINGS THAT NEED TO BE DONE

Forming a team
Registration process
University approval
Car (design, construction, testing)
Funding/sponsorship
Communications
Shipping & customs clearance (car, lithium batteries)
Team logistics (passports, accommodation, flights)
12
KEY CHALLENGES
Time to build and test car
Allow sufficient time to design, build and test the car
Funding
Many teams drop out due to lack of funds
Start looking for funding early
Shipping the car in time
Customs clearance can take very long
Ship early
Get the car ready early
Shipping lithium batteries in advance (some battery electric teams did not
have their batteries on arrival and could not buy them locally)
13
WHEN SHOULD YOU START PREPARING

NOW
Time is of essence !
Work backwards from the point of shipping (14 Dec 2015)
Consider whether it may be better to aim for 2017 (dont apply for 2016)
Dont deprive other teams a chance if you think youre not ready
The sooner you can design, build and test the car, the better your success
Phase 1
1 Jul 22 Jul
Phase 2
28 Jul 1 Sep
Design Car
1 Jul 1 Sep
Secure funding
1 Jul 13 Nov
Phase 3
9 Sep 13 Dec
Build Car
9 Sep 13 Nov
Test Car
14 Nov 13 Dec
Shipping
14 Dec 2015
Tickets, shipping
14 Nov 13 Dec
14
PHASE 1 REGISTRATION
Closing date: 22nd July 2015
Registration of intent
SEM participation history required
Full design details not required at this point
Pictures of the car should be as detailed as possible (real pictures
preferred)
Some teams will be eliminated
We are looking for:
Teams that are likely to make it to the event in Manila
Teams that will be ready for technical inspection the moment they arrive
It is up to you to convince the selection committee
15
Closing date: 1 Sep 2015
Motivation for participation

Full technical submission required
Pictures of the car should be as detailed as possible (real pictures preferred)
Electrical system diagram
Propulsion system diagram
More teams will be eliminated

Same criteria
16
SELECTION BASIS
Emphasis will be on
Competitiveness (previous results, good design)
Quality of submission (meeting the rules)
Likelihood that the car will be ready on arrival (degree of completion)
Sufficient funding
Motivation
Constraints
Maximum of 2 teams per institute
This is not guaranteed (it may be just ONE as it depends on availability)
If there are 2 teams, these should be from different categories

Prototype & UrbanConcept (preferred)
Two identical cars with different energy types (NOT preferred)
17
WHICH CARS ARE MOST LIKELY TO BE CHOSEN?

8
10
18
WHICH CARS ARE MOST LIKELY TO BE CHOSEN?

8
10
19
A PICTURE SAYS A THOUSAND WORDS - 1

What this picture says:
Not much thought into the design
Not motivated
Does not comply with rules
Not professional
Car is not ready
Chance of success = ZERO
20
A PICTURE SAYS A THOUSAND WORDS - 2

What this picture says:
This team is serious
It shows compliance
(dimensions, features e.g. windows, emergency
shutdown, exhaust pipes, lights, ventilation, mirrors,
5 point safety belts)
Motivation
Very professional
Chance of success = HIGH
What could be improved
Show roll bar, bulkhead
Picture of completed car or car construction

in progress
21
ELECTRICAL SYSTEM DIAGRAMS - 1

What do these pictures show?
Almost nothing !
Do not show key elements of the electrical

system and how they are connected
Do not show compliance with rules
22
ELECTRICAL SYSTEM DIAGRAMS - 2

This drawing shows:
Point to point electrical circuit

diagram
Includes key electrical system

elements switches, lights,
relays, fuses, kill switches
Shows voltages, fuse ratings,

power ratings
Compliance with the rules
23
PICTURES
Use your submitted pictures to:
Demonstrate as much as possible that you comply with the rules

(Go through the rules and think how you can show it in your pictures)
Demonstrate the progress that you have made with your car
24
2 parts
Logistics (closing 14 Dec 2015) (Note: Students should book in SEM

accredited hotels)
Off-track awards (closing 15 Feb 2016)
Includes
Registration of team members (passport, ID)
Letter from university
Shipping arrangements
Registration for off-track awards
25
SHIPPING
Sea freight
Cheapest
Recommended for battery-electric teams (to ship lithium-ion batteries)
Must commence in December
Air freight
More expensive
Can start in January
Arrival in Manila does not mean the car will be on site
Customs clearance can take 2 weeks
Lithium ion batteries cannot be shipped with the car
Lithium ion batteries are difficult in Manila to find at short notice. Assume
there is none available
Send these separately in advance according to DG guidelines
26
OUR CHALLENGE TO YOU

Have your cars go for technical inspection on Registration day
Arrive > Register > Unpack > Technical Inspection
(Note: Only teams that passed technical inspection will be granted a certificate.)
Aim not to use the Welding Garage
We would like to see it empty
Show the world that Asian teams are competitive
Dont just think about building cars . . .
Think about energy efficient cars
Lets close the gap !
Europe
Asia
27
3.0
SEM WORLD CUP
28
SEM WORLD CUP

Beginning in 2016, a World Cup for top SEM teams from around the
world will be held at the end of the European event
This is for UrbanConcept cars only
In 2016 year this will be in London, around July
Up to 10 UrbanConcept cars will be invited to London to compete
The format of the competition will be provided later, but will also comprise
some elements of speed
Asian team ?
1
2
3
29

s16 Briefing For Teams

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Preparation for SEM Asia 2016

Colin Chin & Kashka Tobias

Review of SEM Asia 2015

The registration process (Phase 1, Phase 2, Phase 3)

Challenges that SEM teams face

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

REVIEW OF SEM ASIA 2015

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

BEFORE THE EVENT

Lots of teams dropped out prior

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

was even commented that

We need to improve the quality

Passed On track Valid runs

THE WELDING SHOP WAS REALLY BUSY!

To help desperate teams!

To provide a safe place for

To help teams procure parts

At any one time 5 or 6

From Wednesday through

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Ideally, there should be no cars here

ASIAN TEAMS VS EUROPEAN TEAMS

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

THE SAD TRUTH

Lots of teams only passed technical inspection toward the end

They did not have time for practice sessions

The cars were not reliable even though they passed

Technical Documentation at the event is still poor

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

THE REGISTRATION PROCESS

Phase 1 (closing 22 Jul 2015)

Phase 2 (closing 1 Sep 2015)

Logistics and Documentation (closing 14 Dec 2015)

Off-track awards (closing 15 Feb 2016)

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Final Selection Announcement

Phase III Opens

Phase III Logistics Closes

THINGS THAT NEED TO BE DONE

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Allow sufficient time to design, build and test the car

Many teams drop out due to lack of funds

Start looking for funding early

Shipping the car in time

Customs clearance can take very long

Get the car ready early

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

WHEN SHOULD YOU START PREPARING

Work backwards from the point of shipping (14 Dec 2015)

Teams that are likely to make it to the event in Manila

It is up to you to convince the selection committee

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Motivation for participation

Pictures of the car should be as detailed as possible (real pictures preferred)

Electrical system diagram

Propulsion system diagram

More teams will be eliminated

Copyright of SHELL GLOBAL SOLUTIONS (SDN. BHD.)

Competitiveness (previous results, good design)

Quality of submission (meeting the rules)

Likelihood that the car will be ready on arrival (degree of completion)