SAP MM Purchasing

User's Manual
Inter Affiliates Purchase Order
&

Service Entry Sheet

-0-

Table of Contents
How to create Inter Affiliates Purchase Order................................................................2
Service Entry Sheet..............................................................................................................7
How to Create SES..........................................................................................................7
Changing SES:...............................................................................................................12
How to Delete SES........................................................................................................16

-1-

Business scenario:
Based on request from project manager in Saudi Kayan, some employees from Ibn Zahr
provided certain services to Saudi kayan.
Requirement: Saudi Kayan has to pay the cost for Ibn Zahr for the service provided by
Ibn Zahrs employees.
Solution:
1. Saudi Kayan has to issue Inter Affiliate PO on Ibn Zahr where SK is the service
receiver and Ibn Zahr is the service provider.
2. Saudi Kayan has to create Service Entry Sheet (SES) and release it.
3. Finance will pay the amount to Ibn Zahr based on the amount mentioned in the
SES.
Note: .
1. There is no need to create PR.
2. This PO is not subject to release strategy

How to create Inter Affiliates Purchase Order :

1. Go to ME21N or follow the menu path.

-2-

In the PO screen, enter the following parameters:

1.
2.
3.
4.
5.
6.
7.
8.

PO document Type: ZIAS Inter Affiliate STO

Vendor: affiliate code, e.g. Ibn Zahr: 3300, Sharq:1200, IBN Rushd: 3400, etc.
Purchasing Org: SA01 (SA02 is for SMO purchasing)
Purch. Group: SK1 for Saudi Kayan Buyer
Company code: 1900 (Saudi Kayan)
Account assignment Category: K: cost center, P: Project, N: Network
Item category: D: service
Enter short text

-3-

Enter the service #, quantity and Gross price

Press Enter

The system will prompt you to enter GL account & WBS element.
Select the right GL account &WBS Element. What is shown in below screen is an
example only.

Error Message:
Remove ERS tick in the tab Invoice

-4-

Error message:

To find the right material group, double click on the service #.

Go Back

-5-

The system request you to enter Storage location.

In Stor. loc, press F4 and select: 1901

Press Save

. The system will generate PO #.

Note:

After you get the PO and when the service is provided, you have to create Service Entry
Sheet (SES) as normal so that finance can pay to the affiliate according to the PO and
SES.

-6-

Service Entry Sheet

How to Create SES
SAP Menu Logistics Material management Service Entry Sheet Maintain
T-code: ML81N

Click on

. Enter the PO #/ Press

-7-

Click on

Create entry sheet. Press Enter.

Type text in short text field. Click on

PO # . Press

. The system will display the

-8-

Highlight the service # then click on

Adopt services

In the Quantity field, enter the received qty

If you have the authorization to accept (release the SES), the system displays green flag
at the top of the page. Otherwise, you will not see
the SES and request your superior to release it.
The red ball

. In that case you have to save

means that SES is still not released.

-9-

To know the required release code, go to: Go to Entry sheet Release strategy

To release this SES, you need to use release code EU.

Note: There are 3 different release codes to release SES:
EU: For cost center PO:
PS : For Project PO:
PM: For plant maintenance
Click on
. The system will open a small window and request you to enter the release
code. Enter release code EU and press
.
- 10 -

When you click on the

When you press

released.

, the ball will turn into Yellow meaning SES will be accepted.

, the ball will turn to green meaning that SES has been successfully

- 11 -

Changing SES:
SES can not be changed if it is already released unless the acceptance is Cancelled
(Revoked) by the authorized person.
SAP Menu Logistics Material management Service Entry Sheet Maintain
T-code: ML81N

Click on

. Enter the PO #/ Press

- 12 -

To change the SES, click on

Display/ Change .

The system will be in Change mode. However, nothing can be changed unless the
acceptance is cancelled (Revoked).
Notice the Short text, Quantity, Cost center fields are all closed.

- 13 -

To cancel the acceptance, click on

Revoke. Enter the release code. Press

The system will cancel the release.

Press

- 14 -

After canceling the release, SES can be changed or deleted.

To change the SES, click on

. Now the system will open the changeable fields.

Do the required changes and Press

- 15 -

How to Delete SES.

SAP Menu Logistics Material management Service Entry Sheet Maintain
T-code: ML81N

Click on

. Enter the SES #/ Press

- 16 -

Click on

To delete SES, click on Delete

Press

button.

- 17 -