ActivityHandOverForm

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Template for Activity Hand-over IT & IS

Project Name
Project ID
Project Phase
Staff Handing Over

Staff Taking Over

Name
Code
Role
Reporting Manager
Instructions:
For Handing over of Team Members
: Part A, D
For Handing over of Project / Team Leaders
: Part A, B, D (Mandatory)
For Handing over of Program / Project Manager : Part A, B, C & D (Mandatory)

Areas

Responsibilities Assigned

Part A
Artifacts
(List of programs, Study and
Documentation activities, customer
liaison etc)
# Involved in enhancements of
Compensation reports and Admin
Reports
# Involved in creating Cost of
Assignment Report

Activities Initiated but not completed

(Please list in the order of priority
which should be decided in
conjunction with Manager)
Activities Planned till date but not
started
(Please list in the order of priority
which should be decided in
conjunction with Manager)
Customer Contact point
User Id & Passwords
(To access relevant databases,
servers etc)
Personal Business
Commitments(PBC) Reviewed &
Status is updated till date*
IDP (Reviewed & Status is updated
till date)*
Any other information
Part B
Contract Document
(SOW, review & approval records)
All Plans Documents, Review &
approval records, Change logs (if
any)
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Handover
(Y/N)

Remarks

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Project Related Documents

Weekly Status Report
Monthly Status Report
Schedule
Process Review / Audit Reports
LAM & RCA Reports
Billing (Time Sheets)
Metrics Data (If required)
Project Specific Document / Manuals
Training Tracker
Others (Please Specify)
Customer Communication
Customer Communication Folder
Communication to affected group
regarding changeover
Risks & Issues
Databases being used for Project
Organization wide (for Databases
Like)
PROMIS
REMIX
RADAR Tool
RPM
Metrics Repository Tool
Internal Assessment Tool
Any Project specific tool
(Make sure the communication sent
for change in personnel & necessary
action)
Communication / Issues with Support
Group
Information System
Human Resource
Business Operation
CoC (Training related)
Part C
Proposal / Contract
Proposal
(Existing, Submitted & draft)
SOW
Account Management
Billing Status
Customer Status Report
ISE Status Report
Human Resource Plan & Status
Infrastructure Plan & status

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Part D
Areas
Hardware assets:

External Activities

1. TD Assets

Return Assets to GDIS and

transfer ownership in EAMT to
GDIS Coordinator (Hardware).

2. Customer Funded

Transfer Assets to respective

project and transfer ownership
in EAMT to his/her manager.

3. Customer Loaned
Following assets if issued:
1. Memory Upgrades
2. Network Cards
3. Temporary Assets
4. Printers and other I/O
devices
Asset User Id & Passwords
(Power On and Windows)
Software
Customer Funded/Customer
Loaned software
Media (CD/DVD)
Original Backup( License
paper/online license/consent
letter/keys)
Backup Tapes
Tapes holding project/IBM
details
Backup Notes:

a)

Annexure 1: roles and objectives description.

Sl No Role
Objectives
1.
( Hardware)

( Software )

Contact Points
SL NO

Area of Operation

Role
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Remarks

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Hardware
Software

* In case of PMs activity handover, the PBC and IDP review/updations of Team Members and self.
** Prioritization of the activities to be checked before Signing.
Sign off
Is any formal training required for the staff taking over as the Project Leader with Justification (to be
completed by the his / her Manager)
Contact Point of the Staff handing over
Staff Taking over
Name
28 May 2010

Staff Handing over Sowjanya Vadlavalli

28 May 2010
(Signature with Date)

Reporting Manager **
(Signature with Date)

Amit Arya
28 May 2010

End of document: Activity Handover Form IT, India

Document Control Page

Template for Activity Handover
Document version:

0.1

Document status:

Current

Owning process:

Project Monitoring and Control Procedure

Document file name:

Activity Handover Form IT.doc

Revision history of this document:

Version
Number

Revision Change Description

Date

0.1

Page:4of4

Changed Approved
Name
Name

Work
Ref No.