Practice Exercises SAP Basics

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY
SAP Basics Training Course
ISSUER:F and IT
Date: May-13
Rev : 04
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Brief Scope: This course introduces learners to the basics functions in SAP. These functions
apply to people in all job roles and this course is a pre-requisite for all other SAP courses.
The course duration is 3.0 hours
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disclosed or provided to third parties insofar as relevant for the operations of SATORP and the information provided in this
document shall be used for no other purpose than these operations.
The content of this document will be regularly updated by SATORP and the validated version will be published on its intranet site.
Consequently, the validity of hard copies of this document must be verified prior to its use against the version on the SATORP
intranet site. Only soft copies on the SATORP intranet site dedicated to SATORP QMS are considered controlled documents.
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Verify with SATORP Intranet that this document is the latest version before use.
ISSUER:F and IT
Date: May-13
Rev : 04
70000307
Name and Signature

Rev
Date
04
19-05-13
Modification description
Prepared by
Approved by
Authorized by
Charles McEwan
Training Specialist
[ Put name here ]

[ put job title here ]
[ Put name here ]

[ put job title here ]
Rephrasing text to clarify and improve

understanding
Last updated on 20 May 2013
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Date: May-13
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Table of Contents
Ex.1 - Logging on to the SAP End User Training Client ...................................................... 4
Ex.2 Open the SAP Basics Presentation from the SATORP intranet .............................. 5
Ex.3 SAP Screens and Menus - (In the Quality Training Client 220).
........................... 6
Ex.4 Searching in SAP (Simulation on the Web-Site). ...................................................11

Ex.5 Searching in SAP (In the Quality Training Client 220).
........................................12
Ex.6 Favorites (In the Quality Training Client 220). .....................................................17

Ex.7 Multiple Sessions - (In the Quality Training Client 220).
.....................................19
Practicing at your own workstation. ....................................................................................20

SAP Advanced Course. ........................................................................................................20
Appendix 1 Installing the SAP End User Training Client on your PC ............................21
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Date: May-13
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Ex.1 - Logging on to the SAP End User Training Client
You can practice in the quality client but

DO NOT PRACTICE IN THE PRODUCTION CLIENT
Note: In the SAP End User Training client you are allowed to experiment and make mistakes.
The name of this client is Quality 220.
Note: If you are practicing at your own workstation and the SAP logon button is
not on your desktop, email the Helpdesk and ask for it to be installed.
1. Click the SAP Logon icon on your Desktop.
If you do not see the Quality option in the SAP Logon

window, refer to Appendix 1 to add it to your window.
Note: With the Quality client visible in the Logon window, you can now log on.
2. Click on Quality in the SAP Logon window.

3. Click the Log On button.
4. Enter 220 in the Client field.
5. Enter the login ID Learner11.
6. Enter the password satorp. (MUST BE LOWER CASE)
7. Click the Enter
button.
8. You can now begin the exercises.
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Ex.2 Open the SAP Basics Presentation from the SATORP intranet
Open the power point presentation for the SAP basics course by following the steps below:
1. Go to the SATORP Home page by opening Internet

Explorer.
2. Click on the Training
button.
3. Click on the Training Courses link.
4. Click on the
title.
5. Open the
6. Open the
folder.
folder.
7. Open the SAP Basics presentation.

8. To view the presentation in Slide
Show mode, click on the Slide
Show button.
When you have finished the presentation, perform the following exercises .
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Ex.3 SAP Screens and Menus - (In the Quality Training Client 220).
You opened SAP in Exercise 2. Now you will perform some actions.
Making the Command Field Appear and Disappear
1. Click on the arrow
beside the Command field. Note: The Command field
will disappear.
2. To reveal the Command field click on the arrow
beside the Enter button.
View the Menus

3. At the top left of your screen, click on Menu to reveal the
drop down list.
4. Move your cursor over Edit on the top menu to view the
options on the Edit drop down box.
5. Display the drop down list for the System menu.
What is the last item in the list? ___________
SAP and User Menus

Note: You can see the SAP User and SAP Menu
buttons near the top left of your screen.
6. WITHOUT CLICKING, place your cursor over the User Menu
button. Note: A message
will appear to tell you the name of the button.
7. WITHOUT CLICKING, place your cursor over the SAP Menu
button. Note: A message
will appear to tell you the name of the button.
8. What is the name of the

button? _____________
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9. Click on the User Menu
button. Note Transactions are indicated by cubes.
10. Double click on transaction
. It will open the transaction.
11. To return to the SAP Easy Access screen, click on the Back
12. Click on the SAP menu
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button.
button.
Note To view transactions (cubes) in the SAP menu you have to open the folders.
Drilling down in the SAP Menus
11. Expand the Logistics folder by clicking on the arrow beside it.
12. Expand the Materials Management folder by clicking the arrow.
13. Expand the Purchasing folder.
14. Expand the Purchase Requisition folder
Note: The transactions are indicated by cubes.
15. Double click on the Display transaction.
Note: The name of the

transaction is shown at the
top of the screen.
16. Use the Back
button to return to the Easy Access screen.
17. Type ME53N into the Command

18. Click the Enter
field near the top left of your screen.
button.
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19. What is name of the transaction? ___________________________________ Note: This is

the same title displayed in step 16.
Note: The PR screen has

three sections. Header, Item
Overview, Item Details.
Note: The graphic shows the
three sections expanded. On
your screen you might see
one or more sections
collapsed but they can be
expanded as indicated
below.
Note: The Item Overview section of the screen may be

collapsed as shown in the graphic. If so expand this
section by clicking on the
20. Click on the scroll arrow
button.
at the bottom right of the Item Overview section to scroll right.
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Going To a Different Transaction

21. In the Command field at the top left
of your screen, type
ME23N
22. Click the Enter
button. Note: NOTHING WILL HAPPEN because you are inside transaction
ME53N.
23. Use the Back
button to return to the SAP Easy Access screen. Note: Now you will open
ME23N from the SAP Easy Access screen.
24. In the Command field, click on the drop down button
Note: The
previous transactions you used will appear with the most recent appearing at the top.
25. Select ME23N from the drop down list.

26. Click the Enter
button. Note: You will be in transaction ME23N Display Purchase Order
27. The PO number is in the screen title. What is the number of the PO? _________________
Display Transaction Code in Status bar

Note: If you cannot see the transaction code
at the bottom right of your screen
follow steps 28-30 below. If the transaction code is displayed, go to step 31.
28. IF the transaction code is

NOT displayed, click on the
arrow at the bottom right of
your screen.
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29. THEN click on the
icon.
30. THEN click the Transaction option in the pop-up

window.
Note: You will now see
in the Taskbar at the bottom right of your screen.
Opening a Transaction From Within another Transaction
Note: From transaction ME23N you will now GO DIRECTLY to transaction MMBE.
31. In the Command field type
. (DO NOT MISS THE SLASH ( / )
BEFORE THE n ).
32. Click the Enter
button. Note: You will see transaction code MMBE at the bottom right of
your screen.
33. To return to the SAP Easy Access screen, click on the Exit button
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Ex.4 Searching in SAP (Simulation on the Web-Site).

This exercise will be demonstrated by the instructor. If you want to do it yourself. Follow the
steps below. Before performing this exercise, make sure that you have viewed the section SAP
Search Functions in the SAP Basics presentation.
To run the Navigation and Searching in SAP simulation, follow the steps below.
1. Go to the SATORP Home page
2. Click on the Training
button.
3. Click on the Training Courses link.
4. Click on the
title.
5. Open the
6. Open the folder
7. Open the
8. Run the
folder.
folder.
simulation
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ISSUER:F and IT
Date: May-13
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Ex.5 Searching in SAP (In the Quality Training Client 220).

You should be at the SAP Easy Access screen.
1. Type PA20 into the Command field near the top left of
your screen and click the Enter
2. Click in the
button.
field and
click on the Matchcode
button.
window appears, go to step 6.
3. If the
4. If the HR Object Selection window appears.
click on the Other search help
button at the bottom of the window.
5. On the Selection of Input Help window, click on the Personnel ID

number button. Note: You will see the Personnel Number window on your screen.
6. At the top right of the Personnel Number window, click on

the Tab Selector
button.
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7. From the drop down list select the Last name First name option from the list. Note: You
will be taken to the Last name First name tab.
8. In the Last name field type sah*
9. Click Start Search
button. Note: You will see a list of last names beginning with sah.
10. Double click on one of the line items. Note: The personnel number (badge number) will
appear in the Personnel no. field.
11. Click on the Enter
button.
Note: The details of the person will appear onscreen.
Now you will search for a different employee number.

12. Click in the
field and click on the Matchcode
button.
13. At the top right of the Personnel Number window, click on the
Tab Selector
button again.
14. From the drop down list select Organizational Assignment.

15. Click in the Employee group field and click on the drop down arrow.
16. In the window which appears, double click on the Contract option from the list. Note: the
code for Contract employees will appear in the Employee group field.
17. At the bottom left of the window, click the Start Search
button.
Note: The list of contract employees will be displayed and the number of contract employees
will be displayed at the top and of the window..
Note: The name of the third person in the third should be John Smith. If not check that you
have followed the instructions correctly
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Now you will sort the names in the list alphabetically.

18. To sort the names in the Name of Employee column, click on
Note: The column will become sorted in ascending order.

19. Write the name of the first person on the list here: _____________________
20. Click on
again.
Note: The column will become sorted in
descending order.
21. Write the name of the first person on the list here: _____________________
Now you will use the Find

22. Click on the Find
button to search for a person in the list.
button
23. In the Find field type jo.

24. Click on the Find
button. Note: The system will find Marjorie because it contains jo.
25. Click on the Find Next
button. Note: The system will highlight John Smith because it
contains jo.
26. Click the Find
button again and search using the word Jack.
27. What is the name of the person you have found? ______________
Note: Now you will search for another person whose name contains Jack.
28. Click on the Find Next
button. Note: Jack Newton will be highlighted
29. What is the personnel number of Jack Newton? ______________

30. Double click on the line item for Jack Newton. Note: The personnel number (badge number)
will appear in the Personnel no. field.
31. Click on the Enter
32. Click on the Back
button. Note: The details about Jack Newton will be displayed.

button until you return to the SAP Easy Access screen.
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Now you will do a different search using the Multiple Selections button.
33. From the SAP Easy Access screen, type ME57 into the Command field.
34. Click the Enter
button.
35. In the Purchase Requisition Number fields, enter the numbers shown in the graphic.
36. Click on the Multiple Selections

Number field.
37. Click on the
button to the right of the Purchase Requisition
tab.
38. Enter the PR numbers as shown in the graphic.
39. Click the Copy

40. Click the Execute
button at the bottom left of the window.

button on the main
screen.
41. A list of PRs matching your search criteria will appear in the Document Overview panel.
42. Double click on any PR in the Document Overview panel to display the PR in the main
screen.
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43. At the bottom right of your screen hide the transaction code by clicking on the arrow.
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Ex.6 Favorites (In the Quality Training Client 220).

Before performing this exercise, make sure you have viewed the section Favorites in the SAP
Basics presentation.
Now you will practice using favorites in the SAP Training client.
1. You should be at the SAP Easy Access screen.

2. If there is one or more transactions in the Favorites
section of your SAP screen, right click on one and
select Delete favorite from the drop down list.
3. Repeat that until all favorites are deleted from the

Favorites section.
4. Click on the SAP Menu
button.
FIRST METHOD TO ADD A FAVORITE

5. Open up any folder on the SAP menu and open up the sub-folders until you get to a
transaction (a cube).
6. Right click on a cube and select Add to Favorites from the drop down list. Note: The
transaction will be added to your favorites
7. Open the transaction in your favorites by double clicking on it
8. Use the Back
button to return to the SAP Easy Access screen.
SECOND METHOD TO ADD A FAVORITE

9. From the top menu bar select: Favorites ->
Insert Transaction.
10. Type iw23 into the Transaction code field and

click the Continue
button. Note: The
transaction will be added to your favorites
11. Use the second method as described above and add transaction MMBE to you favorites.
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12. Right click on ONE of your favorites and select delete from the drop down list. Note:
The transaction will be deleted from your Favorites list.
ADDING A FAVORITES FOLDER AND PUTTING A TRANSACTION IN THE FOLDER
13. From the top menu bar select: Favorites -> Insert
Folder.
14. Type Reports into the Folder name field and click
the Continue
button.
15. Click on the arrow beside the folder to open it.

16. From the top menu bar select: Favorites -> Insert Transaction.
17. Type ME57 into the Transaction code field and click the Continue
The transaction will be added into your Reports folder.
button. Note:
DELETING A FAVORITES FOLDER
18. Right click on the Reports folder in the Favorites

section.
19. From the drop down list select Delete Favorite.
20. Click
to confirm that you want to
delete the folder and its contents.
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Ex.7 Multiple Sessions - (In the Quality Training Client 220).

Before performing this exercise, make sure that you have viewed the section Working With
Multiple Sessions section in the SAP Basics presentation.
1. In the SAP Quality client 220 open transaction ME53N.
2. Click on the Creates New Session
button. Note: a new window appears.
3. To open the Stock Overview transaction, type MMBE in the Command field and press
Enter
4. Move back and forth between ME53N and MMBE by using ALT+TAB.
5. Move back and forth between ME53N and MMBE by clicking the items on the task bar at
the bottom of the screen.
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Practicing at your own workstation.

You can continue to use the SAP End User Training (Quality 220) client to practice from your
own workstations. It will not matter if you make mistakes.
SAP Advanced Course.

Once you have completed the SAP Basics course you can take the SAP Advanced course.
This is NOT a classroom course. You have to do it at your workstation. You can access the
SAP Advanced course from the web-site (details on the power point presentation). After
completing the SAP Advanced course, you can contact the SAP Training Team to arrange to
sit the test.
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Appendix 1 Installing the SAP End User Training Client on your PC
1. If the SAP logon button

it for you.
is not visible on the desktop ask the Helpdesk to install
If you cannot see the Quality client in the

SAP Logon window as shown in the
graphic, you can install it by following the
steps below.
2. click on the
button
3. click on the
button.
4. In the Description field, enter Quality.

5. In the Application Server field, enter Lyon.
6. In the System Number field, enter 01.
7. In the System ID field, enter QAJ.
8. Click
9. The Quality client will now be available for you to use.
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Name and Signature

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[ Put name here ]

Rephrasing text to clarify and improve

Last updated on 20 May 2013

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

Ex.4 Searching in SAP (Simulation on the Web-Site). ...................................................11

Ex.6 Favorites (In the Quality Training Client 220). .....................................................17

Practicing at your own workstation. ....................................................................................20

Last updated on 20 May 2013

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

Ex.1 - Logging on to the SAP End User Training Client

You can practice in the quality client but

1. Click the SAP Logon icon on your Desktop.

If you do not see the Quality option in the SAP Logon

2. Click on Quality in the SAP Logon window.

8. You can now begin the exercises.

Last updated on 20 May 2013

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

1. Go to the SATORP Home page by opening Internet

2. Click on the Training

3. Click on the Training Courses link.

7. Open the SAP Basics presentation.

Last updated on 20 May 2013

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

1. Click on the arrow

beside the Command field. Note: The Command field

beside the Enter button.

View the Menus

SAP and User Menus

6. WITHOUT CLICKING, place your cursor over the User Menu

button. Note: A message

will appear to tell you the name of the button.

7. WITHOUT CLICKING, place your cursor over the SAP Menu

button. Note: A message

will appear to tell you the name of the button.

8. What is the name of the

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

9. Click on the User Menu

button. Note Transactions are indicated by cubes.

10. Double click on transaction

. It will open the transaction.

12. Click on the SAP menu

Drilling down in the SAP Menus

15. Double click on the Display transaction.

Note: The name of the

16. Use the Back

button to return to the Easy Access screen.

17. Type ME53N into the Command

field near the top left of your screen.

Last updated on 20 May 2013

SAUDI ARAMCO TOTAL REFINING & PETROCHEMICAL COMPANY

SAP Basics Training Course

19. What is name of the transaction? ___________________________________ Note: This is