BalCarryFwd F.07

Title: Balance Carry Forward AR and AP 11/20/07
Functional Area : Finance

Process : General Ledger
Work Instruction
Balance Carry Forward AR and AP 11/20/07
F.07
Purpose
Use this procedure to carry forward the customer and vendor balances of the previous fiscal year
to the new fiscal year. The amounts of the open balances will be carried forward and are reflected
in the Balance Carryforward amount when displaying a particular customer or vendor balance
display.
The program can be executed as often as necessary. If this program has not been executed,
transactions can still be posted to the customer or vendor account in the old fiscal year but the
carry forward balance will not be reflected in their account balance.
Trigger
Perform this procedure at the beginning of a new fiscal year. After this process is run, if posting
has occurred to customer or vendor accounts in the previous fiscal year, then this process must be
run again to bring the correct balance forward.
Prerequisites
There must be customer and vendors established in SAP.
Menu Path
Use the following menu path(s) to begin this transaction:
Select
SAP Menu Accounting Financial Accounting Accounts Receivable
Periodic Processing Closing Carry Forward F.07 Balance Carryforward.
Transaction Code
F.07
Helpful Hints
This process should be run at part of the year end process.
File name:
Version: 08 SBBC Final Review
~BPP_FI_GL_F.07_BALANCE_CARRYFORWA Last Modified: 11/28/2007
RD_AR_AP_112007.DOC
Work Instruction
Page 1 / 14

Procedure
1.
Start the transaction using the menu path or transaction code.
SAP Easy Access
2.
Double-click
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 2 / 14

Carry Forward Receivables/Payables
3.
As required, complete/review the following fields:

Field Name
Company code
R/O/C
R
Description
The Company Code is an organizational unit within financial
accounting.
Broward County Public Schools (BCPS) is only using
one company code. This field should always be
SBBC.
Example:
SBBC
Carryforward to fiscal
year
Description of the Carryforward to fiscal year.

Example:
2008
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 3 / 14

4.
Click
to carry forward balances for customers.
5.
Click
to carry forward balances for vendors.
6.
Click
before running process in production.
to run process in a test to ensure there are no errors
7.
Click
8.
Click
to provide details in regards to the process.

to execute program in the test mode.
Carry Forward Receivables/PayaFor the Year 2008 Test Run
This screen shows a list of vendor and customer balances to be carried forward.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 4 / 14

9.
Click
to return to the Carry Forward Receivables/Payables screen.
10.
Click
11.
Click
to unselect.
to run process in production.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 5 / 14

Carry Forward Receivables/PayaFor the Year 2008 Upd. run
12.
Use the page down scroll bar to view the remainder of the information.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 6 / 14

13.
Continue scrolling down until you view the entire information.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 7 / 14

14.
Click
to return to the Carry Forward Receivables/Payables screen.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 8 / 14

15.
Click
until you return to the SAP Main Menu.
16.
Click
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 9 / 14

SAP Easy Access
17.
Click
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 10 / 14

SAP Easy Access
18.
Double-click
. For this example, vendor 100011 was selected to verify
that the balances for the new fiscal year was carried forward correctly.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 11 / 14

Vendor Balance Display
19.
As required, complete/review the following fields:

Field Name
R/O/C
Description
Vendor
A business partner to whom amounts are payable for goods

delivered or services performed.
Example:
100011
Company code
The Company Code is an organizational unit within financial

accounting.
Example:
SBBC
Fiscal year
A period of usually 12 months, for which the company

produces financial statements and takes inventory. A fiscal
year need not correspond to a calendar year.
Example:
2008
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 12 / 14

20.
Click
to execute Vendor Balance Display.
Notice that the Carry Forward balance is reflected.
21.
Click
to return to the Vendor Balance Display screen and change the fiscal year to 2007 to
verify the ending balance. Refer to the screen below.
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 13 / 14

22.
You have completed this transaction.
Result
You have successfully perform the Balance Carry Forward process to the new fiscal year for
customers and vendors.
Comments
File name:
RD_AR_AP_112007.DOC
Work Instruction
Page 14 / 14

BalCarryFwd F.07

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Title: Balance Carry Forward AR and AP 11/20/07

Functional Area : Finance

There must be customer and vendors established in SAP.

Title: Balance Carry Forward AR and AP 11/20/07

Start the transaction using the menu path or transaction code.

SAP Easy Access

Title: Balance Carry Forward AR and AP 11/20/07

Carry Forward Receivables/Payables

As required, complete/review the following fields:

Description of the Carryforward to fiscal year.

Title: Balance Carry Forward AR and AP 11/20/07

to carry forward balances for customers.

to carry forward balances for vendors.

to run process in a test to ensure there are no errors

to provide details in regards to the process.

Carry Forward Receivables/PayaFor the Year 2008 Test Run

Title: Balance Carry Forward AR and AP 11/20/07

to return to the Carry Forward Receivables/Payables screen.

Carry Forward Receivables/Payables

Title: Balance Carry Forward AR and AP 11/20/07

Carry Forward Receivables/PayaFor the Year 2008 Upd. run

Title: Balance Carry Forward AR and AP 11/20/07

Carry Forward Receivables/PayaFor the Year 2008 Upd. run

Continue scrolling down until you view the entire information.

Title: Balance Carry Forward AR and AP 11/20/07

Carry Forward Receivables/PayaFor the Year 2008 Upd. run

to return to the Carry Forward Receivables/Payables screen.

Title: Balance Carry Forward AR and AP 11/20/07

Carry Forward Receivables/Payables

until you return to the SAP Main Menu.

Title: Balance Carry Forward AR and AP 11/20/07

SAP Easy Access

Title: Balance Carry Forward AR and AP 11/20/07

SAP Easy Access

Title: Balance Carry Forward AR and AP 11/20/07

Vendor Balance Display

As required, complete/review the following fields:

A business partner to whom amounts are payable for goods

The Company Code is an organizational unit within financial

A period of usually 12 months, for which the company

Title: Balance Carry Forward AR and AP 11/20/07

to execute Vendor Balance Display.

Vendor Balance Display

Notice that the Carry Forward balance is reflected.

Title: Balance Carry Forward AR and AP 11/20/07

Vendor Balance Display

You have completed this transaction.

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