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WATER PROJECT
OPERATIONS &
MAINTENANCE
MANUAL
COMPILED BY
ENGINEERS WITHOUT BORDERS NEW YORK
JUNE 2014
USALAMA@EWBNY.ORG
Page 1 of 16
TABLE OF CONTENTS
Contacts
Summary
Safety
Operations and Maintenance Checklist
Tank Inspection and Maintenance
Water Treatment
Monthly Team Meeting Guideline
Record Keeping
p. 3
p. 4
p. 5-6
p. 7-9
p. 10-11
p. 12-14
p. 15
p. 16
Appendix:
Water System Photographs
Tank Inspection Drawings
Water Treatment Calculations
Page 2 of 16
CONTACTS
In case of questions or emergency, the following people can be contacted.
Affiliation
Name
Phone Number
Jackson Maweu
0720974666
jacksonmaweu@yahoo.com
Claire Wang
+1 347-272-3487
claire.b.wang@gmail.com
ptf23@cornell.edu
Jessica Miller
+1 718-986-5927
president@ewbny.org
KIMAWASCO Director
Kimeu Ndundu
0726-838-730
kimeundundu@ymail.com
Joseph Kilonzu
0729312628
Elijah Mzungu
0721623856
Page 3 of 16
SUMMARY
This document explains how to maintain and operate the water distribution system for the community of
Usalama. It is followed by an Appendix with more details and photographs.
The goal of Engineers Without Borders - New York (EWB-NY) and the Usalama community was to restore the
water system so that it would service the five (5) existing water kiosks and make water more easily accessible
for the community. Water from the system is used for drinking, among other uses, so a treatment procedure
utilizing chlorine was implemented. The system is maintained consistently by two designated maintenance
workers, and operators at each kiosk.
The system consists of storage, distribution and treatment components:
Storage:
Concrete masonry water storage tank with 40,000 Liters of storage
Galvanized iron (GI) pipe fittings and gate valves at tank
Float valve at tank
Tank access door
Distribution:
PVC piping
GI piping
Five kiosks with brass faucets
Treatment:
Chlorine measurement/dispensing containers
The five kiosks and original piping were installed by the African Medical Research Foundation (AMREF) in
2008. EWB-NY constructed the new water tank and installed new piping to reroute the distribution system
between 2013 and 2014. The drawings compiled by EWB-NY show the constructed system, and the
photographs show the construction process.
Page 4 of 16
SAFETY
!
PERSONAL PROTECTION
Page 5 of 16
SAFETY
!
FIRST
AID
!
Page 6 of 16
1. DAILY TASKS
TASK # TASK
CATEGORY
FOLLOW-UP TASK
1.1
1.2
1.3
1.4
1.5
2. WEEKLY TASKS
TASK # TASK
2.1
CATEGORY
FOLLOW-UP TASK
Check that the proper amount of diluted chlorine is being added
to each jerrican. See the instructions in the Water Treatment
section of this manual for the proper amounts.
KEY
PIPING
SYSTEM
WATER
TREATMENT
Page 7 of 16
WATER TANK
SAFETY
CATEGORY
FOLLOW-UP TASK
Perform 3.3, 3.4, 3.6, and 3.7 if the flow rate seems
remarkably low.
Check for leaks and exposed pipes. Repair damaged pipe and
cover exposed pipe as needed.
Check for leaks and tight seal of valves at the tank and along
the pipeline. Open and close the valves. Clean valves if
necessary. Refer to the photos in the Appendix for the
condition that the valves, fittings and taps should be in.
Check for rust, and test the float switch by hand to make sure
that the hinge is working. See the Appendix of this manual for
a photograph to compare to.
Sweep tank roof with broom to prevent dust and dirt from
entering tank during opening of access door.
KEY
PIPING
SYSTEM
WATER
TREATMENT
Page 8 of 16
WATER TANK
SAFETY
CATEGORY
Clean valves
FOLLOW-UP TASK
Clean any solid material out of the valves at the tank, either by
flushing with water or cleaning by hand.
5. YEARLY TASKS
TASK # TASK
CATEGORY
FOLLOW-UP TASK
5.1
5.2
KEY
PIPING
SYSTEM
WATER
TREATMENT
Page 9 of 16
WATER TANK
SAFETY
possible causes of these problems, and suggested solutions. See the drawings at the
Appendix of this manual for the drawings that are referenced in this table.
Observations
Cracks are visible on the roof, wall (both vertical and diagonal cracks) and slab; all
at the same time.
What this means: SEVERE RISK
Tank is settling unevenly on ground,
OR:
Ground slab has been undermined by erosion from wind or water.
What you should do:
Fill below the slab with compacted soil
Provide additional soil around the perimeter of tank
2. Spalling
Observations
Spalling: Concrete is chipped or breaking off from the bottom of the roof slab
inside the tank
What this means: LOW RISK
Reinforcing bars have rusted and expanded
What you should do:
1. Carefully remove loose concrete with a hammer.
2. Remove rust from reinforcing bars with wire brush.
3. Place mortar over reinforcing bars to protect them from future corrosion.
Page 10 of 16
Observations
Cracking occurs soon after the tank is put in to use (for example, after it is filled for the
first time).
Page 11 of 16
WATER TREATMENT
A member of the water system maintenance team should make
the chlorine solution out of Tropical Chloride of Lime (TCL) powder
and water. The Kiosk Operators will then dispense this solution
into individual jerricans at the kiosks.
Follow the instructions in this manual to create and distribute the
chlorine stock solution.
Purchases
chlorine
Creates chlorine
stock solution
(see
instructions)
Kiosk operator
Puts chlorine solution into each jerrican and fills jerrican with water
(see instructions)
Customer
Page 12 of 16
How$to$Make$Chlorine$Stock$Solution$(5L):$
Jinsi%ya%Kutengeneza%Mchanganyiko%wa%Chlorine,%(Lita%tano):%
Obtain'67%'Calcium'Hypochlorite'Powder'in'50'kg'tin'(kes'$12,000)'from'Nairobi'Ironmongers,'
Ltd.'(or'other'approved'vendor)'as'needed'and'store'away'from'sunlight'in'a'dry'area.'
Nunua%67%%Calcium%Hypochlorite%Powder%ulio%kwenye%mkebe%wa%kilo%hamsini(50kg)%kwa%shilingi%12,000%kwenye%Duka%liitwalo%
Nairobi%Ironmongers%Ltd,%ama%duka%lolote%lingine.Hifadhi%mahali%pakavu%pasipo%na%jua%kali.%
Nairobi$Ironmongers$Ltd'
Homabay'Road,'
Industrial'Area''
P'O'Box'43524,'
Nairobi'00100'
Tel:'254'20'555'879'/'558'805'
Fax:'254'20'555'854'
Email:'info@nil1949.com'
Steps&
&
1.
'
Scoop'three'(3)'
Tablespoons'of'calcium'
hypochlorite'powder'into'
5=liter'jug.'Then,'add'water.''
'
Chota&vijiko&&vidogo&vitatu&vya&
Calcium&Hypochlorite&powder&
kisha&weka&kwenye&jagi&iliyo&ya&
na&maji&lita&tano(5lita)
2.
'
'
Shake'5=liter'jug'vigorously'
for'one'(1)'minute.'
Tingisha&hii&jagi&iliyo&na&maji&lita&
tano&kwa&nguvu&ili&uchanganye&&
kwa&muda&wa&dakika&moja.&
3.''''''''Set'5=liter'jug'aside'for'
thirty'(30)'minutes'before'
distributing'to'each'kiosk.'
'
Ngoja&dakika&thelathini(30&min)&
kabla&upeleke&mchanganyiko&
huo&ulio&kwanye&jagi&ya&lita&
tano(5l)&kwenye&kila&kiosk.
Wait'30'Minutes!'
Ngoja'dakika'Thelathini(30'min)!'
'
4.'''''''Keep'out'of'sunlight.'DO'
NOT'inhale.'
(Concentration'of'5=liter'
jug'stock'solution'='4,756'
mg/L).'
&
Hifadhi&mahali&pasipo&Jua&
kali(Mchanganyiko&lita&
tano(5lita)&=&4,756mg/L)&
Prepared'by'Engineers'with'Borders,'New'York'Professionals'Chapter'
For'the'Usalama'Water'Project,'Kenya'(2014)'
'
Page 13 of 16
How$to$Dispense$Chlorine$Stock$Solution$(5L)$
into$Jerrican:$
Jinsi%ya%akitoa%chlorine%hisa%ufumbuzi%(5L)%Katika%Jerrican:$
Store&concentrated&chlorine&stock&solution&in&a&secure&area&away&from&direct&sunlight&
and&dispense&the&solution&into&each&Jerrican&according&to&the&instructions&below.&
Kuhifadhi%kujilimbikizia%chlorine%hisa%ufumbuzi%katika%eneo%salama%mbali%na%jua%moja%kwa%moja%na%akitoa%
ufumbuzi%katika%kila%Jerrican%kwa%mujibu%wa%maelekezo%ya%chini.%
Steps:$$
1. Scoop&two$(2)$teaspoons&of&concentrated&stock&solution&into&big&(20L)&Jerrican,&then&fill&with&water.&
Scoop%mbili%(2)%chai%ya%ufumbuzi%kujilimbikizia%hisa%Katika%kubwa%(20L)%Jerrican.%
Scoop&one$(1)$teaspoon&of&concentrated&stock&solution&into&small&(10L)&Jerrican,&then&fill&with&water.&
Scoop%moja%(1)%kijiko%cha%ufumbuzi%kujilimbikizia%hisa%Katika%ndogo%(10L)%Jerrican.%
&
For$Big$(20L)$Jerrican:$2$teaspoons$
Kwa%kubwa%(20L)%Jerrican%vijiko%2
!
$
&
&
&
&
Concentrated&
Stock&Solution&
For$Small$(10L)$Jerrican:$1$teaspoon$
&
Kwa%ndogo%(10L)%Jerrican%vijiko%1
&
Concentrated&
Stock&Solution&
&
&
&
&
&
2. Allow&Jerrican&to&mix&while&
carrying&home.&&
Mixing&time&=&30&minutes&before&
drinking.&
(Chlorine&Dosage&=&2.5&mg/L,&or&2.5&ppm)&
&
Kuruhusu%kuchanganya%wakati%Jerrican%Kubeba%mtu.%%
Kuchanganya%wakati%=%dakika%30%kabla%ya%kunywa.%%
(Klorini%Kipimo%=%2.5%mg%/%L,%au%2.5%ppm)%%
Mbili.%Jerrican%Ruhusu%kwa%kuchanganya%wakati%kufanya%
mtu.%%
Kuchanganya%wakati%=%dakika%30%kabla%ya&kunywa.&&
(Klorini&Kipimo&=&2.5&mg&/&L,&au&2.5&ppm)&
Prepared&by&Engineers&with&Borders,&New&York&Professionals&Chapter&
For&the&Usalama&Water&Project,&Kenya&(2014)
%
&&
Page 14 of 16
Step 1: Greet and welcome all attendees to the meeting, say a little prayer if you would like.
Step 2: Safety... It is important for all team members to be aware of their environment and other people
working around them at all times. Team members should use personal protective equipment such as gloves
and goggles when it is appropriate. Review information from the Safety section of the Operation and
Maintenance manual.
Tools: Be cautious when working on high surfaces, and with tools. Prevent injury to yourself as well as
the people around you. Give an example of a possible injury that can occur when using tools.
Chemicals: Be careful when handling any chemicals, as it can be harmful to humans and animals if it is
inhaled or comes into contact with the surface of your body including your eyes. Give an example of
how an injury can occur when working with chemicals.
Step 3: Performance... Ask the team the following questions and discuss it with the team:
Has the team followed the Operation and Maintenance Manual accurately in the past month?
Has the team reported any incidents/problems with the water system, and did you get feedback? Was
the problem resolved?
What can we do to improve the way we operate the system?
Are all team members contributing to the process as they should be and how can we work better as a
team?
After asking and discussing the questions above, set a goal for the team if necessary, and try to achieve it
before the next meeting. Ensure that you discuss previous goals that were set for the team last month.
Step 4: Progress. Congratulate your team on doing a good job, and thank everyone for attending. Go around
asking each person who attended if they have any questions and end the meeting once everyone has had an
opportunity to speak.
Page 15 of 16
RECORD KEEPING
Keep a record of this information. This information will be useful for when calculating revenue from water
sales, and planning the operating budget.
WATER BILL
Amount of water recorded on monthly bill
Total cost of water for the month
Unit price of water
CHLORIN E PURCHASES
Dates that chlorine was purchased and delivered
How much chlorine was purchased
PURCHASES FOR MAINTENANCE AND REPAIR
Description of maintenance or repair task
Date that maintenance or repair was performed
List of items purchased for maintenance or repair, and cost; including materials and tools. (For example:
shovels, concrete, PVC glue)
Cost and description of labor for maintenance or repair.
Page 16 of 16
APPENDIX
WATER SYSTEM PHOTOGRAPHS
TANK INSPECTION DRAWINGS
WATER TREATMENT CALCULATIONS
APPENDIX
WATER SYSTEM PHOTOGRAPHS
TANK INSPECTION DRAWINGS
WATER TREATMENT CALCULATIONS
PHOTOGRAPHS
Tank
1.Typical Inlet
PHOTOGRAPHS
3. Float valve
PHOTOGRAPHS
5. Tank in general
PHOTOGRAPHS
Piping
PVC Pipe - typical connection of two PVC pipes, with the label of the PVC pipe brand shown.
PVC Pipe - Pipes should never be connected using too much glue. If too much glue is used, it will clog the
pipe, as shown here.
APPENDIX
WATER SYSTEM PHOTOGRAPHS
TANK INSPECTION DRAWINGS
WATER TREATMENT CALCULATIONS
SPALLING CONCRETE
FROM UNDERSIDE OF ROOF
SLAB MAY INDICATE
RUSTING REINFORCEMENT.
APPENDIX
WATER SYSTEM PHOTOGRAPHS
TANK INSPECTION DRAWINGS
WATER TREATMENT CALCULATIONS
WATER TREATMENT
Detailed Chlorine Dilution calculations
If characteristics of hypochlorite powder, size of mixing jug, volume of jerrican, or required chlorine dosage changes,
the new amount of chlorine to be used can be calculated by substituting the new value into the below equations.
Chlorine Solution
(4,756 mg hypochlorite/L)
Given that
Powder 670,000 mg/kg hypochlorite per mass
Density of hypochlorite: 0.8 g/cm3 = 0.8 g/ml
4,756
670,000
Conversion to tablespoons:
0.035!kg 1000
X=
mg
20!L
50
L
mg = 4,756 = 0.105!L
4,756
L
2.5
Volume!of!Chloride!Solution!to!use! = !0.105!L
Conversion to teaspoons:
0.105!L!1,000
4.93
g
kg
= 3!tbsp
g
0.8
14.79!mL/tbsp
mL
Powder!to!add! = !3!tablespoons
ml
tsp
ml
L = 2.1!tsp
Amount!of!Chloride!Solution!to!add!
= !2!teaspoons