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[ CHAVONE JACOBS
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2003
[ ALLAN FISHER
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2008
[ COREY PEARSON
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2008
[ Abstract
This presentation covers how Stanley is currently
implementing the SAP Business Workflow tool for
different core business processes in a procure-to-pay and
order-to-cash scenario. Some of the topics include
threshold and approval matrix, agent determination, and
evaluation paths in HR organization structure for
notification and work items. It also addresses challenges
faced, tips and tricks, and lessons learned during the
implementation.
[ Abstract (contd)
Key Learning Points:
Workflow Automation to Solve Business Cases
Integration with MM release strategy for purchase
requisition and orders
Integration with SD sales orders and discounts
Integration with HR for employee mini-master and
organizational structure
[ Agenda
1. Speaker Background
2. Workflow Overview & Benefits
3. Workflow Scenarios
4. HR Integration
5. Key Learning
6. Tips & Tricks
7. Questions?
[ Speaker Background
John Hoover Sr. PM Stanley Works
Six Full Life Cycle SAP Projects
12 years of SAP Project Management experience
19 Years of IT experience
Security
Data Center Operations
Hosting
- Brands
[ About GyanSys
[ Why Workflow
1. Workflow vs. Email!
2. Workflow enhances the quality of process
execution and tracking.
3. Embedded decision criteria and actionable items.
4. Real-time task management and prioritization.
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[ Why Workflow
Tasks are performed consistently and diligently by the
users.
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[ Workflow Overview
Triggering Mechanism
Events (publish and subscribe
mechanism)
Status Management
Change Documents
User Exits and others
Manual Triggering
Various Function Modules
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[ Workflow overview
PUSH vs. PULL methodology
tasks
Reports
Jobs
Manual status
checking
Phone calls
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[ Workflow Components
Workflow
Task
Object
Method
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[ Workflow @ Stanley
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Workflow Solution
Automation
Efficiency
Audit and traceability
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Procurement Diagram
PO Requisition
System generates
Email workflow item
to first approver
Approver
checks email
or SAP Inbox
APPROVED
.PDF
Multi or
Concurrent
Level Approvals
Rejected
System sends only
Rejected
Email to
Purchasing Group
Workflow Solution
Corporate wide discount thresholds
Consistent pricing by customer tier
Controlled exceptions
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Discount
Request
System generates
Email workflow item
to first approver
Approver
checks email
or SAP Inbox
Approver checks
the order &
discount details
APPROVED
Rejected
System sends only
Rejected
Email to Requestor
[ HR Integration
Business Case
Organizational levels
Roles
Data consistency
Ease of use to maintain
Purpose
Keep up with business personnel changes
Personnel assigned to role/position
Workflow not tied to ID/name specifics
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[ HR Integration
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Responsibility Matrix
Better Messaging and Collaboration capabilities
Portal Integration with Universal Work List
Greater use of Adobe interactive forms
Part of SAP's overall BPM (Business Process
Management) Strategy
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Workflow
http://searchsap.techtarget.com
http://www.cetus-links.org
OSS Notes
1115440 Issues related to File Attachment in the Workflow
work-items
1068627- Common problems in Workflow during upgrade to ECC
6.0
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Support Resources:
Technical admin
Business admin
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[ Questions
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Rajkishore Una
GyanSys Inc., SAP Solution Architect
E-mail Raj.Una@GyanSys.com
Web link www.GyanSys.com
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SESSION CODE:
1803
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