2015 Technology-based Innovation Competition

for Students of IIT Jodhpur

Indian Institute of Technology Jodhpur

28 August 2015

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Summary
Indias need of the hour is manufacturing of products; for this, eye for detail is important.
Unless young engineers are allowed to dream, go hands on to work on their ideas, and create
products from younger days to realise the need of the nation, the habit will not be internalised
during their technology careers. Therefore, it is imperative that institutes of national importance
provide a strong platform to the young minds to:
(1) Encourage Students and Faculty Members to take to innovation as a formal activity;
(2) Make available state-of-the-art laboratories to create the desired products; and
(3) Provide initial financial support to give impetus to the process of innovation.
In line with this philosophy, IIT Jodhpur announces to organise a tailor-made Competition for
Students of the Institute with partial financial support from the Institute.

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Table of Contents

page
Summary
Table of Contents

iii
v

1. THE PROPOSAL
1.1
Introduction
1.2
The Call

1
2

2. OPERATION OF THE PROJECT

2.1
The Innovation and Incubation Center
2.2
Selection of Groups

3
3

Annexures
A.
Draft Norms for Functioning of Projects related to 2015 Technology-based Innovation
Competition
A.1 Structure of IIC
A.2 Guidelines for Functioning of Projects related to 2015 Technology-based Innovation
Competition
B.
Draft Agreement between Group of Students and Institute to be part of IIC, IIT Jodhpur

5
5
7

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1
The 2015 Technology-based Innovation Competition
1.1 Introduction
Education, Invention and Innovation are logical milestones in the path of using Science and
Technology for the betterment of mankind (Figure 1). These segments are usually understood in the
common parlance as Learning, Research and Development. Traditionally, Technical Education has been
focusing significant effort and attention on providing Education, and eagerly looking for Inventions.
But, it is possible that a select set of Students and Faculty Members are ready even for the last item on
the list, Innovation a way of improving things to work better, to be more economical and/or to be more
useful.
Mature targeted research plays a crucial role in all needs of daily life in the development of
technology products (say, Energy, Information Technology, Agriculture and Healthcare). Hence,
experienced professionals are needed to guide such developments. Today, a large share products or
applications of daily life are from Multi-National Companies (MNCs). In the globalized economy,
MNCs control the technology as well as the price of these products. Often, the products produced by
one nation are not cost advantageous to all other nations, and making the product may be energy
intensive. Hence, it is imperative that each country has to meet the ever changing environment of
technology and global economy. Technology-based Innovation is essential to provide nations with the
competitive edge in global markets. This requires inter-, multi- and cross-disciplinary knowledge to
be brought under one umbrella.
On the other hand, young students of technology are keen to work on the frontiers of
Science and Technology, which has high impact; in particular, they are looking for developing
physical products that undertake exciting functions. This is possible with trained, experienced and
mature Faculty Members mentoring select students with the contagious enthusiasm and drive to
achieve better products for use in daily life of human beings. Technology based incubation will be a
better strategy in a project which bears the benefit of the both. Thus, incubating ideas that augur
innovations in Technology products is essential in a technology institute to provide opportunities to
select students, who are ahead of the pack.

Aware
Targeted

Innovation

Applied

Invention
Basic

Education

R D
L

Know

Figure 1: The path of using Science & Technology for the good of the nation: Innovation is the last lap
The advantages of incubating technology-based innovations include:
(1) Bring innovative ideas to realize into a product;
(2) Provide new knowledge initiatives; and
(3) Focus attention on products with multi-disciplinary Science and Technology inputs, that
(a) Are socially acceptable and relevant,
(b) Are Defence Technologies and Critical Technologies denied by nations selling the same, but of
value to India,
(c) Accelerate manufacturing capability of the country,
(d) Are catalyst for generating new technology-based job opportunities in various sectors and
segments of society, and create opportunities for new or expansion of existing small and
medium scale enterprises,
(e) Create ways of incrementing economic growth of the State of Rajasthan and the nation,
through reduction cost and capital intensive investments,
(f) Deploy technical skills available with local governments and local bodies, or create new ones
in them, and
(g) Add value to existing products and make them technologically competitive.
Clearly, there is urgency in preparing the required technical manpower within India, which will
steer the much needed product manufacturing in India thereby meeting the need of the hour of
the country, Make in India.
Engaging young and capable students at the Indian Institute of Technology Jodhpur in
hands-on technology-based product innovation activities will be immensely beneficial to the
environment of technical education at IIT Jodhpur.

1.2 The Call

In 2015, the Institute provides opportunities to FIVE Groups of Students of IIT Jodhpur to
work towards developing a technology-based product with innovations; each Group shall have a
maximum of 5 students. The activity will be run in project mode at the Institute. The salient objective
of the Project Proposal is that each Group of Students will offer a new Technology-based product with
(1) innovation, and
(2) adaptation that is energy advantageous, environmental friendly and easy to manufacture.
The viability of the product will be the first milestone of the student achievement through this Project,
and its quality and precision the second.
The proposals should be sent to Office of R&D (office-rnd@iitj.ac.in) in soft copy by 5pm on
20 September 2015, and hard copy by 5pm on 21 September 2015.

2
Operation of the Project

2.1 The Innovation and Incubation Center

IIT Jodhpur had established an Innovation and Incubation Center (IIC) in 2013; the Honorable
President of India had inaugurated the same. The Government of Rajasthan had provided the
financial support to establish the same. The 2015 Competition will be operated under the guidelines
of the IIC; the Norms of IIC are presented in Annexure A and the Agreement that each Group of
Students will sign with the Institute is presented in Annexure B.

2.2 Selection of Groups

This Call for Proposals is made to all registered students of IIT Jodhpur, who are seeking the
Grant to develop their Technology-based innovation. On receipt of proposals, a duly constitute Jury
will be convened to examine the proposals and hear the Groups of Students. Each Group of
Students is required to propose one idea that is fresh and involves hands-on Technology-based
innovation. Works that have been initiated in the past and that are in progress, will not be
considered under this competition.
Five Groups of Students with the top 5 ideas will be invited to participate through the IIC to
take forward their excitement. Each Group will be given an Award Money of Rs.10,00,000 (Rupees
Ten Lakhs) and a period of 1 year to work on their idea. Terms of usage of the Award Money are
given in the Agreement presented in Annexure B.

Annexure A
Norms for Functioning of Projects related to
2015 Technology-based Innovation Competition

A.1. Structure of IIC

The activities of the Innovation and Incubation Center (IIC) will be run by three persons,
namely the Mentors, the Faculty Member In-charge of IIC and Coordinator (R&D). The technical
activities of each project will be overseen by the Mentors of the Projects. The technical activities of
all projects will be facilitated by Faculty Member In-charge of IIC and the financial activities of all
projects of the IIC will be facilitated by the Coordinator (R&D). The IIC Committee will oversee the
general program of the project activities of the Groups of Students working under the IIC.
The Structure of IIC Committee shall be as given below:
(1) Coordinator (R&D)
Chairman
(2) Faculty Member In-charge (IIC)
Co-Chairman
(3) Mentors of the 5 Groups of Students
Member
(4) Student Representative from Entrepreneurship Club
Member
(5) Assistant Registrar (R&D)
Member Secretary

A.2. Guidelines for Functioning of Projects related to Technology-based Innovation

Competition
The following are the guidelines for the functioning of the IIC with respect to the 2015
Technology-based Innovation Competition:
(1) The objectives of the Competition are:
(a) To initiate innovation among students of IIT Jodhpur,
(b) To convert an Technology-based innovation idea into a product that is useful to Society, and
(c) To study traditional knowledge and transform into a product.
(2) The registration of the Project will be done by the Office of R&D.
(3) The Faculty Member, who is the Mentor of a Group of Students, shall be the Principal Investigator
of the Project for the purposes of the accounts in the Office of R&D.
(4) Only registered Students of IIT Jodhpur are eligible to participate in the Technology-based
innovation competition.
(5) Call for Incubation (Periodicity): Once in a year.
(6) Selection of the winner Groups of Students will involve two stages, namely: (a) Initial Screening
Process; and (b) Final Selection. In the Initial Screening Process, the Groups of Students are
required to submit in their proposal, a brief summary, a list of deliverables and the expectations
from the Institute. A duly constituted Initial Screening Committee will screen some of the
applications and recommend them for the consideration of the duly constituted Jury. The
Groups invited tot eh Jury shall make a presentation with complete details of their Technologybased innovation idea, including expected expenditure, list of persons associated with Group,
and period of project. Once, the Jury shall announce the list of 5 winners. The Winners will be
required to start work on the project within the stipulated time given by or agreed upon with
the Jury. The Initial Screening Committee, the Jury and the Review Committee shall contain at least
one Member with background of innovation activities.
(7) The progress of Groups will be reviewed once every three months.
(8) The Group shall not employ anyone under the Project and pay salary to her/him. In case a CoMentor is being inducted from outside, they may pay the mutually agreed honorarium to the
external Mentor.
(9) The Winner Groups have to submit a Budget, which shall contain the details of all requirements,
including expenditure and equipment to be procured. Also, the Group shall provide details of
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period of Project, and list of facilities requested by the Group from the Institute.
(10) Project Policy:
(a) Agreement: The Group needs to sign the Agreement on Rs.100 Non-judicial Stamp Paper with
IIT Jodhpur. The period of the Project starts from the date of the signing of the Agreement.
(b) The duration of the Project shall be 1 year, extendable by one more year. The Project shall be
reviewed in every 3 months;
(c) Funding Procedure: The total Award Money to the Group will be released in three or four
trenches as recommended by the Jury or IIC Committee. The Group should be allowed to
spend on different budget head without exceeding total amount as approved and agreed.
(d) Expenditure audit will not be done as per the norms of IIT Jodhpur; but, an audited
statement of accounts from a registered Chartered Accountant shall be provided by the
Group to the Institute.
(e) All purchases made in the project will not be bound by the norms of IIT Jodhpur.
(g) Travel reimbursement admissible up to 2nd AC by the shortest railway route, food
reimbursement of Rs. 300 per day per person, Lodging costs up to Rs. 1000 per day per
person, local transport reimbursement up to Rs. 200 per day per person, shall be admissible
on production of original valid bills, with in sanctioned budget.
(h) Wi-Fi facility and Office space shall be provided to the students of the Group during the
Project. In case, a student of the Group graduates during the term of the project and wishes
to continue with project, the Institute shall cover costs for hostel accommodation, basic
dining, and transportation from residential campus to the Institute and back, for remaining
duration of the project beyond graduation.
(11) Mentor Policy:
Faculty Members of IIT Jodhpur can be Mentors of the Group. Mentors cannot be from outside
IIT Jodhpur. But, in exceptional cases when expertise available within the Institute is insufficient
to cater to the needs of a certain project, a Co-Mentor may be allowed from outside IIT Jodhpur,
if approved by the Jury. A written commitment of participation from the Mentors should be
submitted Office of R&D before starting of the project. No honorarium or remuneration will be
paid to the Mentors or Co-mentors from inside the institute. If the Co-mentors are from outside
Jodhpur, honorarium (if any) and travel expenditure can be reimbursed, and budget for the
same should be allocated in the original proposal.
(12) Deliverables:
The deliverables in the project must be mentioned in the proposal and timelines should be
strictly adhered. The deliverables should be listed in the agreement too.
(13) Utilization of Award Money: The money should be utilized as per recommendation of the Jury
and the compliance ensured by IIC Committee.
(14) Legal Compliances: The Group shall operate within the Institute, until they decide to
commercialize their product, when they are required to be registered under The Company Act,
1956, 2013 and thereafter adhere with laws, rules and regulations of Government of India and
other statutory bodies for the same. For this, the group way address at IIT Jodhpur while
registering their company.
(15) Exit Policy: As per agreement
(16) IPR Policy: As per agreement
(17) Team Members: All Members of the team shall be registered students of IIT Jodhpur. One of them
shall be declared as the Team Leader, and she/he shall be responsible for management of
finances of the project. A maximum of 5 students can be co-opted into a team.
(18) Assets: Any asset generated during the period of concurrency of agreement, shall belong to the
Group.

Annexure B
Agreement between Group of Students and Institute
to be part of IIC, IIT Jodhpur
Draft Agreement
This Agreement is entered into on this the day of ., 2015,
between
Indian Institute of Technology Jodhpur, through its Coordinator (R&D) (hereinafter referred to as The Institute), a
national Institute established under Institutes of Technology Act, 1961, 2012 of one part;
and
_________________,_________________,_________________,_________________, and _________________, a
winner of the 2015 Technology-based Product-Development Competition, having its corporate office at
(hereinafter referred to as the Group which expression shall include his/ their respective heirs, executors,
administrators and assigns Institute) of the other part.
WHEREAS the Institute had conduct a 2015 Technology-based Product-Development Innovation Competition
during academic year 2015-16 for Technology-Productisation, and the announcement of the Competition offered 5
winners to get Award Money of up to Rs. 10 Lakhs for demo of the idea and also incubation opportunity at
Institute with sharing of consequent IP developed at 70:20:10 between The student Group, Institute and Mentor.
AND WHEREAS, the conditions of the competition, it is agreed between the Group and the Institute as under:
1. Institute will provide available facilities at Institute for an initial period of 1 year with Award Money of
Rs. 10 Lakhs. The grant would be released in three trenches on the basis of the recommendations of the
Jury. The Award Money cannot be used for salary expenses of the students of the Group, and shall be
utilized only for the expenses related to implementation of the idea, as approved by the Jury .
2. A Group would be admitted to Incubation and Innovation Center (IIC) of the Institute, only on the
recommendation of the Jury and compliance with the requirements of this Agreement.
3. Budget Approval: For the release of the Award Money by the Institute, the Group is obligated to submit
and get approval of the budget from Coordinator (R&D).
4. Competitor Tenure: The above agreement is valid, subject to fulfillment of the conditions as mentioned
above for a period of one year. But, the Group may appeal the IIC Committee for a no-cost extension of
up to 1 year, giving adequate reasons. The extension may be provided to the Group with new conditions.
The decision of the IIC Committee is final and binding on the part of the Group.
5. Facilities and Infrastructure: During the currency of the agreement, the Institute hereby agrees to allow
the Group to use the common facilities subject to the condition below:
(a) The common facilities/infrastructure shall be used by the Group to pursue solely activities mentioned
in the proposal submitted by it in response to the call for proposals or listed by the IIC Committee at
the time of extension of the period of project.
(b) Notwithstanding the general agreement about using the said common facilities as mentioned above,
the use of computer and other equipment facilities of Institute will require specific permission from
the relevant Heads of the Departments through Faculty member In-charge (IIC) for each specific task. Such
permission may be refused or withdrawn without showing any specific reason; the Institute will not
bear any liability which may arise out of refusal or withdrawal of such permission.
6. Guidance of Faculty Members and assistance of Technical Staff Members may be made available on terms
and conditions to be negotiated separately. The Group shall be liable to pay the repair/replacement cost
for any willful damage or damage due to negligence of any equipment, furniture, etc., (belonging to or
under the care of the Institute) caused during the course of its use by any representative of the Group.
(a) The Group shall use internet facility only for purposes of the innovation Project. Also, the space
allotted to the Group shall be used only for the purpose of the innovation Project. Further, only the
Group shall be allowed to access the allotted space. Group should not get a duplicate of original room
key given to it.
(b) Sub-leasing is not allowed of any space or facility provided to it. Non-compliance of this norm will
7

result in immediate expulsion.

(c) Furthermore, the Institute shall neither be responsible nor liable for any accident that the Group may
meet within the course of their work in the premises of the Institute.
7. Consideration: In lieu of support and facilities provided by the Institute, the Group will need to pay
consideration on accounts for any special facilty that is cannot be provided free of charge by the Heads of
the Departments.
8. Intellectual Property: Intellectual Property (IP) can be a patent, copyright, design registration, developed
product, algorithm, software or computer program, technique, process, formulation or other such
invention. The Group agrees on sharing rights for any IP created during incubation in ratio of 70:20:10
with the Group: Institute: Mentor. The Group in all cases shall adhere to the IPR, Policy of the Institute and
the applicable laws of India. It shall be the sole responsibility of the Group to defend /protect the
intellectual property. In this regard, a prior written approval is required to be sought from Coordinator
(R&D), or, in his absence, from the Director.
9. Revenue Sharing and Equity Sharing
(a) The Group can enter into commercialization of its innovation. But, the Group shall be obliged to have
the sharing of the following for a period of 5 years from the date of execution of this agreement or till
the revenue sharing for IP/commercialization activities exceeds Rs. 15 Lakhs, whichever is later:
(i) Equity sharing for transfer, licensing of or permission to use IP in favour of the Group, and
(ii) Revenue sharing on commercialization of the innovation.
(b) In case, the stipulated period of 5 years is over, the Group shall pay the balance amount due within a
period of 60 days. The period of 60 days shall be calculated from the date when the aforesaid period
of 5 years is over.
(c) This arrangement between the Institute and Group shall in no manner be regarded as partnership.
(d) Incubated at IIT Jodhpur: Companies incubated at IITJ through the IIC Committee can apply to the
Institute for permission to brand themselves as Incubated at IIT Jodhpur.
10. The Group shall abide by, all the rules and regulations as approved for IIC Committee, all the
administrative policies framed by the Institute and all the applicable rules/regulation of India, from time
to time. Any serious non compliance with the rules and regulations and policies may result in immediate
termination of this agreement.
11. Termination/ Exit
(a) Either the Group or the Institute can terminate the agreement by giving one months prior notice. This
form of exit would be considered a normal exit.
(b) Unless Institute so decides, the Project can be terminated at the defined points of 3, 6, 9 or 12 months
since the start of Project. This will be considered as a normal exit and it will be legally binding on the
Group to comply with the exit directives from IIC Committee. The Group must clear all dues with
interest and compensation, if any, as may be determined by IIC Committee within the specified time.
(c) Institute will be entitled to terminate this agreement prematurely subject to the condition as
mentioned below:
(1) Completion of 1 years (if no extension granted);
(2) Underperformance as determined by IIC Committee;
(3) Irresolvable disputes between the Group and the Institute as decided by IIC Committee;
(4) Violation of any policy, rules, norms, and statutes of IIT Jodhpur applicable to students;
(5) Number of students of the Group exceeds 5;
(6) When the Group enters in an acquisition, merger or amalgamation deal or reorganization deal
resulting in a substantial departure from the proposed activities of the Group;
(9) The Group plans for a substantial expansion, funding from financial institution or raising funds
through Venture Capitalist or Public Issue;
(10) Change in promoters'/ founders' team without concurrence of IIT Jodhpur;
(11) Any change of more than 24% of equity/promoters ownership would require a prior approval of
IIT Jodhpur; and
(12) Any other reason for which IIT Jodhpur may find it necessary for the Group to leave:
(a) Termination of the innovation period implies that the Group would be required to vacate the
office premises and accommodation provided at IIT Jodhpur, and surrender all hardware and
software provided to it as infrastructure facilities and clear all dues within specified period as
decided by IIC Committee.
(b) In case, the Group fails to vacate and deliver possession of the said work space to IIC
Committee on the termination of the agreement, the IIC Committee shall be entitled to take
possession of the said space by removing all articles of Group found in the said work space in
such manner as it may be deemed fit and the expenses, if any, incurred by the IIC Committee
shall be recoverable in full from the Group.
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12.

13.

14.

15.

16.

17.

18.

19.

(c) The Institute reserves its right to nominate a Member of the Group till the period of revenue
sharing. The Group shall indemnify to Institute any loss suffered or expense incurred in as a
result of such nomination.
(d) The Group is required to keep the Institute informed about any visitor from abroad, foreign
collaboration and/or foreign partner/director, and abide by the rules/procedures in vogue in
the Institute.
(e) The Group is required to observe health and safety standards. No hazardous material can be
brought inside the complex without the prior approval of IIC Committee. The Group is
required to keep a first aid kit in their modules.
(g) No Member of the Group can display notices or signage except on the provided notice boards
and the space provided for such signage.
(h) The Group should observe that noise levels are kept at minimum and, no abnormal noise by
any machine or by their employees or visitors should be made. Any complaint of high noise
level will result in appropriate action by Institute.
Taxation and Statutory Liability: All the taxes and statutory liabilities, arising out of this agreement as a
reason of formation of Group and formulation of its activities under this agreement, shall be borne by the
Group, and in no case the Institute will be held liable for its non-compliance.
Insurance: Insurance of infrastructure and human resource likely to be impacted due to incubation
activities may be done by the Institute as and when required. But, the Institute shall not accept any
responsibility to compensate anyone as a result of any accident or damage (electrical, explosion, etc.)
taking place at the premises of the Group or at any place, either resulting from its activities or otherwise.
The victims could be the Group, other persons working in the Institute premises or any visitors to
Institute. Paying any compensation to those, who have suffered arising out of such a contingency, shall be
the sole responsibility of the Group. Under the above contingency, it is the responsibility of the Group
alone to compensate for any loss caused to the property of Institute.
Periodic Assessment: Institute will evaluate the performance of the Group, who are required to submit
progress report to the IIC on a quarterly basis in a prescribed format. Additionally, the Group may also be
subject to annual assessments.
Audit: The Group shall submit its audited documents to Coordinator (R&D) within 10 days of the
completion of the tenure of the Project. During the tenure of this agreement, the documents shall be
audited by such Chartered Accountant as approved by the Institute. Non-compliance with the same
would result in a fine of Rs. 1,00,000, and if the same is not given for six months continuously, the
students of the Group will be de-registered from the Institute, or legal action taken against them if they
have already graduated, without any further notice.
Submission of Information: The Group will submit information to the Institute about all material
changes or developments taking place in their companies from time to time. Such information could be
(but not limited to) change in name of the company, change in business or product profile, change in
directors, promoters or shareholders, acquisition of a new office, additional equity or debt investments.
Institute may require the Group to submit other information as it deems fit. Prior concurrence of the
Institute should be obtained for effecting such changes.
Disclaimer: The Group will understand and acknowledge that the Institute intends to provide support
and services to the Group in good faith to pursue its objective to promote entrepreneurship by converting
innovative technologies developed in the Institute to commercialization by incubating and supporting
new enterprises. It is understood that by agreeing to provide various supports and services, Institute does
not undertake responsibility for:
(a) Ensuring success of a company, its products/ process/ services or marketability.
(b) Ensuring quality of support and services provided by Institute to the complete satisfaction of the
Group companies or their promoters/ founders.
(c) Ensuring quality of services of the consultants engaged by the Group companies through the Institute
network. The Group will have to apply their judgements before getting in to a relationship with them.
The Group will understand and agree that the Institute or its employees shall not be held liable for any
reason on account of the above.
Amendments: Notwithstanding anything contained hereinabove, in exceptional cases, IIC Committee
may at any time amend all or any part of the agreement and its annexure and the Group shall be bound
by the said amendments. The amendments shall be applicable with immediate effect.
Litigation: Institute cannot be held legally responsible if the Group is involved in any litigation with a
third party over any legal issue whatsoever, during the incubation period. The Group shall borne all the
cost and expenses incurred for defending any such litigation.

20. Dispute Resolution: Any/all disputes or disagreement between the Institute and the Group shall be
referred to the Director of the Institute or a person so nominated by the Director in this regard within a
period of 30 days. The decision of the Director shall be final and binding upon the parties.

Student 1
Student 2
Student 3
Student 4
Student 5

The Group

Coordinator (R&D)

In the presence of the following witnesses

of the Institute:

of the Group:

1.

1.

2.

2.

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