COMMUNICATIONS

1. The Communication Officer is the official PSME-UPSU representative and contact person prior to the
event. If you have questions, clarifications, concerns and other needs, call, text message, email or
contact the person below.
Communication Officer : Eralyn Malihan Mobile
Number

: + 63906 805 4009

E-mail Address

: ecmalihan@yahoo.com.ph

2. Please inform us of a representative of your school, who shall be our point person in the event.
3. We encourage the participating schools to ask questions regarding the procedures
anddetails PRIOR TO THE EVENT to prevent miscommunication.

E-MAIL FORMAT
A. Our Official PSME MONTH email address is:
psmemonth@gmail.com. B. Your email must follow the following format:
Email Recipient : psmemonth@gmail.com
Cc : ecmalihan@yahoo.com.ph
Email Subject
Body

: <PSMEMONTH2014>_<SCHOOL NAME> :

Indicate the COMPLETE NAME of your school's

CONTACT PERSON with his/her MOBILE NUMBER
and E-MAIL ADDRESS. If you have any other
concerns, please raise them here.

3. After sending the email, notify our above-mentioned Communications Officer via SMS.
4. Please wait for the confirmation from our Communications Officer notifying that your
submissions are complete. Our Communications Officer will also notify you if there are any concerns
with regards to your registration.

PAYMENT PROCEDURE
1. All payments, files and documents shall be submitted ONLINE, unless otherwise stated, only via:
Official Transaction E-mail :
psmemonth@gmail.com Official Bank Account
Name: Philippine Society of Mechanical Engineers UP Student Unit
Bank: Banco de Oro
Account Number: 357 009 3055

2. All payments shall be made via bank deposit. The following are the registration fee for each
event:
ME Students Convergence : Php 500 per head
Brainmesh Inter-university Quiz show : Php 350 per head
PSME Cup

: Php 120 per head at pre-registration,

Php 80 per sport

C. For Shirt Orders, prices, and sizes: (for the shirt designs, see the end of this document
Extra Small

: Php 200

Small : Php 200

Medium

: Php 200

Large : Php 210

Extra Large

: Php 210

4. Fill out the provided excel file, with the name Payment_SCHOOLNAME.xls, be mindful of the
following:

1. Indicate the specific purpose of the transaction (e.g. payment of Cup

registration, shirt pre-order)

2. Please write the information as seen on the receipt

3. Include a scan or picture of the receipt
5. Take note of the time and the branch of the bank where you paid in case of problems in confirming
your transaction.

6. Scan the Deposit slip or a copy of your transaction and send it together with the
requirements of registration.

7. After doing so, inform any of our Communications Officers via SMS.
8. The PSME Registration and Finance Officers will verify your payment. After passing
the verification process, youll be receiving a confirmation e-mail together with your scanned
receipt (soft copy).

9. Make sure to pay a minimum of 75% of the total fees on or before August 24, 2015.
Announcements on extension of payment shall be made, if the organization deem
necessary. Please contact any of our Communications Officers regarding your transactions.
The rest of the payment may be settled on the event. There will be absolutely NO REFUND.

10. The PSME Month 2015 Finance Committee will release the receipts on the day of the event.

REGISTRATION PROCEDURE
1. All pre-registration transactions will be done ONLINE.
2. Final registration will be done before the event.
3. Submit all the requirements together with the corresponding payment (please refer to the
COMMUNICATIONS AND PAYMENT sections for more details) until their given
deadlines.

4. The participating school must send the following registration files and

forms: a. Two (to a maximum of five) photos of your organization/school, your

organizations logo, and school seal

2. A fully accomplished Form 01 to be submitted per participant (PSME-UPSU copy

only)

3. A fully accomplished Form 02 to be submitted per participating

organization/school

4. Roster of the participating students in the respective excel files:

NMESC2015_SCHOOLNAME.xls
BMU2015_SCHOOLNAME.xls
PSMECup2015_SCHOOLNAME.xls
ShirtPreorder_SCHOOLNAME.xls

1. Fill-in the initial school identifier row, the school representatives complete
name and contact number, and the facultys complete name and contact
number (where applicable).

2. Reminders regarding the information to be put in the columns:

1. The full name of the participant must be in the following format:
2. Surname, First name, Middle initial
3. The list of participants must be in alphabetical order
4. For PSME Cup, the information of the team captain will be put in the
first row

5. The contact numbers must be in the following format: 09XX - XXX - XXXX
6. Indicate in the Certificate of Enrolment column whether or not the
participant has submitted their scanned copy of the certificate

7. For multiple shirt orders in the shirt pre-order form, separate sizes and
quantity by a comma (ex. S,M,L | 3,1,2 will be read as S-3, M-1, L-2)

8. Highlight the cell of the School Representative with YELLOW and that of
the Faculty Adviser with BLUE (do indicate if the accompanying
faculty/participant is an Engineer or instructor etc.).

1. The information (particularly the name of the participants) must be true and
correct to the tiniest detail in spelling.
ii.Participants must submit READABLE scanned copy of their school registration
form or ID. Failure to submit the said requirement will not affect the approval of
pre-registration. However, the PSME Month 2015 Registration committee is not
liable for any incorrect details (i.e. misspelled name) that may reflect on
participants event certificate since the committee relies only on the participants
event pre-registration form. The committee may print another copy of certificate to
correct such mistake, however Php 50 will be charged to cover the shipping fee.

WALK-INS AND LATE REGISTRATION

A. Walk-in participants will be allowed ONLY if there are still remaining slots after the PreRegistration of the events. The acceptance of walk-in participants will be on a first come,
first served basis. Walk-ins will not be given the discount applied to pre-registered
participants.

2. Given there are no problems in communication and in the processing of the invitation letter and
mechanics; any registration after the given deadline will be considered as Late Registration. Late
registrants will not be given the discount applied to pre-registered participants.

3.

Walk-ins and late registrants will pay the full fees for the events. These are as follows:
ME Students Convergence
Brainmesh Inter-university
Quiz show PSME Cup

: Php 550 per head

: Php 400 per
head : Php 150
per head

IMPORTANT DATES
AUGUST
Sunday

Monday

Tuesday Wednesday Thursday

Friday Saturday

7 End of

10 Start of

11

12

13

14 End of

15

16

17 Start of

18

19

20

21 End of

22

23

24

25

26

27

28

29

30

31

NMESC 2nd
Preregistration
NMESC 3rd
Preregistration

NMESC 1st
Preregistration
NMESC 2nd
Preregistration
NMESC 3rd
Preregistration

End of PSME
Cup preregistration

End of BMU
preregistration

IMPORTANT DATES
SETEMBER
Sunday

Monday

Tuesday

1 Grand
Launch
and
Exhibit

13

14 End of

NMESC
Alternate
submission

15

Wednesday

Thursday

Friday

Saturday

4 Deadline

10

11

12 PSME

16

20

21

22

23

27

28

29

30

17

24

of NMESC
Walk-in
Roster

18

Brainmesh
InterUniversity

25

Brainmesh
Inter-High
School
Cup

Deadline of
payment for
BMU

19

National
ME
Students

Convergence

26

OFFICIAL PSME MONTH 2015 SHIRT

Sizes

Width x Length (in inches)

Price

XS

18.5 x 25

200 Php

19.5x 26

200 Php

20x 27.5

200 Php

21.5x30

210 Php

XL

23.5x31

210 Php

Like our official Facebook fan page and watch out for other available shirt colors and/or designs.

/psme.upsu

NMESC 2015 COMPLEMENTARY SHIRT

Sizes

Width x Length (in inches)

Price

XS

18.5 x 25

200 Php

19.5x 26

200 Php

20x 27.5

200 Php

21.5x30

210 Php

XL

23.5x31

210 Php

Like our official Facebook fan page and watch out for other available shirt colors and/or designs.

/psme.upsu

FORM 01
WAIVER FORM
PSME-UPSUs COPY
Date: _______________________
To whom it may concern:
This is to authorize my son/daughter ______________________________________ to join
___________________________________________________ which will be held on September ____,
2015 at the _____________________________________________________. In this regard, I fully
agree to waive any responsibility and forever discharge the University of the Philippines, the College of
Engineering, and the Philippine Society of Mechanical Engineers
UP Student Unit for any untoward incident that may happen before, during, and/or after the event.

Yours truly,
____________________________________________
Parent/Guardians Signature over Printed Name
Contact Number: __________________________

-------------------------------------------------------------------------------------------------------PARTICIPANTs COPY
Date: _______________________
To whom it may concern:
This is to authorize my son/daughter ______________________________________ to join
___________________________________________________ which will be held on September ____,
2015 at the _____________________________________________________. In this regard, I fully
agree to waive any responsibility and forever discharge the University of the Philippines, the College of
Engineering, and the Philippine Society of Mechanical Engineers
UP Student Unit for any untoward incident that may happen before, during, and/or after the event.

Yours truly,
____________________________________________
Parent/Guardians Signature over Printed Name
Contact Number: __________________________

FORM 02
CONTRACT OF TERMS AND AGREEMENT
DATE: ___________________

The participants from _____________________, Mechanical Engineering Department, of the

incoming PSME MONTH 2015 with the theme of

ELTA: Illuminating the Past,

Maneuvering the Future understand and conform to all the rules, mechanics and other guidelines provided
by the PSME Month Steering Committee. This document is to ensure that both parties agree in all the
information and conditions indicated in the invitation and other forms.

Signed by:

____________________________
(Signature over printed name)

____________________________

(Signature over printed name)

Communications Officer, PSME-UPSU Overall Head, PSME Month 2015

____________________________
(Signature over printed name)

____________________________

(Signature over printed name)

School Adviser School Representative

CHECKLIST
o

Participants Rosters

Waiver Form

Certificate of Enrolment and ID

Registration Fee Payment

Payment File

Rsums

Seal

5 organization/school pictures

Transportation