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71090 Federal Register / Vol. 71, No.

236 / Friday, December 8, 2006 / Proposed Rules

regulations on the basis of information of ‘‘probable cause to believe,’’ the in either electronic or written form.
ascertained by the Commission in the normal Commission must attempt to reach a Electronic mail comments should be
course of carrying out its supervisory conciliation agreement with the respondent. sent to selfreportpolicy@fec.gov and
responsibilities, or on the basis of a referral 11 CFR 111.18(a). If no conciliation
must include the full name, electronic
from an agency of the United States or any agreement is finalized within the time period
State. If the Commission determines by an specified in 11 CFR 111.18(c), the Office of mail address and postal service address
affirmative vote of four members that it has General Counsel may recommend to the of the commenter. Electronic mail
‘‘reason to believe’’ that a respondent Commission that it authorize a civil action comments that do not contain the full
violated the Act or Commission regulations, for relief in the appropriate court. 11 CFR name, electronic mail address and
the respondent must be notified by letter of 111.19(a). Commencement of such civil postal service address of the commenter
the Commission’s finding(s). 11 CFR action requires an affirmative vote of four will not be considered. If the electronic
111.9(a).6 The Office of General Counsel will members of the Commission. 11 CFR mail comments include an attachment,
also provide the respondent with a Factual 111.19(b). The Commission may enter into a the attachment must be in the Adobe
and Legal Analysis, which will set forth the conciliation agreement with respondent after
Acrobat (.pdf) or Microsoft Word (.doc)
bases for the Commission’s finding of reason authorizing a civil action. 11 CFR 111.19(c).
format. Faxed comments should be sent
to believe. [FR Doc. E6–20844 Filed 12–7–06; 8:45 am]
After the Commission makes a ‘‘reason to
to (202) 219–3923, with printed copy
believe’’ finding, an investigation is BILLING CODE 6715–01–P follow-up to ensure legibility. Written
conducted by the Office of General Counsel., comments and printed copies of faxed
in which the Commission may undertake comments should be sent to the Federal
field investigations, audits, and other FEDERAL ELECTION COMMISSION Election Commission, 999 E Street,
methods of information-gathering. 11 CFR NW., Washington, DC 20463.
111.10. Additionally, the Commission may 11 CFR Part 111 Commenters are strongly encouraged to
issue subpoenas to order any person to [Notice 2006–20] submit comments electronically to
submit sworn written answers to written ensure timely receipt and consideration.
questions, to provide documents, or to Proposed Policy Regarding Self- The Commission will make every effort
appear for a deposition. 11 CFR 111.11– Reporting of Campaign Finance
111.12. Any person who is subpoenaed may
to post public comments on its Web site
motion the Commission for it to be quashed
Violations; (Sua Sponte Submissions) within ten business days of the close of
or modified. 11 CFR 111.15. the comment period.
AGENCY: Federal Election Commission.
Following a ‘‘reason to believe’’ finding, FOR FURTHER INFORMATION CONTACT:
ACTION: Draft statement of policy with
the Commission may attempt to reach a Mark D. Shonkwiler, Assistant General
conciliation agreement with the request for comments.
Counsel, or April J. Sands, Attorney,
respondent(s) prior to reaching the ‘‘probable SUMMARY: The Commission is seeking Enforcement Division, Federal Election
cause’’ stage of enforcement (i.e., a pre- Commission, 999 E Street, NW.,
probable cause conciliation agreement). See
comments on a proposed policy
statement to clarify and memorialize its Washington, DC 20463, (202) 694–1650
11 CFR 111.18(d). If the Commission is
unable to reach a pre-probable cause approach to enforcement actions arising or (800) 424–9530.
conciliation agreement with the respondent, from self-reported violations (also SUPPLEMENTARY INFORMATION:
or determines that such a conciliation known as sua sponte submissions). In I. Goals and Scope of the Policy
agreement would not be appropriate, upon order to encourage the self-reporting of
completion of the investigation referenced in violations about which the Commission The Commission periodically receives
the preceding paragraph, the Office of would not otherwise have learned, the submissions from persons who self-
General Counsel prepares a brief setting forth Commission proposes, in appropriate report statutory or regulatory violations
its position on the factual and legal issues of of which the Commission had no prior
the matter and containing a recommendation
cases warranting such mitigation, to
offer significantly lower penalties than knowledge. The Commission considers
on whether or not the Commission should such self-reports (which also are
find ‘‘probable cause to believe’’ that a the Commission would otherwise have
violation has occurred or is about to occur. sought in complaint-generated matters referred to as sua sponte submissions)
11 CFR 111.16(a). involving similar circumstances. The as information ascertained in the normal
The Office of General Counsel notifies the Commission is also outlining a new course of carrying out its supervisory
respondent(s) of this recommendation and expedited procedure that it intends to responsibilities pursuant to 2 U.S.C.
provides a copy of the probable cause brief. use in a limited number of situations 437g(a)(2), and may investigate if it
11 CFR 111.16(b). The respondent(s) may file through which the Commission may determines there is reason to believe a
a written response to the probable cause brief violation has occurred. The Commission
within fifteen days of receiving said brief. 11
allow individuals and organizations that
self-report violations and that make a also investigates complaints reporting
CFR 111.16(c). After reviewing this response, the potentially illegal conduct of
the Office of General Counsel shall advise the complete report of their internal
investigation to proceed directly into another, submitted pursuant to 2 U.S.C.
Commission in writing whether it intends to
proceed with the recommendation or to conciliation prior to the Commission 437g(a)(1), but which also, by
withdraw the recommendation from determining whether their conduct may implication, provide a basis for
Commission consideration. 11 CFR have violated statutes or regulations investigating the complainant itself.1 As
111.16(d). within its jurisdiction. The proposed a general proposition, self-reported
If the Commission determines by an policy also addresses various issues that
affirmative vote of four members that there is 1 If a person who self-reports a violation of the

‘‘probable cause to believe’’ that a respondent


can arise in connection with parallel FECA also makes specific allegations as to other
has violated the Act or Commission criminal, administrative or civil persons not joining in the submission, and
regulations, the Commission authorizes the proceedings. The Commission requests particularly where the person making the
Office of General Counsel to notify the comments on this proposed policy. submission seeks to assign primary responsibility
for the violations to another person (including an
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respondent by letter of this determination. 11 DATES: All comments must be submitted organization’s former officers or employees), the
CFR 111.17(a). Upon a Commission finding on or before January 29, 2007. Commission, acting through its Office of General
ADDRESSES: All comments should be Counsel, may advise the self-reporting person that
6 If the Commission finds no ‘‘reason to believe,’’ a portion of the relevant materials should be re-
or otherwise terminates its proceedings, the Office
addressed to Mark Shonkwiler, submitted as a complaint to which other persons
of General Counsel shall advise the complainant Assistant General Counsel, or April would be allowed to respond prior to any findings
and respondent(s) by letter. 11 CFR 111.9(b). Sands, Attorney, and must be submitted by the Commission.

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Federal Register / Vol. 71, No. 236 / Friday, December 8, 2006 / Proposed Rules 71091

matters, when accompanied by full who cooperates with the resulting mistake; or (d) based on the advice of
cooperation, may be resolved more investigation may also receive counsel; 4
quickly and on more favorable terms appropriate consideration in the terms (2) The magnitude of the violation:
than matters arising by other means of an eventual conciliation agreement. Whether the violation resulted from a
(e.g., those arising via external For example, the Commission may do one-time event or an ongoing pattern of
complaints, referrals from other one or more of the following: conduct repeated over an extended
government agencies, or referrals from • Take no action against particular period of time (and whether there was
the Commission’s Audit or Reports respondents; a history of similar conduct); how many
Analysis Divisions).2 people were involved in or were aware
The Commission recently has seen an • Offer a significantly lower penalty of the violation and the relative level of
increase in self-reported violations, than what the Commission otherwise authority of these people within the
which may be attributable, at least in would have sought in a complaint- organization; whether individuals were
part, to greater attention being placed on generated matter involving similar coerced into participating in the
compliance programs for areas of circumstances or, where appropriate, no violation; the amount of money
potential organizational liability, and civil penalty; involved either in terms of absolute
recognition that addressing a problem • Offer conciliation before a finding dollar amount or in terms of the
through self-auditing and self-reporting of probable cause to believe a violation percentage of an entity’s activity; and
may help minimize reputational harm. occurred, and in certain cases proceed the impact the violation may have had
The increase in the number of self- directly to conciliation without the on any Federal election;
reported matters has highlighted the Commission first finding reason to (3) How the violation arose: Whether
need to increase the transparency of believe that a violation occurred (see the conduct was intended to advance
Commission policies and procedures. discussion below); the organization’s interests or to defraud
Moreover, the Commission seeks to the organization for the personal gain of
• Refrain from making a formal
provide appropriate incentives for this a particular individual; whether there
finding that a violation was knowing
demonstration of cooperation and were compliance procedures in place to
and willful, even where the available
responsibility. prevent the type of violation now
information would otherwise support
This policy provides an overview of uncovered and, if so, why those
such a finding;
the factors that influence the procedures failed to stop or deter the
Commission’s handling and disposition • Proceed only as to an organization, wrongful conduct; and whether the
of certain kinds of matters. It should be rather than as to various individual persons with knowledge of the violation
noted that while cooperation in general, agents or, where appropriate, proceed were high-level officials in the
and self-reporting in particular, will be only as to individuals rather than organization.
considered by the Commission as organizational respondents;
Extent of Corrective Action and New
mitigating factors, they do not excuse a • Include language in the conciliation Self-Governance Measures
violation of the Act or end the agreement that indicates the level of
enforcement process. Also, this policy cooperation provided by respondents (4) Have all needed investigative and
does not confer any rights on any person and the remedial action taken by the corrective actions been taken: Whether
and does not in any way limit the right persons. the violation immediately ceased upon
of the Commission to evaluate every its discovery; how long it took after
case individually on its own facts and III. Factors Considered in Self-Reported discovery of the violation to take
circumstances.3 Nevertheless, as Matters appropriate corrective measures,
explained below, the Commission may including disciplinary action against
The Commission may take into persons responsible for any misconduct;
provide appropriate consideration to account various factors in considering
respondents who voluntarily disclose whether there was a thorough review of
how to proceed regarding self-reported the nature, extent, origins, and
and who fully cooperate with the violations. In general, more expedited
Commission’s disposition of the matter. consequences of the conduct and related
processing and a more favorable behavior; whether the respondent
II. Self-Reporting of FECA Violations outcome will be possible when the self- expeditiously corrected and clarified the
reporting party can show that upon public record by making appropriate
Self-reporting of violations typically
discovery of the potential violations, and timely disclosures as to the source
allows respondents to resolve their civil
there was an immediate end to the and recipients of any funds involved in
liability in a manner which has the
activity giving rise to the violation(s); a violation; whether a Federal political
potential to: (1) Reduce the investigative
the Respondent made a timely and committee promptly made any
burden on both the Commission and
complete disclosure to the Commission necessary refunds of excessive or
themselves; (2) demonstrate their
and fully cooperated in the disposition prohibited contributions; and whether
acceptance of organizational or personal
of the matter; and the Respondent an organization or individual
responsibility and commitment to
implemented appropriate and timely respondent waived its claim to refunds
internal compliance; and (3) conclude
corrective measures, including internal of excessive or prohibited contributions
their involvement in the Commission’s
safeguards necessary to prevent any and instructed recipients to disgorge
enforcement process on an expedited
recurrence. Further detail as to these such funds to the U.S. Treasury.
basis. A person who brings to the
factors is supplied below. (5) Have more effective compliance
Commission’s attention violations of the
FECA and Commission regulations and Nature of the Violation measures been implemented: Whether
there are assurances that the conduct is
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2 When violations are found, FECA requires the (1) The type of violation: Whether the unlikely to recur; whether the
Commission to attempt to correct or prevent violation was (a) Knowing and willful,
violations through conciliation agreements before or resulted from reckless disregard for 4 A respondent seeking to defend conduct based
suit may be filed in Federal district court. legal requirements or deliberate on advice of counsel may not simultaneously
3 Some violations, for instance, are subject to a withhold documentary or other evidence
mandatory minimum penalty prescribed by statute.
indifference to indicia of wrongful supporting that assertion based on the attorney-
See 2 U.S.C. 437g(a)(6)(C). conduct; (b) negligent; (c) an inadvertent client privilege.

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71092 Federal Register / Vol. 71, No. 236 / Friday, December 8, 2006 / Proposed Rules

respondent has adopted and ensured concrete guidance, the Commission may also consider other factors not enumerated in
enforcement of more effective internal establish a policy setting forth the this policy for the purposes of applying or
controls and procedures designed to weight it will give to some of the facts withholding a possible discount.
prevent a recurrence of the violation; and circumstances. IV. Fast-Track Resolution
and whether the respondent provided The Commission is considering
the Commission with sufficient adopting a policy of granting a civil The Commission will generally not
information for it to evaluate the penalty reduction of up to 50% to make a reason-to-believe finding or
measures taken to correct the situation respondents who meet the following open a formal investigation for
and ensure that the conduct does not criteria: respondents that self-report violations,
recur. • Respondents alert the Commission if: (1) All potential respondents in a
Disclosure and Cooperation to potential violations before the matter have joined in a self-reporting
violation had been or was about to be submission that acknowledges their
(6) Was the violation fully disclosed to discovered by any outside party, respective violations of the FECA; (2)
the Commission: Whether steps were including the FEC; those violations do not appear to be
taken upon learning of the violation; • Respondents amend reports or
whether the disclosure was voluntary or knowing and willful; and (3) the
disclosures to correct past errors, if disclosure is substantially complete and
made in recognition that the violation applicable;
had been or was about to be discovered, the submission reasonably addresses the
• Any appropriate refunds, transfers, significant questions or issues related to
or in recognition that a complaint was and disgorgements are made and/or
filed, or was about to be filed, by the violation. Accordingly, the
waived; Commission is modifying its current
someone else; and whether a • The violation immediately ceased
comprehensive and detailed disclosure practice to allow for an expedited Fast-
upon discovery; and Track Resolution (‘‘FTR’’) for a limited
of the results of its internal review was • Respondents fully cooperate with
provided to the Commission in a timely number of matters involving self-
the Commission in ensuring that the sua reported violations. This procedure
fashion; sponte submission is complete and
(7) Was there full cooperation with the would be available at the Commission’s
accurate and in taking corrective discretion, but may be requested by
Commission: Whether the respondent measures.
promptly made relevant records and respondents.
The Commission is considering
witnesses available to the Commission, adopting a policy of granting a civil Respondents eligible for the FTR
and made all reasonable efforts to secure penalty reduction of up to 75% to process will meet with the Office of
the cooperation of relevant employees, respondents who meet the above criteria General Counsel to negotiate a proposed
volunteers, vendors, donors and other plus the following criteria: conciliation agreement before the
staff without requiring compulsory • Respondents hired independent Commission makes any formal findings
process; whether the respondent agreed experts to conduct a thorough review, in the matter. Although the Commission
to waive or toll the statute of limitations investigation, or audit; is always free to reject or seek
for activity that previously had been • Respondents provide the modifications to a proposed conciliation
concealed or not disclosed in a timely Commission with all documentation of agreement, it is expected that this
fashion. the experts’ review, investigation, or process will allow for more expedited
The Commission recognizes that all of processing of certain types of violations
audit; and
the above-listed factors will not be where factual and legal issues are
• Respondents took appropriate
relevant in every instance of self- reasonably clear. It also will allow
corrective action(s) such as disciplinary
reporting of potential FECA violations, respondents to resolve certain matters
action against any persons responsible
nor is the Commission required to take short of the Commission finding that
for misconduct and made changes to
all such factors into account. In there is reason to believe that a violation
internal procedures to prevent a
addition, these factors should not be has occurred. Examples of matters that
recurrence of the violation.
viewed as an exhaustive list. The might be eligible for such treatment
Alternatively, the Commission is
Commission will continue to resolve include:
considering adopting a policy of
matters based on the facts and
generally granting a civil penalty • Matters in which an individual
circumstances of each case.
reduction of 50% to respondents that contributor discovers that he or she
The Commission seeks to encourage
voluntarily self-report violations to the inadvertently violated the individual
the self-reporting of violations. To that
Commission, and of raising or lowering aggregate election cycle contribution
end, the Commission will consider
that discount depending on the limit contained in 2 U.S.C. 441a(a)(3);
reducing opening civil penalty offers 5
aggravating and mitigating factors
by up to 75%. The amount of the • Matters in which a political
outlined above. The discount could be
reduction depends on the facts and committee seeks to disclose and correct
as high as 75% or as low as 25%,
circumstances of a particular case. The relatively straightforward reporting
depending on the facts of the case in
Commission will consider the factors set violations;
question.
forth above. In order to provide more • Matters in which a contributor and
The Commission will be the sole arbiter of
5 The whether the facts of each case warrant a a political committee jointly seek to
Commission normally applies standard
civil penalty calculations and then adjusts the particular reduction in the penalty. The resolve their liability for a simple and
figure for aggravating or mitigating circumstances. Commission will generally not give a clearly inadvertent excessive or
For example, if the standard civil penalty respondent the benefit of this policy if the prohibited contribution; and
calculation were $20,000 it might be raised for an
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respondent is the subject of a criminal or • Matters in which the initial self-


aggravating factor, such as failure to timely file an other government investigation. In
election sensitive report. Once the initial
considering appropriate penalties, the
reporting submission by the
calculation is reached, respondents normally respondents is so thorough that only
receive a 25% discount off of this penalty for Commission will also consider the presence
settling during the pre-probable cause conciliation of aggravating factors, such as knowing and very limited follow-up by the Office of
stage. Any discounts pursuant to this policy will be willful conduct or involvement by senior the General Counsel is necessary to
applied after this reduction. officials of an entity. The Commission may complete the factual record.

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Federal Register / Vol. 71, No. 236 / Friday, December 8, 2006 / Proposed Rules 71093

V. Parallel Proceedings refers, reports, or otherwise discusses presented in this rulemaking. Further
The Commission recognizes that information with other law enforcement information is provided in the
persons self-reporting to the agencies. Although the Commission supplementary information that follows.
Commission may face special concerns cannot disclose information regarding DATES: Comments must be received on
in connection with parallel criminal an investigation to the public, it can and or before January 8, 2007.
investigations, State administrative does share information on a confidential ADDRESSES: All comments must be in
proceedings, and/or civil litigation. The basis with other law enforcement writing, must be addressed to Mr. J.
Commission expects that persons who agencies. Duane Pugh Jr., Acting Assistant
self-report to the Commission will VI. Conclusion General Counsel, and must be submitted
inform the Commission of any existing in either e-mail, facsimile, or paper copy
In light of the considerations form. Commenters are strongly
parallel proceedings. The Commission explained above, the Commission is
encourages persons who self-report to encouraged to submit comments by e-
considering issuing a policy statement mail to ensure timely receipt and
the Commission also to self-report to clarify how it exercises its discretion
related violations to any law consideration. E-mail comments must
in enforcement matters involving self- be sent to either afbestefforts@fec.gov or
enforcement agency with jurisdiction reported violations of the FECA. The
over the activity. This will assist the submitted through the Federal
Commission invites comments on any eRegulations Portal at http://
Commission, where appropriate and aspect of the proposed policy statement,
possible, in working with other Federal, www.regulations.gov. If e-mail
including: comments include an attachment, the
State, and local agencies to facilitate a (A) Whether and to what extent the
global and/or contemporaneous attachment must be in either Adobe
Commission should consider the
resolution of related violations by a self- Acrobat (.pdf) or Microsoft Word (.doc)
various factors described above, and/or
reporting person. The possibility of such format. Faxed comments must be sent to
other factors, in resolving self-reported
a resolution is enhanced when the self- (202) 219–3923, with paper copy follow-
violations of the FEC; and
reporting person expresses a willingness up. Paper comments and paper copy
(B) Whether and how to apply the
to engage other government agencies follow-up of faxed comments must be
new proposed Fast Track Resolution
that may have jurisdiction over the sent to the Federal Election
process in resolving self-reported
conduct and to cooperate with joint Commission, 999 E Street, NW.,
violations of the FECA.
discovery and disclosure of facts and Washington, DC 20463. All comments
Dated: December 1, 2006. must include the full name and postal
settlement positions with respect to the
Michael E. Toner, service address of the commenter or
different agencies.
In situations where contemporaneous Chairman, Federal Election Commission. they will not be considered. The
resolution of parallel matters is not [FR Doc. E6–20845 Filed 12–7–06; 8:45 am] Commission will post comments on its
feasible, the Commission will consider BILLING CODE 6715–01–P Web site after the comment period ends.
whether terms contained in a FOR FURTHER INFORMATION CONTACT: Mr.
conciliation agreement with the J. Duane Pugh Jr., Acting Assistant
Commission may affect potential FEDERAL ELECTION COMMISSION General Counsel, or Ms. Margaret G.
liability the same respondent Perl, Attorney, 999 E Street, NW.,
11 CFR Part 111 Washington, DC 20463, (202) 694–1650
realistically faces from another agency.
In appropriate cases, where there has [Notice 2006–22] or (800) 424–9530.
been self-reporting and full cooperation, SUPPLEMENTARY INFORMATION: Under the
the Commission may agree to enter into Best Efforts in Administrative Fines administrative fines program, the
conciliation without requiring Challenges Commission may assess a civil money
respondents to admit that their conduct AGENCY: Federal Election Commission. penalty for a violation of the reporting
was ‘‘knowing and willful,’’ even where ACTION: Notice of proposed rulemaking. requirements of 2 U.S.C. 434(a) (such as
there is evidence that may be viewed as not filing or filing late) without using
supporting this conclusion. (The civil SUMMARY: The Federal Election the traditional enforcement procedures.
penalty, however, may be based on Commission seeks public comment on 2 U.S.C. 437g(a)(4)(C). Congress
‘‘knowing and willful’’ conduct.) The proposed revisions to its regulations intended the Commission to process
Commission has followed this practice regarding the Commission’s these straightforward violations through
in several self-reported matters where administrative fines program. The a ‘‘simplified procedure’’ that would
the organizational respondents administrative fines program is a ease the enforcement burden on the
promptly self-reported and took streamlined process through which the Commission. H.R. Rep. No. 106–295 at
comprehensive and immediate Commission finds and penalizes 11 (1999). In the final rules establishing
corrective action that included the violations of 2 U.S.C. 434(a), which and governing the administrative fines
dismissal of all individual corporate requires committees registered with the program, the Commission created a
officers whose actions formed the basis Commission to file periodic reports. streamlined procedure that balances the
for the organization’s potential Current Commission regulations set respondent’s rights to notice and
‘‘knowing and willful’’ violation. forth several grounds upon which a opportunity to be heard with the
The Commission, which has the respondent may base a challenge to an Congressional intent that the
statutory authority to refer ‘‘knowing administrative fine. The proposed administrative fines program work in an
and willful’’ violations of the FECA to regulations replace the current expeditious manner to resolve these
the Department of Justice for potential ‘‘extraordinary circumstances’’ defense reporting violations without additional
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criminal prosecution, 2 U.S.C. with a ‘‘best efforts’’ defense. The administrative burden. Final Rule on
437g(a)(5)(C), and to report information proposed regulations would also Administrative Fines, 65 FR 31787–88
regarding violations of law not within provide for Commission statements of (May 19, 2000).
its jurisdiction to appropriate law reasons on administrative fines final The Federal Election Campaign Act
enforcement authorities, 2 U.S.C. determinations. The Commission has (‘‘FECA’’) provides that ‘‘[w]hen the
437d(a)(9), will not negotiate whether it made no final decision on the issues treasurer of a political committee shows

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