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Others industries are in a similar position. Computer factory and manufacturers distribution
centers, the distributors warehouses along the distribution channel have inventory stockpiles.
And in the pharmaceutical industry, there are duplicate inventories in a Supply Chain of
manufacturers such as Eli Lilly or Bristol-Myers Squibb, distributors such as McKesson. Again
information distortion can cause the total inventory in this Supply Chain to exceed 100 days of
supply. With inventories of raw materials, such as integrated circuits ad printed circuits broads in
the computer industry and antibodies, the total chain may contain more than one years supply.In
a Supply Chain for typical consumer product, even when consumer sales do not seem to vary
much, there is pronounced variability in the retailers orders to the wholesalers. Orders to the
manufacturers and to the manufacturers supplier spike even more. To resolve the problem of
distorted information companies need to first understand what creates the bullwhip effect so they
can counteract it. Innovative companies in different industries have found that they can control
the bullwhip effect and improve their Supply Chain performance be coordinating information
and planning along the Supply Chain.
Causes of the Bullwhip Effect
The following four have been identified as the major causes of Bullwhip Effect:
1. Demand forecast updating.
2. Order batching.
3. Price fluctuation.
4. Rationing and shortage gaming.
Each of the four forces in concert with the chains infrastructure and the order managers
rationalize decision-making create the bullwhip effect. Understanding the causes helps
managers design and develops strategies to counter it.
Demand Forecast Updating
Every company in a Supply Chain usually forecasting for its production scheduling, capacity
planning, inventory control, and material requirements planning. Forecasting is often based on
the history from the companys immediate customers. When a downstream operation places an
order, the upstream managers processes that the piece of information as a signal about future
product demand. Based on the signal, the upstream manager readjusts his or her demand
forecasts and, in turn, the orders placed with the suppliers of upstream operation. We contend
that demand signal processing is a major contributor to the bullwhip effect. For example if you
are a manager who has to determine how much to order from a supplier, you use a simple
method to do demand forecasting, such as the new daily demand data become available. The
order you send to the supplier reflects the amount you need to replenish the stocks to meet the
requirements of future demands as well as the necessary safety stocks. The future demands and
the associated safety stocks are updating using the smoothing technique. With long lead times, it
Order Batching
In a Supply Chain, each company places orders with an upstream organization using some
inventory monitoring or control. Demands come in; depleting inventory but the company may
not immediately place an order with its supplier. It often batches or accumulates demands before
issuing an order. There are two forms of order batching: periodic ordering and push ordering.
Instead of ordering frequently, companies may order weekly, biweekly, or even monthly. There
are many common reasons for an inventory system based on order cycles. Often the supplier
cannot handle frequent order processing because the time and cost of processing an order can be
substantial. Many manufacturers place purchase orders with suppliers when they run their
material requirements planning (MRP) systems. One common obstacle for a company that wants
to order frequently is the economies of transportation. There are substantial differences between
full truck-load (FTL) and less-than-truckload rates so companies have a strong incentive to fill a
truck-load when they order materials from a supplier.In push ordering, a company experiences
regular surges in demand. The company has orders pushed in it from customers
periodically because salespeople are regularly measured, sometimes quarterly or annually,
which causes end-of-quarter or end-of-year order surges. Salespersons who need to fill
sales quota may borrow ahead and sign orders prematurely. When a company faces such
periodic ordering by its customers, the bullwhip effect results. If all customers order
cycles were spread out evenly throughout the week the bullwhip effect would be minimal.
The periodic surges in demand by some customers would be insignificant because not all
would be ordering at the same time. Unfortunately, such an ideal situation rarely exists.
Orders are more likely to be randomly spread out or, worse, to overlap. When order cycles
overlap, more customers that order periodically do so at the same time. As a result, the
surge in demand is even more pronounced, and the variability from the bullwhip effect is
at its highest.If majority of companies that do MRP or Distribution Requirement Planning
(DRP) to generate purchase orders do so at the beginning of the month (or end if the
month), order cycles overlap. Periodic execution of MRPs contributes to the Bullwhip
Effect, or MRP jitters or DRP jitters.
Price Fluctuation
Table
1: A Framework for Supply Chain Coordination Initiatives
Causes of
Bullwhip
Demand
Forecast
Update
Order
Batching
Channel
Alignment
Information Sharing
Understanding
system dynamics
Use point-ofscale (POSI data)
Electronic data
Interchange
(EDI)
Internet
Computerassisted ordering
(CAO)
EDI
Internet
ordering
Price
fluctuation
Operational
Efficiency
Vendor
managed
inventory
Discount
for information
sharing
Customer
direct
Discount
for truck-load
assortment
Delivery
appointments.
Consolidati
on
Logistics
outsourcing.
Continuous
replenishment
program (CRP)
Everyday
low cost
(EDLC)
Lead-time
reduction
Echelonbased inventory
control
Reduction in
fixed costs of
ordering by EDI or
E-commerce.
CAO
Everyday low
price (EDLP)
Activitybased costing
(ABC)
contend that the bullwhip effect results from rational decision making in the Supply
Chain. Companies can effectively counteract the effect by thoroughly understanding its
underlying causes. Industry leaders like Proctor & Gamble are implementing innovative
strategies that pose new challenges organizational relationships, and implementing new
incentive and measurement systems. The choice of companies is clear: either let the
bullwhip effect paralyse you or find a way to conquer it.
How to Reduce the Bullwhip Effect
One way to reduce the bullwhip effect is through better information, either in the form of
improved communication along the supply chain or (presumably) better forecasts. Because
managers realize that end-user demand is more predictable than the demand experienced by
factories, they attempt to ignore signals being sent through the supply chain and instead focus on
the end-user demand. This approach ignores day-to-day fluctuations in favour of running
level.Another solution is to reduce or eliminate the delays along the supply chain. In both
real supply chains and simulations of supply chains, cutting order-to-delivery time by half
can cut supply chain fluctuations by 80%. In addition to savings from reduced inventory
carry costs, operating costs also decline because less capacity is needed to handle extreme
demand fluctuations.
The simplest way to control the bullwhip effect caused by forward buying and
diversions is to reduce both the frequency and the level of wholesale price
discounting.
In addition to cycle time reductions throughout the supply chain, Haul Lee, V. Padmanabhan, and
Seungjin Whang recommend the following actions to reduce the supply chain management
bullwhip effect:
1. Focus on end-user demand through point-of-sale (POS) data collection, electronic data
interchange (EDI), and vendor-managed inventories (VMI) to reduce distortions in
downstream communication.
2. Work with vendors to create smaller order increments and reduce order batching. Order
batching exacerbates demand fluctuations.
3. Maintain stable prices for products. Price fluctuations encourage customers to overpurchase when prices are low and cut back on orders when prices are high, leading to
large demand fluctuations.Allocate demand among customers based on past orders, not
present orders to reduce hoarding behaviour when shortages occur.
EDI allows the electronic transmission of orders, invoice and remittance information
between businesses. EDI has around since the late seventies and it is used as a replacement
for paper-based system has increased dramatically. The concept involves defining a
standard format for transmission of data between two businesses, which allows the whole
transaction process to be automated. Thus, the actual applications at each end neednt be
identical.
Why EDI?
Simple. EDI saves money. It accomplishes this by making more efficient use of valuable
personnel who are released from time-consuming paper work. It also moves business
efficiency by increasing throughput and reducing the scope for errors, and allows more
sophisticated automated business processes to be introduced.
Unpredictability (e.g. demand for high tech products with a short product life)
Negative correlation for the products in the product line (e.g. success of one
line of printers can have an adverse impact on the demand for the remaining
lines of printers)
High product value - products with high unit value have high inventory
holding cost and high cost of oversupply. The postponement concept is best
applied if there is one particular component (or step in operations) that has a
significantly high value added. It makes intuitive sense to delay it. (for
example, in assembling a notebook computer, it would make sense to delay
the instalment and production of different LCD displays until the last minute
rather than the casing of the keyboard since an LCD display is much more
expensive than a keyboard casing).
Production preconditions:
Postponement benefits:
Increased sales by being able to postpone the production to the point when the demand
is better known, the company can greatly improve its forecasting abilities and will run a
lower risk of losing sales, because the product is not available. Not only can the company
improve its performance in its existing business; the newly gained flexibility capabilities
can translate into dramatic improvements in meeting the customer requirements, which
can attract business that was previously not attainable.
Hewlett Packard
Overview: Hewlett Packard is known as a leader in the application of postponement techniques.
One of the areas where they have done this most effectively is in customizing their printers close
to the local markets where they are actually being sold. The idea they use is to postpone
commitment of a printer to a certain geographic market by producing universal printers and then
applying power supplies and labels (the parts that differentiate printers for local markets) at the
last stage once demand is more certain. This allows them to gain pooling effects and therefore,
to better match supply and demand.
Traditionally, most computer peripheral manufacturers have built one plant for a major market,
such as the Americas, Asia, or Europe and then shipped product from this plant to regional
Distribution Centers (DCs) around that market. In many instances, only one worldwide plant
existed with shipments made from this plant to Distribution Centers around the world. These
Distribution Centers provided quick response to customer orders for products and were needed in
a major market to reach customers within a certain time window. This supply chain seemed to
make sense since there were some economies of scale to having a centralized plant supplying an
entire major market.
Problem: However, there are certain problems with the traditional system that necessitated
looking at the policy again. The first problem is the amount of finished goods inventory that
must be carried in the local Distribution Centers. Since shipments come from a distant plant, not
only did these Distribution Centers need to stock a large amount of inventory to compensate for
the lead-time, they also had to stock additional inventory to handle all of the product
proliferation that took place. For example, in Europe, many different versions of a single printer
model must be made due to the different power sources and sets of languages. Compounding this
problem is the increasing emphasizes placed on speed. The lead time from when a customer
orders a product to when they received it is being squeezed and HP had to find ways to reduce
cycle time while trying to keep inventory costs low. This squeeze on lead times means that
postponing back at the plant level is not an option. Local Distribution Centers are needed to meet
this short lead-time demand. So how can the apparently contradictory goals of increasing service
and reducing inventory be met?
Management Decision and Outcome: The solution, following the postponement philosophy,
was to actually build some assembly functions into their Distribution Centers. This way, the
plant could send generic printers to the Distribution Centers and they could be customized there
for the local markets. This allowed HP to take advantage of inventory pooling at the DC level
which dramatically cut inventory. Certainly, it seemed that this would increase costs since there
are economies of scale to these manufacturing processes. However, the decrease in inventory
more than made up for the increased cost in creating some assembly functions at the DC level.
Essentially, what HP did was postpone the customisation of the printer until the printer was
actually in the geographic area where the demand was coming from and until orders were more .
Motorola
Overview: Motorolas Land Mobile Products Sector/Radio Products Americas Group (RPAG)
has recently adopted a postponement manufacturing and distribution strategy for its two-way
radio (pager) business. The shift towards postponement allows RPAG to carry more variety
without increasing inventory. But on the other hand, the shift in strategy also requires additional
investment in its warehouse system.
Problem: RPAG builds radios for many national, regional, and local retailers. These retailers
often demand many different varieties in packaging, housing, and frequency because the ultimate
end users demand variety. In the past, products would be manufactured to stock from different
plants and then sent to the Atlanta DC.
Management Decision and Outcome: The recent shift in strategy is making to order. The most
expensive part of the radio, the circuit board, is still manufactured at various plants and sent to
the Atlanta DC. At the DC level, pre-manufactured circuit boards are now put in different
housing, label, and packaging only after an order is received. With the new strategy, the DC can
carry more variations of finished good products without tying up additional money in inventory.
Furthermore, customer service also improves because the DC no longer needs to rely on the
factory to ship special ordered products. The DC is able to customize packaging for short runs of
special products.
However, the new strategy also requires the DC to take on additional responsibilities. RPAG has
evolved from a push to a pull operation. Consequently, the DC must now be able to track and
move inventory more efficiently to meet customer demands. Thus, RPAG had to install a
warehouse management system (WMS) to control the flow of inventories. Furthermore, RPAG
also adopted vendor-managed inventory (VMI) for retail customers to better manage its
inventory.
constraints of other agents. Negotiation occurs when constraints, that cannot be satisfied, are
modified by the subset of agents directly concerned. The recent advent of the Internet and WWW
as infrastructures for global connectivity has confirmed the distributed multi-agent orientation of
the project and has allowed us to develop new Internet agent technologies that can aptly support
the global integration and management of the supply chain
.
Achieving an Integration Supply Chain
INBOUND
SUPPLY
CHAIN
Outsourcing
Inbound Transportation
Production Planning
(For Outsourcing &
in-house)
STORAGE
Warehousing
Inventory Control
OUTBOUND
SUPPLY
CHAIN
Order Processing /
Inventory
Outbound
Transportation
Performance Measurement
Delivery
Order fill rate
es
Cost
Inventory
Freight
Overheads
Service
On time
Time
Order cycle time
Replenishment lead-
time
As an Industry
Road Transport companies
Shipping Companies
Freight Forwarding Companies
Third Party Logistics companies