SAP

SD Questions and
Answers
Published by Team of SAP
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Copyright 2007-09@SAPTOPJOBS
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INDEX
ENTERPRISE STRUCTURE

2.

MASTER DATA

3.

SALES

4.

GENERAL SALES PROCESS

5.

PRICING

6.

SPECIAL PROCESSES

7.

DELIVERY AND SHIPPING

33

8.

BILLING

38

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1.

22
25
30

1. Enterprise structure

A: Assignment of Sales office to Sales area

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Q: Which is the most important mandatory assignment/s

relating to sales office in Enterprise structure?

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Q: Which organizational element is central in shipping?

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A: Shipping point is main organizational element in shipping.

Q: Which are the highest organizational units in SD,
MM.PP,FI,CO?

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A:
SD Sales Organization
MM Plant
PP Plant
FI Company Code
CO Controlling Area

Q: Is Sales group definition mandatory?

A: false

Q: How many shipping points can you assign to a plant?

A: Relation is Many to One.
Q: A credit control area can include ..(fill in the blank)
A: One or many Company codes.

Q: Explain the relationship among sales organizations, plants

and company codes in enterprise structure assignments.

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A: Many to Many to One. i.e. many sales organizations can be

assigned to many plants and vice versa, however one sales
organization can be assigned to only one company code and
similar for a plant.

A:

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(A) Twelve
(B) Three

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Q: If you have 3 Sales Organizations, 2 Distribution Channels

and 2 Divisions, what is (A) - The maximum number of sales
areas? (B) - The minimum number of sales areas?

Q: In Enterprise structure assignments Plant is assigned to.

A: Sales Organization & Distribution Channel.

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Q: To which organizational element is the Division is

assigned?

A: Sales Organization.

Q: Pick the correct statements

(a) One sales organization is assigned to one company code
(b) One plant can have only one shipping point assigned to it
(c)
One sales group can be assigned to many sales
offices
(d) Sales area is a combination of sales organization and
distribution channel

A: (a), (c)
Q: Transportation planning point is assigned to shipping point
in the enterprise structure. True / False

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A: False. It is planning point for organizing shipments. This is

defined under a company code but not linked to shipping
point in the enterprise structure.

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Q: Departure zone is maintained in the definition of

(a) Plant
(b) Distribution channel
(c)
Sales organization
(d) Shipping point

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A: (d)

Q: pick the correct statement

A: (a)

Credit control area is assigned to sales area

Item category is assigned to division
Billing type is determined as per delivery type
Plant is assigned to loading point.

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(a)
(b)
(c)
(d)

2. Master data
Q: What is the purpose of reconciliation account?

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A: A customer master record in SD is also an A/R (accounts

receivables) in FI. When you create a customer master record
you also have to specify the reconciliation account. Account in
G/L accounting, to which automatic entries are posted during
a business activity. It is generally the case that several sub
ledger accounts post to a common reconciliation account.

This ensures that the developments in the sub ledger accounts

are accurately reflected in the general ledger (i.e. in line with
balance sheet conventions). You can set up a reconciliation
account for, say, all overseas customers.

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Q: Can you maintain texts for a specific customer and store

them in the system? If yes, where?

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A: Yes, these can be maintained in Customer master record &

also in Customer- Material info records.

Q: What is a product hierarchy and for what can it be used?

A: Alphanumeric character string for grouping materials by

combining various characteristics. The product hierarchy is
used for evaluation and pricing purposes.
In Product Cost Controlling (CO-PC): Structure consisting of
the plant, product group, product, and order. Used for the
interactive analysis of the product costs for each level of the
hierarchy

Q: If currency of the customer and currency of the pricing

condition are different, then what helps to do the currency
conversion?

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A: Exchange rate type in the customer master billing data

helps to determine exchange rate maintained by FI.

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A: Account Group control in customizing.

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Q: A customer is defined as a one-time customer via the

customer's.

Q: Would you have a different customer number when your

customer is served by two different company codes?

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A: No, for a customer the General data is common across

company codes, so there would be no redundant master data
in the organization across company codes.

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Q: Is it possible to define different data for the same customer

belonging to 2 different Sales Areas?

A: Yes, for a customer it is possible to maintain different data

across different sales areas, like Pricing, Shipping information
etc.

Q: Can delivery combine items from different orders?

A: Yes, order combination should be made active in the sales
area shipping data of the customer master
Q: Can you limit minimum delivery quantity for a material?

A: Yes, in the sales view of material master. Customer-material

record will have precedence.

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Q: General item category group in the material master is

defaulted as per
a) Material group
b) Item category
c) Material type
d) Product attribute

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A: (a)

Q: What is the use of common distribution channel?

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A You can specify one distribution channel as the source of

condition or material / customer master data for other
distribution channels. You need then only to maintain the
data in one place. This reduces cost of creating and
maintaining master data

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Q: If customer wants company to send invoices on specified

dates, how it can be configured?

A Create calendar based on specific billing days and assign it

in the sales area billing data of the customer.

Q: A customer has more than one ship-to party but one shipto party is the most common receiving partner. Can we
configure to have it as default?
A: Yes, ship-to party, which is common can be set as default
in the partner function data of the customer master

Q: Which partner function is unique in customer master?

Q: Where do you set the loading group?

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A: In Material Master, Sales/Plant view.

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A:
Sold-to party

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Q: What does the account group of the customer /vendor

control?

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A: The account group determines the data that is relevant for

the master record and a number range from which numbers
are selected for the master records. Each master record must
be assigned to an account group.
Q: A material is produced in plant Denver, plant Dallas and in
plant Chicago. How many different material master numbers
do you need?

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A: One, the same material number would have separate plant

specific views to maintain plant specific data, but essentially
there would be only one material master record.

Q: Can you assign a material to more than one division?

A: One material can belong to only one division; hence
multiple assignments are not possible.
Q: What are the two possible ways of control for the cost of a
material in the material master record?

A: Standard Price & Moving Average Price.

Q: Which partner function is relevant when it comes to tax
calculation in the sales order?

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A: Ship-to Party.

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Q: The statistics group for Customer for updating SIS is

assigned in.

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A: Customer master record in Sales views.

3. Sales
Q: Name two types of Pre-sales documents.
Inquiry
Quotation

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A:

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Q: Name some of the functions controlled by Sales document

type.

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A: Some of the functions controlled by sales document type in

customizing are:
Pricing
Number Assignment
Output
Texts
Availability Check & Transfer of requirements
Default Delivery & Billing type
Q: When can a sales order be deleted from system?

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A: A Sales order can only be deleted if there are no subsequent

documents created from the sales order.

Q: What data is copied from the customer records when

creating a sales document without referring to a preceding
document?
A: The following data is determined from customer master
records:
Partner data from Sold-to party record
Sales data like Customer pricing procedure, pricing group etc
from Sold-to party record

Shipping data like Delivering Plant, delivery priority, shipping

conditions from Ship-to party customer record.

Q: What is a schedule line category?

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Billing data like Terms of Payment, Account assignment group

etc from Payer master record.

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A: Schedule line category is an indicator, which allows each

schedule line to be controlled differently. Schedule line
category influences how functions such as Inventory
Management, Materials requirement planning & Availability
check are performed for each schedule line.

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Q. On the basis of which parameters is the schedule line

category in a sales order determined?
A. Item Category of item in sales order and MRP type from
material master.

A: Yes.

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Q: If you reference an inquiry when creating a quotation,

would the inquiry be updated?

Can you copy several previous documents into one sales

order?
A: Yes
Q: What three sources provide data for the creation of a sales
document?

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1. Material Master
2. Customer Master
3. Previous documents used as reference.

Q: Can you change addresses of partners manually in the

sales document?

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A: Yes, addresses can be changed manually of partners in

sales document.

Q: For what would you use the fast change function in sales
entry?

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A: Alternate Plants, Delivery or Billing Blocks

Q: Name the influencing factors for determining the item

category in the sales document

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A: Sales Document type, Item Category Group, Higher Level

Item, Item Usage.

Q: Where are the controls for determining division of material

in sales document?

A: In Sales Document type there is a control whether itemdivision from material master is to be taken or whether header
division specified in order entry screen has precedence & how
system should behave if they are different.

Q: In case of Rush Orders, if material has to be shipped from

different shipping point for the customer and material, which
are used in standard cycle, how would it be controlled?

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A: For Rush Orders a separate default shipping condition can

be defined and in customizing a separate shipping point be
maintained with this shipping condition, so this way for the
same customer in Standard order there would be one shipping
point determined and for Rush Order a second one can be
determined.

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Q: Can the sales document type be determined by the system?

A: No, it needs to be manually entered by user in system in
entry screen.

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Q: What is replenishment lead-time?

A: Total time for the in-house production or for the external

procurement of a product. For in-house production, the
replenishment lead-time is determined to cover all BOM levels.

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Q: What is the difference between checking availability with or

without replenishment lead time (RLT)?

A:
With RLT: Availability check is done only up to end of RLT. If
material is not available the date on which RLT ends, it is
displayed as Material Availability Date.
Without RLT: Availability check is unrestricted. Displays
Delivery Dates as on which partial deliveries can be made with
available stock.

Q: When you carry out availability check, which quantities or

movements can the system take into consideration?

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Inward and outward movements:

Purchase orders,
Purchase requisitions,
Planned orders,
Production orders,
Reservations,
Dependent reservations,
Dependent requirements,
Sales requirements, and
Delivery requirements.

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Stocks:
Safety stock,
Stock in transfer,
Stock in quality inspection,
Blocked stock.

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A: The following elements can be included in the availability

check:

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Q: If you run out of stock in a specific plant, can you check if

there are quantities available in other plants during sales
order creation?

A: Yes, Availability check option in sales order provides for this

requirement to check stock in other plants. This needs to be
done manually however.
Q: On sales order, when the system confirms 20 pieces to be
available at a certain date, would these 20 pieces still be
available for other new sales order coming in later?

A: No, once confirmed for an order the stock cannot be used

for other requirements.
Q: Can you link items in a sales order? If yes, when would you
do that?

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A: Yes, for Promotions etc.

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Q: Can you control that an end user cannot copy a quote of

customer A to a sales order for customer B? If yes, where?

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A: Yes, in Customizing of Copy control Sales Document to

Sales Document header data.

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Q: Where would you specify which data should be copied (at

header, item and schedule line level) when you copy from one
document to another one?
A: In customizing, Copy control for specific areas.

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Q: Give an example of when you would specify that a sales

document can only be created referencing another sales
document?

A: Returns can only be created referencing sales order.

Q: What is the source of shipping condition in a sales order?

A: Shipping data of the sold-to party if no specific shipping
condition is maintained for the sales order type.
Q: A billing due list is used to create credit memo request.
True / False

A: False. Billing due list is used to create billing documents.

Credit memo request is not a billing document.

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Q: What is the sequence system uses in determination of plant

in sales order

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A: Delivering plant searched as per the sequence

1. Customer-material info-record
2. Customer master (Shipping data)
3. Material Master (Sales views)

Q: Which different factors can be used in the determination of

item category?

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A:
Sales document type
Item category group
Item usage
Higher level item category

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Q: If shipping condition is maintained for sales document type

and it is also maintained for customer, then, which takes
precedence?

A Shipping condition from sales document type takes

precedence.
Q: Which are the lead times used for transportation
scheduling?
A: Transit time and Transportation lead-time from route

Q: Give an example of sales document type which gets billing

block after it is created.

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A: Credit memo request (CR) gets blocked for billing so that

before creating credit memo, amount to be created and the
reason can be checked.

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A: Rush order (RO)

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Q: Which is the sales document type in which delivery is

created immediately after the document is saved?

Q: Is reference mandatory for creation of sales document?

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A: No, but it can be made mandatory when you want to create

orders with reference to some model order made in the system
Q: If reason for rejection is assigned for an item in a sales
order, name some of the activities, which can be restricted?

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A: Reason for rejection can restrict the following

Printing of the item in outputs
Billing of the item

Q: Which is the standard movement type used for Return

order?
A: 651 (GD ret. del. Returns)
Q: Availability check and transfer of requirement should be
active for Return order. True / False

A: False, it is not required because Return order is created just

to get the material back from the customer.

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Q: Name 2 configuration controls in which Availability check

can be set.

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A: Requirement class (global level) and schedule line category

(local level)

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Q: If a sales order has 2 items and if one item is fully

delivered, what will be the delivery status in the sales order at
header and item level?

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A:
Delivery status at the header level partially delivered
Delivery status at the item level fully delivered for one item
and partially delivered for another item
Q: When it is required to justify giving credit to the customer,
how it is mapped in SAP?

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A: In SAP, order reason is used to give the justification. This

can be then put in the incompletion procedure assigned to
credit memo request, CR.

Q: During sales order processing, from which 2 records

delivery priority can be proposed?
A:
It checks customer-material info-record and then customer
master, sales area data for the customer.

Q: Which shipping dates are determined in sales order item?

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A:
Goods issue date
Loading date
Material availability date
Transportation planning date
Q: FOB, CIF are types of .. (Fill in the blank)

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A: Inco-terms. FOB (Free on board) and CIF (Cost, Insurance

and Freight)

Q: On what date does the material need to be available to ship

to a customer on time?

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A: On Material Availability date in sales document.

Q: Where can you set that item can have different business
data than Header data in sales order?

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A: In Item category detail configuration, field Business data

can be checked to control separate business data at item level.

Q: The probability on a sales document is calculated by

percentages defined in the:

A: Sales Document type & Customer master record.

Q: Do you always have to copy the entire quantities at item
level when you reference a previous document?

A: No, partial quantities can be referenced and referencing

document can be used for other subsequent document
creation for remaining quantity.
Q: Can you manually change the delivering plant in the sales
order once it was defaulted from the master data?

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A: Yes, provided it is assigned to Sales organization &

Distribution channel.

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Q: Name several input tools that make order entry faster and
give a definition of them?
A: Customer Material Information, Product Proposal, and
Referencing Documents.

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Q: Why would you use different item and schedule line

categories?

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A: Item categories are defined to provide additional control

functions for the sales documents and thus meet the demands
resulting from the different business transactions. The items
in a sales document are divided into one or more schedule
lines. These schedule lines differ from each other with respect
to date and quantity. For some schedule lines, material
requirement planning is not carried out; for other schedule
lines, it is carried out. Also goods receipt, not goods issue, is
posted for a schedule line defined in a returns document.

4. General sales process

Q: Name two partner functions in SD, which need to be

maintained in FI as well.

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A: Sold-to Party & Payer.

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Q: Why do you use incompletion log in sales processing?

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A: To have a complete sales document so that it doesnt affect

subsequent sales processing.
Q: What's the advantage of using text as a reference instead of
duplicating it?

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A: It can be modified in original document and will be available

in subsequent documents as well. Also there would be only
record for the text and thereby lesser data stored in system.

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Q: Can you have different incompletion logs for different item

categories or schedule line categories?

A: Yes, incompletion logs can be set-up for Sales Header, Item,

Schedule line, Delivery header and item & for Partners.

Q: If the document is incomplete, can it still be saved?

A: Yes, based on customizing settings in status group set for
the field, it can be defined whether document can be saved or
not.

Q: What two ways of number assignment for documents or

master data do you know?
A: Internal & External.

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Q: What is a partner type? Give some example?

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A: The partner type is an indicator, which informs you of the

type of partner, for example, partner type customer "KU".

A: Using document flow

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Q: How can we find the reference document for a billing

document?

A: V10000

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Q: Which is the standard output determination procedure in

delivery?

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Q: Name some standard text objects

A:
VBBK (Sales Header texts)
KNVV (Customer texts, sales)
KNA1 (Central customer texts)
MVKE (Material text, sales)
Q: Can the requirement of having text related to shipping
instructions made mandatory in the sales order?
A: Yes, text type of shipping instructions can be made
mandatory in the text procedure assigned to sales order type

Q: Products in a sales order can be substituted without ATP

check. True / False

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A: Yes, substitution can be with or without ATP check and

substitution reason can be configured accordingly.

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Q: If no records exist for material listing for sold-to party, then

system checks record of which other partner function of the
customer?
A: Payer

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Q: Which is the output type used for sending mail during

credit check in a sales order?
A: KRML is the output type in order output procedure, V10000

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Q: Which are standard partner functions in customer master?

A:
Sold-to party
Ship-to party
Bill-to party
Payer

5. Pricing
Q: Condition tables in Pricing are used for storing . (fill in
the blank)

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A: Condition record.

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Q: Defining Access Sequences is an activity which is ..(fill

in the blank)

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A: Cross-Client

Q: Pricing Procedure is a group of ..(fill in the blank)

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A: Condition types.

Q: Can you explain condition technique used in SAP?

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A: It is a hierarchy of elements defining a data combination,

which leads to certain actions. In pricing the condition
technique refers to the method by which the system
determines prices from information stored in condition
records. In Sales and Distribution, the various elements used
in the condition technique are set up and controlled in
Customizing. During sales order processing, the system uses
the condition technique to determine a variety of important
pricing information.
Q: Name four basic elements of condition technique
A: Condition Types, Condition Tables, Access Sequences,
Pricing Procedures.

Q: Explain condition table and access sequence and the

relationship between them.

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A: A condition table defines the combination of fields (the key)

that identifies an individual condition record. A condition
record is how the system stores the specific condition data
that you enter in the system as condition records. For
example, when you enter the price for a product or a special
discount for a good customer, you create individual condition
records.

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An access sequence is a search strategy that the system uses

to find valid data for a particular condition type. It determines
the sequence in which the system searches for data. The
access sequence consists of one or more accesses. The
sequence of the accesses establishes which condition records
have priority over others. The accesses tell the system where
to look first, second, and so on, until it finds a valid condition
record. You specify an access sequence for each condition type
for which you create condition records.
Q: What is a condition type? Which are the two main
calculation types in condition types?

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A: A condition type is a representation in the system of some

aspect of your daily pricing activities. For example, you can
define a different condition type for each kind of price,
discount, or surcharge that occurs in your business
transactions.

Fixed Amount & Percentage are two main calculation types

used in most condition types.
Q: You can create scales for prices and discounts. Name the
four possible scales.
A: Value, Quantity, Gross weight, Net weight, Volume.

Q: What is a group condition?

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A: Condition, which can be used to determine a scale, value

based on more than one item in a document. The system
groups the items using either the condition key for the
appropriate condition record or a separately defined condition
key.

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Q: Where would you specify that a condition type is a discount

or a surcharge?
A: In Condition type definition screen.
Q: Name two header condition types

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A: HB00 (Discount-value) and HD00 (Freight)

Q: You want to list all condition records for a certain material

or a certain sales organization. How would you do that?

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A: By usage or creation of Pricing reports.

Q: What is the function of condition exclusion indicator?

A: The system can exclude conditions so that they are not

taken into account during pricing in sales documents.
Q: Can you explain what a statistical condition is? Give an
example for a statistical condition?

A: Statistical condition is used in pricing for reporting

purpose; the amount in the condition is not passed on to
accounting.
Example of statistical condition type is VPRS Cost.

A: in Pricing Procedure.
Q: Explain pricing procedure.

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Q: Where can you specify that a condition is mandatory?

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A: The primary job of a pricing procedure is to define a group

of condition types in a particular sequence. The pricing
procedure also determines:
- Sub-totals, which appear during pricing
- To what extent pricing can be influenced manually
- Method the system uses to calculate percentage discounts
and surcharges.
- Requirements for a particular condition type, which must be
fulfilled before the system takes the condition into account.

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Q: Name the influencing factors for pricing procedure

determination during sales order entry.

A: Customer Pricing Procedure from Sold-to Party customer

master record, Document Pricing Procedure from sales
document type and Sales Area.
Q: If you want to make sure that conditions records apply for a
certain time period only, how it can be set?
A: Validity Period to be specified in condition record

Q: In pricing, header-level condition type does not have access

sequence. True / False
A True. It does not need access sequence, as condition
record is not required for header-level record

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Q: A condition record found by an access sequence can always

be changed in the sales order pricing. True / False

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A: False. It can be changed depending on the settings in the

definition of condition type, which allow change of condition in
the sales order.
Q: Can you post revenues of different types of materials to
different G/L accounts?

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A: Yes. You can configure revenue account determination

using material account assignment group, which is
maintained in the material master
Q: Which is the standard pricing procedure for US with tax
jurisdiction code?

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A: RVCXUS

Q: Do you have to create a condition record for taxes in the SD

application?

A: For determination of tax condition, condition records need

to be maintained. Example - condition type UTXJ.

6. Special processes

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Q: When is an invoice sent to the customer in a third party

process?

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1. When the vendor sends the goods.

2. When customer received goods
3. When company receives invoice from vendor.

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A: 3rd option- when company receives invoice from vendor.

Q: In third-party order processing, what controls billing with
reference to sales order?

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A: Item category definition (TAS) - Billing relevance field has

the control
Q: What determines billing type in inter-company billing?

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A: Sales order type definition has provision to determine billing

type

Q: Name item category used for configuring Free pricing

A: TANN.

Q: Which 2 types of check are basic credit checks in automatic

credit control
A: Static check and Dynamic check

Q: In inter-company sale scenario, which is the key

assignment in enterprise structure of SD?

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A: Assignment of supplying plant (of other company code) to

ordering sales organization and distribution channel
Q: Which is the condition type provided by SAP for free goods
inclusive determination?

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A: R100 (100% discount) is the condition type. This is active

only in case if free good is active.

Q: Is it possible to give free quantity of material different than

the order material?

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A: Yes, this is called as Exclusive free goods scenario. Free

goods discount record can be set accordingly.

A: No.

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Q: If a condition type is marked as statistical but an A/c key is

placed against it in the pricing procedure will the value get
posted to A/c.?

Q: Tax jurisdiction processing is a close link between which

two modules?

A: SD & FI.
Q: Credit control area for credit check in sales order can be
determined from the following. Pick the incorrect option.
(a) Sales Area

(b) Company code

(c)
Controlling area
(d) Customer master
A:
Controlling area.

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The rest can be used as per sequence given below

Sales Area
Customer master
Company code

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Q: Item category controls credit check for material. True/

false.

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A: True.

7. Delivery and shipping

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Q: Name few pre-requisites that have to be fulfilled if you want

to create a delivery for the order.
A:
Header Level

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There cannot be a delivery block at header level.

The sales document must contain at least one item due for
delivery before a delivery can be created for this document.

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Item Level and Schedule Line Level

The schedule line must be due for shipping on the specified
selection date.
A schedule line becomes due for shipping as soon as the
material availability date or the transportation scheduling date
is reached.
The schedule line cannot be blocked for delivery.
The delivery quantity must be greater than one.
The data for items in the order must be complete.
If they are incomplete, you must first edit the incompleteness
log in the order.

Q: If you create a delivery, would this automatically update the

sales order?

A: Yes. The delivery status of the entire order results from the
delivery status of the items. Until all items in the order have
been fully delivered, the order has the status "Partially
delivered". The entire document acquires the status of fully
delivered once all the items have been fully delivered.

Q: Can you change the shipping point determined in the sales

order manually?
A: Yes, provided manual shipping point is specified in
Customizing.

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A: Each item will have individual deliveries.

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Q: If you have different shipping points in a sales order at item

level then what effect it would have on the delivery?

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Q: Why would you carry out route determination in the

delivery again?

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A: To reconfirm the weight and volume of the item and change

route based on it.
Q: Why would you carry out availability check in the delivery?

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A: The availability check is calculated using planned inward

and outward movements of goods. Therefore the delivery
situation might have changed in the meantime due to
unforeseen circumstances, such as lost output. The
availability check in the delivery takes any such changes into
account.

Q: When do you initiate packing activity-before or after goods

issue? What is the material type for shipping material?
A: Before doing goods issue. VERP is packaging material type
in standard system.
Q: Can the delivery quantity and the picking quantity in the
delivery document be different?

A: Yes, physically the stock in storage may be different from

delivery quantity available in system hence picking quantity
can be different.

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Q: Do you have schedule lines in the delivery?

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A: No, Schedule lines in order result in items in delivery.

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Q: Item categories from the sales order are copied into the
delivery. What happens if you add a new item in the delivery
how can the system still automatically determine the item
category for the delivery? If, yes, what are the settings done.

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A: You can only enter an item that is not dependent on an

order in a delivery if the delivery permits the item category for
that item. The item category is determined on the basis of the
delivery type and item category group in the material master
record. Thus, items for which an order has to be created first
cannot be added to a delivery.

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Materials, which can be included in a delivery, depend on your

system configuration. In the standard version of the SAP R/3
System, only materials with the item category VERP can be
added to a delivery.

Q: To combine items from several orders to one outbound

delivery, which of the characteristics must be the same for all
items?
A: Delivery due date, Ship-to party and Shipping point
Q: Route can not be re-determined in delivery once it is
determined in sales order. True / False

A: False
Q: Can we set delivery block at item level?

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A: Yes, It can be set using schedule line category

configuration.

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Q: Which is the standard delivery type used for delivery to be

created without reference to a sales order?

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A: LO

Q: Can packing of a material in delivery be made mandatory?

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A: Yes, It can be controlled using item category.

Q: What is the use of storage condition during shipping?

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A: Storage condition can be used to determine picking storage

location.

Q: Which is the default order type for deliveries without sales

order?

A: DL

Q: How allowed packaging materials for packing a product can

be set?
A: Allowed packaging material types are assigned to packaging
material group in material master of the finished product.

Q: In route determination in delivery, which additional

criterion can be used?
A: Weight group

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Q: How proof of delivery is set?

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A:
Activate it for the customer in the sales area shipping data.
Set time frame within which if customer does not send POD,
then system can mark delivery as confirmed automatically.
Mark delivery item category as POD relevant

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Q: Which movement type is used for standard items having a

standard outbound delivery in system?
A: 601

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Q: When Post Goods receipt is posted for Returns delivery,

which stock does the goods move to?

A: Returns stock.

Q: What is item category of material you enter directly in

delivery w/o reference to sales order?
A: DLN

8. Billing

F2: Delivery related invoice.

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F5: Proforma Invoice for Sales Order

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A:
F1: Order related Invoice

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Q: Name the several billing types existing in the standard

system?

F8: Proforma Invoice for Delivery.

Q: Can you delete an invoice?

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A: No, You can cancel it provided billing type has been

assigned a cancellation billing type in customizing.
Q: Can you cancel a Proforma Invoice?

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A: No, Proforma Invoice cannot be cancelled in system.

Q: When you create an invoice in SD, how do you post it to FI?

A: Normally Invoices are automatically released to accounting

on saving. If not then following procedure is adopted:
Select Billing document and Release to Accounting. The
system displays a message that the accounting document has
been saved. If the billing document contains an error, the
reason for not forwarding the document is displayed.

If the release was successful, the posting status in the billing

document is set to C (accounting document has been created).
You find the posting status by selecting Header details in the
billing document.

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Q: When you create an invoice, can you carry out pricing

again?

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A: Yes, in conditions screen, pricing type can be selected for

re-determining pricing.

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Q: From which documents, can you create a Proforma invoice?

A: Based on sales order or delivery.

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Q: Can you transfer a proforma invoice to FI?

A: No, Proforma Billing type does not have a account

determination procedure assigned and hence accounts cannot
be determined for transfer of data from SD to FI.

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Q: Can you combine deliveries into one invoice? When would

you do that?

A: Yes. If the header data and header partners for specified

delivery or sales order are identical and if requirements for
splitting do not apply. Collective billing option is used in this
case.
Q: What is an invoice list?

A: Invoice lists let you create, at specified time intervals or on

specific dates, a list of billing documents (invoices, credit and
debit memos) to send to a particular payer.

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The billing documents in the invoice list can be single or

collective documents (collective invoices combine items from
more than one delivery).

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The standard version of the SAP R/3 System includes two

types of invoice lists:
- For invoices and debit memos
- For credit memos

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If you wish, you can process invoices, debit memos, and credit
memos at the same time. The system automatically creates a
separate invoice list for credit memos.

Q: Which pre-requisite are necessary to use an invoice list?

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A:
- An invoice list type must be assigned to each billing type that
you want to process in invoice lists - the standard version of
the SAP R/3 System includes two invoice list types: LR for
invoices and debit memos, LG for credit memos

- Copying requirements must be defined (for example, the

payer, terms of payment, and other fields that must be
identical in the documents to be included in the invoice list)
In addition, before you process an invoice list, you must
maintain the following master data:
- A customer calendar must be defined, specifying the time
intervals or dates on which invoice lists are to be processed

- The customer calendar must be entered in the Billing view of

the customer master record of the payer (field: Inv. list
schedule)
Q: Name two types of billing plans in the standard R/3
system?

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A:
The document number

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Q: What does the billing type control?

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A: Periodic billing, Milestone billing.

The partner functions allowed at header level

The partner functions allowed at item level

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The billing type that can be used to cancel the billing

document
The transfer status of the billing document

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Transferred to financial accounting

The procedure for account assignment in Financial Accounting

Q: Pro-forma Invoice has an accounting document. True /

False
A: True
Q: Can taxes be re-determined in billing document?
A: Yes.

This is set up in the copying control from sales document type

to billing type at item level. Pricing type value is selected as
G copy pricing elements unchanged and re-determine
taxes.

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A:
Material account assignment group
Customer account assignment group

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Q: Name two data fields maintained in master data, which can

be used in the determination of revenue accounts

Q: Which is the invoice cancellation type for invoice F2?

A: S1 is the invoice cancellation type for invoice F2

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Q: Explain Milestone billing and Periodic Billing with

examples.

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A: Periodic Billing: It means billing a total amount for each

individual billing date in the plan defined for the defined
period. Like in a rental contract with a customer, system
would propose schedule of monthly rental payments.

Milestone Billing: It means distributing total amount to be

billed over multiple billing dates based on specific milestones
defined. This is used for billing projects like Construction or
Engineering, which involve milestones marking completion of
different stages of work.
Q: Sales office in items of a billing document can be different
True / False
A: True.

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