Job Analysis Diary Template

Introduction: How to Use This Template

Use this template as a starting point for developing a diary form to collect job information from incumbents
who hold the job being analyzed. The format of the diary form is flexible and will depend on the
information you want to collect from the diary. Job diary forms generally allow incumbents to record some
or all of the following information:

The range of job activities done.

Details about job activities, such as frequency, timing, and time spent on tasks.
Who incumbents interact with.
Equipment, tools, and resources used.
Other job-relevant feedback, such as challenges or difficulties encountered on the job.

To use this template, simply delete the introductory text on this page and replace the text in grey
throughout this document with information customized to your organization and your particular job
analysis project. Add or delete rows or columns in the diary form as needed. Also, ensure that there is
enough space provided in the diary to fit the time period for which the diary should be completed (e.g. if it
is two weeks, copy and paste enough tables for that time period). Before using the template in your
organization ensure that that all grey text has been changed to black or deleted.

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McLean & Company

Job Diary for [job being analyzed]

[This is the cover page that should provide introductory information about the job diary to incumbents. The
headings below provide guidance for the information that should be included on this cover page.]
Purpose
[Describe the purpose of the job analysis, role of the job diary, and role of the respondents.
Also discuss the use of the data and any follow-up steps once the diary is completed.]
Contact
[Provide the name of a contact person and how to reach them if the incumbents have any questions.]
Job Diary Instructions
[Describe how to complete the job diary, including the time frame for completion.]

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McLean & Company

Job Diary for: [job title]

Date

Completed by: [incumbent name]

Job Activities
(include time spent in minutes for each activity, and any key
tools, equipment, resources, and people involved)
AM:

PM:

AM:

PM:

AM:

PM:

AM:

PM:

AM:

PM:

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McLean & Company

Additional Notes/Information
(pain points, challenges,
issues, etc.)

(Continued) Job Diary for: [job title]

Date

Completed by: [incumbent name]

Job Activities
(include time spent in minutes for each activity, and any key
tools, equipment, resources, and people involved)

Additional Notes/Information
(pain points, challenges,
issues, etc.)

AM:

PM:

AM:

PM:

AM:

PM:

_____________________________________________________
McLean & Company tools and template documents are provided for the free and unrestricted use of
subscribers to McLean & Company services. These documents are intended to supply general
information only, not specific professional or personal advice, and are not intended to be used as a
substitute for any kind of professional advice. Use this document either in whole or in part as a basis and
guide for document creation. To customize this document with corporate marks and titles, simply replace
the McLean & Company information in the Header and Footer fields of this document.

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McLean & Company